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HomeMy WebLinkAboutSDP201700070 Correspondence Final Site Plan and Comps. 2018-11-07 COUNTY OF ALBEMARLE ALk4, Department Community Development $'1®_• Planning Services Division ,��. 401 McIntire Road North Wing• Charlottesville, Virginia 22902-4596 Phone: (434)296-5823 • Fax: (434)972-4035 Transmittal From: Paty Saternye Date: 11/7/18 To: ORichard Nelson-ACSA 0 OMargaret Maliszewski - ARB 0 0E rPeh1-Eng .ZVkr. Aryvied see. 0 ORebecca Ragsdale-Zoning 0 0 0 JOB #/FILE NAME:SDP-2017-70 HTC Hotel- Comfort Inn - Final Site Plan • We are sending you the following items: ® Attached or ❑ Under separate cover ® Copy of Letter ❑ Prints ® Plans ❑ Plats ❑ Specifications ❑ Other #of Date Description Copies 1 11/1/18 Final Site Plan - HTC Hotel 1 11/1/18 (If applicable) Comment response letter (if one was sent specifically for your review) These are transmitted as checked below: ® For review and comments ® For approval ❑ Other Remarks: For your review comments or approval. THANKS :) Comments are due in City View or email by: 11/20/18 Signature: Paty Saternye II .,IF: PROJECTL,,, AGEMENT CIVIL ENGINEERING LAND PLANNING ENGINEERINGa November 6th, 2018 'sty Saternye Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 RE: SDP 201700070 HTC Hotel —Comfort Inn— Final Site Plan Dear Ms. Saternye, Please find attached three (3) copies of the Final Site Plan for the HTC Hotel, per your request. If you have any questions please feel free to contact me via e-mail at Michael@shimp-engineering.com or Justin Shimp at Justin@shimp-engineering.com or by telephone at 434-227-5140. Sincere) , Michael Chandler Shimp Engineering, P.C. n Z -0 c ran m o PROJECT GEMENT sHimp CIVIL ENGINEERING LAND PLANNING ENGINEERING ) November 5th, 2018 PPaty Satemye r Senior Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 RE: SDP 201700070 HTC Hotel—Comfort Inn—Final Site Plan Dear Ms. Saternye, Please find attached four(4) copies of the Final Site Plan for the HTC Hotel project along with our responses to County Planning, Zoning and Engineering comments. If you have any questions please feel free to contact me via e-mail at Michael@shimp-engineering.com or Justin Shimp at Justin@shimp-engineering.com or by telephone at 434-227-5140. Sincerely, Michael Chandler Shimp Engineering, P.C. • PROJECT MANAGEMENT SHIMP CIVIL ENGINEERING LAND PLANNING ENGINEERING ) November 1st, 2018 Paty Saternye, County of Albemarle Department of Community Development 401 McIntire Road, North Wing Charlottesville, VA 22902 Regarding: SDP 201700070 HTC Hotel—Comfort Inn—Final Site Plan Dear Ms. Saternye, Thank you for your ARB review of the final site plan for HTC Hotel. We have reviewed and revised the plan per your most recent comments dated August 3, 2018. See below for detailed responses to each of your comments. Comment response has been shortened by removing addressed comments for your convenience. 2. A site plan meeting all the requirements of section 32.6 of Chapter 18 of the Code. FINAL. Comment not fully addressed. See comments below. Acknowledged 3. A site plan meeting all the requirements of ZMA 2001-20, its Application Plan, its Code of Development(C.O.D), and SP2003-30. FINAL. Comment not fully addressed See comments below Acknowledged 7. [32 5 2(b)] FINAL: Comment not fully addressed. See Zoning comment#1. II. If the required amount of parking is not to be provided submit the appropriate request and justification for the parking reduction. Rev. 1: Comment not fully addressed.A request for reduced parking was submitted and was received by zoning. Insufficient information was provided. See the attached zoning comments. Rev.2: Comment not fully addressed. See zoning comments and address this comment. -Parking has been added to the site plan for a total of 81 spaces for 81 hotel rooms. No reduction request is proposed at this point. Page 1 of 5 III. If parking is to remain on adjoining parcel address issue specified above about the wording of Article VI of the declaration previously recorded. Rev. 1: Comment not fully addressed. Portions of two parking spaces still reside on the adjoining parcel. Fully address the comment stated above. Also, address Article VI of the declaration previously recorded if a shared parking agreement is requested rather than reduced parking. Rev.2: Comment not fully addressed.Article VI Construction, Section 6.06 states all parking(as specified in that article)must be met within the parcel. Address this comment. -Parking spaces are no longer proposed within the adjoining parcel IV. If a Boundary Line Adjustment(BLA)will be done in order to address this offsite parking and declaration issues show this in the site plan If this is to be done a BLA Plat will be required under a separate submission and with appropriate fees. Rev. 1: Comment not fully addressed. Since portions of two parking spaces still reside on the adjoining parcel this comment remains until the issue is resolved. Fully address the comment stated above. Rev.2: Comment not fully addressed. -Parking spaces are no longer proposed within the adjoining parcel. 8. [32.5.2(b), 32.5.2(e), 32.5 2(p), 32 6 20)&32 7 9] Provide a full landscape plan that provides all required landscaping, calculations and meets the buffer& landscaping requirements for 32.7.9 and the ZMA Code of Development Also, address the following. b) See ARB comments on landscaping to meet Entrance Corridor requirements. FINAL. Comment not fully addressed ARB comments will be provided after the 2/12/18 ARB meeting where it will be reviewed. Rev. 1: Comment not fully addressed. ARB comments were provided on 5/30/18 and have been attached to these comments. Rev.2: Comment not fully addressed. See attached ARB comments from 8/3/18. -ARB comment response and exhibits have been submitted separately. 10. [32.5.2(i), (n), 32.6.2(f), &(k)] FINAL. Comment not fully addressed. Address the following. a) Show the outdoor lighting fixtures on the Utility Plan sheet Ensure that the location of lighting fixtures within existing and proposed easements will be allowed Rev. 1: Comment not fully addressed. Easements will be required for the light, and the electrical line going to the light,since it is on an adjoining property. Provide an easement plat and deeds of easement and maintenance agreements that will be required for the light fixture to be on the adjoining lot. The plat, deed and any legal agreements must be reviewed,approved, signed and recorded prior to the final site plan approval. Rev.2: Comment not addressed. Although an easement plat was submitted it was only for the ACSA utilities and not for any of the easements that will be required on the adjoining lot. -Easement Plat that includes all required easements has been submitted for approval. b) Show the existing access easements, found in DB 2678 PG 425 and D82916 PG 22, on the site plan or provide documentation specifying that they have been removed There is a"30'Access Easement"and variable width "Cross- Page 2 of 5 Access Easement"shown on the plats. Also, the 70' Cross-Access Easement could conflict with the building location and must be addressed Rev. 1: Comment not fully addressed. DB 2678 PG 425-436 has been submitted to the County Attorney's office for their review. The language at the bottom of page 1 states"... a perceptual, Easement"which appears to include the "Drive Lane Construction and Cross-Access Easement"area shown on the plat. This existing easement may conflict with the building location. If it does the easement or the building location may need to be revised. It is acknowledged that the"Building Restriction Area" is not the full width of the"Cross-Access Easement". Therefore, legal interpretation is required. Rev.2: Comment not addressed.Address this comment. IMPORTANT: The County Attorney's office has stated that the language at the bottom of page 1 states "...a perpetual, non-exclusive easement and right-of- way for vehicular ingress and egress..."for the"Access Easement"appears to include the"Drive Lane Construction and Cross-Access Easement"area shown on the plat.Therefore,this existing easement conflicts with the building location. Either revise the easement or revise the building location. -The owner's attorney has reviewed the language of the easement,and the Drive Lane Construction and Cross-Access Easement will be abandoned with the construction of the travelway on the western side of the HTC Hotel. 15.[Comment] Provide a copy of all off-site easements,deeds of easements,or letters of intent to grant them from off-site property owners It appears that there are improvements proposed in the southwest corner of the site plant on an adjoining parcel FINAL:Comment not addressed. a) Provide a copy of all off-site easements,deeds of easement,or letters of intent to grant them from off-site property owners. It appears that there are improvements proposed in the southwest corner of the site plan on an adjoining parcel Utilities, utility easements. parking,the dumpster and landscaping for this project is currently shown on the adjoining site Rev. 1: Comment not addressed. Address comment. Please note that although the comment response letter states "All easements provided." It does not appear that any easements have been added to the site plan for any of the offsite improvements, other than utilities that were shown on the previous submission. No linework, labels or notes appear to address this issue.Address the comments as previously specified. Rev.2:Comment not addressed. -Acknowledged. hl If Boundary Line Adjustment to incorporate that area of the project into the parcel is planned show it on the site plan. Rev. 1:Comment not addressed.Address the comment.Since off-site improvements have not yet been addressed on the site plan this comment remains. Rev 2: Comment not addressed. -Deed of easement has been provided for the off-site improvements to the north western corner. c) It there continues to be improvements,and not just easements,shown on the adjoining parcel include the adjoining property owner in the owner/developer area of the cover sheet Rev. 1: Comment not address the comment or provide the necessary legal documents for the off-site improvements (and their perpetual maintenance),access across the adjoining parcel,and construction in the adjoining parcel. -Please see previous comment. 16. [Comment]Comment not fully addressed. See the attached comments from most of the other reviewers. ARB comments will be provided after the February 12,2018 ARB meeting in which it will be reviewed Approval of the other reviewers, as well as planning, is required prior to site plan approval Rev. 1: Comment not fully addressed. See attached comments. Approval from all SRC reviewers is required prior to site plan approval. Page 3 of 5 Rev.2: Comment not fully addressed.See attached comments from most of the reviewers. RWSA comments have not been received and will forwarded to you when they are available. -Acknowledged Additional comments for Final Site Plan 22. [Comment] If the improvements,for parking,dnve aisle, landscaping,dumpster,and utility improvements continue to be split across two parcels ensure that Tax Map Parcel number and Owners name of the 2nd '.arcel is appropriately included in the site plan. Rev. 1: Comment not addressed. Address the comment or provide appropriate deeds, easements and agreements for off-site improvements, access and construction. Rev. 2: Comment not fully addressed. See attached comments from most of the reviewers. RWSA comments have not been received and will forwarded to you when they are available. -Acknowledged 30. [Rev. 2: NEW COMMENT] The dumpster, as an accessory use to the hotel, being on the adjoining lot and on a lot that has no primary use may be of an issue. Zoning is researching the issue and the outcome will be forwarded to you once it is available. -Acknowledged 31. [Rev. 2: NEW COMMENT] The existing conditions sheet and site plan sheets (all) are missing items. Address the following: a) The access easement from Timberwood Blvd. is no longer shown and must be. -Construction and Access Easement now shown. b)The Drive Lane and Construction Easement is no long shown and must be. -Construction and Access Easement now shown. 32. [Rev. 2: NEW COMMENT] According to the plat that was submitted for utilities, it appears that the existing waterline in different sections was created by two different plats. Ensure all water line easements deed book and page numbers are correctly labeled. - We have received the comments for the Easement Plat Submittal in which the same concern is stated. This revised final site plan is expected by the County for review against Easement Plat. Upon review of the plat,the determination of whether the easements match will be made by the county. At which point the Easement Plat revisions will be submitted with matching easements. 33. [Rev. 2: NEW COMMENT] The proposed sewer line easement is not in the same location as that shown in the submitted utilities easement. Ensure that the two agree and are correct. -We have received the comments for the Easement Plat Submittal in which the same concern is stated. This revised final site plan is expected by the County for review against Easement Plat. Upon review of the plat.the determination of whether the easements match will be made by the county. At which point the Easement Plat revisions will be submitted with matching easements. Page 4 of 5 ' • 34. [Rev. 2: NEW COMMENT] Ensure the proposed waterline and water line easement on this site plan matches the easement shown in the submitted utilities easement plat. -We have received the comments for the Easement Plat Submittal in which the same concern is stated. This revised final site plan is expected by the County for review against Easement Plat. Upon review of the plat,the determination of whether the easements match will be made by the county. At which point the Easement Plat revisions will be submitted with matching easements. If you have any questions or concerns about these revisions please feel free to call me at(434) 227-5140 ext. 5 or email Peter Russell at peter@shimp-enqineering.com and we can discuss any questions that you may have in further detail. Best Regards, Peter Russell Shimp Engineering, P.C. Page 5 of 5 PROJECT MANAGEMENT SHIMP CIVIL ENGINEERING LAND PLANNING ENGINEERING November 1st, 2018 Rebecca Ragsdale County of Albemarle—CDD Zoning Department of Community Development 401 McIntire Road, North Wing Charlottesville,VA 22902 Regarding: SDP 201700070 HTC Hotel—Comfort Inn—Final Site Plan Comment Response Dear Ms. Ragsdale, Thank you for your review of the Final Site Plan for HTC Hotel. We have reviewed and revised the plan per your most recent comments dated August 1st, 2018. Please see below for detailed responses to each of your comments. 1. Based on the site plan provided, it does not look like the applicant is relying on shared parking but is asking for a parking reduction for the hotel No request or justification that satisfies Section 4.12 was provided. If shared parking is being relied upon with Bojangles, a parking study is still required and instrument must be recorded according to Section 4 12.8(e ) Rooms have been removed from the hotel and parking has been added.The required number of spaces have been provided. 2. Please note that sidewalks and landscaping for the stormwater pond/amenity feature in Block 1 have not been completed according to the application/plan code of development for Area C. (ZMA 01-20) Show these features on the next site plan submittal and Proffer 1 or advise if these will be submitted separately? Acknowledged. Information will be submitted separately. If you have any questions or concerns about these revisions please feel free to call me at(434) 227-5140 or email Michael Chandler at michael@shimp-engineering.com and we can discuss any questions that you may have in further detail. Best Regards, Michael andler Shimp Engineering, P.C. Page 1 of 1 PROJECT MANAGEMENT SHIMP CIVIL ENGINEERING LAND PLANNING' ENGINEERING November 1st, 2018 John Anderson County of Albemarle—CDD Engineering Department of Community Development 401 McIntire Road, North Wing Charlottesville,VA 22902 Regarding: SDP 201700070 HTC Hotel—Comfort Inn—Final Site Plan Comment Response Dear Mr. Anderson, Thank you for your review of the Final Site Plan for HTC Hotel. We have reviewed and revised the plan per your most recent comments dated July 23rd, 2018. Please see below for detailed responses to each of your comments. 1.VSMP plan approval required prior to Final Site Plan Approval. -(Rev. 1)Applicant acknowledges; requirements for VSMP approval prior to FSP approval. A revised VSMP Plan has been submitted to the County. 2. Drainage plan including stormwater calculations should be included in FSP -(Rev. 1)Not addressed. Provide drainage plan, flow patterns and storm sewer calculations. utilize VDOT table format -(Rev.2)Addressed. As follow-up,for proposed 8"HDPE roof drains (unless UBS or Albemarle County building permit plan review dictate otherwise): a. Recommend show 8"roof drains in profile to evaluate potential conflicts with walks or pavement. b. Assign alphanumeric labels to roof drain pipes. c. Provide cleanouts at roof drain line bends>45-deg d. Provide two (2)45-deg bends instead of a 90-deg bend at south corner of hotel. e. Show 8"roof line at Str. C1, Inv. In Elev. f. Show 8" roof line tie-in at Ex. Str. 4(Elev). The roof drain profiles have been provided on Sheet C11 and each of the above changes have been made. 3.Bumper blocks should be provided for parking abutting 5'sidewalks. Bumper blocks are required for any parking abutting sidewalk<6' in width -(Rev. 1)Not addressed. Bumper blocks required for 30 typ +3 HC parking spaces fronting hotel and proposed 5'sidewalks -(Rev.2)Addressed. 4. In the northwestern parking lot, the CG-12 and detectable warning strip should be centered on handicap access isle. Page 1 of 4 • The door opens onto an even surface. Rather than have the door open on a sloping surface, the accessible pad was extended to accommodate the door. The door leads to a laundry room and will have a lip at the entrance. The door is not required to be accessible as 50%of the first floor doors are accessible. -(Rev 1)Addressed 5. Stop sign should be provided at intersection of two private travelways. Stop sign should stop cars traveling northeast to southwest -(Rev. 1)Partially addressed.; Provide stop signs or stop bars at SW ends of parking aisles, at intersection with private travelway. Allow thru motion on private travelway with stop required just beyond hotel entrance canopy, and at same location in 47 spy parking lot to the NW. -(Rev.2)Addressed. 6. Ensure all new existing easements are labeled some easement labels are misaligned or conflict with other labels making them illegible Please correct. Easement labels were corrected for clarification If there are additional labels that are obscured please call out specifically. -(Rev. 1)Addressed 7. Identify/label gutter type to be used along new travelways. CG-2 note provided -(Rev. 1)Addressed 8. Curb with gutter should be utilized wherever stormwater is to be conveyed. Acknowledged -(Rev 1)Addressed 9. Engineering details for curbing(CG-6, CT-3, etc )should be provided. Provided on sheet c12 -(Rev 1)Addressed 10.Agreement must be made/provided related to access and construction of private travelways located outside limits of parcel. ev. 1) r, -(Rev.2)Comment pending Approval on improvements will be forwarded when available. Comments on Exhibit Dated 12/18/17 1 Scaling is incorrect making it difficult to verify contours/slopes. (Rev. 1)Uncertain if addressed; please provide copy of revised exhibit (Rev.2)Addressed. 2. Entrances must be a max of 4%grade for the first 40 feet from the intersection (Rev. 1)Uncertain, please provide (Rev. 2)Comment withdrawn. New 5/16/18 1. Title Sheet. Recommend revise signature block to read Albemarle County Engineer (Rev.2)Addressed. Sheet C4 2. Provide VDOT detail for CG-12, 2-ramp configuration (ramps at termini, ped xing paement markings) Page 2 of 4 (Rev.2)Addressed. 3 Provided VDOT ref.to pedestrian crossing pavement marking specifications. Provide detail showing bar width. paint type, etc. (Note' experience with accelerated wear of pavement markings on Meeting Street lends justification to need for specifications/detail.) (Rev.2)Addressed 4 Provide Auto-turn for dumpster. Use typ. Local vendor truck wheelbase. Design cannot be approved unless trucks can access and service dumpster without 3-point turn. Access must be direct, and cause no damage to curb when truck is reversing Current dumpster orientation appears problematic. (Rev.2)Addressed. As follow-up:Label open gate width dimensions, dumpster enclosure detail (C10). The gate width dimension has been included on the C10 dumpster enclosure detail. 5 Identify New GV feature, northernmost parking space. Locate any gas appliance outside parking spaces, for safety and ease cf(39.rn,''r1"1 New GV is inaccessible if a vehicle if a vehicle occupies this parking space (Rev.2)Addressed. C5: 6 Reverse _ un of flow arrow between storm sewer structure B1 and ST7. (Rev.2)Addressed. 7. New 10' x 6'water vault will not fit in 5'sidewalk; revise to show proper scale (Rev.2)Withdrawn; review error. 8. Provide bedding detail for HDPE in trafficked conditions; structural backfill should extend (at a minimum)from the top of the pipe to 6-inch above the pipe (Rev.2)Addressed. 9. C7: Provide Detail 3 on C7(dumpster pad concrete slab detail) Detail 3 is ref. on sheet 10. (Rev.2)Addressed. 10. C10. Revise Parking Area Pavement detail. Provide pavement design based on VDOT Pavement Design Guide, rev Feb 2014. Provide DT3 DP3 using ADT=200. Note. 3"of SM-9.5A and 8"VDOT 21A base stone would satisfy design criteria and meet VDOT design guidelines. Other options are also available. (Rev.2)Addressed. If you have any questions or concerns about these revisions please feel free to call me at (434) 227-5140 or email Michael Chandler at michaeli. shimp-engineering.com and we can discuss any questions that you may have in further detail. Best Regards, Michael Chandler Shimp Engineering, P.C. Page 3 of 4