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HomeMy WebLinkAbout1989-04-27 adj531 April 27, 1989 (Adjourned Meeting) (Page 1) An adjourned meeting of the Board of Supervisors of Albemarle County, Virginia, was held on April 27, 1989, at 4:30 P.M., Meeting Room 7, County Office Building, McIntire Road, Charlottesville, Virginia. This meeting was adjourned from April 26, 1989. PRESENT: Messrs. Edward H. Bain, Jr. and F. R. Bowie, Mrs. Patricia H. Cooke, Messrs. C. Timothy Lindstrom, Walter F. Perkins (arrived at 4:34 P.M.), and Peter T. Way. ABSENT: None. OFFICERS PRESENT: County Executive, Guy B. Agnor, Jr. Agenda Item No. 1. The meeting was called to order at 4:35 P.M. by the Chairman, Mr. Way. Agenda Item No. 2. Adopt Annual Appropriation Ordinance. Mr. Lindstrom said he had not read the Ordinance, but assumes it reflects all of the actions of the Board to date. He recognizes that nobody is happy with this particular ordinance, but he would offer motion to adopt the follow- ing ordinance. The motion was seconded by Mr. Bowie. Mrs. Cooke said she was not happy with the ordinance either. Roll was called and the motion carried by the following recorded vote: AYES; Messrs. Bain and Bowie, Mrs. Cooke, Messrs. Lindstrom, Perkins and Way. NAYS: None. ANNUAL APPROPRIATION ORDINANCE OF THE COUNTY OF ALBEMARLE FOR THE YEAR ENDING JUNE 30, 1990 AN ORDINANCE making appropriations of sums of money for all necessary expenditures of the COUNTY OF ALBEMARLE~ VIRGINIA, for the fiscal year ending June 30, 1990; to prescribe the .provisos, terms, conditions and provisions with respect to the items of ~appropriation and their payment; and to repeal all ordinances wholly in Conflict with this ordinance and all ordinances inconsistent with this ordinance to the extent of such inconsistency. BE IT ORDAINED by the Board of County Supervisors of the COUNTY OF ALBEMARLE, VIRGINIA: SECTION I - GENERAL GOVERNMENT That the following sums of money be and the same hereby are appro- priated for the purposes herein specified for the fiscal year ending June 30, 1990: Paragraph One For the current expenses of TAX REFUNDS, ABATEMENTS, AND OTHER REFUNDS the sum of fifty four thousand dollars and no cents ($54,000) is appropriated from the General Fund to be apportioned as follows: 1. Refunds and Abatements 54,000 Paragraph Two For the current expenses of the function of GENERAL MANAGEMENT AND SUPPORT the sum of three million one hundred ninety-nine thousand four hundred fifty-eight dollars and no cents ($3,199,458) is appropriated from the General Fund to be apportioned~:as follows: 1. Board of Supervisors 2. County Executive 3. Elections 4. Finance 5. Information Services 6. Legal Services 7. Personnel 264,054 363,656 105,571 1,457,419 638,519 177,155 193,084 532 April 27, 1989 (Adjourned Meeting) (Page 2) Paragraph Three For the current expenses of the function of COMMUNITY DEVELOPMENT the sum of one million three hundred ninety thousand six hundred thirty- three dollars and no cents ($1,390,633) is appropriated from the General Fund to be apportioned as follows: 1. Albemarle Housing Improvement Program (AHIP) $ 237,579 2. Extension Service 75,695 3. Community Action Agency (MACAA) 28,413 4. Housing 134,815 5. Planning 578,870 6. Planning District Cox~ission (TJPDC) 36,100 7. Route 29 Bus Service 17,908 8. Soil and Water Conservation 13,361 9. Watershed Management 36,815 10. Zoning 227,827 11. Gypsy Moth Program 3,250 Paragraph Four For the current expenses of the function of HUMAN SERVICES the sum of three million two hundred ninety-five thousand three hundred seventy- six dollars and no cents ($3,295,376) is appropriated from the General Fund to be apportioned as follows: 2. 3. 4. 5. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. Central Virginia Child Development Association $ Region Ten Community Services District Home Health Department Jefferson Area Board on Aging Jefferson Area United Transportation Legal Aid Society Madison House Outreach Counseling Piedmont Virginia Community College (PVCC) Retired Senior Volunteer Program Shelter for Help in Emergency Sexual Assault Resource Agency (SARA) Virginia Public Assistance Public Assistance Payments Food Stamp Program Employment Service Program Fuel Assistance Program Medicaid/UVA Program 6,920 177,359 15,000 456,154 62,594 37,900 9,438 3,621 19,440 6,155 5,200 28,174 10,537 1,260,845 715,647 242,852 58,667 25,480 153,393 Paragraph Five For the current expenses of the Function of JUDICIAL the sum of one million one hundred eighty-three thousand seven hundred thirty-three dollars and no cents ($1,183,733) is appropriated from the General Fund to be apportioned as follows: 1. Circuit Court 2. Clerk of Circuit Court 3. Commonwealth's Attorney 4. General District Court 5. Juvenile Court 6. Magistrate 7. Sheriff 46,200 397,293 287,541 12,145 32,103 2,920 405,531 Paragraph Six For the current expenses of the Function of PARKS, RECREATION AND CULTURE, the sum of one million eight hundred twentyeight thousand four hundred eight-nine dollars and no cents ($1,828,489) is appropriated from the General Fund to be apportioned as follows: April 27, 1989 (Adjourned Meeting) (Page 3) 1. Library 2. Parks & Recreation 3. Piedmont Council of the Arts 4. Rivanna Park 5. Virginia Discovery Museum 6. Visitors' Bureau 533 964,000 726,371 7,250 85,235 7,250 38,383 Paragraph Seven For the current expenses of the Function of PUBLIC SAFETY the sum of five million twenty thousand eight hundred sixty dollars and no cents ($5,020,860) is appropriated from the General Fund to be apportioned as follows: 1. Ambulance, Rescue Squads $ 80,379 2. Animal Control 93,969 3. Community Attention Home 31,646 4. Correction and Detention (Jail) 66,683 5. Emergency Medical Communications Equipment 240 6. Emergency Medical Services Council 6,054 7. Fire Department 484,403 8. Forest Fire Extinction Service 13,595 9. Inspections 555,939 10. Joint Dispatch Center (911) 261,574 11. 3uvenile Detention Home 22,000 12. Offender Aid and Restoration (OAR) 26,499 12. Police Department 2,742,879 13. SPCA Contract 6,000 14. Volunteer Fire Departments 349,000 15. Fire/Rescue Coordinator 30,000 16. Public Safety Reserve 250,000 Paragraph Eight For the current expenses of the Function of PUBLIC WORKS the sum of one million seven hundred ninety thousand two hundred fifty dollars and no cents ($1,790,250) is appropriated from the General Fund to be appor- tioned as follows: 1. Engineering $ 331,165 2. Refuse (Landfills) 635,749 3. Staff Services 802,491 4. CAC3 Grant 13,600 5. Soil Conservation Grant 7,245 Paragraph Nine For the current expenses of the function of CONTINGENCY FUNDS the sum of nine hundred and seventy-five thousand dollars and no cents ($975,000) is appropriated from the General Fund as follows: 1. Debt Service Contingency 2. Board of Supervisors Contingency 875,000 100,000 Paragraph Ten For the current expenses of the function of CAPITAL OUTLAYS the sum of one million dollars and no cents ($1,000,000) is appropriated from the General Fund and transferred to: 1. Capital Improvements Fund $ 1,000,000 Paragraph Eleven For the current expenses of the Annual Payment to the City of Charlottesville, pursuant to the REVENUE SHARING AGREEMENT between the City and the County dated February 17, 1982, payable in January, 1990, in the amount of two million six hundred ninety-three thousand one hundred twenty dollars and no cents ($2,693,120) ~is appropriated from the General Fund as follows: 1. Revenue Sharing Agreement $ 2,693,120 534 April 27, 1989 (Adjourned Meeting) (Page 4) SUMMARY Total GENERAL GOVERNMENT FUND appropriations for Fiscal Year Ending June 30, 1990 $ 22~430~919 To be provided as follows: Revenue from Local Sources (General Fund) Revenue from the Commonwealth Revenue from the Federal Government Total GENERAL FUND resources available For Fiscal Year Ending June 30, 1990 $ 18,198,264 4,050,285 182,370 $ 22,430~919 SECTION II- REGULAR SCHOOL FUND That the following sums of money be and the same hereby are appro- priated for SCHOOL purposes herein specified for the fiscal year ending June 30, 1990: Paragraph One For the current expenses of the REGULAR SCHOOL FUND the sum of forty-five million nine hundred six thousand seven hundred thirty-seven dollars and no cents ($45,906,737) is appropriated from the School Fund to be apportioned as follows: 2. 3. 4. 5. 6. 7. Instruction Administration, Attendance & Health Pupil Transportation Services Facilities Operation/Maintenance Non-Instructional Operations Facilities Construction/Modification Other Uses of Funds $ 35,900,990 1,627,141 4,071,242 3,849,656 -0- 457,708 -0- SUMMARY Total Regular School Funds for Fiscal Year Ending June 30, 1990 $ 45~906~737 To be provided as follows: Revenue from Local Sources (Local Revenues) Revenue from Local Sources (General Fund Balance) Revenue from Local Sources (School Fund Balance) Revenue from the Commonwealth Revenue from the Federal Government Miscellaneous Revenue Total SCHOOL FUND resources available For Fiscal Year Ending June 30, 1990 $ 26,806,439 145,000 300,000 17,793,385 357,600 504,313 $ 45~906,737 SECTION III Other School Funds That the following sums of money be and the same hereby are appro- priated for the purposes herein specified for the fiScal year ending June 30, 1990: Paragraph One For the current expenses of the function of SCHOOL LUNCH PROGRAM the sum of one million four hundred seventy thousand five hundred thirty dollars and no cents ($1,470,530) is appropriated fram the Cafeteria Fund to be apportioned as follows: 1. Maintenance and Operation of School Cafeterias $ 1,470,530 April 27, 1989 (Adjourned Meeting) (Page 5) 535 SUMMARY Total CAFETERIA OPERATIONS appropriations for Fiscal Year Ending June 30, 1990 $ 1~470~530 To be provided as follows: Revenue from Local Sources Revenue from the Co~nonwealth Revenue from Refunds and Rebates Revenue from the Federal Government Total CAFETERIA FUND resources available For Fiscal Year Ending June 30, 1990 $ 1,014,210 40,320 48,000 368,000 $ 1,470,530 Paragraph Two For the current expenses of the function of TEXTBOOK RENTALS, the sum of three hundred sixty-one thousand:five hundred eleven dollars and no cents ($361,511) is appropriated from the Textbook Rental Fund to be apportioned as follows: 1. Textbooks $ 361,511 SUMMARY Total TEXTBOOK RENTALS appropriations for Fiscal Year Ending June 30, 1990 $ 361,511 To be provided as follows: Revenue from Local Sources (Trans from Gen Fd) $ Revenue from Local Sources (School Fund) Revenue from Fees Revenue from the Commonwealth Total TEXTBOOK RENTAL FUND resources available For Fiscal Year Ending June 30, 1990 $ 46,000 100,000 178,000 37,511 361,511 Paragraph Three For the current expenses of the function of the McINTIRE TRUST FUND the sum of ten thousand dollars and no ~ents ($10,000) is appropriated from the Mclntire Trust Fund as follows: 1. Payment to County Schools ~ $ 10,000 SUMMARY Total McINTIRE TRUST FUND appropriations for Fiscal Year Ending June 30, 1990 To be provided as follows: Revenue from investments per trust Total McINTIRE TRUST FUND resources available For Fiscal Year Ending June 30, 1990 10~000 10,000 10~000 Paragraph ~our For the current expenses of the function of DEBT SERVICE the sum of two million seventy-two thousand three hundred two dollars and no cents ($2,072,302) is appropriated from the D~bt Service Fund as follows: 1. Debt Service Payments ii $ 2,072,302 SUMMARY Total DEBT SERVICE appropriations f~Or Fiscal Year Ending June 30, 1990 'i $ 2,072,302 To be provided as follows: Revenue From Local Sources (Transll from Gen Fd) 2,072,302 Total DEBT SERVICE resources available For Fiscal Year Ending June 30, 1990 $ 2~072~302 536 April 27, 1989 (Adjourned Meeting) (Page 6) Paragraph Five For the current expenses of PREP PROGRAM the sum of nine hundred seventy-seven thousand three hundred twenty-four dollars ($977,324) is appropriated from the PREP Program Fund to be apportioned as follows: 1. E.D. Program $ 557,501 2. C.B.I.P. Severe 419,823 SUMMARY Total PREP PROGRAM appropriations for Fiscal Year Ending June 30, 1990 $ 977~324 To be provided as follows: Revenue from Tuition and Fees $ 977,324 Total PREP PROGRAM FUND resources available For Fiscal Year Ending June 30, 1990 $ 977,324 Paragraph Six For the current expenses of FEDERAL PROGRAMS the sum of seven hundred thousand four-hundred eighty-eight dollars and no cents ($700,488) is appropriated from the Federal Programs Fund to be appor- tioned as follows: 1. Miscellaneous Federal Grants $ 89,200 2. Chapter I 510,628 3. Chapter II 51,660 4. Migrant Education 49,000 SUMMARY Total FEDERAL PROGRAMS FUND appropriations for Fiscal Year Ending June 30, 1990 $ To be provided as follows: Revenue from the Federal Government $ Total FEDERAL PROGRAMS FUND resources available For Fiscal Year Ending June 30, 1990 $ 700~488 700~488 700~488 Paragraph Seven For the current expenses of COMMUNITY EDUCATION the sum of four hundred ninety-four thousand nine hundred sixty dollars and no cents ($494,960) is appropriated from the Community Education Fund to be apportioned as follows: 1. Community Education $ 494,960 SUMMARY Total COMMUNITY EDUCATION FUND appropriations for Fiscal Year Ending June 30, 1990 $ 494~960 To be provided as follows: Revenues from Tuition and Fees Total COMMUNITY EDUCATION FUND resources available For Fiscal Year Ending June 30, 1990 494,960 494~960 Paragraph Eight SECTION IV - FISCAL AGENT FUNDS- That the following sums of money be and the same hereby are appro- priated for the purposes herein specified for the fiscal year ending June 30, 1990: 537 April 27, 1989 (Adjourned Meeting) (Page 7) Paragraph One For the current expenses of the function of THE VISITORS CENTER FUND the sum of sixty seven thousand seven hundred thirty-five dollars and no cents ($67,735) is appropriated from the Visitors Center Fund to be apportioned as follows: 1. Principal $ 15,132 2. Interest 52,603 SUMMARY Total VISITORS CENTER FUND appropriation for Fiscal Year Ending June 30, 1990 $ 67~735 To be provided as follows: From The Thomas Jefferson Memorial Foundation Total VISITORS CENTER FUND resources available for Fiscal Year ending June 30, 1990 67,735 67~735 Total appropriations mentioned in Sections I through IV in this Ordinance for the Fiscal Year ending June 30, 1990: RECAPITULATION Section I General Fund Section II School Fund Section III Other School Funds Section IV Fiscal Agent Funds $ 22,430,919 45,906,737 6,087,115 67~735 GRAND TOTAL $ 74~492~506 BE IT FURTHER ORDAINED that the Director of Finance is hereby autho- rized to transfer to other funds from the General Fund, from time to time as moneys become available, sums equal to, but not in excess of, the appropriations made to these funds from the General Fund for the period covered by this appropriation ordinance. SECTION V Ail of the monies appropriated as shown by the contained items in Sections I through III are appropriated upon the provisos, terms, con- ditions, and provisions hereinbefore set forth in connection with said terms and those set forth in this section. Paragraph O~e Subject to the qualifications in this ordinance contained, all appropriations made out of the General FUnd, the School Fund, the Cafete- ria Fund, the McIntire Trust Fund, the T~xtbook Rental Fund, the Debt Service Fund, Prep Program Fund, FederallPrograms Fund, Community Educa- tion Fund, Visitors Center Fund, are declared to be maximum, conditional and proportionate appropriations--the purpose being to make the appropri- ations payable in full in the amount named herein if necessary and then only in the event the aggregate revenues collected and available during the fiscal year for which the appropriations are made are sufficient to pay all of the appropriations in full. Otherwise~ the said appropria- tions shall be deemed to be payable in s~ch proportion as the total sum of all realized revenue of the respectiv~ funds is to the total amount of revenue estimated to be available in the!said fiscal year by the Board of Supervisors. ~ Paragraph TWo Ail revenue received by any agency dnder the control of the Board of Supervisors or by the School Board or bylthe Board of Public Welfare not included in its estimate of revenue for ghe financing of the fund budget as submitted to the Board of Supervisors!may not be expended by the said agency under the control of the Board oflSupervisors or by the School 538 April 27, 1989 (Adjourned Meeting) (Page 8) Board or by the Board of Public Welfare without the consent of the Board of Supervisors being first obtained. Nor may any of these agencies or boards make expenditures which will exceed a specific item of an appro- priation or make transfers between specific items of appropriation without the consent of the Director of Finance being first obtained. Paragraph Three Ail balances of appropriations payable out of the General fund of the County treasury at the close of business on the thirtieth (30th) day of June, 1990, except as otherwise provided for, are hereby declared to be lapsed into the County treasury and shall be used for the payment of the appropriations which may be made in the appropriation ordinance for the next fiscal year, beginning July 1, 1990. However, nothing in this paragraph shall be construed to be applicable to the School Fund, Capital Improvements Fund, Cafeteria Fund, Textbook Rental F~und, McIntire Trust Fund, Debt Service Fund, Prep Program Fund, Federal ~iPrograms Fund, Com- munity Education Fund, or Visitors Center Fund, but ~iany balance available in these funds shall be used in financing the propoMed expenditures of these funds for the fiscal year beginning July 1, 1490. Paragraph Four No obligations for goods, materials, supplies, ~'equipment or contrac- tual services for any purpose may be incurred by any department, bureau, agency, or individual under the direct control of the Board of Supervi- sors except by requisition to the purchasing agent; provided, however, no requisition for contractual services--such as communications, travel, freight, express--and membership fees and subscriptions shall be re- quired; and provided further that no requisition fo~icontractual services involving the issuance of a contract on a competitive bid basis shall be required, but such contract shall be approved by the, head of the con- tracting department, bureau, agency, or individual and the Purchasing Agent, who shall be responsible for securing such competitive bids on the basis of specification furnished by the contracting department, bureau, agency or individual. In the event of the failure for any reason of approval herein required for such contracts, said contract shall be awarded through appropriate action of the Board of Supervisors. Any obligations incurred contrary to the purchasing procedures prescribedin the Albemarle County Purchasing Manual Shall not be consid- ered obligations of the County~ and the Director of ~inance shall not issue any warrants in pa.yment of such obligations. !~i Paragraph Five ~ Allowances out of any of the appropriations mad~ in this ordinance by any or all County departments, bureaus, or agencies under the control of the Board of Supervisors to any of their officersiand employees for expense on account of the use of such officers and employees of their personal automobiles in the discharge of their official duties shall be paid at the same rate as that established by the Sta~e of Virginia for its employees and shall be subject to change from ti~e to time to main- tain like rates. Paragraph Six Ail travel expense accounts shall be submitted dn forms and accord- ing to regulations prescribed or approved by the Director of Finance. Paragraph Seven i! All ordinances and parts of ordinances inconsistent with the pro- visions of this ordinance shall be and the same are ~ereby repealed. April 27, 1989 (Adjourned Meeting) (Page 9) Paragraph Eight This ordinance shall become effective on July first, nineteen hundred and eighty-nine. 53 Agenda Item No. 3. Adopt Resolution to Set the 1989 Tax Levy. Motion was offered by Mr. Lindstrom, seconded by Mr. Bowie, to adopt the following resolution: BE IT RESOLVED that the Board of Supervisors of Albemarle County, Virginia, does hereby set the County Levy for the taxable year 1989 for General County purposes at Seventy-Two Cents ($0.72) on every One Hundred Dollars worth of real estate; at Four Dollars and Forty Cents ($4.40) on every One Hundred Dollars worth of assessed value of personal property; at Four Dollars and Forty Cents ($4.40) on every One Hundred Dollars worth of assessed value of machinery and tools; at Seventy-Two Cents ($0.72) on every One Hundred Dollars worth of assessed value on mobile homes; and at Seventy-Two Cents ($0.72) on every One Hundred Dollars worth of assessed value of public service assessments; and FURTHER orders that the Director of Finance of Albemarle County assess and collect on all taxable real estate and all taxable personal property, including machinery and tools~not assessed as real estate, used or employed in a manufacturing business, not taxable by the State on Capital; including Public Service Corporation property except the rolling stock of railroads based upon the assessment fixed by the State Corporation Commission and certified by it to the Board of Supervisors both as to location and valuation; and including all boats and watercraft under five tons as set forth in the Code of Virginia; and vehicles used as mobile homes or offices as set forth in the Virginia Code; except farm machinery, f~rm tools, farm livestock, and household goods as set forth in the Cod~ of Virginia, Section 58.1-3500 through Section 58.1-3508. There was no further discussion. by the following recorded vote: Roll was called and the motion carried AYES: NAYS: Messrs. Bain and Bowie, Mrs. Cooke, M~ssrs. Lindstrom, Perkins and Way. None. ~ Agenda Item No. 4. Other Matters Not Listed on the Agenda. Mr. Agnor said that a paved path is to Be constructed on the Whitewood Road property. The project is ready to go to~~ construction, and it has been found that a permit must be obtained from the: Virginia Department of Transpor- tation because part of the project will be within highway department right-of-way. Motion was 'offered by Mr. Lindstrom, seconded by Mr. Perkins, to adopt the resolution which follows. Roll was called and the motion carried by the following recorded vote: AYES: Messrs. Bain and Bowie, Mrs. Cooke, MeSsrs. Lindstrom, Perkins and Way. NAYS: None. WHEREAS, the Board of Supervisors of Albemarle County wishes to install an asphalt pathway along portionS of State Route 866 and State Route 1455 in Albemarle County, Virginia~ and WHEREAS, portions of this pathway will extend within the right-of-way of these two state routes. 540 April 27, 1989 (Adjourned Meeting) (Page 10) NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Albemarle County, Virginia, hereby accepts all maintenance responsi- bility for those portions of this pathway that extend within the right-of-way of State Routes 866 and 1455 and in no way shall hold the Commonwealth of Virginia or the Virginia Department of Transportation liable for maintenance of any other responsibility in conjunction with this pathway. Mr. Bain said he has examined a variance granted Ivy Commons Partnership by the Board of Zoning Appeals on April 11. He would like to have this matter placed on the agenda for May 3 for discussion. He would suggest that the Board file an appeal of this matter, and it must be done within 30 days. Mr. Bain said that after the recent session with the School Board he had requested several pieces of information from staff: teacher/student ratio at the high school level, since during budget work sessions 'there was discussion as to moving high school teachers to other places; and, the number of administrators in the School Division.. Mr. Bain said he was shocked at the number of students in English classes at the high school level. Overall, per teacher, there are 104 students, and he thinks that is a substantial number. He also had staff verify his figures for the base teacher salary scale. He noted that he had requested comparative figures from the staff for teachers in Rockingham and Augusta Counties. Mr. Bowie noted that he had been trying out a new microphone this after- noon for the public address system. He suggested that before the Board makes a decision, all members use the microphone at least one time. Mr. Bowie said the Rivanna Park Committee just met. Construction of the road came in over budget, so the contract has to be changed. Mr. Perkins said he would like to have a list of middle school instruc- tors also. Mr. Bain said he only asked for high school information. Mr. Bowie suggested the Board also request a list for the elementary schools. Agenda Item No. 5. Adjourn to May 3, 1989. At 4:50 P.M., motion was offered by Mr. Bain, seconded by Mr. Bowie, to adjourn un~il May 3, 1989, at 1:30 P.M. Roll was called and the motion carried by the following recorded vote: AYES: Messrs. Bain and Bowie, Mrs. Cooke, Messrs. Lindst~om, Perkins and Way. NAYS: None.