HomeMy WebLinkAboutSP202200003 Review Comments Special Use Permit 2022-04-29;$ r County of Albemarle
o COMMUNITY DEVELOPMENT DEPARTMENT
April 29, 2022
Elizabeth Claman
Daylily Preschool
5925 Weston Lane
Crozet, VA 22932
daylilypreschool@yahoo.com
RE: SP202200003 Daylily Preschool
Dear Elizabeth Claman:
401 McIntire Road, North Wing
Charlottesville, VA 22902-4579
Telephone: 434-296-5832
WWW.ALBEMARLE.ORG
Staff has reviewed your initial submittal for the special use permit, SP202200003, Daylily Preschool. We have a number
of questions and comments which we believe should be addressed before we can recommend favorably on your SP
request. We would be glad to meet with you to discuss these issues.
Review comments are provided below, organized by Department, Division, or agency. Our comments are provided below.
Comments are organized as follows:
A. Comments on the Special Use Permit
B. How the proposal relates to the Comprehensive Plan
C. Additional comments from reviewers
D. Additional information
A. Special Use Permit
1. General
a. Revise the special use permit application information to clarify the proposal and included attachments.
Include labels on all documents including the application narrative, conceptual plan, and the floor plan.
Bundle all documents together in one neat resubmission. The previous special use permit application
documents SP201200008 provide an example of how these documents can be bundled together. See
"legacy document 2012-08-30."
b. Staff recommends titling the application materials with the application number "SP202200003 Daylily
Preschool." Please also title the conceptual plan with the application number and a date of revision.
2. Use.
a. Please revise and clarify all use information provided in the application narrative. Ensure the maximum
number of children, teachers, hours of operation, and any additional information provided is correctly
reflected in the application narrative.
b. Based on Virginia Department of Health comments below, a drainfield assessment by a licensed
professional is needed to ensure the existing well and septic can support the proposed preschool use at the
new location. VDH staff also recommends that the applicant contact the Office of Drinking Water (ODW)
to determine whether the water supply can be regulated as a community waterworks.
3. Conceptual Plan.
a. Staff recommends a more informative conceptual plan that better shows: property lines, building
footprints, parking lot locations, teacher parking areas, playground areas, ingress and egress, and any
proposed signage.
b. Staff recommends providing signage to ensure no parents enter the driveway on the property of 4297 Old
Three Notch'd Rd (the proposed school building) and signage to ensure proper ingress and egress when
dropping students off, leaving the site, and picking students up and leaving the site.
c. Engineering staff recommends physical pavement markings on site as well as appropriate signage.
d. Staff can assist with providing better maps, aerial maps, providing labels, etc. Please reach out if you need
assistance.
B. Comprehensive Plan
Initial comments on how your proposal generally relates to the Comprehensive Plan are provided below. Comments on
conformity with the Comprehensive Plan are provided to the Planning Commission and Board of Supervisors as part of
the staff report.
The Rural Area Chapter (Chapter 7) of the Comprehensive Plan designates the subject properties for this proposal, TMP
57-29A and TMP 57-26, for Rural Area land uses. The intent of the Rural Area designation is to allow uses that preserve
and protect agricultural, forestal, open space, and natural, historic, and scenic resources; and also to allow residential uses
at a density of up to 0.5 acres per dwelling unit.
Review of the proposal against specific objectives (obj.) in Comprehensive Plan found the following:
• Obi. 5: Recognize and sunmort crossroads communities_ which serve as rural -scale communitv meeting places and
provide opportunities for residents to take part in community life. While not specifically being in an identified
crossroads community as outlined in the Comprehensive Plan, the proposed use along with the existing church
contributes to providing a crossroads community -like area providing essential goods and services for the existing
community in the area.
• The proposed preschool will provide a needed service to the area while being located within an existing building
on site and being at a scale that is appropriate for the area that does not require additional infrastructure.
C. Additional Comments from Reviewers
Planning Comments
The following advisory comments related to planning matters are provided by Kevin McCollum,
kmccollum@a1bemarle.org:
1. Should the special use permit be approved, the new use cannot commence without the appropriate building
permits and zoning clearances.
Transportation Planning Comments
Comments from Planning reviewer Kevin McDermott, kmcdermott&albemarle.org are pending. Staff may provide
additional comments or recommendations for parking/pick-up and drop off.
Zoning
The Zoning reviewer, Francis MacCall, flnaccall&albemarle.org, has provided no objection. Zoning staff will assist with
drafting potential SP conditions.
Engineering
The Deputy County Engineer, Emily Cox, ecox2@albemarle.org, has provided the following comment:
1. Pavement markings delineating parking spaces and providing directional signage should be provided.
Building Inspections
The Building Inspections reviewer, Betty Slough, bslough@albemarle.org has no objections to this proposal.
Fire/Rescue
The Fire/Rescue reviewer, Howard Lagomarsino, hlaeomarsino@albemarle.org has no objections to this proposal but
offers the following information to consider.
1. Fire and emergency vehicle access to the structure to be used as the pre-school.
2. Establish an emergency preparedness plan.
3. The proposal has the potential of classification as a change of use for the structure to be used as the pre-school
a. The building official has purview over any building renovations and requirements related to the change of
use, ensure any issues identified by the building official related to fire, emergencies and safety are
addressed (examples - adequate means of egress; need for fire alarms or fire protection systems due to
change of use)
Natural Resources
Natural Resources Manager, Kimberly Biasiolli, kbiasiolli@albemarle.org, has no objection.
Virginia Department of Health (VDH)
Comments from the VDH reviewer, Alan Mazurowski, alan.mazurowski@vdh.vir ie nia.gov, are provided below:
1. As requested, I've reviewed the subject application, dated 2/2/2022, for a proposed 55 student daycare facility.
This properly appears to be served by onsite well and septic system, however I can find no records. I recommend
the applicant provide a drainfield assessment by a licensed professional engineer to determine whether there is
capacity for the proposed use. I also recommend that the applicant contact the Office of Drinking Water (ODW)
to determine whether the water supply can be regulated as a community waterworks.
Albemarle County Service Authority (ACSA
Comments from the ACSA reviewer, Richard Nelson, melson@serviceauthority.org, has no comments or objections to
this proposal. SP202200003 Daylily Preschool is outside of the ACSA Jurisdictional Area.
Virginia Department of Transportation (VDOT)
VDOT reviewer John Wilson, john.c.wilson@vdot.vir ie nia.gov, has provided no objection to this proposal.
Rivanna Water and Sewer Authority (RWSA)
RWSA reviewer Dyon Vega, dvega@xivanna.org has provided no objections to this proposal.
Additional Information
SP Conditions
Staff has not frilly drafted conditions to date for this special use permit, due to the potential changes and additional
information requested. Once conditions are drafted, staff will send them to you.
Action after Receipt of Comments
Please see the attached document "Action After Receipt of Comment Letter."
Within one week (7 days) of receiving this comment letter, please do one of the following:
1. Request deferral, as required by Section 33.11, if you will resubmit. You can request a deferral in writing (by
email) which will allow you up to six months to work on revisions to the application.
2. Proceed to Planning Commission public hearing. At this time, you may request that your application proceed to
public hearing with the Planning Commission. With this option, no additional documents will be accepted and
staff will take your project to the Commission as originally submitted, but without a recommendation of
approval.
3. Withdraw your application. If at any time you wish to withdraw your application, please provide your request in
writing (by email).
Staff recommends option 1, request a deferral so that you can resubmit your application. Once deferred, Staff will work
with you to address comments and choose a Planning Commission date for public hearing.
Resubmittal
If you choose to resubmit, please use the Special Use Permit Resubmittal Form. There is no fee for the first resubmittal
You can find the 2022 Submittal and Review Schedule as well as the Special Use Permit Resubmittal Form on our
website here: https://www.albemarle.ory/govemment/community-developmentlapplly-for/planning-and-site-
develooment/snecial-use-hermits-so
Notification and Advertisement Fees
This fee has been paid. No additional fees are required at this time.
Please feel free to contact me by using kmccollum&albemarle.org or 434-296-5832 ext.3141 for further information.
Sincerely,
Kevin McCollum
Senior Planner
Planning Division, Department of Community Development
Attachments:
1. Action After Receipt of Comment Letter
DEPARTMENT OF COMMUNITY DEVELOPMENT
ACTION AFTER RECEIPT OF COMMENT LETTER
FIRST SET OF COMMENTS
State Code requires a 90-day review by the Planning Commission unless the applicant requests
deferral. As you will read in this comment letter, staff recommends changes to your project to help you
achieve approval. Without these changes, staff cannot recommend approval to the Planning
Commission.
If you need more time to make these changes, and if you prefer to move forward to the Planning
Commission with a recommendation for approval, you must request deferral. If you choose not to
request deferral, staff will take your project to the Commission as originally submitted, but without a
recommendation of approval. Instructions for requesting a deferral are outlined below.
Within one week, please do one of the following:
(1) Request deferral, as required by Section 33.11, if you will resubmit.
(2) Proceed to Planning Commission public hearing.
(3) Withdraw your application.
(1) Deferral requested
To request deferral, you must submit a request in writing to defer action by the Planning Commission
and Board of Supervisors. The request may be made by email. Please note that your request for
deferral may not be accepted and the County may retain the initial scheduled hearing date. If your
request for deferral is accepted the application will be deemed withdrawn if the application is not
reactivated within six months of the request for deferral or within 32 months from the time the
application was determined or deemed complete.
(2) Proceed to Planning Commission Public Hearing
At this time, you may request that your application proceed to public hearing with the Planning
Commission. With this option, no additional documents will be accepted and staff will take your
project to the Commission as originally submitted, but without a recommendation of approval.
(3) Withdraw Your Application
Revised 9-17-19 MCN
If at any time you wish to withdraw your application, please provide your request in writing.
Failure to Respond
An application shall be deemed to be voluntarily withdrawn if the applicant requests deferral pursuant
to subsection 33.11 and fails to provide within 90 days before the end of the deferral period all of the
information required to allow the Board to act on the application, or fails to request a deferral as
provided in subsection 33.11.
Fee Payment
Fees paid in cash or by check must be paid at the Community Development Intake Counter. Make
checks payable to the County of Albemarle. Do not send checks directly to the Review Coordinator.
Fees may also be paid by credit card using the secure online payment system, accessed at
h tt p s://w w w. a l b e m a r l e. o rg/government/community-d eve l o p m e n t/apply-for/p l a n n i n g-and -sit e-
development-applications.
Revised 9-17-19 MCN