HomeMy WebLinkAboutSDP202100087 Review Comments Major Amendment, Final Site Plan 2022-06-09County of Albemarle
Community Development Department - Planning Division
MEMORANDUM
To:
Todd Burnett, Freeland and Kauffman, Inc (tburnett@fk-inc.com)
Bret Flory, Cross Architects, PLLC (bflory@crossarchitects.com)
From:
Mariah Gleason
Division:
Community Development - Planning
Date:
December 21, 2021
Revision 1: March 9, 2022
Revision 2: June 9, 2022
Subject:
SDP202100087 Caliber Collision - Major Site Plan Amendment
Mariah Gleason
mgleason@albemarle.org
tel: 434-296-5832 ext. 3097
fax:434-972-4126
The site plan amendment referenced above has been reviewed by the Planning Services Division of the Albemarle County
Department of Community Development (CDD) and by other members of the Site Review Committee (SRC).
The Planner will approve the plan when the following items (from the Planner and other SRC plan reviewers) have been
satisfactorily addressed and when all SRC plan reviewers have indicated in writing their tentative approvals. [Each
comment is preceded by the applicable reference to the Albemarle County Code.]
1. [Sec 24.2] Special use permit. Per the requirements of the zoning district, approval of a special use permit for the
proposed body shop use is required prior to approval of the major site plan amendment. Rev. 1: Comment
addressed. Special use permit SP202100003 was approved by the Albemarle County Board of Supervisors on
February 16, 2022.
2. [Sec 35.1] Fees. There looks to be an outstanding fee on the account for this application. An amount of $448.00 is
needed for the required notice fee, which includes preparing and mailing notices and published notice. Please
submit this payment through the County Portal and email a copy of the transaction receipt to the Planning
reviewer. Rev. 1: Comment addressed.
3. [32.5.2(a)] Zoning information.
a. If/when special use permit SP202100003 is approved, the notes will need to indicate that the site plan is
subject to special use permit SP202100003 and its conditions. The conditions will also need to be listed on
the site plan. Rev. 1: Comment not fully satisfied. Special use permit SP202100003 was approved by the
Albemarle County Board of Supervisors on February 16, 2022. Please update the Special Use Permit
information on Sheet 4 to note that the site is subject to SP202100003 and its conditions, and then list the
conditions as approved by the Board. A copy of the SP Action Letter is attached. The conditions can be
found on the last page. Rev. 2: Comment not fully satisfied. Revise the SP Notes on Sheet 4 to include all
parts of the conditions approved with SP202100003 (screenshot provided below).
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SP202100003 Caliber Collision Special Use Permit Conditions
I. Development of the use must be in general accord (as determined by the Director of Planning
and the Zoning Administrator) with the Conceptual Plan titled "Caliber Collision: Conceptual
Site Plan 01,- prepared by Bret Flory, dated October I, 2021. To be in general accord with
the Conceptual Plan, development must reflect the following essential major elements:
• Building footprint
• Parking areas
Development also must reflect the following additional major elements:
• A Fourteen (14)-foot wide planting strip
• An Eight (8)-foot wide shared use path constructed of permeable pavement (subject
to existing easements and other site constraints)
Minor modifications to the plan that do not conflict with the elements above may be made to
ensure compliance with the Zoning Ordinance.
b. Provide notes on the site plan regarding overlay districts that apply to the subject parcel. Applicable
overlay districts include Entrance Corridor (EC), Airport Impact Area (AIA), and Steep Slopes (Managed).
Rev. 1: Comment addressed.
4. [32.5.2(d)] Managed Steep Slopes. Managed steep slope areas exist on the parcel. Please label and locate these
areas on the plan map. Rev. 1: Comment addressed.
5. [32.5.1(c), 32.5.2(a)] Setbacks.
a. Revise the front setback to state that the front maximum setback is "None', due to the parcel's location
along a principal arterial highway. Rev. 1: Comment addressed.
b. Include a side/rear setback stating that the minimum setback is per the building code. Rev. 1: Comment
addressed.
c. Show the minimum front setback on the plan map. Note, the location of the front minimum setback may
change based on the final placement of the proposed shared use path, per the conditions associated with
the special use permit currently under review (SP202100003). Rev. 1: Comment not fully satisfied. When
originally writing this comment, the "note" sentence was intended to be for the awareness of the applicant,
rather than a request for a specific note. While staff acknowledges this confusion, staff find benefit in
having the aforementioned note on the site plan. However, since the special use permit (SP) is no longer
"under review" but approved, staff ask that the note on Sheet 4 be revised to state: "...per the conditions
of special use permit SP202100003." Rev. 2: Comment addressed.
6. [32.5.2(b)] Parking schedule.
a. How many service stalls are proposed for this facility? Please identify the number of proposed service
stalls on the site plan. Rev. 1: Comment not fully satisfied. Are the service bays shown on Sheet 4 intended
to be diagrammatic in nature? It looks as though existing bollards to remain may conflict with
ingress/egress to proposed service bays as shown. Please review and revise as appropriate. Rev. 2:
Comment addressed. The revised plan clearly depicts and labels eight (8) service bays and none of the
bay locations conflict with existing bollards that are to remain.
b. The site plan will need to provide the required number of parking spaces per service stall, as required by
Sec 4.12.6. There are alternatives available to providing the minimum number of parking spaces. Those are
described in Sec 4.12.8. If the required number of parking spaces cannot be achieved, the number of
service stalls may need to be reduced. Rev. 1: The applicant has submitted a parking waiver request, which
is currently under review by Zoning staff. Staff will forward Zoning's comments or determination upon
receipt, which is anticipated by the end of the week. Rev. 2: The revised plan proposes changes to the
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required number of parking spaces and parking space layout. The number of required parking spaces -
based on the number of proposed service bays and employees - is provided by this plan. As far as staff is
aware, a parking waiver request is no longer being sought by the applicant. In reviewing the changes to
the proposal, a bumper block is required for the proposed handicap accessible parking space. Per Sec.
4.12.16(e), bumper blocks shall be provided in parking spaces in the following circumstances, unless
waived by the Board of Supervisors: (1) the parking area has no curb or curb and gutter; (2) the parking
has curb or curb and gutter and there is a sidewalk located closer than two feet from the edge of the
parking area, except that bumper blocks shall not be required where a sidewalk has a minimum width of
six feet. Bumper blocks shall be constructed of a durable material such as concrete or treated timbers.
Each bumper block shall be a minimum length of six feet, a maximum height of five inches, and shall be
securely anchored into the pavement in at least two places.
7. [32.5.2(i)] Travelways. Provide the narrowest width of the southern entryway, along the side of the building. Note,
per Sec. 4.12.17(c), the minimum width of the vehicular travelway must be at least 20 feet for two-way access.
Rev. 1: Comment not satisfied. The minimum design standards for vehicular travelways cannot be met by utilizing a
pedestrian -oriented sidewalk. Revise the plan to ensure that at least a 20 foot vehicular travelway width is
provided along the entire southern ingress/egress to the site. Rev. 2: Comment addressed.
8. [32.5.2(s)] Circulation. Please provide an exhibit to demonstrate vehicular circulation and turning for large vehicles,
such as flat-bed and towing trucks, that may have occasion to visit the site based on the nature of the proposed
use. Rev. 1: Comment not fully satisfied. Thank you for providing this exhibit. A revised exhibit will be needed to
show circulation given the need for a dumpster enclosure. Please see Comment 10 below for more information.
Rev. 2: As discussed via phone yesterday, please revise the swinging gate design on both the site plan and auto -
turn exhibit to demonstrate successful turning movements can be made by large vehicles without obstruction by
the fixed length of fencing that is connected to the swinging gate. Please keep in mind that the fixed length of
fencing will still need to extend to such a point that the dumpsters are sufficiently screened from the Entrance
Corridor.
9. [32.5.2(n)] Shared use path. Note: The design of the proposed shared use path and the planting strip along Rt 29
may be subject to change based on the conditions of the proposed SP that is currently under review
(SP202100003)
a. Will bollards be used to deter vehicles from the shared use path? Incorporating these types of safety
features had been discussed previously with the review of the special use permit application. Rev. 1:
Comment addressed.
b. The shared use path shown on the landscaping sheet does not match the proposed site plan map. The
landscaping sheet shows a tapering of the shared use path. Please revise such that this amenity is shown
consistently throughout all plan sheets. Rev. 1: Comment addressed.
c. Will the shared use path have lighting? If so, please see Sec. 4.17 and for the minimum design standards
and Sec. 32.6.2(k) for information required with a site plan. Rev. 1: Comment addressed.
d. [Rev. 1] Note 3 on Sheet 4 states "Unless otherwise noted, pavement shall be standard duty asphalt',
however the special use permit (SP) approval for the body shop use specified a condition, wherein the 8
foot shared use path along Rt 29 must be constructed of permeable pavement. Please revise the plan to
align with the SP condition. Rev. 2: Comment addressed.
10. [32.5.2(n)] Dumpster.
a. Will the dumpster area be enclosed and/or screened? If so, please see Sec 4.12.19 for the screening
requirements. Screening may also need to be approved by the Architectural Review Board. Also, would
screening impede vehicular circulation in this area? Rev. 1: Per comments from the Architectural Review
Board (ARB) staff, a dumpster enclosure will be needed as the gate on the northern side of the property is
likely to open. See ARB Comment 6 below. Be aware, this will likely impact vehicular circulation on the
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property. Rev. 2: ARB staff have indicated that the revised fence and gate along the northern building
side is sufficient for screening the dumpster pad as the fixed portions of the fencing will screen the
dumpster pad from regular view. However, when revising the fixed portions of the fencing, to address
Comment 8 above, please keep in mind that the stationary portions of the fence will still need to
sufficiently screen the proposed dumpster bins from view. In other words, revise the swinging gate and
associated fence in a way that allows large vehicles to turn and screens the proposed dumpster bins.
b. Provide a measurement in front of both dumpsters. Per Sec. 4.12.19, the length of the concrete pad must
extend at least eight feet beyond the front of the dumpster(s). Rev. 1: Comment addressed.
11. [32.5.2(n)] Loadingarea. Is a loading area planned or needed for this use? If so, the standards for loading spaces are
contained in Sec. 4.12.13 and 4.12.18. Rev. 1: Comment addressed.
12. [32.5.2(b)] Impervious and paved areas.
a. Note on the plan the maximum amount of impervious cover on the site. Rev. 1: Comment not fully
satisfied. Thank you for adding this information. Please identify whether the provided acreage is
proposed or existing. Be advised, the site plan regulations require the proposed acreage be given. Rev. 2:
Comment addressed.
b. Provide the maximum amount of paved parking and other vehicular circulation areas. Rev. 1: Comment
addressed.
13. [32.5.2(q)] Traffic generation figures. Provide on the site plan the estimated number of vehicles per day, based on
current Virginia Department of Transportation rates, and the direction of travel for all connection from the site to
the public street. Rev. 1: Comment addressed.
14. [32.5.2(f)] Water. Indicate in a note that the parcel is not located within a water supply watershed. Rev. 1:
Comment addressed.
15. [32.5.2(f)] Existing landscaping. On the site plan, include the existing landscape features as described in Sec.
32.7.9.4(c). Is there a small group of trees at the rear of the property? Rev. 1: Comment addressed.
16. [32.5.2(a)] Abutting parcels. Provide the present uses of abutting parcels within the information provided for these
properties. Rev. 1: Comment not fully satisfied. Please revise the use for TMP 45-106A, to the south, to be
"commercial/retail". A "shopping center' use has a specific definition in the Albemarle County Code, which it not
met by this property. Rev. 2: Comment addressed.
17. [32.5.2(a)] North point. The north arrows on Sheets LI- 1 and LP -1 appear to need adjustment to match the
rotation of the site as depicted on the plan sheet. Rev. 1: Comment addressed.
18. [32.5.2(a)] Scale bar. Please adjust the scale bar on Sheet 2, such that tin on the plan sheet is equal to 20ft on the
scale bar. Rev. 1: Comment addressed.
19. [32.6.2(h)] Signature panel. Provide a signature panel for signature by each member of the site review committee.
Rev. 1: Comment addressed.
20. [Comment] Application. Is Peter Wsay - the individual who signed the application - an owner, contract purchaser,
or agent of the property? If not, a new signed application may be needed. Rev. 1: Comment addressed. Thank you.
21. [Comment] Reminder that revised plans should include the original date of drawing and the revision dates) for
each subsequent version of the plan.
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Additional comments based on revised plan dated 1/14/2022:
22. [Comment] As also noted by ARB staff, it appears new fencing areas and a relocated keypad associated with this
development may be proposed on adjacent parcel TMP 45-105. If off -site improvements are proposed, they will
require a construction easement (temporary or permanent, based on the desire of the applicant regarding ongoing
maintenance after construction). Please submit an easement application, materials, and fee. The County will review
the plat accordingly. Once approved, the easement will need to be reflected on the site plan by name, location, and
deed book and page of the recording instrument. (Applications and information related to easements are available
via the County website at: https://www.albemarle.org/government/community-development/apply-for/planning-
and-site-development-applications under "Subdivisions" and "Applications".) Rev. 2: Comment addressed. In the
comment response letter, the applicant indicated that improvements will not be located off site. In conservation
with the applicant via phone on June 8, 2022, the applicant confirmed that the "relocated keypad" shown on the
site plan is moving an improvement that serves the neighboring self-service storage to that neighbor's parcel.
Also, the applicant stated that none of the improvements proposed on the applicant's own property will require
off -site construction or maintenance easements.
23. [32.6.20), 32.7.9] Landscape Plan. Rev. 2: Comments addressed.
a. On landscaping plan, locate the existing water main along Rt 29. Per comments from the Albemarle
County Service Authority (ACSA) below, it will be necessary for staff to confirm that proposed tree
plantings are at least 10ft away from the existing water main. If trees cannot be planted between the
shared use path and the Rt 29 travelway, staff will want to explore with the applicant whether other
plantings in this area might be acceptable to ARB and ACSA, as plantings in this area were a specific desire
of the Planning Commission at special use permit hearing.
b. It looks like there may have been a layout issue in the Plant Schedule provided on Sheet 12. Please revise
the schedule so the size information for the Boxwoods falls into the appropriate slot and is legible. It looks
like this information is provided but mistakenly overlaid with a column heading.
c. Please identify existing light pole locations on the landscaping plan so staff can confirm that there are no
conflicts with proposed landscape elements.
d. Will the existing trees in the southeastern corner of the property remain? The site and demolition plans do
not show their removal, however, the landscape plan suggests that existing trees will be removed and
replaced with new plantings. If the existing trees are not removed, it is possible they could help the
property meet landscaping requirements along the southern boundary of the parcel, in lieu of providing
new trees in the same area.
e. The planting material symbology shown on the site plan on Sheet 4 should be extended to the building
front, such that the landscape plan and site plan are consistent with one another. Please review and revise
as appropriate.
Additional comments based on revised plan dated 4/28/2022:
24. [32.5.2(d)] Managed steep slopes. Managed steep slope areas were located on the plan map in pervious iterations;
however, the stipple pattern did not appear on this version of the plan map. This might be due to a PDF error.
Please revise to locate managed steep slope areas on the plan map.
25. [32.5.2(a)] Sheets. Since Sheet 8 has been removed from the plan set, the total number of sheets will need to be
noted on the title page. Previously, when all sheets (numbers 1-13) were provided, the number of sheets could be
referenced within the sheet index. With the removal of Sheet 8, that is no longer the case.
26. [Comment] Revision date. Albemarle County treats site plans as a singular documents that are referenced by
original and last revision date. Revision dates on individual sheets should reflect the last revision date of the plan
set, not the individual sheet. Please revise the plan set to note a uniform date of last revision across all sheets. This
requested change will be applicable for any and all future submittals.
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OTHER SRC REVIEWERS
Albemarle County Engineering Services (Engineer)
John Anderson, janderson2Ca@albemarle.org - No Objection
Albemarle County Information Services (E911)
Elise Kiewra, ekiewra@albemarle.org - No Objection
Albemarle County Building Inspections
Betty Slough, bslough@albemarle.org - No Objection
Albemarle County Department of Fire Rescue
Howard Lagomarsino, hlagomarsino@albemarle.org - Requested Changes
1) On sheet labeled page 3 - Demolition plan retitle the Firer Department Demolition Notes to Fire Prevention
Demolition and Construction Notes
2) Hydrants providing the needed fire flow are required for this project. The number and spacing are based on the
needed fire flow and the available fire flow. The least strigent requirement is 500 feet spacing with no building
more than 250 feet from a hydrant, however, the higher the needed fire flow, more hydrants are needed and the
spacing is reduced. Either show the location of the location of the fire hydrant(s) on the or indicate them with a
note on the plan (Keep in mind, the hydrant within the fence of the storage facility is not available due to the lack
of access).
3) Place a note on the plan indicating the calculated needed fire flow for the building
4) Place a note on the plan indicating the available fire flow for the building
Albemarle County Service Authority
Richard Nelson, rnelson0serviceauthoritv.org - Requested Changes
1. Show existing water meter on irrigation plan. The service line from the water main to the meter should be shown.
2. Show the irrigation meter connection on the service line between the meter and water main.
Rivanna Water & Sewer Authority
Dyon Vega - No Objection
Virginia Department of Health
Alan Mazurowski, alan.mazurowski@vdh.virginia.gov - No Objection
Virginia Department of Transportation
Doug McAvoy Jr., douglas.mcavoy@vdot.virginia.gov - No Objection, see comment letter attached
Albemarle County Planning Services - Architectural Review Board (ARB)
Khristopher Taggart, ktaggart@albemarle.org - Requested Changes
1. Revise the site plan to include sheet SP1.1 Site Details dated March 17, 2022, which provides details on the
proposed fencing for the site.
In accordance with the provisions of Section 32.4.3.5 of Chapter 18 of the Code, if the applicant fails to submit a revised
site plan to address all of the requirements within six (6) months after the date of this letter, the application shall be
deemed to have been voluntarily withdrawn by the applicant.
Please contact Mariah Gleason in the Planning Division by using mgleason@albemarle.org or 434-296-5832 ext. 3097 for
further information.
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(Z)
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
Stephen C. Brich, P.E. 1401 East Broad Street (804) 786,2701
Commissioner Richmond, Virginia 23219 Fax: (804) 786,2940
May 13, 2022
County of Albemarle
Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
Attn: Mariah Gleason
Re: Caliber Collision — Initial Site Plan
SP-2021-00087
Review #3
Dear Ms. Gleason:
The Department of Transportation, Charlottesville Residency Transportation and Land Use
Section, has reviewed the above referenced plan as submitted by Freeland & Kauffman, Inc.,
dated 11 November 2021, revised 28 April 2022, and find it to be generally acceptable:
If further information is desired, please contact Willis Bedsaul at 434-422-9866.
A VDOT Land Use Permit will be required prior to any work within the right-of-way. The
owner/developer must contact the Charlottesville Residency Transportation and Land Use
Section at (434) 422-9399 for information pertaining to this process.
Sincerely,
John Wilson, P.E.
Assistant Resident Engineer -Land Use
Charlottesville Residency
VirginiaDOT.org
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