HomeMy WebLinkAboutSDP202200007 Correspondence 2022-06-10608 Preston Avenue
P 434.295.5624
Suite 200 F 434.295.1800
T I M M O N S GROUP
Charlottesville, VA 22903 www.timmons.com
June 10, 2022
Kevin McCollum
Senior Planner
County of Albemarle
Community Development
401 McIntire Rd, North Wing
Charlottesville, VA 22902
RE: Crozet Self Storage —Final Site Plan Review— SDP202200007- Comment Response Letter
Dear Mr. McCollum:
We have reviewed all of your comments from May 13, 2022 and made the necessary revisions.
Please find our responses to the comments below in bold lettering.
Applicable Comments from Initial Site Plan Action Letter (dated December 10, 2021)
Albemarle County Planning Services (Planner) — Kevin McCollum:
1. [32.7.2.3] Pedestrian infrastructure, designed and constructed to the standards of the
Virginia Department of Transportation, should be provided adjacent to Route 250 and
Crozet Avenue for the length of the parcel. See comments from Transportation Planning
staff below. Please address the following:
a. [32.7.2.3 (b)] The Crozet Master Plan recommends a minimum 10' wide shared -
use path along Route 250.
5' concrete sidewalk with a 6' buffer has been provided along Route 250
frontage. Due to limited right-of-way beyond the edge of pavement, a 10' wide
shared -use path with a 6' buffer is not feasible. Based on January 27 meeting,
sidewalk does not extend to intersections, to allow flexibility for future
connections and avoid unsafe pedestrian crossing conditions, without
crosswalks and receiving ramps on the opposite side of the road.
Rev. 1 Based on further discussions with the Applicant, the most recent email
being 02/07/2022, a shared use path (SUP) along Rockfish Gap Tpk (Route 250)
must be provided. The SUP should be designed to VDOT standards and extend
the length of the property frontage. Providing a SUP along Route 250 is
consistent with the 2021 Crozet Master Plan recommendations for necessary
pedestrian facilities at this parcel. The SUP can be installed up to the intersection
ENGINEERING I DESIGN I TECHNOLOGY
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electrical box and then terminate so that the applicant does not need to relocate
the electrical box.
Sidewalk has been revised to 10' shared -use path.
b. [32.7.2.3 (a); 32.7.2.3 (b)] A sidewalk meeting minimum VDOT standards should
be provided along the frontage of Crozet Avenue.
Based on January 27 meeting, sidewalk has not been provided along Crozet
Ave frontage, due to impacts to steep slopes and existing trees that are part of
ARB screening considerations.
Rev. 1 : By providing a SUP along 250, the applicant will have satisfied the
requirements of Section 32.7.2.3 and a sidewalk along the east side of Crozet
Avenue will not be required.
Shared -use path has been provided along Route 250 frontage of the site.
Rev. 2): Comments have been addressed.
2. [32.5.2(a)] Please include a reference to the Initial Site Plan Number: SDP202100081 and
include a place holder for the Final Site Plan Number.
Initial Site Plan number SDP202100081 and placeholder for Final Site Plan number
have been added to cover sheet.
Rev. 1 : Revise the placeholder to reflect the Final Site Plan number, SDP202200007.
Final Site Plan number has been added to the cover sheet.
(Rev. 2): Comment addressed.
3. [32.6.2(i), 4.12.7] The Zoning Administrator must approve the proposed number of
parking spaces prior to Final Site Plan approval. Please submit a justification or parking
study for the proposed number of parking spaces.
Parking demand calculations have been provided based on ITE land use 151, mini
warehouse. Parking calculations on Cover Sheet have been revised.
a. Revise the parking calculations on the Cover Sheet accordingly.
Parking calculations on Cover Sheet have been revised.
Rev. 1 : Parking requirements have been verified with ITE parking standards for Mini -
Warehousing (Use code 151). Parking requirement of 11 spaces with 12 being provided
is sufficient.
4. [32.6.2(j), 32.7.9.4] Delete the Plant Schedule on Sheet L1.0 or revise it to match the
Plant Schedule on Sheet L2.0.
Plant schedule has been removed from sheet L1.0.
Rev. 1 : Comment addressed.
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5. [32.5.2 6)(k)(1), 32.6.2(g)] Show all existing and any proposed easements. Any new
easements required for water, sewer, drainage facilities, or any proposed utilities will
need to be reviewed, approved, and recorded prior to final site plan approval. Please
submit an easement plat application the County for review. The final site plan will need
to be updated so that all easements are shown and labeled identifying easement type,
whether it's public or private, a width dimension, and the recorded instrument with
deed book and page number.
All known existing easements were included on previous submittal. Stormwater
maintenance and management easements have been added to Grading and Drainage
Plan, sheet C5.0.
a. [32.6.2] Please submit a plat application that meets all requirements of the
Subdivision Ordinance for a Special Lot subdivision application and an Easement
Plat application. This combined plat can show the proposed ROW dedication and
all new/proposed easements. The application fee associated with this combined
Plat will be the "Easement Plat — with a deed" fee. The current fee for this type
of application is $934.96.
Easement plats are being prepared and will be submitted shortly.
Rev. 1 : Comment stands. Applicant Comment Letter indicates a Plat is being
prepared.
Acknowledged. Easement plats will be submitted separately.
Rev .2 : Comment stands. Applicant Comment Letter indicates a Plat is being
prepared. Once submitted and approved, update the Site Plan accordingly and
include the recorded instrument numbers.
Plat is being submitted separately from and incidental to this plan, with the
understanding that plan approval is contingent upon plat and deed approval
and recordation.
6. [32.7.8 and 4.17] If any outdoor lighting is proposed, please provide a lighting plan will
need to be included with the final site plan submission that complies with all applicable
regulations specified in Section 4.17 of the Zoning Ordinance. This includes:
a. Provide footcandle measurements within the property and along all property
lines. Use a light loss factor of 1.0 to determine footcandles on site.
Rev. 1 : Revise the "LLF" factor on the Luminaire Schedule (Sheet L3.0) to use a
light loss factory of 1.0. Revise the Photometric Plan accordingly.
Lighting plan has been revised.
Rev. 2 : Comment addressed.
b. [4.17.4 (a)] Provide manufacturer cut sheets for all proposed outdoor luminaires.
Rev. 1 : Comment addressed.
c. [4.17.4 (a)] All proposed outdoor luminaries exceeding 3,000 lumens must be
full -cutoff fixtures. Please provide documentation from the manufacturers that
all fixtures will be full cutoff.
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Rev. 1 : Comment addressed.
d. Please state the pole height of all outdoor luminaires.
Rev. 1 : Comment addressed.
e. [4.17.4 (b)] Please add a note to which states "Each outdoor luminaire equipped
with a lamp that emits 3,000 or more initial lumens shall be a full cutoff
luminaire and shall be arranged or shielded to reflect light away from adjoining
residential districts and adjacent roads. The spillover of lighting from luminaires
onto public roads and property in residential or rural areas zoning districts shall
not exceed one-half footcandle."
Photometric plan has been added. See sheet L3.0.
Rev. 1 : Comment addressed.
7. [32.7.9.7 (a)(3)] Please provide a construction detail in plan and profile view of the
proposed dumpster enclosure. The detail should identify materials to be used, color,
dimensions, etc. Please be aware that walls used for screening must be a minimum of 6'
in height.
Dumpster has been removed from the proposed design.
Rev. 1 : Comment stands.
a. [4.12.13(e)] Per Applicant Comment Response Letter the dumpster has been
removed. Section 4.12.13 of the Zoning Ordinance states: Each site plan that
depicts a commercial or industrial building of 4,000 gross square feet or more
shall provide a dumpster pad that does not impede any required parking or
loading spaces, nor any pedestrian or vehicular circulation aisles. Provide a
dumpster pad and include the details on the Plans as described above.
b. [4.12.19 (a)] Dumpster pads shall have a concrete surface.
c. [4.12.19 (b)] The pad shall extend beyond the front of each dumpster so that the
front wheels of a truck servicing the dumpster will rest on the concrete, but in no
case shall the length of a concrete pad be less than eight feet beyond the front of
the dumpster.
Rev. 2 : Dumpster comments a-c above have been addressed. A movable
dumpster will be located within the internal loading bay area. This addresses
dumpster pad requirements and screening requirements.
d. Please provide screening and/or additional information to identify the materials,
color, dimensions, etc. of the HVAC areas shown on the Site Plan. This comment
is pending any ARB comment.
Label has been added indicating that the moveable dumpster will be located
inside the loading bay. Loading bay will be open during business hours for trash
disposal and trash pick-up service. Loading bay has concrete surface and its
location within the building will provide screening from outdoors.
Rev. 2 : Comment has been addressed by the proposed landscaping around the
HVAC area.
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8. [General Comment] According to Albemarle County GIS the property is in the
jurisdictional area for water and sewer. Please confirm this information in the Site Data
table on the Cover Sheet.
Cover Sheet has been revised to indicate public sewer service.
Rev. 1): Comment addressed.
Final Site Plan Review Comments:
1. [General Comment] Add a date of revision.
Revision date has been added to the title block.
2. [32.5.2(a)] Include Entrance Corridor and Steep Slopes — Managed as applicable Overlay
Districts in the Site Data information on the Cover Sheet.
Overlay districts have been added to the cover sheet.
Rev. 2): Comment addressed.
3. [32.5.2 (a)] Provide a list of all recorded plats and deeds that apply to the property.
Please include this is the Site Data information on the Cover Sheet.
Plats, deeds, and easements have been added to Site Data on the cover sheet.
Rev. 2): Comment addressed. Revise this information as applicable pending the
approval and recordation of the Easement Plat/Special Lot plat mentioned above.
Plat is being submitted separately from and incidental to this plan, with the
understanding that plan approval is contingent upon plat and deed approval and
recordation.
4. [General Comment] Prior to final site plan approval, a WPO Plan must be submitted,
reviewed, and approved by the Engineering Division. Please see Engineering comments
below for additional information.
Acknowledged. WPO Plan was submitted along with the Final Site Plan in previous
submittal and will be resubmitted in parallel with the Final Site Plan as the design
continues to be refined.
5. [4.12.13] Please provide loading spaces accordingly.
a. Loading spaces shall be provided in addition to and exclusive of any parking
requirement on the basis of:
(1) One space for the first 8,000 square feet of retail gross leasable area, plus one
space for each additional 20,000 square feet of retail gross leasable area; (2)
one space for the first 8,000 square feet of office space plus one space for
each additional 20,000 square feet of office space; or (3) one space for the
first 10,000 square feet of industrial floor area one space for each additional
20,000 square feet of industrial floor area.
Loading spaces are provided in the loading bay, located within the
building structure. Please note that this building contains self -storage,
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and therefore is not one of the uses described in the zoning code with
specific loading requirements. The 40'x40' loading bay
Rev. 2 : Comment addressed.
6. [General Comment] Revise the "Landscaping of Parking Areas" chart to correctly reflect
the number of parking spaces, 12 instead of 14, and the required calculation, from 1.4
to 1.2.
Parking calculations have been revised to show 12 spaces.
Albemarle County Engineering Services (Engineer) — David James:
1. Rev. 1): WPO will need to be approved and bonded prior to FSP approval.
Acknowledged.
2. Rev. 1): Easement plat or final plat and associated deeds will need to be
reviewed/signed/recorded prior to FSP approval.
Acknowledged.
3. Cover:
a. Add SDP number.
SDP number has been added to cover sheet.
b. Provide date of field verification of topography & existing site conditions. —
Designer to verify.
Date of field survey on cover sheet has been verified. No change.
Rev .1): Addressed.
4. 1 measure the grade at entrance to be closer to 7.5% and will need to be flattened to
under 4.0%for 40-ft (any direction).
Please note that the steep grades at the entrance are due to the existing longitudinal
grade along Brownsville Road, which is varies along the length of the entrance
approximately from 5.4% to 9.7%; it is not possible to reduce this slope without
redesigning Brownsville Road, which is beyond the scope of this project. Longitudinal
slopes of the proposed driveway do not exceed 4%.
Rev. 1): Acknowledged; VDOT has a similar design standard. 8% is allowed. Ensure
entrance meets that design standard.
Acknowledged. VDOT waiver is under review.
5. Show the speed limit or design speed for Brownsville Road. Ensure sight distance length
matches the design.
A design speed of 25 mph for Brownsville Road was included in the previous submittal
on sheet C7.2, Driveway & Sight Distance Profiles. Please note that the provided sight
distance is for the stopping -sight, as measured along the path of travel. Due to the
tight curve on Brownsville Road, it is expected that vehicles will be travelling at low
speeds, further reducing the actual stopping distance required. Additionally, to
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maintain the full 280' intersection -sight distance, the viewing angle would require the
drive to nearly turn around to see the oncoming traffic. A design waiver will be
submitted to VDOT.
Rev .1): Acknowledged; Since this affects the sight distance easement VDOT to approve
of prior.
VDOT waiver is under review.
6. Remove trees from drainage/SWM facility easement. —Refer to WPO plan comments.
Trees have been relocated to avoid conflict with the widened easement.
Rev. 1): Not addressed.
Trees have been relocated out of drainage and SWIM easements.
7. Rev. 1): Sheet 4.0: Show stop sign at entrance.
Stop sign has been added.
B. Rev. 1): Sheet 7.2: You show 120.88 ft sight distance and 155 ft sight distance in the
plan versus profile. Ensure sight distance is the same and meets VDOT requirements.
The required 1SS' sight distance is along the path of travel for oncoming traffic.
Because of the existing tight radius of Brownsville Road, only 120.88' of eye line
distance is required to allow 1SS' of vehicle travel distance. Sight distance label in
profile has been updated to reflect this more clearly.
9. Note: Proposed landscaping or free-standing structures may need to be removed if
within the sight distance easement or required maintenance to keep sight distance.
Acknowledged. No structures or landscaping are currently proposed within the sight
distance easement.
Albemarle County Building Inspections— Betty Slough:
1. Drainage C4.0 shows the ADA parking signs in the wrong spaces.
Label has been relocated to correctly show the ADA parking signs at the accessible
spaces.
2. Drawing L3.0 does not show adequate lighting on the Crozet Ave. and Rockfish Gap
Turnpike exterior exit discharge to the public way. Min 1fc needed.
Lighting plan has been revised.
Albemarle County Department of Fire Rescue — Howard Lagomarsino:
1. Your note indicates a required flow of 2,000 gallons per minute for a 97,000 square foot
building. The fire code, needed fire flow table for a non-residential structure that size,
with sprinkler, shows the needed fire flow is the greater of either the needed flow for
the sprinkler system or the needed fire flow as listed in table 13105.1 in the fire code,
which shows a needed fire flow of between 3,250 gallons per minute to 8,000 gallons a
minute depending on the type of construction utilized. Please clarify the construction
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type and ensure the needed fire flow matches the building size, the construction type
and building size.
Building type and square footage have been revised. Fire flow calculations on Cover
sheet have been revised using Virginia Statewide Fire Prevention Code Appendix B,
Tables B105.1(2) and B105.5, resulting in a needed fire flow of 1,750 GPM.
2. The plans indicate only 1 hydrant, yet even with the needed fire flow currently listed on
the plans, the hydrant table in the fire code requires 2 hydrants, with a spacing of every
450 feet and arranged so no hydrant is more than 225 feet from a portion of the
structure. Keep in mind, the review of the needed fire flow has potential to require
more the two hydrants mentioned in this comment if the needed fire flow is indeed
more than presented on the current plan.
Fire flow calculations have been revised, resulting in a needed fire flow of 1,750 GPM.
Per Virginia Statewide Fire Prevention Code, Appendix C, Table C102.1, 1 hydrant is
adequate for this demand and spacing requirements.
Virginia Department of Transportation — Doug McAvoy, Jr:
1. Approval of the site plan is dependent upon Department approval of the Design -Waiver
request.
Acknowledged. VDOT waiver is under review.
Albemarle County Service Authority (ACSA) — Richard Nelson:
1. Review pending. Comments will be forwarded to the Applicant upon receipt.
Albemarle County Information Services (E911) — Elise Kiewra:
1. No objection.
Rivanna Water and Sewer Authority (RWSA) — Dyon Vega:
1. No objection.
Virginia Department of Health (VDH) —Alan Mazurowski:
1. No objection.
Albemarle Countv Architectural Review Board (ARB)—03-21-2022 - Marearet Maliszewski:
1. Revise the roof form of the southwest tower for greater coordination throughout the
building.
Acknowledged. Architectural updates will be provided as a separate submittal
package.
2. Replace some of the EIFS with masonry (brick or stone) or an alternate material
(possibly clapboard) to establish a stronger tie to the historic architecture of the area.
The southeastern tower and/or the first stories of the gabled bays are appropriate
locations for additional masonry.
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Acknowledged. Architectural updates will be provided as a separate submittal
package.
3. Provide specs on the window glass for review.
Acknowledged. Architectural updates will be provided as a separate submittal
package.
4. Add the standard mechanical equipment note to the architectural drawings.
Acknowledged. Architectural updates will be provided as a separate submittal
package.
5. Provide in the plan details, including material and color, on the design of the seat wall. A
muted earth tone color is recommended.
Acknowledged. Architectural updates will be provided as a separate submittal
package.
6. Consider revising the wall colors to emphasize the recesses.
Acknowledged. Architectural updates will be provided as a separate submittal
package.
7. Revise the windows of the 2"d and 3'd stories of the southeast tower to match the
windows at the 2"d and 3'd stories of the rest of the building.
Acknowledged. Architectural updates will be provided as a separate submittal
package.
Submit a revised site plan to address this outstanding issue:
8. Show tree protection fencing for the wooded area to remain at the west end of the site.
[The applicant's comment response memo states that tree protection fencing has been
added to the E&S plans. The E&S plans were not included in the site plan submittal.
Show the fencing on the grading and landscaping plans, in additional to the E&S plans.].
Tree protection fencing has been added to landscape plan, sheet 1.1.0.
We have included PDF copies of the plans and calculations for your review. If you have any
questions or comments, please feel free to give me a call at 434.295.5624 or email at
clint.shifflett@timmons.com .
Sincerely,
Clint Shifflett, PE
Project Manager
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