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Home My WebLink AboutCLE202100092 Approval - County 2022-06-22Zoning Clearance Application i OF Albemarle County 8 �{t Community Development 401 McIntire Rd, North wing Chadotteswile, VA 22902 h8g1N{I. Prior IU196.5832 FOR OFFICE USE ONLY Clearance mber:c- Xa Fee Amount: f *5031VIF-heck Date Paid: By: (� �Gd f fswt 0 Xb-15 �I I IReceipt #: #: By: `< Applicant - Fill out the entire page below And return to Community Development 401 McIntire Rd, North Wing, Charlottesville, VA 22902 Name: Russ Cronberg E-Mail Address: rronberg@boarsheadresort.com Mailing Address: 200 Ednam Dr. Charlottesville, VA 22903 Phone #: 434-972-2252 Tax Map and Parcel number and/or Address of the Business: Parcel 059D2-01-00-00200 Zoning: Staff will fill out B unknown Parcel Owner: University of Virginia Host Properties, Inc Owner's Address: 1200EdnamDr.Charloffesville,VA Check any that apply: ❑ New Business Change of Use ❑ Change of Ownership ❑ Change of Name Business Name, Boar's Head RAf'c Description of Business' Descnbe the business including use, number of employees, number of shifts, availability of parking, and any additional info. sPlease see the attached Appendix A for more details „ �a Previous Business on Site: Same Business Floor Plan: Please attach either an architectural drawing or a sketch of the proposed business indicating the location of uses, the uses of rooms, the total square footage of the use, and any additional information. Total Square Footage Used for the Business: See Appendix A Is the Parcel Zoned LI, HI, or PDIP? ❑ Yes ❑ No If yes, fill out a Certified Engineers Report (CER) Will there be food preparation? z Yes ❑ No If yes, provide Virginia Department of Health approval Is the Parcel on public water or private well? V Public n Private If on private well, provide Virginia Department of Health approval Is the Parcel on public sewer or septic? z Public ❑ septic If on septic, provide Virginia Department of Health approval Will you be putting up any new signage? ❑ Yes No If yes, obtain appropriate sign permit and list permit # below Will there be new construction or renovations? Yes �No If yes, obtain appropriate buildingpermit and list permit #below Please list any applicable Building Permit #s: Zoning Clearance review cannot begin until the application above is complete and all applicable forms and fees are submitted. This Clearance will only be valid on the parcel for which it is approved. If you change, intensify, or move the use to a new location, a new Zoning Clearance will be required. I hereby certify that I own or have the owner's permission to use the space indicated on this application. I also certify that the information provided is true and accurate to the best of my knowledge. I have read the conditions of approval, and I understand them, and that itta ide by them. Signature Printed Russ Cronberg Date July 2th, 2021 �Oy 2 Albemarle Count Zoning Clearance Application ��"` McIntireDRd.Norh Wng e,� �' C�adopeaNlle. VA 22902 •4GIH3� Phone 434.2W5332 Applicant - If you are not the landowner, please fill out the entire page below, confirming that you have either informed or are going to notify the owner of your application. CERTIFICATION THAT NOTICE OF THE APPLICATION HAS BEEN PROVIDED TO THE LANDOWNER I certify that I will provide (or have provided) notice of this clearance application, to of Tax Map and Parcel Number the owner by either delivering a copy of the application to them in person or by sending them a copy of the application by mail. (Please check one of the following below) ❑ Hand delivering a copy of the application to the owner identified above on Date ❑ Mailing a copy of the application to the owner identified above on to the following address: (Written notice to the owner and last known address on our record books will satisfy this requirement. Please see staff for help determining this information if needed) Signature of Applicant Applicant Name Printed Date 3 For Albemarle County Staff Review Only Proposed Use:. Permitted: Xn Yes ❑ No Permitted by Section: Supplementary Regulations. - Applicable Special Use Permit (Sp): � A Applicable Rezonmgs (ZMA): Applicable Site Plans (SDP)i.' Parking: If there Is an approved site plan associated with the parcel. the parking requirements will be defined by the SDP. Some Parking Formula: Defined by: Site Plan ❑ Zoning Ordinance ❑ CoD ❑Existing Total Square Footage of the Use: - X S� &Ae Required numberof parking spaces: Associated Clearances: Variances: Yl A Violations: Is a site Inspection necessary?: ❑ Yes IF No Site Inspection on (date): To Confirm: Notes: Conditions of Approval: Additional conditions of approval apply to Fireworks and Christmas Trees Approval Information ❑ Approved as proposed ❑ Approved with conditions ❑ Denied ❑ Backf low prevention device and/or current test data needed for this site. Contact ACSA, 434.977.4511 ext. 117 ❑ No physical site inspection has been done for this clearance. Therefore, it is not a determination of compliance with the existing site plan. ❑ This site complies with the site plan as of this date. Conditions: Additional' Notes: Building Officia �G� Date � Zoning �� l� C Official t G Date Other Official Date County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Phone: 434.296.5832 Fax: 434.972.4126 4 UVA Host Properties (DBA Boar's Head Resort) Zoning Clearance Form July 12th, 2021 Appendix A Description of Business Boar's Head Resort is a long standing business in Albemarle County that provides accommodations for overnight guests of the Hotel, day meetings, overnight meetings, restaurant service to guests and local visitors, and catering food service for a variety of groups from 10ppl to 600ppl. We are also a sports club with over 4,500 members (adults and kids), a Golf Course, and the home for three UVA Athletic teams. Employees We employ over 300 employees between all areas of the resort and the bulk work between the hours of 7am-7pm, with a smaller number working between 7pm-7am as the hotel is technically open 24 hours for safety and security. Parking A Full parking study was done by VHB in 2017 providing us a full analysis of all parking within the Resort. Parking Supply information can be found in the attached documents from VHB. A Parking Summary and expectation for the planned event series can be found below. Total Parking Supply Resort-553 UVA Foundation Lot- 85 BH Office Park (after Spm)- 116 Total Spaces- 754 spaces - Subtract Estimated Employees working 75 - Subtract Estimated Vehicles from Hotel Guests- 185 (168 rooms, so just over 1 car per room) - Subtract Mill Room Guests (they will be attending the show too) Avg 25 at a time on a flow - Subtract Random late office tenants still there after 5pm- 25 - Subtract late Sports Club Member use- 50 = 360 Spaces occupied by "typical" resort use = 394 Spaces available to the Winter Event participants. We estimate that we will Average between 500-1500 attendees per show with a MAX of 2,000. A conservative estimate of 3ppl per vehicle is used which means we should see a range of 167-667 vehicles TOTAL for the show. Tickets are sold for arrival on the % hour, and we anticipate most guests will be at the event for 90 minutes max. We are selling''/: of our guest rooms to be 100% associated with ticket sales, meaning that no matter what 89 of the guest rooms and associated guest room vehicles will be associated with the event. This likely will be higher per night. Max Scenario (200 tickets sold per %: hour, or 67 cars — 9 (hotel guest cars- 9x10 %: hour increments =90 hotel cars)= 58 cars to be parked per %: hour from outside attendees 4:30pm 360 spaces occupied to start + 58 = 418 S:OOpm 418+58= 476 5:30pm 476+58=534 6:OOpm 534-58+58= 534 6:30pm 534-58+58= 534 7:OOpm on The same trend for the rest of the night as the ins should match the outs • This would show that we should have ample supply of parking for our normal resort use as well as the special event flow on a MAX night. New or Alternate Use Planned Boar's Head Resort plans to host a Winter Walking Light show experience for hotel guests and the local community around the back trails of the main Hotel. This show will bring guests into Charlottesville/Albemarle from out of town but also importantly provide activity to our local community. Some details of the planned Show/Experience: Event Type- Ticketed- Pre -sold in 30 minute increments from 4:30pm-9pm with the lights being turned off at 10pm nightly Each ''/: hour time slot will sell a maximum of 200 tickets or a max of 2,000 attendees on a flow from 4:30pm-9pm Show Length- The walking light show is roughly .43 miles long around the lake (Map Attached). We would anticipate that most guests will attend for 60-90 minutes max to experience the lights and the associated market/food and beverage. Dates- The show will be open from November 26" (Thanksgiving) until January 31" every year. The concentration of show dates will be Thursday, Friday, Saturday, and Sunday evenings, with a few extra nights around Christmas, and cutting Thursday's from January. Our estimate is around 40 show nights each year. Attendees- Our estimate is that we would have between 500-1500 averages in attendance with over 250 of those attendees staying at Boar's Head resort in our hotel accommodations. With a max of 200 tickets per %: hour and a 90 minute max attendance, we would only see roughly 600 people spread out over the 3.54 acres. This is no more than many of our larger hosted events/groups at the Resort.