HomeMy WebLinkAboutSUB202200063 Checklist - Project Closeout (Administrative) 2022-06-21 •
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SUBDIVISION/SITE PLAN
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FILE CLOSEOUT / IMAGING CENTER INSTRUCTIONS
CHECKLIST
• Please complete this form within 30 days of final action,place in folder and forward to CDA FOR QC
• and status label. CDA will forward to the Imaging Center for/digital.closeout.
SDP/SUB# 2<'�- b3 PROJECT TITLE 1.4)l t R a 64
FULL NAME OF LEAD REVIEWER (D(f FINAL ACTION DATE: 6.21. 2Z
CountyView-
❑Application;Page 2 Data Entered
:❑ Staff Report, Ground Water Assessment,or other documents placed in"Docs&Pies".
Hardcopy File Folder Closeout: All items listed should be placed in project folder,in reverse •
chronological'order(latest on top).
Please check each item included in this folder: To indicate that an item is not applicable to:this file,place an"N/A"
next to the check box. The Lead Reviewer has the discretion to include any item deemed'necessary to provide
clarity to the file,please indicate that item on.the"Other"lines provided.
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Digital Closeout Instructions: Below each item please indicate if Imaging Center is to scan the
document; or;if the.document is already in digital'format can be saved to.LaserFiche. Please provide the digital
location(path/name)of the document in the space provided:
❑ Engineering Folder Information/documentation .
❑ Scan ❑ Saved location
❑ Application(signature copy) .
• '❑' ..Scan. • . ' • ❑ Saved location .
❑ Public Notification records/Abutting Owner correspondence . •
❑ . Scan ❑ Saved location • •
• .❑ Applicant Correspondence(to/from;memos/entails)
❑ Scan ❑ Saved location
❑ Complete set of printed Review Comments .
• ❑ Scan ❑ Saved.location. '.
Approved lan/ (signed,or stamped"Approved"with Planner/Engineer name) ' ' •
[ la Scan ❑ Saved locationq 202 2 '- 3
❑ Action Letter(Administrative Approval)
❑ Scan ❑ Saved location
❑ White Envelope-PC/BOS Meeting Package- Staff Report(include plan/plat presented,PC/BOS Action Letter)
❑ Scan • ❑ Saved location .
❑ Ground Water Assessments . • • •
• ❑ ' Scan ❑ Saved location .
❑ Other(Please explain—i.e. Studies)
❑ Scan ❑ Saved location
❑ Other(Please explain—i.e. Studies) •
❑ Scan El Saved location
❑ At the planner's discretion,copies Of unapproved plans/plats•may be placed in the file if it is referenced in the
staff report or minutes and lends clarity to the review at a later date. If such plans are included,they should be
clearly marked as unapproved and contain a note clarifying why.it was included.
❑ Scan : ❑ Saved location
Additional Information on this project: :
• Planning Commission Minutes—may be obtained online or by contacting PC Recording Secretary
• , Board of Supervisor:Minutes=may be obtained:online or,by contacting the Clerk of BOS
. ♦ Construction Documents—will be added to this folder after completion of project. Prior to completion,
documents may be obtained by contacting the County Engineer.
NOTES: SDP/SUB project folders will be.accepted.by the Imaging Center when the following items are complete:
I 1) Checklist is completed and included in folder;
2) Folder has a typed status label(same font&label color as project label)placed under the project label to
reflect current project status and date;
3) Documents are Acco-fastened(except plats/plans),and in chronological order(latest documents on top);
4) Documents are sufficiently identified as to which need to be scanned or saved to LaserFiche.
If!the above items are not.complete,Imaging Center staff will circle the incomplete item'and.return folder to the Chief of
Planning for corrective action.
Issued 2/7/2008,Revised 4/1/2008,Revised 7/1/2009,Revised 2/9/2010,Revised 10-29-2012