HomeMy WebLinkAboutSP202200004 Resubmittal 2022-06-03AL'n POWER
0� ENGINEERS
June 3, 2022
Scott Clark
Senior Planner II, Planning Division
Albemarle County
401 McIntire Road
Charlottesville, VA 22902
POWER ENGINEERS, INC.
6641 W. BROAD STREET
SUITE 405
RICHMOND, VA 23230 USA
PHONE 406-698-1196
Subject: SP202200004 I Scottsville Substation Expansion Project Special Use Permit
Resubmittal
Dear Mr. Clark:
In response to comments provided by Albemarle County on April 25, 2022 regarding
Appalachian Power Company's request for Special Use Permit, SP202200004,
Appalachian Power has updated the application previously submitted to Albemarle
County. The submitted application amends the previously approved Special Use Permit,
SP-79-44, to expand Scottsville Substation. An updated application with corresponding
attachments is attached to this letter.
Below is a summary of how comments from Albemarle County were addressed:
1. The Conceptual Plan has been revised to clarify the existing trees to remain.
2. The proposed holly/osmanthus species has been replaced by a selection of species
suggested in the "Native Plants for Conservation, Restoration, and Landscaping"
series published by the Virginia Department of Conservation and Recreation.
3. The screening plantings west of the substation have been updated to incorporate a
staggered pattern, mixture of native tree and shrub species, and minimum planting
height.
4. After additional review, the shrub species along the eastern substation fence
(facing James River Road) have been removed from the Conceptual Plan. In
Appalachian Power Company's experience, plantings beside the substation fence
increase the likelihood of attracting wildlife, which are more likely to cross over
the fence due to the proximity of the plantings to the fence, and which then create
reliability concerns when the wildlife come in contact with substation equipment.
Additionally, vegetation adjacent to substation fences have difficulty growing due
to the heat and use of herbicides along fence perimeters. As an alternative to
plantings, composite redwood -colored slats will be inserted into the chain link
fence where shown on the Conceptual Plan to provide screening from James River
Road.
IF ENCLOSURES ARE NOT AS NOTED, PLEASE NOTIFY US AT ONCE.
RIC 993-1293 149227(2022-06-03) DF
Albemarle County
June 3,2022
5. As confirmed during the pre -application meeting and again following the receipt
of the County's comments, the 75-foot setback requirement was waived for the
substation.
6. Increases to the slope of the stormwater retention facility to minimize or avoid
impacts to the stream buffer will be considered during the final site civil design
phase.
7. To ensure safe access to the site, protective vehicle barriers will be considered
during the final site civil design phase.
8. The final plan will show conformance with the Virginia Department of
Transportation's Road Design Manual Appendices B(1) and F, as well as other
applicable standards, regulations, or other requirements.
Lastly, please note the updated point of contact for the application is Daniel Fraser at
POWER Engineers, Inc. Attached to this letter, please find the Resubmittal Application,
Special Use Permit Application, parcel plat, completed checklist, and revised narrative
with updated maps and Conceptual Plan. Thank you for your input and support of this
project.
Sincerely,
Daniel Fraser, P.E.
POWER Engineers, Inc.
Enclosure(s):
c: Scott Markwell (AEP)
Todd Ireland (AEP)
Emily Larson (AEP)
WWW.POWERENG. COM
Resubmittal of information for
Special Use Permit
PROJECT NUMBER THAT HAS BEEN ASSIGNED: SP202200004
Owner/Applicant Must Read and Sign
I hereby certify that the information provided with this resubmittal is what has been requested from staff
[DocuSignedby; --DS
• -tw (MU-1
�ROwner, Contract Purchaser
P. Todd Ireland, AEP Real Estate Asset Manager
Print Name
6/3/2022
Date
(540)985-2964
Daytime phone number of Signatory
FEES to be paid after application
For original Special Use Permit fee of $2,366
❑
First resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF)
Free
❑
Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF)
$1,183
❑
4% Technology surcharge
$47.32
TOTAL SPECIAL USE PERMIT RESUBMISSION FEE
$1,230.32
For original Special Use Permit fee of $1,183
First resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF)
Free
❑
Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF)
$592
❑
4% Technology surcharge
$23.68
TOTAL SPECIAL USE PERMIT RESUBMISSION FEE
$615.f8
FOR OFFICE USE ONLY Fee Amount $ Date Paid By who?
Receipt # Ck# By:
County of Albemarle
Community Development Department
401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296-5832 Fax: (434) 972-4126
Revised 7/1/2021 Page 1 of 1
Application for
Special Use Permit
IMPORTANT: Your application will be considered INCOMPLETE until all of the required attachments listed on page 2
have been submitted with the appropriate signature on page 3. Also, please see the list on page 4 for the appropriate fee(s)
related to your application.
PROJECT NAME: (how should we refer to this application?) Scottsville Substation Expansion Protect
PROPOSAL/REQUEST: Special Use Permit
ZONING ORDINANCE SECTION(S): 10.2.2
EXISTING COMP PLAN LAND USE/DENSITY: Rural Areas District
LOCATION/ADDRESS OF PROPERTY FOR SPECIAL USE PERMIT:
454 James River Road and 8756 Bryant Lane
TAX MAP PARCEL(s): 13000-00-00-041A0 and 13000-00-00-041 C1
ZONING DISTRICT: RA
# OF ACRES TO BE COVERED BY SPECIAL USE PERMIT (if a portion, it must be delineated on a plat):
Is this an amendment to an existing Special Use Permit? If Yes provide that SP Number. SP- 79-44
►F YES ❑ NO
Are you submitting a preliminary site plan with this application?
jg YES ❑ NO
Contact Person (Who should we call/write concerning this project?): Daniel Fraser
Address 6641 Broad Street, Suite 405 City Richmond state Virginia zip 23230
Daytime Phone (_—) _803-385-5954 Fax # (� E-ma l daniel.fraser(ilpowereng.com
Owner of Record Appalachian Power Company
Address 1 Riverside Plaza City Columbus state Ohio zip 43215
Daytime Phone () N/A Fax # (---)
Applicant (Who is the Contact person representing?): Appalachian Power Company
NA
Address 40 Franklin Road SW City Roanoke State Virginia zip 24011
Daytime Phone ( ) 540-985-2964 Fax # (___) E-mail snmarkwell(fDaep.com
Does the owner of this property own (or have any ownership interest in) any abutting property? If yes, please list those tax map and parcel numbers:
Appalachian Power Company owns the subject, adjoining properties in this application (13000-00-00-041A0 and 13000-0
FOR OFFICE USE ONLY SP #
Fee Amount $ Date Paid By who?
Concurrent review of Site Development Plan? YES NO
County of Albemarle
Community Development Department
401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296-5832 Fax: (434) 972-4126
Special Use Permit Application Revised 7/1/2021 Page 1 of 5
REQUIRED ATTACHMENTS & OTHER INFORMATION TO BE PROVIDED for THE APPLICATION TO BE
OFFICIALLY SUBMITTED & DEEMED COMPLETE
0 Application Signature Pase
0 One (1) completed & signed copy of the Checklist for a Special Use Permit.
0 One (1) copy of the Pre -application Comment Form received from county staff
❑ One (1) copy of any special studies or documentation as specified in the Pre -application Comment Form,
❑ Seventeen (17) folded copies of a Conceptual Plan.
❑ Seventeen (17) copies of a written narrative
The narrative must be laid out to identify each of the bulleted TITLES as follows:
PROJECT PROPOSAL
The project proposal, including
• its public need or benefit;
• how the special use will not be a substantial detriment to adjacent lots,
• how the character of the zoning district will not be changed by the proposed special use, and
• how the special use will be in harmony with the following;
o the purpose and intent of the Zoning Ordinance,
o the uses permitted by right in the zoning district,
o the regulations provided in Section 5 of the Zoning Ordinance as applicable, and
o the public health, safety and general welfare.
(be as descriptive as possible, including details such as but not limited to the number of persons involved in
the use, operating hours, and any unique features of the use)
• CONSISTENCY WITH COMPREHENSIVE PLAN
The proposed project's consistency with the comprehensive plan, including the land use plan and the master
plan for the applicable development area;
• IMPACTS ON PUBLIC FACILITIES & PUBLIC INFRASTRUCTURE
The proposed project's impacts on public facilities and public infrastructure.
• IMPACTS ON ENVIRONMENTAL FEATURES
The proposed project's impacts on environmental features.
0 One (1) copy of the most recent recorded plat, that shows the Deed Book/Page Number, of the parcel(s)
composing the proposed project, or a boundary survey if a portion of one or more parcels compose the proposed
project, both of which shall include a metes and bounds description of the boundaries.
0 Taxes, charges, fees, liens owed to the County of Albemarle
As the owner/agent I certify that any delinquent real estate taxes, nuisance charges, stormwater management utility
fees, and any other charges that constitute a lien on the subject property, which are owed to the County of Albemarle
and have been properly assessed against the subject property, have been paid.
Special Use Permit Application Revised 7/l/2021 Page 2 of 5
APPLICATION SIGNATURE PAGE
If the person signing the application is someone other than the owner of record, then a signed copy of the
"CERTIFICATION THAT NOTICE OF THE APPLICATION HAS BEEN PROVIDED TO THE
LANDOWNER" form must be provided in addition to the signing the application below. (page 5)
Owner/Applicant Must Read and Sign
By signing this application, I hereby certify that I own the subject property, or have the legal power to act on behalf of
the owner of the subject parcel(s) listed in County Records. I also certify that the information provided on this
application and accompanying information is accurate, true, and correct to the best of my knowledge. By signing this
application, I am consenting to written comments, letters and or notifications regarding this application being provided to me
or my designated contact via fax and or email. This consent does not preclude such written communication from also being
sent via first class mail.
Occuftnned by;
�WtN ( {.1AAl�l�J 5;-
I-Sig15eAms2 POwner / Agent / Contract Purchaser
P. Todd Ireland, AEP Real Estate Asset
Print Name
6/3/2022
Date
(540)985-2964
Daytime phone number of Signatory
Special Use Permit Application Revised 7/1/2021 Page 3 of 5
Required FEES to be paid once the application is deemed complete:
What type of Special Use Permit are you applying for?
Staff will contact you regarding the fee once the application is deemed complete
FEE
Technology
Surcharge
TOTAL
❑ New Special Use Permit
1 $2,366
$94.64
$2,460.64
❑ Additional lots under section 10.5.2.1
$1,183
$47.32
$1,230.32
la Public utilities
$1,183
$47.32
$1,230.32
❑ Child day center
$1,183
$47.32
$1,230.32
❑ Home Occupation Class B
$1,183
$47.32
$1,230.32
❑ To amend existing special use permit
$1,183
$47.32
$1,230.32
❑ To extend existing special use permit
$1,183
$47.32
$1,230.32
❑ Farmer's markets without an existing commercial entrance approved
by the VDOT or without existing and adequate parking
$580
$23.20
$603.20
❑ Farmer's markets with an existing commercial entrance approved by
the VDOT and with existing and adequate parking
$130
$5.20
$135.20
❑ Reapplication that is substantially the same as the withdrawn
application, when authorized by the Board of Supervisors
$1,823
$72.92
$1,895.93
ADDITIONAL FEES
❑ Initial notice fee provided in conjunction with an application, for
preparing and mailing notices and published notice
$448
NONE
$448.00
id ALL SPECIAL USE PERMITS - FIRE RESCUE REVIEW FEE
$50
NONE
$50
❑ Signs under section 4.15.5 and 4.15.5A (filed for review by the Board
of Zoning Appeals under the Variance Schedule
$592
$23.68
$615.68
Other FEES that may apply:
Fees for re -advertisement and notification of public hearing
after advertisement of a public hearing and
a deferral is made at the applicant's request
➢
Preparing and mailing or delivering up to fifty (50) notices
$237 + actual cost of first-class postage
➢
Preparing and mailing or delivering each notice after fifty (50)
$1.19 for each additional notice + actual
cost of first-class postage
Actual cost based on a cost quote from
➢
Published notice (published twice in the newspaper for each public hearing)
the publisher
(averages between $150 and $250)
➢
Application for uses under sections 5.1.47 or 5.2A
NO FEE
➢
Special Exception —provide written justification with application
$523.12
$503 + $20.12 Technology surcharge
Resubmittal fees for original Special Use Permit fee of $2,366
➢
First resubmission
FREE
➢
Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO
INTAKE STAFF)
$1,230.32
$1,183 + $47.32 Technologysurcharge
.0000
Resubmittal fees for original Special Use Permit fee of $1,183
➢
First resubmission
FREE
➢
Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO
MAKE STAFF)
$615.68
$592 + $23.68 Technology surcharge
Special Use Permit Application Revised 7/1/2021 Page 4 of 5
The full list of fees can be found in Section 35 of the Albemarle County Zoning Ordinance.
CERTIFICATION THAT NOTICE OF THE
APPLICATION HAS BEEN PROVIDED TO THE LANDOWNER
This form must accompany this zoning application if the application is not signed by the owner of the property.
I certify that notice of the application for, Scottsville Substation Expansion Project
[Name of the application type & if known the assigned application #]
was provided to Appalachian Power Company
[Name(s) of the record owners of the parcel]
the owner of record of Tax Map and Parcel Number 13000-00-00-041A0 and 13000-00-00-041 C1
by delivering a copy of the application in the manner identified below:
Hand delivery of a copy of the application to
[Name of the record owner if the record owner is a
person; if the owner of record is an entity, identify the
recipient of the record and the recipient's title or office
for that entity]
on
Date
1—Mailing a copy of the application to P. Todd Ireland, AEP Real Estate Asset Manager
[Name of the record owner if the record owner is a
person; if the owner of record is an entity, identify the
recipient of the record and the recipient's title or office
for that entity]
on 6/3/2022 to the following address Electronic copy provided
Date
[Address; written notice mailed to the owner at the last
known address of the owner as shown on the current
real estate tax assessment books or current real estate
tax assessment records satisfies this requirement].
Signature of Applicant
Scott Markwell
Print Applicant Name
6/3//2022
Date
Special Use Permit Application Revised 7/1/2021 Page 5 of 5
202000016729.001
VIRGINIA LAND RECORD COVER SHEET
Commonwealth of Virginia VA. CODE §§ IT1-223,-227.1, -249
FORM A — COVER SHEET CONTENT
Instrument Date:.. $ 14 / 2 U 2 0
................................................
Instrument Type: .oPM..'....................................................
Number of Parcels:......1....... Number of Pages: ....... I .....
[ ] City [X] County _ALBEMARLE
........................... _....
CIRCUIT COURT
Tax Exempt? VIRGINIA/FEDERAL CODE SECTION
[ ] Grantor:
[ ] Grantee:
Business/Name
1 Grantor: . PATE, WILLIAM T
....................................................................
........ ...... Grantor: ,PATE ........ BB
.AR........ARA ........L..............................
........ 1...... X Grantee: APPALACHIAN POWER COMPANY
..............................
............... Grantee:....................................................................
Grantee Address
Name: APPALACHIAN, POWER COMPANY
......................................................................................
Address: . PO BOX 16428
.........................................................................................................................
City:.COLUMBUs........................................................................... State:...... OH
Consideration:.50.:_00........................ Existing Debt: So .00.................
PRIOR INSTRUMENT UNDER § 38.1.803(D):
RECORDEDIN
ALBEMARLE COUNTY, VA
JON R. ZUG
FILED Nov 18, 2020
AT
02:50 pm
BOOK
05429
START PAGE
0045
END PAGE
0048
INST # 202000016729
TOTAL NUM PAGFS
0004
MEB
(Area Above Reserved For Deed Stomp Only)
Zip Code:.93 ...............................
Actual Value/Assumed:.$o:.00
Original Principal: .$...:��........................... Fair Market Value Increase: .Sp.:.P2............................
Original Book No.: ........................................ Original Page No.:........................................ Original Instrument No.:
Prior Recording At: [ ] City [ ] County .................................................................... . ........... Percentage In This Jurisdiction:._100�
Book Number: ............................ Page Number:......................... Instrument Number:..........................................
Parcel Identification Number/Tax Map Number: ,13000-00, oo-o41C1
.................................................................................................
Short Property Description:
Current Property Address:
FORM CC-1570(MASTER, PAGE ONE OF ONE Ii0vig
® Copyright 2014 Office of the Executive Secretary, Supreme Court of Virginia. All rights reserved.
Cover Sheet A
202000016729.002
TAX MAP PARCEL N 13oyo - oo -oa - o y 1 G /
CERTIFICATE OF PLAT
The attached plat, and courses and distances description made by _TROY "0-
I, IIL14A mS , certified Land Surveyor, �-YNCH8�2CT ,
VA, dated No.l CrAG t R_ $ , 20 _�e_ , of the lands of Ld Il./..Aen i . PA
A,_ko 3M21:, AA L • pATrr , situate in �"'K�"^� District, of
the County of Albemarle, Virginia, and being the same land acquired by the said LJ IL wAm T•
"PAnt N4 AAQAAAA L— � PAT€ by deed dated IHI" day of -TANUA 2-'d , 2005
from EP.Q.LL l:.$2yMT A VD Co"K E 5 '024N'-T—i of record in the Clerk's
Office of the Circuit Court of Albemarle County, Virginia, in Deed Book .293 I , page 73i
is hereby confirmed and submitted for record in the aforesaid Clerk's Office.
Given under my/our hand (s) this 110— day of /UoJiL_�iL
State of Virginia
At Large, To -Wit:
I L,AIfi TaATroJ I+Ak06-ft
209=
a Notary Public in the State of Virginia,
do hereby certify that WiIAAmmT P)AIV. A OOVAyA L. PA1-5 , whose name (s) are
signed to the foregoing certificate of confirmation by owners, and Plat, bearing date the 54
ZO
day of /Jo✓Lm(3t(L , 2000= have acknowledged the same before me. zo
Given under my hand this 1$ dayof IVOVE.nau�L 20e_
(NOTARY PUBLIC) ••`• O .• hq ''�.
•'• �' NOTARY 'GO
8- 31 Zoz PUBLIC s ;
My commission as Notary expires: �' rtEG.0101951
MY COMMISSION. < ' •
EXPIRES 2
o •... g-31.?�z`F ems:
.. ��
ALT11 OF
NOTES:
1. THIS PLAT HAS BEEN PREPARED FROM ANACTUAL FIELD SURVEY THAT WAS COMPLETED ON
JULY 2, 2020 AND THERE ARE NO VISIBLE EASEMENTS OR ENCROACHMENTS EXCEPTAS SHOWN.
2. THIS PLAT HAS BEEN PREPARED WITH THE BENEFIT OF FIDELITY NATIONAL TITLE INSURANCE COMPANY,
TITLE COMMITMENT NO, ATS-242-20, DATED JUNE 3, 2020AT 8:00 A.M.
3. THE AREA SHOWN HEREON IS LOCATED IN FLOOD HAZARD ZONE W AND IS NOT LOCATED WITHIN
FLOOD HAZARD ZONE'AE' FOR A 100 YEAR FLOOD AS DETERMINED BY THE FEDERAL EMERGENCY
MANAGEMENT AGENCY AS SHOWN ON FEMA MAP #51003C0520D DATED FEBRUARY 4, 2005.
4. UTILITIES SHOWN HEREON ARE PLOTTED FROM VISIBLE EVIDENCE IN THE FIELD AND THE MARKINGS
OF VA 811. WHILE EVERY EFFORT HAS BEEN MADE TO ENSURE ACCURACY, IT SHALL BE THE
RESPONSIBILITY OF THE OWNER/CONTRACTOR TO HAVE UNDERGROUND UTILITIES MARKED PRIOR
TO LAND DISTURBANCE/EXCAVATION OF ANY KIND.
5. THIS SURVEY HAS BEEN PREPARED AT THE REQUEST OFAER
6. SETBACK INFORMATION WAS TAKEN FROM THE PLAT OF REFERENCE SHOWN HEREON.
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CONSTANCECE S. S. BRYANT I
D.B. 3036, PG. 414
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D.B. 283 PAGE 111
SOURCE OF TITLE:
THE AREA SHOWN WAS ACQUIRED BY WILLIAM T. PATE &
BARBARA L. PATE FROM EARL E. BRYANT & CONSTANCE
S. BRYANT BY DEED DATED MARCH 3, 2005 AS
RECORDED IN D.B. 2931, PG. 739 OF THE CIRCUIT COURT
CLERK'S OFFICE OF ALBEMARLE COUNTY.
PLAT OF REFERENCE:
PLAT BY ROBERT L. LUM TITLED PLAT SHOWING FAMILY
DIVISION OF TAX MAP 130 PARCEL41C PROPERTY OF
EARL E. OR CONSTANCE BRYANT AND DATED MARCH 20,
2002. RECORDED IN DEED BOOK 2252 PAGE 560 OF THE
CIRCUIT COURT CLERK'S OFFICE OF ALBEMARLE
COUNTY, VIRGINIA.
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INSTRUMENT N 202000016729
RECORDED ALBEMARLE CO CIRCUIT COURT CLERICS OFFICE
Nov 18, 2020 AT 02:50 pm
JON R. ZUG, CLERK by MEB
BOOK 05429 PAGE 0045 - 00048
SPECIAL USE PERMIT CHECKLIST for
Scottsville Substation/TMP 13000-00-00-041AO13000-00-00-041C1
U
After the mandatory pre -application meeting, county staff will mark this checklist appropriately so
GI1tN1P
that it is clear to the applicant the information from Section 33.33 that must be submitted with the
official application
smc
Required for
Provided with
application?
application
SECTION 33.33
(County Staff)
(Applicant)
X
X
NOTE to staff: if providing additional comments are provided within the checklist boxes,
please distinguish those comments with different color print AND italic/underlined print
or some other method that can be distinguished when copied with a black and white
YES
NO
copier/printer.
X
A narrative of the project proposal, including its public need or benefit;
X
A narrative of the proposed project's consistency with the comprehensive plan, including the
X
A narrative of the proposed projects impacts on public facilities and public infrastructure.
X
A narrative of the proposed projects impacts on environmental features.
X
A narrative of the proffers proposed to address impacts from the proposed project.
X
One or more maps showing the proposed project's regional context and existing natural and
manmade physical conditions;
X
A conceptual plan showing...
X
1) entrance, driveways, and parking
We recommend that you discuss entrance options and the existing sight -distance problem with
VDOT before finalizing your submission. As discussed at the pre -application meeting, you should
consider using the existing Bryant Ln to reduce the number of entrances and possibly simplify the
process of VDOT entrance approval. If the proposed entrance design would require an exception
from VDOT, we will ask you to obtain that exception before we would schedule this item for its
public hearings.
X
2) typical cross -sections to show proportions, scale and streetscape/cross-sections/circulation;
X
3) the general location of pedestrian and bicycle facilities;
X
4) building envelopes, including previously approved and new proposed structures
X
5) parking envelopes;
SPECIAL USE PERMIT CHECKLIST 04/2013 Page 1 of 2
X
6) public spaces and amenities;
X
7) areas to be designated as conservation and/or preservation areas;
X
8) conceptual stormwater detention facility locations;
X
9) conceptual grading;
X
Other special studies or documentation, if applicable, and any other information identified as
necessary by the county on the pre -application comment form.
• The conceptual plan should include a landscaping plan that proposes native
species for screening or offsetting of the visual impact of the expanded facilities.
Rather than the older type of SP conditions from the 1970s (preserving "as much
as possible' of the existing vegetation, adding fencing, etc.), our recent SP
approvals have included references to specific planting plans. We understand
that some portions of the site will not be able to support canopy -height
vegetation. Shrubs and/or pollinator -friendly plantings are appropriate in those
areas.
• To update you on the topic of setbacks: The Zoning division has determined that the
substation property is a "special lot" (a designation used for utility sites and other
non-standard lots) and is not subject to the setbacks required in the RA zoning
district. Therefore, the 75-foot front RA setback that we discussed at the pre -
application meeting does not apply, and no variance is needed if
structures/equipment intrude into the 75 feet. However, we still recommend that
structures and facilities be kept as far back from the road as practically possible, and
that the landscaping plan discussed above be used to screen visibility of the facility
from the road.
• Stormwater facilities and associated grading/development should be redesigned to
stay outside the 100-foot stream and wetland buffer. Stormwater facilities are
permitted within the 75-foot front setback, but retention of mature roadside
screening vegetation is recommended.
• The application should include information regarding any potential fire/rescue
training needed related to the new equipment to be installed.
Please note: There are additional submittal requirements outlined on the official application for a Special Use Permit.
Read and Sign
I hereby state that, to the best of my knowledge, the official application submitted contains all information marked on
this checklist as required for application.
�D
Signature of person completing this checklist
Daniel Fraser
Print Name
6/3/2022
Date
803-835-5954
Phone
SPECIAL USE PERMIT CHECKLIST 04/2013 Page 2 of 2
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SOUNDLESS FNFPGY
SCOTTSVILLE SUBSTATION EXPANSION PROJECT
ALBEMARLE COUNTY SPECIAL USE PERMIT NARRATIVE
CT6111 xft d :J CT•] 991+1_1
Appalachian Power Company ("Appalachian Power" or "Company") is seeking to amend the previously
approved special use permit (SP-79-44) to expand the existing Scottsville Substation to accommodate
electrical equipment upgrades and improve access to the site (the Project). The Project is part of the
Company's larger transmission area improvements project, the Central Virginia Transmission Reliability
Project ("CVTRP"), which will ensure adequate and reliable electric service and accommodate future
growth in central Virginia counties, including Albemarle County. The remaining components of the
CVTRP were approved and provided a Certificate of Public Convenience and Necessity by the Virginia
State Corporation Commission (Case No. PUR-2021-00001) in September 2021. In addition to the
CVTRP's other improvements to the electrical system to mitigate thermal and voltage criteria violations,
the improvements at the Scottsville Substation and eventually to the Esmont— Scottsville 46 kV
transmission line will further enhance system reliability by replacing certain assets (largely installed in
the 1920s and 1940s) that are at the end of their useful lives. The end result will be a more robust
electrical system in Albemarle County. Construction for the Scottsville Substation improvements is
expected to begin in Spring 2024 and last about one year.
Appalachian Power owns two adjoining "Rural Areas" zoned properties (totaling approximately eight
acres) located on the west side of James River Road, south of Irish Road (Route 6) and southwest of the
Town of Scottsville (Attachment 1). The two properties associated with the Project include: 454 James
River Road (Tax Map 130-41A), which is currently used for the existing substation; and 8756 Bryant Lane
(Tax Map 130-41C1), which will accommodate the proposed detention pond and access road entrance.
The expansion will accommodate two new 138kV/46kV 30 MVA transformers, one 46kV/12kV 20 MVA
distribution transformer, a 12 kV bay, a Parkline control building, and associated 138 kV upgrades, all on
the existing substation property (Tax Map 130-41A). The detention pond and entrance access off James
River Road will be located on the adjoining Company -owned property north of the existing substation
(Tax Map 130-41C1).
The following improvements are proposed (see Attachment 2):
Substation Expansion Areas: The existing substation will be expanded on Tax Map 130-41A.
The substation will be expanded approximately 40 feet x 180 feet to the west to accommodate
the new transformers and distribution bay equipment. The substation also will be expanded
approximately 45 feet x 55 feet to the east to accommodate the new Parkline control building.
The new transformers and control building will help increase electric reliability and support the
voltage upgrades during construction. The expanded substation will be located within a fenced,
gravel pad in accordance with SP-79-44.
• Substation Entrance Access: The proposed entrance off James River Road will be located on Tax
Map 130-41C1 and approximately 350 feet north of the existing entrance near Bryant Lane to
improve sight distance and mitigate safety risks of the existing entrance. The existing entrance
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GOUNDLESS ENEXGr Scottsville Substation Expansion Project
Albemarle County Special Use Permit Narrative
near Bryant Lane will be used as the temporary construction entrance and removed at the end
of construction.
• Detention Pond: A detention pond will be built on Tax Map 130-41C1 given the size constraints
of the existing substation parcel.
The Project is subject to the special use requirements noted in Section 10.2.2 of the Zoning Ordinance as
the existing Scottsville Substation will be expanded in two areas on its current parcel and the
construction of the detention pond and associated stormwater controls on an adjoining property, thus
amending its special use. Members of the Project Team met with Albemarle County's Department of
Community Development staff in Fall 2020 to Fall 2021 to discuss various substation expansion plans
that meet the needs of the Project and minimize impacts to the agricultural and natural environment in
Rural Areas. The Application was submitted to Albemarle County on February 18, 2022. A local public
meeting was held virtually on April 19, 2022 with limited input or concern received from the community.
The conceptual grading plan is provided in Attachment 3 and adheres to the conditions set forth in SP-
79-44.
The Scottsville Substation has existed on the current property for the last 80 years and is bounded by six
"Rural Area" -zoned properties located off James River Road and Bryant Lane consisting of residential,
forested, and agricultural uses. As mentioned above, the existing Scottsville Substation will be expanded
in two areas on its current parcel to accommodate the electrical upgrades. The necessary stormwater
controls as required by the Virginia Department of Environmental Quality cannot be located on the
substation parcel due to size constraints. After a site review process and discussions with county staff,
the Company purchased a four -acre parcel north of Bryant Lane and adjoining the substation in
November 2020 to accommodate the detention pond. This parcel (Tax Map 130-41C1) was previously
used for residential purposes and contains an unoccupied residential structure and outbuildings along
Bryant Lane that will be removed. The detention pond is located at the southeastern extents of the
parcel in order to avoid sensitive wetlands to the northwest and existing utility facilities, including two
Company -owned overhead transmission line rights -of -way (ROWS) and distribution poles. Distribution
poles currently located on the property will be relocated near their existing locations (Attachment 3).
The location of the proposed detention pond is also bound by an existing tree line along James River
Road, which will be retained as to preserve vegetative buffers and protect the natural environment
(Attachment 3).
The existing substation entrance off James River Road is inadequate in meeting safety and sight distance
requirements. As a result, the proposed entrance has been relocated to the northern property with the
detention pond. The proposed entrance off James River Road adjoins a vacant, wooded lot and avoids
sharing access with residential landowners using Bryant Lane. As discussed with County officials in the
Pre -Application meeting in Fall 2021, the revised entrance location enhances sight distance and reduces
safety concerns as compared to the existing entrance off James River Road, which has limited sight
distance leaving the substation. The existing entrance near Bryant Lane will be used temporarily during
the substation construction but removed once construction is completed (Attachment 3). No permanent
parking is proposed for any entrance location. The proposed entrance replaces AEP's existing substation
entrance, improves sight distance, and should not increase traffic volume on this section of James River
Road. Once construction is completed, traffic to the substation will be limited to future access and
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SOUNDLESS ENERGY
Scottsville Substation Expansion Project
Albemarle County Special Use Permit Narrative
maintenance. Therefore, the proposed entrance meets the purpose of the Zoning Ordinance to ensure
convenience of access and minimize disruption to communities and landowners by minimizing use of
Bryant Lane to the extent practicable.
The residential and agricultural lots adjoining the Project are largely separated by existing transmission
line ROWs, Bryant Lane, James River Road, and wooded vegetation. The existing tree line around the
proposed entrance and along James River Road will be retained to the extent practicable to minimize
visual impacts on James River Road. Additional vegetative buffers are proposed at locations that
minimize impacts to adjacent properties and for the reclamation of the old access road (Attachment 3).
Redwood colored slats will be installed in the chain link fence to screen the substation along James River
Road, where vegetation cannot be retained or does not exist currently and complies with SP-79-44.
After additional review, the shrub species along the eastern substation fence (facing James River Road)
have been removed from the Conceptual Plan. In Appalachian Power Company's experience plantings
beside the substation fence increase the likelihood of attracting wildlife, which are more likely to cross
over the fence due to the proximity of the plantings to the fence, and which then create reliability
concerns when the wildlife come in contact with substation equipment. Additionally, vegetation
adjacent to substation fences have difficulty growing due to the heat and use of herbicides along fence
perimeters. Therefore, this amendment to the previously approved special use will not be a substantial
detriment to adjacent lots, change the character of the zoning district, or be in contrast with purpose
and intent of the Zoning Ordinance, its regulations, or the public health, safety and general welfare.
CONSISTENCY WITH COMPREHENSIVE PLAN
According to Albemarle County's Comprehensive Plan (adopted June 10, 2015), the Project is located in
the "Rural Areas" land use designation (Tax Maps 130-41A and 130-41C1) and outside of the designated
"Development Areas" for which future development including residential, commercial, industrial and
mixed -use is encouraged. According to the Plan, the "Rural Area" designation is primarily intended for
agriculture, forestry, and conservation uses, and makes up 95% of the county's land area. The values
specific to the "Rural Areas" in the Comprehensive Plan include protection for natural resources and the
rural and historic landscapes within Albemarle County and impacts are minimized to the extent
practical. The existing substation has been at this location for the last 80 years. The expansion areas are
required to upgrade the substation facilities and allow the Project to remove aging equipment.
Expanding the existing substation at its current parcel and the construction of a detention pond near
existing facilities does not conflict with the character of the existing and surrounding land uses. The
location of the proposed facilities minimizes the use of Bryant Lane, avoid sensitive environmental
features, and retain existing vegetative cover where practicable. As a result, the improvements at the
Scottsville Substation will not conflict with Objective 10 of the Comprehensive Plan and supports
adequate electric services while minimizing impacts on the visual and natural environment.
IMPACTS ON PUBLIC FACILITIES & PUBLIC INFRASTRUCTURE
No public facilities such as schools, parks, libraries or public safety buildings are located in the vicinity of
the Project and therefore, no impacts are anticipated. Modern equipment upgrades to the existing
infrastructure can reduce the need for fire and rescue emergency services. The Project will not require
fire/rescue training related to the new equipment and materials to be installed. Intermittent traffic is
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SOUNDLESS ENERGY
Scottsville Substation Expansion Project
Albemarle County Special Use Permit Narrative
expected along James River Road during construction of the Project, which is expected to begin in Spring
2024 and last about one year. The revised entrance location will be built and used during construction of
the detention pond and the existing entrance near Bryant Lane will be used temporarily during the
substation construction but removed once construction is completed (Attachment 3). Tree clearing will
be held to a minimum necessary when constructing the entrance location and ditches to comply with
the previously approved SP-79-44. After construction, traffic to the substation is reduced to future
operations and maintenance activities in which the revised entrance location will be used. As a result,
the Project is not anticipated to have a substantial detriment to public facilities and public
infrastructure.
Currently, there are three 46 kV transmission lines entering the station from the north, a 138 kV
transmission line that goes in and out of the substation from the east and west, and associated
distribution lines (Attachment 2). Further, there is a U.S. Rubber plant and industrial area less than 0.5
mile east of the existing substation. Impacts to the surrounding area are minimized given the nearby
infrastructure, additional vegetative screening where practicable, and because the substation will
remain at its existing location. As noted in Section 5 of the Zoning Ordinance, the proposed special uses
at these locations will not endanger the health and safety of workers and/or residents in the community
and will not impair or prove detrimental to neighboring properties or the development of same.
IMPACTS ON ENVIRONMENTAL FEATURES
The Project will minimize impacts to the natural and human environments by constructing within or
near existing facilities where practicable. The estimated limits of disturbance for the Project is
approximately 5.2 acres and consists of two expansion areas around the substation, construction of a
detention pond, revised road entrance, associated tree clearing and grading, and demolition of the
current residence (Attachment 3). On the substation parcel, vegetation will be replanted near the
western expansion area to preserve natural areas. Near the eastern expansion area, redwood -colored
slats will be inserted into the chain link fence to minimize viewshed impacts. Moderate tree clearing and
grading will be required to construct the substation expansion areas and associated stormwater
facilities.
No streams or wetlands are identified on the substation parcel; however, a delineated stream and
wetland (about 0.03 acre) was identified on the northwestern extents of the northern property
(Attachment 2). As shown on Attachment 31 the detention pond is located on a 3:1 slope at the
southeastern corner of the parcel to remain 82 feet from sensitive environmental resources and to
minimize impacts. During the site civil design phase, measures such as increasing the detention pond
slope will be considered to increase the separation distance from the toe of the detention pond to the
environmentally sensitive areas. Tree clearing will be minimized to conserve wooded areas where
practicable and maintain existing vegetative screening and buffers per SP-79-44.
No architectural or archaeological resources are located on the Project properties. The Project is located
within 0.5 mile of two National Register of Historic Places (NRHP) Historic Districts. The Scottsville
Historic District is located approximately 0.3 miles to the east and the Southern Albemarle Rural Historic
District is located approximately 0.2 miles west and surrounds areas along Route 6. A Phase 1 cultural
resource survey was completed in January 2021 on the Project properties and determined no previously
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SOUNDLESS ENERGY
Scottsville Substation Expansion Project
Albemarle County Special Use Permit Narrative
recorded architectural or archaeological resources, including the historic districts, are anticipated to be
impacted by the Project due to distance or intervening landscape and mature vegetation, which will
minimize views.
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ATTACHMENT 2- SCOTTSVILLE SUBSTATION EXPANSION PROJECT MAP
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ATTACHMENT 3- CONCEPTUAL PLAN
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CONCEPT 7A NOTES:
1. EXISTING GROUND CONTOURS FROM CURRENT TOPOGRAPHIC SURVEY BY HURT AND
AND PROFFITT DATED 7/2/2020 AND 8/24/2020
2. PROPERTY LINE LOCATION BASED ON ALBEMARLE COUNTY GIS AND TOPOGRAPHIC
SURVEY BY HURT & PROFFITT DATED 3/25/2011 AND 7/2/2020 FOR
INFORMATIONAL PURPOSES ONLY.
3. ESTIMATED EARTHWORK: C - 3,440 CY F - 7,285 CY
4. ALL CUT AND FILL SLOPES ARE 3:1 UNLESS OTHERWISE NOTED.
5. SITE DISTANCE IS A POTENTIAL CONCERN. SOL - +/- 300' SDR - +/- 500'
(FIELD SURVEY REQUIRED)
6. APPROXIMATE LIMIT OF DISTURBANCE - 5.22 ACRES (ASSUMES HOUSE DEMO)
7. STATION LOCATION: 37°47'43.84"N 78030'33.38"W
8. TAX PARCEL 130-41C1 PURCHASED FROM WILLIAM T. & BARBARA L. PATE
9. APPROXIMATELY 0.90 LB. NUTRIENT CREDIT WILL NEED TO BE PURCHASED TO
MEET STORMWATER QUALITY REQUIREMENTS.
10. TREE CUTTING WILL BE HELD TO THE MINIMUM NECESSARY WHEN CONSTRUCTING
DITCHES AND ACCESS ROAD TO COMPLY WITH PERMIT SP-79-44 GRANTED BY THE
ALBEMARLE COUNTY BOARD OF SUPERVISORS AUGUST 16, 1979.
11. GRADING OF 45' x 55' EXPANSION ON EAST SIDE OF STATION DOES NOT EXCEED
LIMIT STATED IN SP-79-44. NEW STATION FENCE WILL REQUIRE REDWOOD
COLORED SLATS, WHERE INDICATED ON PLANS, TO COMPLY WITH SP-79-44.
ADDITIONAL LANDSCAPE SCREENING MAY BE REQUIRED TO COMPLY WITH SP-79-44.
12. BRYANT LANE IS SUBJECT TO A ROAD MAINTENANCE AGREEMENT.
13. ALL NEW LANDSCAPE PLANTINGS TO BE PLACED IN A STAGGERED PLANTING
PATTERN TO INCREASE SCREENING.
14. APPROXIMATE TREELINE SHADED IN GREY WILL REMAIN IN PLACE TO THE EXTENT
PRACTICAL.
PROPOSED LANDSCAPE PLANT GUIDE
- Screening shrub (SELECT A MINIMUM OF 2 VARIETIES):
• ARONIA MELANOCARPA "BLACK CHOKEBERRY"
MINIMUM PLANTING HEIGHT: 2'- 3'
• PHYSOCARPUS OPULIFOLIUS "NINEBARK"
MINIMUM PLANTING HEIGHT: 2'- 3'
• CEPHALANTHUS OCCIDENTALIS "BUTTON BUSH"
MINIMUM PLANTING HEIGHT: 2'- 3'
• RHODODENDRON CATAWBIENSE "CATAWBA RHODODENDRON"
MINIMUM PLANTING HEIGHT: 2'- 3'
• AMELANCHIER ARBOREA "DOWNY SERVICEBERRY"
MINIMUM PLANTING HEIGHT: 2'- 3'
Screening Tree:
• ILEX OPACA "AMERICAN HOLLY"
MINIMUM PLANTING HEIGHT: BALL AND BURLAP 6'-8'
• MAGNOLIA VIRGINIANA "SWEETBAY MAGNOLIA"
MINIMUM PLANTING HEIGHT: BALL AND BURLAP 6'-8'
• OSTRYA VIRGINIANA "EASTERN HOP -HORNBEAM"
MINIMUM PLANTING HEIGHT: BALL AND BURLAP 6'-8'
• CARPINUS CAROLINIANA "AMERICAN HORNBEAM"
MINIMUM PLANTING HEIGHT: BALL AND BURLAP 6'-8'
Note:
• Plants SELECTED FROM "NATIVE PLANTS FOR CONSERVATION, RESTORATION, AND LANDSCAPING" SERIES
PUBLISHED BY VIRGINIA DCR
• CONTRACTOR SHALL BE RESPONSIBLE FOR MAINTENANCE (WATERING, MULCHING, AND REPLACING) FOR TWO YEARS
CM 1 2 3 4 5 6 7
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DB. 3036 PG. 414
TAX ID.: 130-41B
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APPROXIMATE LOCATION OF \\ \I
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LIMITS OF DISTURBANCE - -
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TAX ID.: 130-41C1
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40' x 180' EXPANSION
420
BARBARA ICE RAE
\ DB. 2325 PG. 367 ----------------- i
TAX ID.: 130-42 q7n - --------
THOMAS G. WILLOUGHBY-
\ DB. 2556 PG. 505 OHE l /
TAX ID.: 130-42F '
3/s INCH 14 18 112 116
IF THIS DRAWING IS A REDUCTION
GRAPHIC SCALE MUST BE USED
SCALE: 1" = 50'
8
5-20-22
Revised Screening and Fencing
7
9-30-21
Revised Stormwater Pond & County Re
50' 0 50'
6
11-03-20
Revise Stormwater Pond and DA's
5
10-30-20
Add Environmental Survey Data
4
8-31-20
Add Existing Station Survey Data
3
8-19-20
Add Bore Holes for Stakeout
2
8-03-20
Add Survey Data on Pate Property
1
6-20-20
Add Station Layout
NO
DATE
I REVISION DESCRIPTION
TENTHS 110 120 130 1INCHES 11 12 13
RYANLANE 11
NEW 20' ACCESS ROAD \ 1`
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START OF REDWOOD \
COLORED SLATS ` -\
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COLORED SLATS
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ALBEMARLE COUNTY
SERVICE AUTHORITY
DB. 440 PG. 309
TAX ID.: 130-38C
GRACE NOTES LTD UK
DB. 2199 PG. 290
TAX ID.: 130-52A
/1 ; // ;/ / ; ; ATTACHMENT #3
OLD DWG:
STD DWG:
"THIS DRAWING IS THE PROPERTY OF AMERICAN ELECTRIC POWER AND IS LOANED UPON CONDITION THAT IT IS NOT TO BE COPIED
OR REPRODUCED, IN WHOLE OR IN PART, OR USED FOR FURNISHING INFORMATION TO ANY PERSON WITHOUT THE WRITTEN CONSENT
OF AMERICAN ELECTRIC POWER, OR FOR ANY PURPOSE DETRIMENTAL TO THEIR INTEREST, AND IS TO BE RETURNED UPON REQUEST"
APPALACHIAN POWER COMPANY
SCOTTSVILLE SUBSTATION
ALBEMARLE COUNTY VIRGINIA
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138kV
PROPOSED STATION EXPANSION
LANDSCAPE PLAN
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SCALE: 1" = 50'
DR: AKS
ENG: BKS
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PHM
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AMERICAN"
ELECTRIC
POWER
WO#:42762049
APPD: BJB
DATE: 5/20/2022
CO RIVERSIDEPLAZA
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ISSUE#
CADFILEPATH
DocuSign
Certificate Of Completion
Envelope Id: 068B58D58F084CDE895E7546BE50E362
Subject: Please DocuSign: Scottsville & Esmont-Scottsville Siting - Application
Source Envelope:
Document Pages: 12 Signatures: 2
Certificate Pages: 3 Initials: 2
AutoNav: Enabled
Envelopeld Stamping: Disabled
Time Zone: (UTC-05:00) Eastern Time (US & Canada)
Record Tracking
Status: Original
6/1/2022 3:43:30 PM
Signer Events
Cynthia Buckbee
cdbuckbee@aep.com
REAM Records Supervisor
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 6/2/2022 7:13:41 AM
ID: 20153716-2286-4d8f-b680-Od2996556d51
P. Todd Ireland
ptireland@aep.com
Manager Real Estate Asset Management
Appalachian Power Company
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 9/9/2015 1:39:12 PM
ID: b88d9a61-54c6-4049-8659-9d8a34e93235
In Person Signer Events
Editor Delivery Events
Agent Delivery Events
Intermediary Delivery Events
Certified Delivery Events
Carbon Copy Events
Witness Events
Notary Events
Envelope Summary Events
Holder: Amy S Clipperton
asclipperton@aep.com
Signature
os
c
Signature Adoption: Pre -selected Style
Signed by link sent to cdbuckbee@aep.com
Using IP Address: 167.239.221.103
Eo sq/I a/Iby: II
. _aa ImLctd
C7F9E6570525421 _.
Signature Adoption: Pre -selected Style
Signed by link sent to ptireland@aep.com
Using IP Address: 174.207.227.255
Signed using mobile
Signature
Status
Status
Status
Status
Status
Signature
Signature
Status
Status: Completed
Envelope Originator:
Amy S Clipperton
700 Morrison Road
Gahanna, OH 43230
asclipperton@aep.com
IP Address: 161.235.221.105
Location: DocuSign
Timestamp
Sent: 6/1/2022 3:55:19 PM
Viewed: 6/2/2022 7:13:41 AM
Signed: 6/2/2022 7:14:48 AM
Sent: 6/2/2022 7:14:49 AM
Resent: 6/2/2022 4:56:40 PM
Viewed: 6/2/2022 8:38:42 PM
Signed: 6/2/2022 8:39:01 PM
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Envelope Summary Events Status
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Envelope Sent
Hashed/Encrypted
Certified Delivered
Security Checked
Signing Complete
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Completed
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Payment Events Status
Electronic Record and Signature Disclosure
6/1/2022 3:55:19 PM
6/2/2022 8:38:42 PM
6/2/2022 8:39:01 PM
6/2/2022 8:39:01 PM
Timestamps
Electronic Record and Signature Disclosure created on: 5/30/2014 9:32:06 AM
Parties agreed to: Cynthia Buckbee, P. Todd Ireland
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
Each party agrees that the electronic signatures, whether digital or encrypted, of the parties
included in this Agreement are intended to authenticate this writing and to have the same force
and effect as manual signatures. Electronic signature means any electronic sound, symbol or
process attached to or logically associated with a record and executed and adopted by a party
with the intent to sign such record.
Please confirm your agreement by clicking the 'I agree' button at the bottom of this document.