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HomeMy WebLinkAbout1987-10-21 adjOctober 21, 1987 (Afternoon - Adjourned Meeting) (Page 1 ) 290 An adjourned meeting of the Board of Supervisors of Albemarle County, Virginia, was held on October 21, 1987, beginning at 3:30 P.M., in Meeting Rooms 5/6, Second Floor, County Office Building, McIntire Road, Charlottes- ville, Virginia. PRESENT: Messrs. Edward H. Bain, Jr. and F. R. Bowie, Mrs. Patricia H. Cooke, and Messrs. J. T. Henley, Jr., C. Timothy Lindstrom and Peter T. Way. ABSENT: None. OFFICER PRESENT: County Executive, Guy B. Agnor, Jr. Agenda Item No. 1. The meeting was called to order at 3:32 P.M. by the Chairman, Mr. Way. Agenda Item No. 2. Joint Meeting with School Board. Members of the School Board present were Mr. Forrest R. Marshall, Mr. Charles S. Martin, Mr. Walter F. Perkins, Mr. Charles R. Tolbert, and Mrs. Sharon S. Wood. Mr. N. Andrew Overstreet, Superintendent; Dr. John J. English, Assistant Super- intendent for Instruction; and Mr. David C. Papenfuse, Assistant Superinten- dent for Finance and Administration were also present. Mr. Way announced that most of the items on the agenda were related to the school system, so he asked Mr. Tolbert to go through the agenda. Agenda Item No. 2a. Report on Beginning of 87-88 School Year - Enroll- ment and Staffing. Mr. Tolbert asked Mr. Overstreet to give his report on enrollment and staffing. Mr. Overstreet reported that the schooli'system had a good opening this year, but he thinks the most significant thing about the opening was the infusion of new children into the school system. He said that data was available for the Board members to see, and that it is based on the September 30, 1987 enrollment report. He said that there are approximately 300 more students in the elementary schools,!with the greater influx of that number in kindergarten and first grade. Mr. Overstreet said this means that these students will be in the school system for a longer period of time and will cause the enrollment for the overall school system to increase signifi- cantly. He called Board members' attention to the totals for Kindergarten and Grades One and Two, and said they are la~ger than they have been in the past. He said the staff was concerned about!this enrollment~trend last year, and it is beginning to repeat itself this year even more so. He said that if it persists next year, then he is sure a definite pattern is taking place. He also mentioned that the increase of students was not distributed evenly throughout the school system, with Broadus Wdod increasing by 74 students which made a variance of 50 students over what was forecast for that school. He said some of the schools had a small growth or a decrease such as Browns- ville and Crozet. Greer increased by 46 students over the prior year which was 25 more than was projected. Meriwether Sewis and Murray's combined enrollment is up 58 students. Mr. Overstreet added that if the new school that is replacing Murray and Meriwether LewiJ Elementary Schools opened tomorrow, it would be at the capacity of enrQllment for which it was designed. He reported that Red Hill has 30 more students than the prior year, Rose Hill has a slight increase, Scott~ville is down significantly in enrollment, Stone-Robinson increased by 40 s6udents, which was expected, and Woodbrook increased by 33 students. ~ Mr. Overstreet indicated that the middle school enrollments are stable, with the exception of Walton Middle School, which is down 25 students over last year. He said the high schools are approximately where the enrollments were projected, with the combined enrollments down by 150 students. He said that the high school enrollments are much easier to predict, because the students are already in the school system. He informed the Board that the enrollment model used is based on census, grade levels already in the school system and some other limited factors. He thinks the model is good for the school system as a whole, and pointed out that projected enrollments were off 291 October 21, 1987 (Afternoon - Adjourned Meeting) (Page 2') only by 62 students. He said, however that the model is not sensitive to rapid changes within the district, which is what the school system is now experiencing. A task force has been appointed to try to develop a more sensitive and rapidly responding model that will consider other variables. He mentioned that school officials may need to work more closely with County planners, census people, contractors, and may need to look at other trend analysis data, economic patterns and building permits on a regular basis. Mr. Lindstrom informed Mr. Overstreet that the Supervisors get a monthly report on building permits and certificates of occupancy by school district, as well as by magisterial district, from the Planning Office. Mr. Overstreet replied that the School Board has asked for these types of reports, and they will be studied at least on a quarterly basis. Mr. Lindstrom asked the standard pupil-teacher ratio for the elementary schools. Mr. 0verstreet replied that it varies with different grade levels, but the Kindergarten average is 20 to 1. Grades one and two have a ratio of 22 to 1 and with Grades three through five, it becomes 24 to 1. Mr. Lindstrom asked if the pupil-teacher ratio has changed from when the long range Planning Committee was working on construction~needs, and Mr. Overstreet replied that it is down a little bit. Mr. Lindstrom recalled that there was a great deal of discussion about the size of elementary schools and the Planning Committee specifically decided that the Meriwether Lewis build- ing would be designed to accommodate 600 students. He asked if the new teacher-pupil ratio had anything to do with the building being at its capaci- ty. Mr. Tolbert replied that the 600 figure was arrived at by using 25 students to a classroom, and Mr. Lindstrom said that the building is built to handle the state standard of 25 students to a classroom. ,Mr. Tolbert pointed out that on occasion guidelines could be met by adding an aide in larger classes of children. ~ Mr. Lindstrom said it is difficult for the Board of Supervisors, when the Board is trying to plan ahead, to assume that a building will have a certain capacity, and then the ratios change and the capacities become inade- quate. He said that the Board was assuming a level of capacity and was never given any information that it was going to change. He said these are policy changes. Mr. Lindstrom said he thinks it would be helpful when the Board is doing its capital planning, to have information on the capacity of the buildings and what the capacity is based on. Mr. Tolbert,isaid that it would be ideal to have the number of regular classrooms in the ~uilding listed. Mr. Lindstrom replied that hopefully the numbers would not change that rapidly in terms of pupil-teacher ratios, so that the number of classrooms could be listed along with a statement of capacity based upon the pupil-teacher ratio policy. Mr. Overstreet indicated tha~ there is available a form that lists the capacity of the school buildings by 'state standards and by local staffing capacities. He will provide this to the Board of Supervi- sors. He also pointed out that since this project was started as a result of the joint planning, 100 new students have appeared in that area. He said this was a shock to school officials. ~ Mr. Lindstrom said that when enrollments were projectled, the Committee tried to take into account subdivisions that had been app~,.oved, and the number of lots that could be developed without a Special U~se Permit. He said he did not know what caused the increase unless the families are bigger than usual. Mr. Overstreet replied that school officials also ~ant to know why enrollment increases occur as they do. ~ Mr. Perkins mentioned that special education classes also have an impact upon the capacity of the building, and Mr. Overstreet agre!ed. Mr. Henley said that the school officials should be careful with enroll- ment plans that will be made for Murray, if it is needed f~r a school. Mr. Marshall indicated that consideration should be given to Murray School and also to redistricting in that area before anything is done about enlarging Meriwether Lewis. Mr. Overstreet explained that 14 elementary teaching positions and six temporary mobile classrooms have been added October 21, 1987 (Afternoon - Adjourned Meeting) (Page 3) 292 throughout the County to help with the enrollment problems. He reminded Board members that Broadus Wood received two of the mobile classrooms even though it was renovated and received an addition last year. Mr. Lindstrom asked when the change in the ratio policy occurred, and Mr. Overstreet responded that it did not affect all grade levels at once, but 1985-86 would have been the first full year of implementation. Mr. Lindstrom wanted to know what effect the ratio policy had on the number of new elementary teachers. Mr. Overstreet answered that the ratio policy would have some impact, but this year the new positions were driven entirely by enrollment. He and School Board members discussed the number of positions specifically targeted in the budget last year because of the ratio policy and decided it was approximately 13 or 14 positions. Mr. Overstreet stated that the School Board and school officials will try to bring back a set of options on dealing with enrollment conditions to the Board of Super- visors. He feels that the plan should reflect the division as. a whole, rather than to isolate certain schools. He pointed out that the schools that are declining in enrollment are not positioned geographically in the vicinity of the schools that are having enrollment growths, but redistricting will be considered. Mr. Tolbert noted the difference between the average high school enroll- ment and the average K-1 enrollment this year. If this trend continues, the high schools will not hold all these students eight years from now, and there will be serious enrollment problems throughout the entire school system. Mr. Overstreet added that using the current, conservative model, he and Mr. Papenfuse believe that the system will have more than 10,000 students in the next five years. He said that all of the indicators point to a moderate or fast growth scale, and 200 or more new students a year is a significant problem. Mr. Tolbert thinks that the school system should be excused for not knowing about the additional kindergarteners~ but he said that the system will have to be accountable in future years for the increase at the high school level. Agenda Item No. 2b. Teacher Recruitment and Attrition. Mr. Overstreet said that teacher recruitment and attrition has been a major area of emphasis for the School Board. Last year 123 positions were filled, and this year there are 76 teachers new to the system. Twenty-six reflect new positions, and only 50 are attrition positions through ~etirement and resignation. He said that the attrition has been cut in half ~during the last few years, and he believes it is because of the salary increases and potentials with the career incentive and career ladder concept. Mr. Lindstrom was interested to know if ithere were any comparisons throughout the State on percentages of attrition and especially for com- munities the size of Albemarle County. Mr. Overstreet answered that per- centages vary by locality, but the last Statewide data that he had seen showed that attrition averaged approximately 10 percent a year. He has some of this data that he will update for the Supervisors. Mr. Way asked how many of the new positions are filled by minorities. Mr. Overstreet responded that nearly all of the recruitment emphasis for the last few years has been put into minority recruiting, and that recruitment will also be done further away from Albemarle County in the future, because the availability pool is shrinking and mecruitment is becoming more competi- tive. He noted that out of 21 minority applicants, seven were placed in the County school system. He also mentioned that three minority administrators were hired. Mr. Marshall indicated that he was disappointed because there were no applications from North Carolina schools, and!a lot of time was spent recruiting there. He asked Mr. Martin to share his ideas with the Board of Supervisors as to the reason for this. Mr. Martin explained that he believes cities such as Winston-Salem and Greensboro are very attractive to minorities. The black schools have been 293 October 21, 1987 (Afternoon Adjourned Meeting) (Page 4) there a long time, and a lot of the blacks have stayed in those communities. There is a large middle and upper class black population there, while Charlottesville has a small middle and upper income black population. Mr. Overstreet explained some statistics to the Supervisors from black universities which supported evidence that applicants are going into other fields besides education. He said that the school system is not doing as well as it would like in recruiting minorities. Mr. Lindstrom inquired if the three administrators were separate from the seven minority positions filled in the County, and Mr. Overstreet responded that they were part of the seven. Agenda Item No. 2c. Career Ladder Program. Mr. Overstreet said that the basic project work was done last year, and work last summer in trying to establish competencies and how those competencies will be measured. He said that teachers have to be trained to observe other teachers. This fall there are four pilot schools which will pilot the screening and selection process and during the second semester these schools will pilot the actual program, while the remainder of the schools will gear up for the selection process. He asked Dr. English to make comments on the Program. Dr. English gave a brief description of the Program and said that teachers designed the program, prototyped and field tested it, and now the program is in the four pilot schools. There will be six to nine observations of each teacher who elects to have his or her work scrutinized by an adminis- trator and two other teachers, and the UVA Bureau of Educational Research will analyze the data to see if multiple observations will give reliable information. If this information comes back in the way it is intended, at that point the rest of the teachers will be invited to either elect or not to elect to participate in the Program. Dr. English mentioned that the release time for the teachers to do the observations and the admihistrative time will have to be dealt with, but one of the strengths that has Occurred is that teachers have taken a strong leadership role in the development and implemen- tation of the entire project. He hopes to have the data analyzed from the field studies by the end of this month. ' Mr. Way asked if people are still enthusiastic about!the Program, and Mr. Overstreet answered, "yes." He said that the reason that it has come as far as it has and holds the potential for being successful is because it is devised, in a large part, by teachers. It is also tailored especially for Albemarle County's beliefs and needs, and it is voluntary~ with individuals making their own decisions concerning advancement. Dr. English added that from a preliminary survey of teachers, indicating how many would be willing to participate in the Career Ladder Program, there were over 300 teachers who were interested. Mr. Lindstrom wondered what was the original projection of teacher participation, and Mr. Overstreet replied that it was less than 200. Dr. English pointed out, though, that when the Program was presented to the Board of Supervisors, for budget planning purposes, it was set UP for every employee who meets the criteria. Mr. Overstreet said that he is surprised that 300 teachers are interested, and the school system is not equipped to make that many observations and evaluations. Dr. English !said, however, that probably the number will decrease when the actual time comes for the teachers to make definite decisions. Mr. Lindstrom then asked if the school administrator~ believe that the Program will get underway in the next fiscal year, and Mr.i Overstreet replied that every effort is being made to do this. Agenda Item No. 2d. ~--mmryof Operations. Mr. Overstreet explained that this agenda item was included to give Board members a chance to ask miscellaneous questions about school operations. Mrs. Cooke asked how the Vocational Technical School ks progressing, and Mr. Overstreet said that for the past several years some of the old programs have been revised or taken out and new programs brought in. He said that new October 21, 1987 (Afternoon - Adjourned Meeting) (Page 5) 294 School Board members may like to comment, but he thinks the programs are more dynamic and are attracting more students, but more work still needs to be done. Mr. Perkins commented that enrollment has increased, also. Mrs. Cooke asked what is the most sought after vocation, based on what the Technical School has to offer? Mr. Overstreet and Dr. English agreed that business programs are the most popular. Mr. Overstreet added that auto mechanics and building trades are also big programs. Mr. Tolbert added that several of the evening programs that CATEC had wer~ coinciding with what was~being done at ~VCC. A recent agreement has just been reached between these two schools to divide the programs so this conflict will not happen again in the future. Mr. Bowie requested information, as soon as possible, for the design capacity based on State standards of 25 to 1 for each school, and the capacity based on the County's standards. He also wants kindergarten and first grade enrollment information for 1985 and 1986. Mr. Papenfuse said he could furnish this information. Agenda Item No. 3. Status of Capital Projects. Mr. Papenfuse intro- duced Dr. William Sugg, the Director for Facilities Planning, who will assist Mr. Papenfuse in helping with the enrollment projections, and in working with the architects, builders and planners to get capital projects started. Mr. Papenfuse discussed the Burley Middle School project first. He said the boilers are now providing heat and each room!'will be air-conditioned individ- ually by next month. The library was not initially in the scope of the work, but it has been negotiated into the contract, and it will be completed by next week. His concerns are the items that were left out of the last phase, most notably the renovations to the annex. Although the annex will be air conditioned and heated with the new system, and some windows were replaced or removed, bathroom renovations were not done and classrooms were not built. Removable partitions are being used at this time. The next phase will not be done for two years, but Mr. Papenfuse thinks that this may need to be expedited. Mrs. Cooke stated that she had taken a tour of the building, and she is amazed at the progress that has been made. Mr. Overstreet brought out the fact that the contractor, R. E. Lee, was very helpful with this project. Mrs. Cooke agreed that the principal of~Burley had mentioned that the contractor had been very cooperative. She said she was also very impressed with the library. Mr. Papenfuse mentioned that there was an exceptional quality of work done at Burley, especially with the mechanical system. He added that this same mechanical contractor iS at the Stone-Robinson and Meriwether Lewis projects. Mr. Papenfuse went on to say that the Meriwether Lewis project is proceeding on schedule, will be under roof by December 21, and occupancy is scheduled for July 1, 1988. He said that when the new building is occupied, the old one will be demolished, and the earth around the old school will be used for grading around the new school. The ~concerns are the budget and no contingency funds for this project. There has also been some unsuitable material that has had to be replaced under the footings of the building, and some site modifications have had to be done in changing to the single entrance. Mr. Papenfuse wanted to alert the Board that he is especially concerned about the budget strains and the capacity of the building. The Stone-Robinson Project was discussed next, and Mr. Papenfuse said a letter of intent has been initiated and a letter to proceed has been sent to the contractor. The contract is continuing to be negotiated, but the author- ization to proceed indicates that grading is not to be done until the rebid- ding and renegotiations have been done. Worklon the project will start tomorrow. ' Mr. Bain asked if it is still on schedule, and Mr. Papenfuse answered, "yes." Mr. Papenfuse stated that one of the concerns for the Stone-Robinson project is the State Water Control Board approval, even though it has been 295 October 21, 1987 (Afternoon - Adjourned Meeting) (Page 6) indicated that there will be no problems. Another concern is the entrance sight distance, which is based on a 55 m.p.h, speed limit and will require considerable road work. There was discussion by both Boards on this concern, with most members indicating that they thought the speed limit was unrea- listic. Mr. Papenfuse said that another concern is the rebidding of the site work because of the tight schedule. The fire protection question also has to be resolved concerning adequate water supply. An architect has been selected for the Crozet Project, and the final phase of site selections and land negotiations are now in progress. Mr. Papenfuse said that the concern for this project is the potential cost of site acquisition and development. Mr. Papenfuse said that negotiations are being done with the architect for the master planning of the Albemarle High School Project. This will generate improved plans and input to the Capital Improvements Program which will be needed for Albemarle High School for the next five years. Mr. Papenfuse said that Stony Point and Yancey Elementary Schools are in the current Capital Improvements Program as active projects. At this time architectural specifications are being put together for those two projects. Mr. Way asked if determinations have been made as to, what will be done for these two projects, such as additional classrooms. Mr. Papenfuse answered that the CIP has been updated since the Kamstra,~ Dickinson & Associates (KDA) report, and it indicated additional classrooms and some additional facilities for special education at Stony Point School, and the other parity issues will be considered for both schools. ~He went on to say that the other projects will be coming up in the next cycle of the CIP, and that the school officials are working with the Planning Department for a Rose Hill Elementary replacement school. He said a projection~of need must precede the determination of a site. The population that~will be served by this school will also have to be located, so the school can be centrally located. Mr. Marshall commented that Rose Hill has the highest pupil-teacher ratio in the County now~ with no way to add additional rooms. Mr. Overstreet said another concern is whether or not roads south of the Interstate can be connected between Fifth Street, Avon Extended and Route 20. Mr. Way asked if any developer had offered any land in that vicinity, and Mr. Marshall replied that developers will give the land if the County will build a road all the way through from Fifth Street. tHe said this would cost more than buying the land. Mr. Lindstrom asked when the realignment of Route 67~ and Route 250 West is scheduled. Mr. Agnor answered that it has been rescheRuled for the spring of 1988. Mr. Papenfuse encouraged Board members to visit the sites. Mr. Lindstrom said it seems to him that because of the time schedule, the County may have opened itself up for higher bidding. ~He hopes that projects can be rebid if this is a problem. Mrs. Cooke asked what are the plans for the Burley auditorium and balcony. Mr. Papenfuse said that nothing is firm at thisltime, and the plans for the balcony will have to be reevaluated. He said the~options that were proposed were expensive, and there are more urgent needs at this time. Mrs. Cooke asked if the balcony is being used by the school for anything? Mr. Papenfuse replied that the balcony is not used by the school, because there are enough seats on the main floor. The question was asked if equipment was sent from Burley to other schools, and Mr. Papenfuse answered that air conditioners were placed at other schools. : Mr. Way suggested that the two Boards tour Burley and Meriwether Lewis together, and a time for the tour was scheduled for 3:00 P.M. on November 4. October 21, 1987 (Afternoon (Page 7) Adjourned Meeting) 296 Agenda Item No. 4. Report on Personnel Benefit Programs and Commonality Policy. Mr. Agnor discussed a memo that was prepared by Dr. Carole Hastings, Director of Personnel, and said it is a summary of four programs initiated in this current operating budget year, with comments on the "Commonality'of Personnel Policies" that were adopted a year ago. The first program instal- led since July 1 is the Beneplus Plan which is an Internal Revenue Service regulation that allows an employee to voluntarily reduce his or her annual income by the cost of medical and dental costs, health insurance premiums, and child care expenses. This provides a tax savings to the employee by sheltering these kinds of costs without them being taxed. It also reduces the amount that the County pays for retirement, life insurance and social security costs. There were projected savings estimated at $70,000, but the actual enrollment that has occurred has given a budgetary savings this year of $76,000. The second plan is the Dental Plan for employees. The County budgeted $60 a year per employee for this Plan, but the best rate was a guaranteed rate of $80.50 a year for two years. It was provided by Delta Dental Plan, with the County paying $60 of the annual cost and the employee paying the balance. Dependent coverage was not offered this year because the employees did not enroll enough dependents in the dental plan to reach the percentage of participation required for this coverage. Another enrollment will be done next fall. The Employee Assistance Program is the third program, where troubled employees are identified by their supervisors, or self-referred, and the program assists employees to be able to return to more productive employment. It is contracted with Performance Dimensions, Inc., and provides each~ employee, or members of the family, up to five counseling sessions. Mr. Lindstrom asked if this program replaces a Similar program of several years ago. Mr. Agnor said he thinks Mr. Lindstrom is speaking of psychological counseling under the Blue Cross Plan, and this is a supplement to that program and deals with a broader base of family and financial problems. Mr. Lindstrom asked if this is something that the employee pays for, and Mr. Agnor answered that it is of no cost to the employee for the five ses- sions. Beyond that, the employee's health insurance could be used depending on the type of counseling being given. The employee, however, would parti- cipate in that cost. Mr. Agnor added that the history of these employee assistance programs shows that employees usually do not go beyond five sessions. Mr. Lindstrom asked the cost for this program, and Mr. Agnor answered that it is approximately $17,500 for both the School Division and the General Government. Mr. Agnor said that the last program is the Wellness/Fitness Program which is funded for one-half of the employees to enroll in voluntarily, and it is a comprehensive health screening program provided for the County employees by the Martha Jefferson Hospital.' He mentioned that 100 employees from the County Building will be participating in this month's program, and screenings are being offered through the various schools. The program gives an initial screening of height, weight, pulmonary functions, and blood testing and a life style questionnaire, butI it is primarily done to heighten the employees' awareness of their own health. It was conducted last year in the School System with state funding and waB expanded this year to include all employees. Mr. Agnor reviewed the Commonality of Personnel Policy that the Board of Supervisors and the School Board adopted last year that initiated a review of personnel policies from the standpoint of differences between school employees and general government employees. A number of differences are in regard to paid days off, evaluation procedures and staff development. Mr. Agnor stated that recommendations will be provided to both Boards at the next joint meeting. Mr. Way said he thinks the two systems should be as much alike as possible, so that everyone is basically treated the same way. He feels strongly about this. Mr. Marshall suggested that Mr. Agnor and Mr. Overstreet could work out the details of this Policy much easier than the two 297 October 21, 1987 (Afternoon - Adjourned Meeting) (Page 8) Boards. Mr. Agnor agreed, and he said that the recommendations will be solutions to the problems, but the Boards will have to adopt the policies. Mr. Bowie asked that recommendations be given to Board members a couple of weeks in advance of the joint meeting so that the Board members and the School Board could discuss them. Agenda Item No. 5. Review of School Board Goals. Mr. Tolbert described to the Board of Supervisors how the School Board arrives at its goals. He said the first area is student achievement, and there is a list of several School Board concerns that could be watched and monitored during the school year. Mr. Tolbert said that another goal is citizenship education, and it refers to certain values that are not controversial, such as honesty, depend- ability, responsibility, diligence, care for others, etc. and how those things should not be taught as part of the curriculum, especially in the elementary grades. The Board will try to identify what values should be included, and work to enhance and amplify those values. Mr. Lindstrom mentioned that this is a vacuum that the school systems in this country feel as though they have to fill, but he has always been skepti~ cal about this. He said that sometimes troublesome values are involved, and they may take away from regular teaching programs. Mr. Henley said he did not see anything wrong with teaching the basic things that students need in order Go progress throughout-the school system without creating problems. Mr. Tolbert said that there is a whole set of values~ that will not cause controversy, and these are the ones that the school system would like to enhance. Mr. Lindstrom said that he understands what the school system is trying to do, but at the same time students are being exposed to decisions about drugs, sexual behavior and other things at ages that are ~ppalling. He assumes that there is a certain implementation of values in the process of testing, writing papers, etc., but he wondered if citizenship education is being taught as a separate class. Mr. Tolbert replied that he feels that in the lower grades the children could actually be told that. it is important to have these values. As children get older, other things would have to be done. ~ Mr. Henley suggested that citizenship education could be put in as an elective subject. Mrs. Cooke asked what kind of feedback on citizenship education the School Board is getting from teachers and parent groups. Mr. Tolbert responded that there was no feedback from teachers or parent groups. He had felt that this was a dangerous thing for the school system to get involved in, until he saw a program such as this in the Baltimore School System. He realized at that time that there was a whole set of values that were not controversial. He thinks, however, that parent groups should be involved in the process of deciding what values are to be taught in the School System. Mrs. Cooke said she is not trying to discourage the School System on this kind of education and agrees that it is very important. She thinks, though, that in order to have success there has to be feedback and support from the home, and she believes that these values should be taught at home. Mrs. Wood mentioned that Stone-Robinson Elementary S~hool has a bulletin board in the lobby that is used for posting information on a child from each classroom every month who has these good citizenship trai~s. She said that every report card period there is the regular honor roll and also a citizen- ship honor roll posted. She added that the parents are rSally supportive of this. : October 21, 1987 (Afternoon - Adjourned Meeting) (Page 9) 298 Mrs. Cooke stated again that she is not trying to be negative, but she believes that this problem does not start in the first grade. Mr. Henley said, however, that the first grade is a good place to start working on the problem. Mr. Tolbert asked for suggestions for a name for the citizenship pro- gram. Mr. Marshall added that it is his hope that students could teach values to parents in homes where they are not already taught. Mr. Martin said that all children do not grow up like their parents. In homes where values are not being taught, it has to be assumed that some of the children will learn a different experience other than what they learn from home. Another program that Mr. Tolbert discussed was the Enhanced Summer School Program, and he said the School System would like to proceed with this. Mr. Tolbert next discussed Curriculum Based Measurement, which is a very short testing program. Because it is such a~ short test, each child could be tested each month, and a graph could be done~ to show the child's progress. He said this program looks as though it has ~a lot of potential. A report on this program will be sent to the Supervisors. if they do not already have one. Mr. Tolbert said, in relation to the V~cational Program Review, that the school officials are continuing to watch the CATEC Program and how it intermingles with the high school and middle school programs. Mr. Tolbert said that Guidance Programs will continue to be reviewed. Another goal that the School Board has is the Capital Improvements Plan, but a report on this Plan has already been given to the Board earlier at this meeting. Maintaining emphasis on minority hiring is another goal of the School Board, and a report has already been given to the Supervisors on recruitment hiring. Mr. Tolbert said that plans are underway to try to establish an educational foundation with businesses and the community~ This would be a program of scholarships for minority students in the County School System to go to educational schools, provided these students come back to teach in Albemarle County. Mr. Tolbert said the School Board will continue to see how the Teacher Incentive Program progresses. There is also work underway to try to get a similar program developed for the Central Office administration and principals. Agenda Item No. 6- Discussion: 1~/ 88:89 Operating Budget Process and Guidelines. Mr. Agnor told the Boards that a calendar for the budget process has already been developed. He gave a generalized budget process overview, and said that revenue projections are expected this week. Prior to starting the preparation of the budget, Mr. Agnor wanted to know if the Boards want to be involved in the revenue allocation proceps, or should the staff proceed as it did last year. Mr. Overstreet said that since school officials are unsure as to what funds are coming from Richmond, and with new Standards of Quality and State accreditation requirements being developed,~he does not think the School System can meet the February 12th deadline 6f getting its budget to the County Executive. He thinks a late February or early March deadline would be more realistic. Mr. Agnor mentioned that the County tries to finish the budget process by April 15, but the State Law requires that it be finished by May 1. Mr. Lindstrom was concerned that there may not be enough time for discussion between the School Board and staff and the County Executive's staff, before the budget is presented to the Board of Supervisors. Mr. Agnor agreed that there would not be time to have, any reconsideration of any elements of the budget. Me did point out to Mr. Lindstrom that this calendar has three more days built into it than there have been in the past. 299 October 21, 1987 (Afternoon - Adjourned Meeting) (Page 10) Mr. Overstreet said that last year Mr. Agnor was kept informed through- out the school budget process, so not a lot of time is needed for clarifica- tion and adjustments. Mr. Way suggested to Mr. Agnor, that since there was.'no response to his question about the budget process, that he proceed as he did last year. Mr. Way also suggested, and both Boards agreed, to set the next joint meeting between the two Boards for January 20, 1988, at 3:30 P.M. Agenda Item No. 7. Other Matters Not Listed on the Agenda. At 5:30 P.M., Mrs. Cooke moved that the Board adjourn into Executive Session to discuss possible legal matters and personnel matters. Mr,. Bowie seconded the motion. Roll was called and the motion carried by the following recorded vote: AYES: Messrs. Bain and Bowie, Mrs. Cooke, Messrs. Henley, Lindstrom and Way. NAYS: None. The School Board also adjourned to Executive Session at this time. Agenda Item No. 8. The Board reconvened into open session at 7:29 P.M. With no further business to come before the Board, the meeting was immedi- ately adjourned. an