HomeMy WebLinkAboutSUB202100150 Correspondence 2022-09-07ROUDABUSH, GALE & ASSOC. , Inc.
A PROFESSIONAL CORPORATION Serving Virginia Since 1956
April 20, 2022 (Updated 9-7-2022)
Cameron Langille, Senior Planner
County of Albemarle
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902
Re: SUB202100150 Brookhill Blocks 16 & 17 Final Plat - Review Comments
Dear Cameron,
We received your comments regarding the project above dated November 5, 2021 and offer the following
responses. Please note, that since we did not receive comments back from our April 20, 2022 submittal, this
response is to the November comments and has been updated per latest plans and approvals. Please let me
know if you have any questions.
1. See attached direction from the Post Master regarding group mailboxes. Please coordinate location with the
Poster Master. First submittal: Applicant did not provide a comment response letter. Since this block is
going to also need a site plan for the attached units, the improvements related to the mailbox can be
shown on the site plan and/or road plans. Staff would appreciate a response on whether the applicant
has coordinated with the Post Master on this matter.
Response: The developer been in touch base with the Post Master to coordinate and they have approved locations.
Location will be shown on the Final Site Plan.
2. [COD page 24] Provide landscaping at the base or top of all the retaining walls to integrate walls into the site
and help reduce the massing. First submittal: Applicant did not provide a comment response letter and
the plat does not show any proposed landscaping. Please advise on the applicant's intentions to address
this comment.
Response: Since landscaping is not an item that is shown on final plats, this item will be taken care of on the final site
plan.
3. Easements and deeds are needed for landscaping, retaining walls that cross lots, etc. First submittal:
Comment stands. Any public stormwater or drainage easements will need deeds to be recorded with the
final plat. Easements for private improvements such as retaining wall easements that cross lots will need
deeds as well.
Response: All required easements are shown on the easement plat (SUB202100065) and instrument numbers have
been added. Additionally, the required note for private maintenance items has been added.
4. The chart on sheet 3 does not have any of the "proposed" totals. Revise the chart to include proposed totals
to see how requirements of the COD are tracking. First submittal: Comment not addressed. The table from
Sheet 3 of the approved preliminary plat is not included on the final plat. Please add the table and
update each column as necessary to reflect the areas of each feature that have been approved in
Brookhill.
Response: I have prepared a chart tracking the areas for Brookhill. Can this be handled as a separate exhibit instead
of adding it to the final plat? While I recognize it is an important item, it does not seem like it should be on a
recorded, final plat, and has not been included on previous Brookhill plats. Please advise.
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5. [COD page 22] A civic space is required in either Blocks 16, 17 or 18. Indicate on the plan which block these
amenities will be provided. First submittal: Comment not addressed. Open space areas are shown on the
plat, but it is unclear if these areas are intended to meet the Eastern Park Civic Space #3 required by the
Code of Development. Please provide a response as to whether the civic space is going to be divided
into 10,000 sq.ft. areas between Blocks 16-18, or if it will be provided as one 30,000 sq.ft. area in one of
the blocks.
Response: The civic area is being divided between block 16, 17 and block 18. FSP will address amenities with the civic
area on Block 16/17.
6. Layout for these blocks do not align with the submittal for Block 18. There is an entrance shown on this plan
that is not shown on the other submittal. Coordinate plans. Please keep in mind that the block length for these
blocks cannot exceed 700 feet. First submittal: Applicant has a filed a Special Exception application for a
variation request for the block length and mid -block access point that staff mentioned in review
comments for the road plan application. Pending Board action on the Special Exception request, this
comment stands.
Response: Variation #4 (SE202100045) has been approved, though we are still waiting on approval for the other item
in SE202100045.
7. [COD- relegated parking] The units are not meeting the relegated parking of 3' setback of the garage from
the front of the unit, revise to meet this requirement. This will also be required at building permit stage. First
submittal: The final plat does not specify which garage setback scenario is proposed for the detached
lots. Page 30 of the ZMA2015-7 Code of Development provides exhibits for how parking can be
relegated on SFD lots. Please provide a note or exhibit on the plat specifying which scenario will be
used to meet the related parking requirement.
Response: Note added to sheet V1 (#14).
8. The final plat will need to contain the Garage and Driveway Exhibit shown on page 30 of the Code of
Development. First submittal: Comment stands, see comment #7 above.
Response: Note added to sheet V1 (#14).
9. [COD- Neighborhood streets] Show where the parking is located on the streets. This can be shown on the
road plan, as opposed to the plat. First submittal: Per original comment, on -street parking along streets
can be shown on the road plans. Please be sure to coordinate with engineers designing the site plan for
Blocks 16 & 17 to ensure right-of-way width provided on the plat is adequate to accommodate on -
street parking.
Response: Parking shown on road plans. Right of way widths have been coordinated to latest submission.
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11. [ZMA Application Plan] Trails are shown on the application plan within these blocks on the other side of
the stream. Have these trails been built? Provide these trails on the plat per the application plan. Comment
stands. Please provide a response as to what trails have already been constructed in the greenway
parcel adjacent to these blocks.
Response: Here is a screenshot of what is complete. It is basically 3.5 miles of trail which is everything that we
needed to complete. If you need us to provide survey information on this, or some kind of inspection, please advise.
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13. [CCD- Block length] The block within Block 16 is longer than 700 feet. Revise to meet the requirement of
the Code of Development for a max of 700 feet. First submittal: Applicant has a filed a Special Exception
application for a variation request for the block length and mid -block access point that staff mentioned
in review comments for the road plan application. Pending Board action on the Special Exception
request, this comment stands.
Response: Variation #4 (SE202100045) has been approved. Action letter dated 5-20-22.
15. [14-311] Please submit a separate road plan application for all new streets proposed with this subdivision.
The road plans must be reviewed and approved prior to final plat approval. First submittal: Road plans for
Block 16 & 17 are under review with application SUB202100026. This comment will be addressed once
the road plans are approved.
Response: Approved. Bonds in process.
16. [14-302 (A)(7)] Show the existing lot line of the parent parcel. The parcel should be labeled with the tax
map parcel number, the existing acreage, and the deed book and page number of the most recently recorded
plat. First submittal: Comment not addressed. The plat identifies the parent parcel as TMP 46-19BB. The
actual parcel number is TMP 46-18A2. Please revise all applicable notes on all sheets that reference the
incorrect TMP number so that it states TMP 46-18A2.
Response: TMP numbers have been updated.
17. On all other drawings, show the residual lot lines of the parent tracts with a label stating the tax map parcel
number, the proposed acreage following subdivision, and the deed book and page number of the most recently
recorded plat. First submittal: Comment not fully addressed. For each portion of the residue of TMP 46-
18A2 shown on sheets 2-4, please revise the labels/callouts so they state "TMP46-18A2 acre
(portion)."
Response: Labels have been updated.
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Recommendations:
18. It is recommended that street trees be adjusted to allow for consistency in spacing, centered on islands, and
overall design, see attached sheets. First submittal: Please provide a response to this comment. Is the
applicant intending to address this on the landscaping plans for the Blocks 16 & 17 road plans and/or
site plans?
Response: Landscaping addressed on Road plans, sheets 30 and 31.
19. It is recommended that additional species be added for the street trees so that there is not just one species
provided. If there happens to be a disease or insect that kills the type of tree provided in the future, this will
prevent the removal and replacement of all street trees. It will also provide for a variety of look and color. First
submittal: Please provide a response to this comment. Is the applicant intending to address this on the
landscaping plans for the Blocks 16 & 17 road plans and/or site plans?
Response: Landscaping addressed on Road plans, sheets 30 and 31.
20. Sugar maples should be replaced with another species when located close to sidewalks. These trees have
shallow roots and will cause damage to sidewalks. First submittal: Please provide a response to this
comment. Is the applicant intending to address this on the landscaping plans for the Blocks 16 & 17
road plans and/or site plans?
Response:: Landscaping addressed on Road plans, sheets 30 and 31.
New Comments Final Subdivision Plat:
21. [14-302 (A)(4) and 14-302 (A)(5)] Numerous new easements are shown on Sheets 2-4 and the labels
have blank spaces for the recorded instrument numbers. These easements are being reviewed under separate
easement plat, SUB202100065. Prior to approval of this final plat, SUB202100065 must be approved and
recorded and all blanks in easement labels must be filled in with accurate recordation information.
Response: Plat recorded. References have been added.
22. [14-302 (B)(5)] Block density. Please revise Note 8 on Sheet 1 so that it states the acreage and number of
lots proposed within Block 16 and 17 separately and state the density in units/acre.
Response: Note updated.
23. [14-302 (B)(5)] Please revise Note 7 on Sheet 1 so that it states the correct TMP number.
Response: TMP shown per GIS.
24. [14-302 (B)(6)] The plat labels the Block 18 parcel as TMP 46-19BA. However, that parcel number is
actually TMP 46-19138. Please revise labels/callouts accordingly.
Response: The block 18 parcel is shown as TMP 46-19BA on GIS currently. Labels match GIS.
25. [ZMA2018-11] Proffer #2A states that a public easement needs to be granted over the greenway parcels
prior to issuance of the 500th Certificate of Occupancy for a dwelling within the project. The greenway parcel
has been subdivided and is identified as TMP 46-19139. Please provide a response as to when the developer
intends to provide the easement. Based on the County's dwelling unit tracking throughout approved blocks of
Brookhill, platting of these lots will bring the total approved number of lots above 500.
Response: Additional plats are being prepared for submittal to create missing areas of Greenway. After those are
approved, the public easement will be prepared.
26. [14-303 (A)] Please revise the statement of consent to division so that it states the correct TMP number.
Response: TMP designations are shown per GIS.
27. [14-303 (F)] Please update the acreage note on Sheet 1 so that is states the total acreage of Blocks 16 and
Block 17 separately. As a reminder, the COD states that the total acreage (including greenspace areas located
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outside of private lots) of Block 16 is 11.5 acres and Block 17 is 19.1 acres. The block acreages may be modified
no more than 15% of the acreage figures listed in Table 2 on page 6 of the COD.
Response: See note 8 on sheet V1. The block area in table 5 of the COD states the area of 16 as 9.7 ac. and 17 as 15.8
ac. exclusive of Greenway area.
28. [14-303 (F)] Please show a block boundary line on Sheets 2-4 that identifies the limits of Block 16 and
Block 17.
Response: Block line shown on sheets V3 and V4. Location is not visible on V2.
29. [14-303 (M)] Please see attached E911 regarding required changes to proposed street names.
Response: Sablewood Trail renamed to Sablewood Drive as per the revised road plan.
30. [14-311] Prior to final plat approval, WPO plans for Blocks 16 & 17 must be approved.
Response: WPO is approved and bonded.
31. [14-316] Prior to final plat approval, all attached VDOT comments must be addressed.
Response: Noted. See responses to VDOT comments below.
32. [14-410 & 14-4111 Prior to final plat approval, road plans must be approved for these blocks that meet all
applicable public road standards and street standards from the Code of Development.
Response: Noted.
33. [14-434, 14-435 & 14-435.1] Prior to final plat approval, all streets and other required improvements (such
as stormwater maintenance improvements) must be built or bonded.
Response: Noted. Waiting on road plan approval for bond estimates.
34. [ZMA2015-07] Please revise note 8 on Sheet 1 so that it states the number of units (minimum and
maximum) permitted by the COD in both Blocks 16 and 17, and state the number of units proposed in each
block with this plat.
Response: Note has been updated.
35. [14-302 (13)(1)] Please add a date of last revision.
Response: Revision dated added.
Eneineerine Comments
SLTB202100065 will need to be recorded before this plat and all of the corresponding DB & PG numbers must be filled in
Response: All required easements are shown on the easement plat (SUB202100065). Instrument number has been
added.
E911 Comments
The following road names will need to be changed:
SABLEWOOD TRAIL
There is an existing SADDLEWOOD TRAIL and in an emergency that may sound too similar. You could use
SABLE TRAIL or put a different word before or after SABLE other than wood. Or possibly just change the
designator to something different than trail like SABLEWOOD RD, DR, etc.
Response: Sablewood Trail renamed to Sablewood Drive as per the revised road plan.
ACSA Comments
Utility plan arrival will be required prior to final plat approval. ACSA is waiting for the developer's engineer to
submit a revised set of the updated utility plan for approval.
Response: Noted.
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VDOT Comments
1. Add a note stating that VDOT will only maintain within drainage easements to the extent
necessary to protect the roadway from flooding or damage.
Response: Note added (#18) on sheet V1.
2. Add a note stating Landscaping plants and trees adjacent to the sight distance triangle
will need to be maintained in area between 2 and 7 feet above ground as a clear zone to
preserve sight lines and accommodate pedestrians. The HOA will be responsible for the
maintenance of sight lines.
Response: Note added (#19) on sheet V1.
Thank you for taking the time to review this plat. Please let me know if you have any questions.
Best reg rds,
Bethany Vel s ez
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