HomeMy WebLinkAboutACSA199500006 Executive Summary 1995-10-04 COUNTY OF ALBEMARLE I
SEP ? 8 ! 9
EXECUTIVE SUMMARY C
"BOARD OF SUPE RV1S0 S
AGENDA TITLE: AGENDA DATE: ITEM NiJMBER:
Request to amend the Albemarle County Service Authority (ACSA) October 4, 1995
Jurisdictional Area
ACTION: X INFORMATION:
SUBJECT/PROPOSAL/REQUEST:
Amend the ACSA Jurisdictional Area to provide "water only to CONSENT AGENDA:
existing structures" designation for Clifton, The Country Inn(Tax ACTION: INFORMATION:
Map 79, Parcels 23B, 23C, 23F)
ATTACHMENTS: Yes
STAFF CONTACT(S):
Messrs. Tucker, Cilimberg REVIEWED BY:
BACKGROUND:
The Board of Supervisors agreed to proceed to public hearing on this request on September 6, 1995. The attached report was provided
in consideration of that action. (Attachment I)
DISCULSSiON:
taff has accumulated additional information since September 6 regarding this request. Mrs. Humphris posed questions which are listed
m an attachment with answers. (Attachment II) Discussions with Jeff McDaniel at the Virginia Department of Health indicate that they
would require a complete reconstruction of the existing system should public water not be made available. (Attachment III) The
reconstruction option raises other concerns for the Department of Health. These include: 1) reliance on the owner to provide continuous
and consistent maintenance of the chlorinator, 2) the Department of Health's inability to determine the cause of contamination and
uncertainty that this option would solve the quality problem, and 3)the uncertainty of reliable quantity in the future based on the history of
falling well yiekls. Hauling water also raises significant concerns for the Department of Health because they do not know where the water
is coming from and cannot continuously monitor it. The Department of Health concludes that "connection to public water is a much safer
proposition" and "in the long run, protection of the customers, the consumers, is the main concern."
RECOMMENDATION:
Considering the comments and concerns of the Department of Health as well as prior staff findings, staff continues to feel that this
circumstance can be distinguished from others in this area and recommends the Board grant jurisdictional area for "water only to existing
structures" (5 structures: main house (lodging and restaurant); livery building (lodging); carriage house (lodging); law office (lodging);
poolside service area(beverages and food))for Clifton, The Country Inn(Tax Map 79, Parcels 23B, 23C, and 23F).
cc: Clifton, The Country Inn
Rae Ely
Bill Brent, ACSA RECEIVED
David Hirschman, Water Resources Manager
Jeff McDaniel, Virginia Department of Health
HI 2 1995
CLIFTON.EXE
95.164
.arming Dept.,
I ATTACHMEN'I
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NTTMBER:
Request to amend the Albemarle County Service Authority (ACSA) September 6, 1995
Jurisdictional Area
ACTION: X INFORMATION:
SIJB FCT/PROPOSAIJREQTTFST:
Consider holding a public hearing to amend the ACSA CONSENT AGF.NDA: -
Jurisdictional Area to provide "water only to existing structures" ACTION: INFORMATION:
designation for Clifton,The Country Inn(Tax Map 79, Parcels
23B, 23C, 23F)
ATTACIIMF.NTS: Yes
STAFF CONTACT(.):
Messrs. Tucker, Cilimberg REVIEWED BY:
BACKGROUND:
The applicant makes this request as a result of numerous water quantity and quality problems experienced over the last several years (see
Attachment A). The applicant seeks this request "in order to eliminate human health and safety issues,associated with'the existing water
quantity and quality."
DISCUSSION:
The Comprehensive Plan, in the Village of Rivanna recommendations, says, "water lines should be sized to serve the Village and Stone
Robinson School only." With the development of Glenmore in the Village, a water line was installed along the Route 250 Fast corridor
from the Urban Area to Glenmore. Subsequently,the Stone Robinson School received jurisdictional area designation for water and a water
line was constructed to serve the school from the main line on Route 250.
The applicant's property is located in the Rural Areas as designated by the Comprehensive plan. Regarding provision of public utilities,
the Comprehensive Plan is intentionally specific in objective and strategies as to where and under what circumstances public utilities should
be made available (p. 146):
OBJECTIVE: Provide public water and sewer services to the Urban Area and Communities.
STRATEGIES: Follow the boundaries of the designated Growth Areas in delineating jurisdictional areas.
Only allow changes in jurisdictional areas outside of designated Growth Area boundaries in cases where the
property is: (1) adjacent to existing lines; and, (2) public health or safety is endangered.
Further, the Comprehensive Plan warns that "such utilities are not to be extended to the Rural Areas as these services can increase
development pressures" (p. 146). This request is being made under the second strategy listed above. Although not immediately adjacent
to a water line, the property is across Route 729 from the Stone Robinson School. The applicant has documented difficulties experienced
that they believe have made their on-site water supply unreliable in both quantity and quality. They further indicate the well driller and the
Virginia Department of Health have advised the applicant to seek public water.
David Hirschman has researched the situation and provided an analysis of options (Attachment B). He concludes that connection to the
public water supply line would remedy the problems and that "this option represents the best use of resources to guarantee a lasting solution
that will protect public health and safety into the future."
The Board of Supervisors has been very deliberate in consideration of requests for water service along the 250 East corridor so as not to
set a precedent for allowing water service in this area not intended for such service. Two prior requests for water service were made for
commercial properties in this area (Booth/Exum (GOCO Oil) and Allen G. Dillard). The Booth/Exum request was based on concerns with
groundwater contamination. The Dillard request was based on a need for fire suppression. Both requests were denied.
AGENDA TITLE:
Request to amend the Albemarle County Service Authority(ACSA)Jurisdictional Area
September 6, 1995
Page 2
RECOMMENDATLONt
There seems to be evidence in the analysis by Mr. Hirschman that a water quantity and quality problem exists at Clifton and the applicant
has exhausted reasonable options for on-site remedies. As this is an operating restaurant and inn serving the public, staff believes this
circumstance may be distinguishable from others in this area and recommends the Board proceed to public hearing to consider granting
jurisdictional area for water only to existing structures for Clifton, The Country Inn(Tax Map 79, Parcels 23B, 23C, and 23F.
•
CLIFTON.EXE
95.142
ATTACHMENT A
APPLICATION TO AMEND THE °'�F" County of Albemarle
Department of Planning and Community Development
SERVICE AUTHORITY air.Z. 401 McIntire Road
JURISDICTIONAL AREAS g�296-58 e•VA 22902-4596
APPLICANT Name: r' i f ton. The Country Inn
Signature: ° Phone: 804 971 1s09
Address: 1296 Clifton Inn ':rive
Charlottesville, Va. 22911
Pax .971-709R
CO-APPLICANT Name or agent, if any):
Signature: Phone:
Address:
JURISDICTIONAL AREA DESIGNATION REQUESTED:
❑ Water and Sewer 0 Water Only
a Water Only to Existing Structure(s) 0 Limited Service (Describe in Justification
below)
PROPERTY LOCATION (Address) 1236 Clifton Inn nrive
Tax Map(s)/Parcel Number(s): 79-23 P 79-2.3B 79-23C-
CURRENT SERVICE AREA DESIGNATION (If any):
❑ Water and Sewer 0 Water Only •
❑ Water Only to Existing Structures 0 Limited Service
JUSTIFICATION FOR REQUEST: see attachments
For Staff Use Only
DATE SUBMITTED: DATE $130 FEE PAID:
PROPERTY IS LOCATED (Check Appropriate):
❑ Inside or ❑Outside a Growth Area? 0 Adjacent to SAJA?
❑ Inside or El Outside a Water-Supply Watershed? ❑ Adjacent to a Growth Area?
Location and distance of water/sewer line proposed to provide service
REQUEST FOR AMENDMENT ADOPTED: 0 Yes Cl No Date of Action
•
•
Attachment
Clifton, an eighteenth century property situated on land
once owned by Thomas Jefferson, is a State Historic Landmark and
listed on the National Register of Historic Places . It is
currently operating as an inn. The Clifton Inn has achieved a
national reputation for outstanding accommodations in an intimate
country setting. Efforts by the owners have been rigorous to
protect the integrity and historical value of Clifton and the
rural character of the community .
The Clifton Inn property is identified in the Albemarle
County assessors office as Parcel Numbers 79-2* 79-23B, and 79-
23C.
The property is adjacent to the Albemarle Cbunty Public
Service Authority District at Stone Robinson Elementary School.
This request to expand the service area is for water only to
y service existing structures and permitted activities . The owners
have battled water quantity and quality problems for the past
four years . Numerous attempts by the owners of the Inn to
mitigate these problems have provided short-lived solutions or
have been totally fruitless . The consensus of the ,Virginia
Department of Health and the C.R. Moore Drilling Company, both of
which have been advising the owners, is for the Clifton property
to acquire water from the PSA in order to eliminate human health
and safety issues associated with the existing water quantity and
quality .
Background
Three wells serviced the property when it was purchased.
Over time, two of the wells began to create water quality
problems as sediments were pumped into the system. Ultimately,
the two wells were removed from the system when they stopped
producing water.
C.R. Moore began searching for additional groundwater
sources at Clifton in 1992 . During the next year, four new wells
were drilled at Clifton . Two were drilled to a depth of 405 feet
and produced no water so were immediately abandoned. The pump
test conducted by C. R. Moore on the third well documented a yield
in excess of 20 gpm. A fourth well, depth 320 feet, was
installed and added to the system but was not pump tested.
Within a few months the well that had been pump tested
turned muddy and stopped producing . Efforts by C.R. Moore
Company to rework the well failed and the well was taken off
line.
As a result of these efforts, Clifton was left with only two
producing wells . Two prior wells and three C. R . Moore wells have
been abandoned for lack of production .
•
Another measure undertaken by the owners in 1992 was the
installation of a 1 , 000 gallon water storage reservoir. Water
quantity problems continued after the reservoir was installed,
and the VDH now believes that the reservoir may act as a conduit
for bacteria to be introduced to the Clifton system.
The system at Clifton has been chlorinated and flushed as
recommended by the VDH. As previously stated, C.R. Moore has
attempted to bring new wells on line to no avail. Clifton .has
been using bottled water in the restaurant and for drinking water
for over two years as the efforts to mitigate the water problems
failed in succession. This has brought the owners to the present
situation, considered critical by the VDH, which endorses
connection to the DSA as the definitive solution.
The Clifton Inn provides many benefits to Albemarle County.
The Inn presently employs 15 full-time and 6 part-time staff, as
well as 3 subcontractors, and has received national recognition
** for its fine service, traditional atmosphere, and lovely rural
setting. Clifton hosts many special events. Additionally,
visitors to the Inn from out of town bring their tourist dollars
to spend in Albemarle County. The established use of the
property has provided a successful preservation of a ,significant
piece of Albemarle history.
A safe drinking water supply established by connection to
the Albemarle County Public Service Authority is essential for
the continued success of the Clifton Inn. The property is
adjacent to the existing service area. These circumstances
satisfy the County's special exceptions for expanding the service
area. For these reasons, the owners of Clifton Inn respectfully
request an amendment to the service area for water to include the
Clifton property.
. 43Q-30-1995 12:42PM 703 967 1:308 P.02
AxEv gY fe;\e {4. E I & Q1 Sad son 3 °/15
y 9w
Activities Undertaken by Clifton to obtain reliable water source
early-1992 1000 gallon water storage reservoir installed -
supplemental water obtained through contract
hauling
05/92 - 06/92 C.R. Moore searches for additional sources of
ground water - four test holes bored to depths
300 ' - 400 ' , only two produced limited amounts of
water and were finished as supply wells
05/01 /92 Clifton begins using bottled water for all
drinking and cooking
06/02/92 New well pump tested •
09/92 New well becomes muddy and production ceases -
efforts to rework the well fail and it is taken
off-line
01 /19/93 System chlorinated and flushed
01 /29/93 System chlorinated and flushed
02/05/93 System chlorinated and flushed
07/02/93 Hydrosystems hired for decontamination guidance
07/06/93 System chlorinated and flushed
07/19/93 System chlorinated and flushed
04/27/93 System chlorinated and flushed
05/02/94 System chlorinated and flushed
10/04/94 System chlorinated and flushed
10/06/94 Solicited VDH advice for corrective measures
10/18/94 VDH site visit
10/20/94 Recommendations from VDH for corrective measures
10/24/94 C.R. Moore hired to implement corrective measures
- repairs (including abandonment of non-producing
wells) made during the week of 10/24
11 /01 /94 VDH site visit
11 /03/94 Recommendations from VDH for additional corrective
measures
' 08-30-1995 12:42PM 703 967 1308 P.03
11 /07/94 C.R. Moore hired for additional corrective
measures
01 /02/95 System chlorinated and flushed
01 /95 -, 06/95 VDH and field specialists assess site and history
and recommend connection to PSA
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� _
)C RIVANNA AND SECTION 79
SCOTTSVILLE DISTRICTS
ATTACHMENT B •
COUNTY OF ALBEMARLE
of ALak
_ a_?
1.0
MEMORANDUM .
TO: Wayne Cilimberg - Director of Planning & Community Development
FROM: David Hirschman - Water Resources Manager'DATE: August 29, 1995yJ
•
RE: Clifton Inn Jurisdictional Area Request
The Clifton Inn has been working with the Virginia Department of Health and C.R. Moore
Well Drillers to try to secure a reliable and safe on-site water supply. However, water
quantity and quality problems have persisted.
The options available to the Clifton Inn to remedy the existing health and safety issues include:
(1) continue to work with the Department of Health and a well driller to try to secure a safe
and sufficient water supply, (2) continue to haul in water, as the establishment has been doing
for over two years, or (3) connect to the public water line that terminates at Stone-Robinson
school. Each option is evaluated in turn below.
(I) Continue Attempts to Obtain Safe & Sufficient Water Supply
The issue is whether the Clifton Inn has exhausted all reasonable avenues for addressing water
quantity and quality concerns. With regard to water quantity, five out of seven wells on the
property have been abandoned due to lack of production. C.R. Moore has been working with
the Inn for approximately 5 years to increase water supply capacity. This work has included
drilling new wells and modifying existing wells to try to increase capacity. According to Mr.
Moore, almost all available drilling areas on the property have been exhausted. Any
additional areas would be very difficult to access and get power to. In short, this means that
on-site water quantity problems can be.considered chronic and probably cannot be resolved
through additional drilling or well modifications.
Water quality problems have also persisted despite various remedial attempts. The problem
has been contamination with coliform bacteria. The Health Department has directed the Inn to
perform shock chlorination and to take other steps to address the contamination. These
attempts have failed, leading the Health Department to conclude that connection to the public
system is "the only reasonable solution given the history of failed attempts by the operators to
secure a safe water supply" (see attached letter from Donald Hackler).
MEMORANDUM
Wayne Cilimber - Director of Planning & Community Development
August 29, 1995
Page Two
At this point, the Inn could invest substantial sums of money to replace old components in the
distribution system, install a new reservoir, and install a continuous chlorination system.
These actions may alleviate the bacteria problem by eliminating potential cross-connections .
and providing treatment for the water. However, if water quantity concerns cannot be
resolved, this type of investment is not practical or warranted.
(2) Continue to Haul Potable Water
Any water brought into the Inn must be stored, and the chance exists that the bacterial
contamination would affect this stored water supply in the reservoir and/or distribution system.
The continued hauling of water is not a practical long-term solution to the water problems at
the Clifton Inn.
(3) Connection to the Public Water Supply Line
• This option would require approximately 800 feet of water line to extend the existing line at
Stone-Robinson School to the Clifton Inn. This would remedy water quality and quantity
concerns at the Inn, and is the soundest option according to the professionals working with the
Clifton Inn on the water situation (Health Department staff, C.R. Moore). Given that an
investment of money will be required to remedy the water problems, it is my opinion that this
option represents the best use of resources to guarantee a lasting solution that will protect
public health and safety into the future.
If this option is pursued, I recommend that a condition be placed on the jurisdictional area
extension to not allow public water to be used for irrigation. If the extension is allowed, the
water should be "earmarked" to specifically address public health and safety issues with
potable water supply. The Inn does have, and is currently using, other water sources for
irrigation.
I have attached supporting documentation, including a letter from Donald Hackler of the
Thomas Jefferson Health District, a portion of a tax map showing the existing water line, and
the appropriate E-911 map. Please let me know if you need any additional information at this
time.
DJH/ctj
attachments
copy: Jo Higgins, Director of Engineering & Public Works
File: david/clifton.i
Il
dr y
COMMONWEALTH of VIRQINIA
In Cooperation with the Thomas Jefferson Health District ALBEMARLE - CHARLOTTESVILLE
State Department of Health FLUVANNA COUNTY (PALMYRA)
1138 Rose Hill Drive GREENE COUNTY (STANARDSVILLE)
Office of Environmentpl Health LOUISA COUNTY (LOUISA)
Phone (804) 972-5259 P. O. Box 7546 NELSON COUNTY (LOVINGSTON)
FAX (804) 972-4310 Charlottesville, Virginia 22906
August 18, 1995
David Hirschman
Water Resources Manager
Albemarle County Engineering Dept.
401 McIntire Road
Charlottesville, VA 22901
Re: Clifton Country Inn ( PWSID # 2003208 )
Dear Mr. Hirschman,
I have received your request for information concerning this department's
position on extending the service area to include .Clifton Inn. Our office
endorses connection to the public distribution system as the only reasonable
solution given the history of repeated failed attempts by the operators to
secure a safe water supply. Our records substantiate that this location has
been without a reliable water source for at least the last two years.
Clifton Country Inn currently has water quality and quantity problems.
In reference to quality, their water has tested positive for coliform bacteria
and the establishment has been on public notification for the last several
quarters. In regards to quantity, of the five wells drilled on the property,
only two can be used as potable water sources, and of the remaining three wells,
two have gone dry (and abandoned) and one can be used for irrigation only.
In negotiations with our department, Clifton Inn has informed us that
independent estimates to replace old components of their distribution system,
construction of a new reservior, and installation of a chlorination building
would be prohibitively expensive. In addition, there have been longterm
concerns regarding the possibility of maintaining a reliable water source
due to the close proximity of this property to a major quarry. Our staff
have been present at Clifton Inn when blasting has occurred and are aware
of the potential that exists for the aquifer to be impacted by normal quarry
activities.
David Hirschman
Page 2
In` the best interest of public health, we would recommend to the
Albemarle County Department of Planning and Community Development for Clifton
Country Inn to be included in the service area.
If I can be of further help on this issue, or should you require
more documentation, please notify me.
Sincerely,
CO- /g!
Donald Hackler, R.E.H.S.
Environmental Health Manager
pc: William H. Cloward, Compliance Engineer, VDH
Rae H. Ely & Associates
Eric S. Myers, Environmental Health Specialist, Senior
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• I ATTACHMENT I1
aliiik;
v f
V�RGIN�P
COUNTY OF ALBEMARLE
Dept. of Planning & Community Development
401 McIntire Road
Charlottesville, Virginia 22902-4596
(804) 296-5823
• MEMORANDUM
TO: Wayne Cilimberg
FROM: Charlotte Humphris
DATE: September 19, 1995
RE: Jurisdictional Area, "Water Only To Existing Structures,"
Clifton, The Country Inn
(Originally submitted in handwriting, this has been typed verbatim with responses in bold.
Source of response in parenthesis.)
I need to have more information prior to the Board of Supervisors taking this up as to:
1. What is the flow rate (quantity) of the two good wells?
12.5 gallons per minute combined. (Virginia Department of Health)
2. What quantity per day is required for the Inn's operation?
3600 gallons per day designed for sewage flows. (Virginia Department of Health)
3. What is the quality of the water in the two producing wells?
Unknown - The whole system is tied together via the reservoir- there is bacteria
somewhere in the system, but it has not been traced successfully to a well or the
reservoir. (David Hirschman, Virginia Department of Health)
•
Page 2
September 19, 1995
4. Where in the system are bacteria detected?
Fi'om the reservoir on for sure, maybe a well or pipeline. (Virginia Department of
Health)
5. What tests have been done to determine how bacteria gets into the system?
Physical well site surveys with cleaning and disinfecting- even had nine days of
negative samples. (Virginia Department of Health)
6. What is the cost of a new reservoir? What would be its size?
Would require more than reservoir replacement- also piping replacement,well
house, chlorinator, more sampling parts. (Virginia Department of Health) Country
Water Systems has estimated $66,000, not including new wells or replacement of
pumps. (Rae H. Ely & Associates)
7. What would be the cost of the proposed new water line?
•
1100' of 8" line to entrance and hydrant ($18,000) + service line to main house
($1,500)= $19,500 total; For fire protection 680' of 6" line from 8" line and hydrant
= $32,060 total. (Albemarle County Service Authority)
8. What is the total cost to Clifton to look into ACSA line?
Approximately $8,000 connection fee. (Albemarle County Service Authority)
9. Does hauled water become contaminated?
Yes -very likely. (Virginia Department of Health)
10. What is the age of the oldest producing well?
Drilled 1985. (Virginia Department of Health)
A:\HUMPHRIS.LTR
. , 9-26-1995 09:32 8049724310 THOMAS JEFFERSON HEALTH DISTRICT P.01
I ATTACHMENT Il
R E C E I V E rrHOMAS JEFFERSON HEALTH DISTRICT
PO BOX 7546
2 6 1995 CHARLOTTESVILLE, VIRGINIA 22906
PHONE 804-972-6259
Planning Dept.
FACSIMILE TRANSMITTAL,
# 804-972-4310
TOTAL NUMBER OF PAGES, INCLUDING THIS PAGE - 3
TO: Wayne Cilimberg •
FROM: Jeffrey T. McDaniel
` E'ON
Environmental Health Supervisor
SUBJECT: Clifton
DATE: September 26, 1995
Attached you will find brief answers to the questions posed by Ms.
Humphries. Although quantity may be a problem at this site, we are more
concerned with the quality problems that Clifton has been experiencing.
Currently we are at a point where there will need to be major improvements
to the system. A chlorinator, a well house, sample taps, some new plumbing, and
additional protection, if not replacement of the reservoir, will be necessary.
These improvements will probably be fairly expensive, will require maintenance,
and may not solve the quality problems. Even if they do solve the current
problem there is no guarantee that future problems will not occur. Over the past
few years we have had periods of good samples followed by samples which have
been positive for coliform bacteria.
Currently the consultant that was looking at designing a chlorination system
estimated current flow rates of 12.5 gallons per min. The initial flows indicate
15 gallons per min. or more. Attempts at new wells have yielded three dry holes
that had to be abandoned. Should there be future flow reductions, a new well
does not look promising.
In summary, costs of improving this system may be significant and may not
resolve the quality problems at the site. We feel that connection to public water
is a much safer proposition. In the long run, protection of the customers, the
consumers, is the main concern.
nr. -dfPAX4i1 .t1