HomeMy WebLinkAbout1988-02-10 563 February 10, 1988 (Regular Day Meeting)
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A regular meeting of the Board of Supervisors of Albemarle County,
Virginia, was held on February 10, 1988, at 1:30 P.M., Meeting Room #7, County
Office Building, 401McIntire Road, Charlottesville, Virginia.
BOARD MEMBERS PRESENT: Mr. Edward H. Bain, Jr., Mr. F. R. Bowie, Mrs.
Patricia H. Cooke, Messrs. C. Timothy Lindstrom, Walter F. Perkins and
Peter T. Way.
BOARD MEMBERS ABSENT: None.
OFFICERS PRESENT: Mr. Guy B. Agnor, Jr., County Executive; Mr. George R.
St. John, County Attorney; and Mr. John T. P. Home, Director of Planning and
Community Development.
Agenda Item No. 1. Call to Order. The meeting was called to order at
1:40 P.M. by the Chairman, Mr. Way.
Agenda Item No. 2. Pledge of Allegiance.
Agenda Item No. 3. Moment of Silence.
Agenda Item No. 4. Consent Agenda. Motion was offered by Mr. Lindstrom
and seconded by Mrs. Cooke to accept the Consent Agenda as information. Roll
was called and the motion carried by the following recorded vote:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Messrs. Lindstrom, Perkins and Way.
NAYS: None.
Item 4.1. Letter from Mr. Dan S. Roosevelt, Resident Highway Engineer,
dated January 27, 1988, concerning Sight distance problems at the intersection
of Routes 826 and 627, was received as information.
"Reference is made to your letter dated August 13, 1987, at which
time you requested on the Board's behalf that I meet with Mrs.
Waltine Eubanks concerning a sight distance problem at the intersec-
tion of Routes 826 and 627.
Please report to the Board that I looked at this location and spoke
with Mrs. Eubanks concerning easements that would be needed. She
attempted to set up a meeting with the owner of the p.roperty where
the easements would be located. She advised me some ~time ago that
the property owner was unreceptive to the idea but t~at she would
continue discussions with the owner. As of this date I have received
no further word from Mrs. Eubanks concerning the prob!lem. I do not
believe the property owner is receptive to the easements or the
improvement and it appears it is unfeasible to do anykhing about this
problem unless the Board wishes to develop plans and purchase the
easements necessary."
Item 4.2. A copy of the Planning Commission's minute~ of January 26,
1988, was received as information.
Agenda Item No. 5. Approval of Minutes: May 18 (Afternoon), April 15,
September 9 and September 16, 1987; and February 3, 1988.
Mr. Bowie read the minutes of September 9, 1987, Item i12 on Page 14 to
End, and found them to be in order with the following minute book corrections:
Page 17, Second paragraph, Third sentence should read: "... block of kennels,
with kennels being allowed to be blocked by 10, 20, 30, 40,1 or 50 dogs (County
license is $15 up to 20 dogs, $25 up to 50 dogs)." Page 231, First paragraph,
First sentence should read: "Mr. Lindstrom asked where the County funds for
this request will come from."
February 10, 1988 (Regular Day Meeting)
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564
Mr. Way read the minutes of September 16, 1987, Page 1 to Item 11 on Page
14, and found them to be in order with the exception of some typographical
errors.
Mr. Bain read the minutes of February 3, 1988, and found them to be in
order with the exception of a typographical error.
Mr. Perkins read the minutes of February 3, 1988, and found them to be in
order with the following minute book change: Page 3, Last paragraph, Delete
the sentence reading: "He is concerned .that this plan increases salaries in
the lower range, below $20,000." Insert the following sentence in its place:
"I feel there is a need for some increases and adjustments, particularly at
the lower salary levels, that is $20,000 or less."
Motion was offered by Mr. Bowie and seconded by Mr. Lindstrom to approve
the minutes which had been read. Roll was called and the motion carried by
the following recorded vote:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Messrs. Lindstrom, Perkins and Way.
NAYS: None.
Agenda Item No. 6. Public Hearing: Naming of Auditorium in County
Office Building. (Advertised in the Daily Progress on January 26 and
February 2, 1988.
Mr. Agnor said the recommendations for naming the auditorium in the
County Office Building are the "Lane Auditorium", the "Lane High Auditorium"
and the "Sharon Hoose Auditorium". The name with the most recommendations is
the "Lane Auditorium".
Mrs. Cooke said this matter was brought to her attention by a letter from
Mrs. Charlotte Humphris who suggested that it would be appropriate to name the
auditorium in the County Office Building. There is sentiment in the area that
the building is a link with the past, is historically significant and thus
should be named appropriately.
The public hearing was opened.
Mrs. Charlotte Humphris said the auditorium should officially be named
"Lane Auditorium". This issue is important tO her because of its historical
significance and because of the many happy years she spent in the building as
a student and then a teacher. The auditorium~ has been a major center of
activity and pleasant memories of happenings for the community. It was the
site of the many band concerts conducted by Sharon Hoose. It hosted the
Barter Theatre, the community concert series And many special events. The
auditorium has been the scene of political rallies, municipal band concerts,
public hearings and so forth. In 1973 a poll~was conducted to assess public
opinion in the selection of a name for the new area high school. The people
of Charlottesville cast 4,466 votes for Lane Migh, 683 for Charlottesville
High, and the Lane student body voted 390 to 84 for Lane High. Sentiment in
the community was, and still is, strong for remembering the name Lane. Mr.
James W. Lane was the principal of the old Charlottesville High School between
1895 and 1918. This building is a real credit to the community and naming the
auditorium the "Lane Auditorium" would be fit(ing and proper.
Mr. Darden Towe said he also attended Lane and was president of the
student body in 1954. Over the years, many people have enjoyed the name Lane
High School. The name has been a vital part of the community and he asks that
the Board consider the name "Lane Auditorium"J
There being no one else present to speak~ the public hearing was closed.
Mrs. Cooke asked the persons present in ~upport of naming the auditorium
"Lane Auditorium" to stand, ii
· ~
Mr. Bain said he thinks it is approprlatq to recognize the building's
contribution to the community. ~
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February 10, 1988 (Regular Day Meeting)
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Motion was then offered by Mrs. Cooke, seconded by Mr. Perkins, to adopt
the name "Lane Auditorium" for the auditorium in the McIntire Road County
Office Building in honor of Mr. James Lane. There being no further discussion
roll was called and the motion carried by the following recorded vote:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Messrs. Lindstrom, Perkins and Way.
NAYS: None.
Agenda Item No. 7. Public Hearing: Ordinance to amend and reenact
Section 2-52 of the Code of Albemarle to increase the number of bond issuances
of the Industrial Development Authority from eleven to twelve. (Notice of
this public hearing was advertised in the Daily Progress on January 26 and
February 2, 1988.)
Mr. Agnor said there is a limit placed on the number of active bond
issuances of the Industrial Development Authority to eleven. The purpose of
this public hearing is to increase the number to twelve to accommodate finan-
cing of the Westminster-Canterbury project recently approved by the Board.
The public hearing was opened and there being no one present to speak the
public hearing was closed.
Motion was offered by Mr. Lindstrom, seconded by Mr. Bowie, to adopt the
following ordinance:
AN ORDINANCE TO AMEND AND REENACT
SECTION 2-52 OF ARTICLE IX
CODE OF ALBEMARLE
ENTITLED "INDUSTRIAL DEVELOPMENT AUTHORITY"
BE IT ORDAINED by the Board of Supervisors of Albemarle County,
Virginia, that the Code of Albemarle is hereby amended and reenacted
in Section 2-52 of Article IX, Industrial Development'Authority, as
follows:
Sec. 2-52. Limitation on number of bond issues.
There shall be no more than twelve bond issuances of the indus-
trial development authority of the county in existence at any one
time.
Roll was called and the foregoing motion carried by the following
recorded vote:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Messrs. Lindstrom, ~Perkins and Way.
NAYS: None.
Agenda Item No. 8. A.H.I.P. Annual Report.
Ms. Theresa Tapscott, Director, Albemarle Housing Improvement Program
(AHIP), addressed the Board and presented a report on AHIP'~s activities and
progress during the past year. Ms. Tapscott said in June, 1987 AHIP completed
a Community Development Block Grant (CDBG) that was awarded to Albemarle
County in 1985. From the grant, AHIP completed 55 owner-occupied rehabili-
tations in three different target areas in the County. Since the completion
of that project, AHIP has been awarded $150,000 by the Farmer's Home Admin-
istration, $121,000 from the Human Services Discretionary Grant Program, and
through the County of Albemarle an additional $700,000 to ~ontinue housing
rehabilitation. The funds that AHIP plans to use over the next two years to
improve the quality of life for the County's low income residents total
$971,645. AHIP anticipates completion of approximately 45-owner-occupied
rehabilitations in seven different target areas with the $~71,645. In
addition to the 45 owner-occupied rehabilitations, for the ~irst time AHIP
will undertake 18 rental rehabilitation projects through the County's CDBG
Program. The money set aside for the rental rehabilitations will be used to
assist low or moderate income landlords throughout the County to rehabilitate
their properties to Section 8 minimum property standards and to place the
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rehabilitated units in the County's Moderate Rehabilitation Rental Subsidy
Program. The average cost of the above mentioned 63 rehabilitations is
expected to be $23,000 per job. The costs include materials, labor, and
operating overhead.
Ms. Tapscott presented a slide presentation on AHIP's production for the
past year. To go along with the slide presentation, Ms. Tapscott handed out a
description (on file in the clerk's office) of each unit and of the costs and
funding involved.
Ms. Tapscott said last year for the first time the County agreed to fund
an emergency repair carpenter and that position is shared with the JABA Home
Safety Program. Since September 19 emergency repairs have been completed,
which averages to about four repairs per month. Mr. Lindstrom asked if
working with JABA is amenable. Ms. Tapscott replied yes. She then invited
new Board members to come by her office and said she would orient them with
AHIP's program and take them on a tour of some of their work. Mr. Lindstrom
said he feels this program should be applauded because it is one of the few
things done where the results can be seen. He also feels that the program has
been operated effectively and efficiently.
Mr. Frances Fife, a member of AHIP's BoaCd, commended the Board for its
support of AHIP. He said the State Board of Housing and Community Development
has used the housing programs in this area asimodels. One reason that these
programs are models is because of the use of funds from different sources
(federal, local and private) and the meshing of those funds.
Agenda Item No. 9a. Highway Matters: Request for abandonment of Plain
Dealing Farm Road. This item was brought to the Board's attention by the
following letter from Mr. Lindsay R. Barnes, an attorney in the law firm of
McCallum and Kudravetz: ~
"This firm represents Plain Dealing, LtdJ, a Virginia corporation
which owns and operates PlainDealing Farm in the Scottsville Magis-
terial District of the County.
At present, the farm is traversed by an Unused roadway referenced on
the enclosed plat (on file) as the 'Old Gharlottesville Road'. I
presume that this road was used by area ~esidents prior to the con-
struction of St. Routes 712 and 713 whic~ now serve the area. My
client wishes to have abandoned that portion of the 'Old Charlot-
tesville Road' (highlighted on the enclosed plat) running through
Plain Dealing Farm.
Also enclosed is a copy of a letter (on file) from James B. Murray,
Jr., managing general partner of Greenmont Farms, Ltd., the owner of
property adjoining Plain Dealing Farm an~ similarly affected by the
'Old Charlottesville Road'. As you can ~ee from Mr. Murray's letter,
and its attached plat, Greenmont Farms, ~td. supports my client's
position and, by letter, also requests that the County abandon that
portion of the 'Old Charlottesville Road'i traversing its property.
My review of the applicable sections of the Code of Virginia indi-
cates that the proper procedure is to (a)! petition the County for
abandonment and (b) file plats with the County and the Circuit Court
Clerk's Office. I respectfully request ~hat these letters be treated
as the applicable petitions and that the matter be placed on one of
the Board's agendas in the reasonably near future for the purpose of
receiving a preliminary report and, if appropriate, expressing a
preliminary intention to abandon the road through both Greenmont
Farms, Ltd. and Plain Dealing, Ltd. acreage.
Thank you for your assistance in this matter. Upon hearing from you,
I shall, see that the appropriate plat copies are filed with the
Clerk s Office for the Albemarle County Circuit Court. I shall share
your correspondence with Mr. Murray; thus, you need not, unless you
so desire, respond separately to Greenmont Farms, Ltd.'s petition."
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February 10, 1988 (Regular Day Meeting)
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Mr. Home said the Planning staff can see no public purpose to main-
taining this as a public right-of-way and has no Objection to its abandonment
Mr. James Murray said he did not know the road was public and would
request that it be abandoned. Mr, Lindsay Barnes said hehas no further
information, and is present to request the Board to proceed with abandonment
of the road.
Motion was offered by Mr. Lindstrom and seconded by Mr. Bain to set a
pUblic hearing on the abandonment of Plain Dealing Farm ROad for April 13,
1988. Roll was called and the motion carried by the following recorded vote:
AYES:
NAYS:
Mr. Bain, Mr. Bowie, Mrs. Cooke, Messrs. Lindstrom, perkins and Way.
None. '
Agenda Item No. 9b. Highway Matters: Hunter's Way - request to move
cul-de-sac. This matter was brought to the Board by a letter dated
January 25, 1988 from Mr. David J. Wood, Jr.
Mr. Home presented the following staff report:
"The staff has reviewed a request by David J. Wood, Jr. for the Board
of Supervisors to'abandon a portion of Hunter's Way and relocate the
terminus cul-de-sac for that roadway. Hunter's Way is currently a
private roadway that is proposed to be accepted in the secondary
system for maintenance. It is my understanding from!Mr. Wood that
this relocation will facilitate the submission of a ~ite development
plan for a proposal on several of the lots in Hunter!is Way Sub-
division. The staff has pointed out to the applicant that it would
be preferable to review the site development plan fo~ this proposal
prior to approving a specific relocation point for t~e cul-de-sac.
This will allow staff to ensure that this particulari~location for the
terminus of the public roadway is the most appropriate location as it
relates to access to the proposed development. It i~i my under-
standing from Mr. Wood that the timing of the submiss!ion of the site
development plan will not be convenient for the transfer of this
property which requires the relocation of the cul-de,sac. The staff
has no objection to this abandonment and relocation a~ this time, but
will not feel constrained in their review of a site d~velopment plan
as it relates to the specific location of this roadwaY."
Mr. David Wood said in accordance with the State Cod~ all property owner:
on Hunter's Way, all lien holders and all trustees have signed the petition.
There has been no opposition. He is present to answer any! questions.
Mr. Bowie said this property lies in his district an~ has no problem with
the request. He noted the staff's comment that it is suggested this be done
in conjunction with the site plan and the staff does not f~el constrained in
its review of a site plan. Mr. Bain suggested that wording be made a part of
the approval. Mr. Lindstrom asked if there were time constraints. Mr. Wood
said the timing is extremely important. The purpose of this request is for
the deletion of lot lines to convert six lots into one large lot for con-
struction of the new UPS service building. This request n&eds approval today
in order to meet a closing date on March 4. UPS is aware that it will need to
present a site plan and will need to comply with all requirements. Mr. St.
John commented that signatures by all of the parties involved for this type of
abandonment does not require a 30 day notice and thus the ~equest can be acted
on today. ,~
Mr. Bowie asked what would happen with the large lot if the negotiations
with UPS did not materialize. Mr. Wood said the deed willi~not be recorded
until prior to the deed of conveyance on March 4.
Motion was offered by Mr. Bowie and seconded by Mr. Bain to authorize the
Chairman to sign a deed dated the 18th day of December, 19~7, by and between
William H. White, III and Virginia R. White, Nationwide Ho~es, Incorporated,
Forest Hill Associates, 3efferson Supply Company, Inc.', Virginia Student Aid
Foundation, Woodberry Forest School, Wray Partnership, Alumni Association of
February 10, 1988 (Regular Day Meeting)
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568
the University of Virginia, David J. Wood, Jr., sole surviving trustee,
Charles A. Dwyer and Mary Jane Dwyer, bondholders, Joseph W. Richmond, Jr.,
sole acting trustee, First American Bank of Virginia, noteholder, Commonwealth
Abstract Corporation of Winchester and Joseph W. Richmond, Jr., trustees,
First American Bank of Virginia, noteholder, Richard A. Repp, sole acting
trustee, Dominion Bank of Richmond, National Association, and the Board of
Supervisors of Albemarle County, abandoning a~portion of Hunter's Way and
creating a new cul-de-sac; this action is taken with theunderstanding that
the staff has no objection to the abandonment and relocation at this time, but
will not feel constrained in their review of a site development plan as it
relates to the specific location of the roadway. Roll was called and the
notion carried by the following recorded vote:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Messrs. Lindstrom, Perkins and Way.
NAYS: None.
Agenda Item No. 9c. Highway Matters: DCaft letter: Highway Department
funding.
Mr. Agnor said the proposed draft letter to the Highway Commissioner is
in response to the last phase of the Commission on the Twenty-First Century's
report concerning funding needs of localities-for the highway system. The
conclusion of the report was there was not much that could be done for loc-
alities on a state-wide basis resulting in each locality having to deal with
the problem individually.
Mr. Roosevelt said he supports in principle any plan that gives the Board
more leeway in how it spends its secondary road funds. He cautions the Board
that if it widens the area in which funds areispent and uses the funds on
roads that are not a part of the Secondary system, then roads that are a part
of the system will move down on the waiting list and there will be no addi-
tional funds available. He personally has noiproblemwith the Board's request
if it is allowed. His one comment concerninglthe letter is in the first
paragraph. In regard to the sentence which reads "It is the Board's under-
standing that secondary highway funds can only be allocated to projects that
involve new construction which will replace i~provements on existing state
roads", he thinks that instead of "replace" t~e wording should be "reduce the
need for" as that is the intent.
Mr. Bowie said he thinks something is missing from the end of the letter
as there is no transition. It seems to him that after referring to the
traffic from the subdivisions that use Route 29 there should be something to
state why the Board feels as it does about the use of Route 29. After some
discussion, Mr. Lindstrom suggested the wording for the last sentence in the
last paragraph read "The traffic from these subdivisions currently must use
Route 29 to reach these employment areas and ~onstruction of the Meadow Creek
Parkway as described above would divert some 6f this traffic from the already
crowded Route 29 facility." ~
Mr. Bain referenced the sentence "This r~ad is recognized in the CATS
Plan .... " He feels that it is important to ~nclude the length of time the
road has been in the CATS Plan and when the Plan was adopted. Mr. Agnor
suggested the sentence read "This road has be~n recognized in the CATS Plan
since 1981, has been an approved project .... 'I
Motion was then offered by Mr. Bowie and~seconded by Mrs. Cooke to
authorize the Chairman to sign the amended lebter and forward same to Highway
Commissioner Pethtel. Roll was called and the motion carried by the following
recorded vote: i
AYES:
NAYS:
Mr. Bain, Mr. Bowie, Mrs. Cooke, MessrS. Lindstrom, Perkins and Way.
None.
(Note: The letter read as follows:)
"The Albemarle County Board of Supervisors requests that the Virginia
Department of Transportation consider the use of secondary highway
funds for the construction of new roads which are approved projects in
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February 10, 1988 (Regular Day Meeting)
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the Charlottesville/Albemarle Transportation System (CATS) Plan, and
in the Albemarle County Comprehensive Plan. It is the Board's
understanding that secondary highway funds can only be allocated to
projects that involve new road construction which will reduce the need
for improvements on existing State roads. If that is an accurate
understanding of Virginia Department of Transportation (VDoT) policy,
the Board requests that the policy be amended to provide for
allocation to new roads that:
Are invluded in an approved transportation plan which VDoT has
participated in developing and approving;
Are included in the locality's comprehensive plan for a period of
time sufficient to indicate the project is consistent with long
range planning, and has not changed. It is suggested that one,
five-year revision cycle of a locality's comprehensive plan, as
required by state law, could be considered a sufficient time for
a project to be unchanged;
Are connections to major roads in the locality's transportation
network; and
4. Will primarily serve a public service transportation need.
An example of a project which the City of CharlottesVille and
Albemarle County are both involved with is the construction of the
Meadow Creek Parkway from the Route 250 Bypass to Route 649. This
project is eligible from Rio Road to Route 649 because it does not
replace improvements on Route 29. This road has been recognized in
the CATS Plan since 1981, has been an approved project in the County's
Comprehensive Plan since 1982, connects Route 649 to~iRoute 631 (Rio
Road), and will serve as a controlled access collectQr road that will
provide an alternate means to move traffic from seve=al large,
existing residential subdivisions to major employmen~ centers in
downtown Charlottesville and the University of Virginia. The traffic
from these subdivisions currently must use Route 29 Co reach these
employment areas and construction of the Meadow Creek Parkway as
described above would divert some of this traffic from the already
crowded Route 29 facility."
Mr. Lindstrom suggested that instead of further correspondence, the staff
follow-up with a telephone call to Mr. Pethtel in a coupl~ of weeks.
Mr. Horne said, for further information, with regard !~o the Secondary
Road Six-Year Plan, Mr. Roosevelt told the Commission that. for new roadways
that are qualifying projects, the Secondary Roads Enginee~i has said to go
ahead and put the roads on the priority list and then prepare a specific list
of these roadways with justifications to send through withlthe Six-Year Plan.
Agenda Item No. 9d. Highway Matters: Alignment and ~Feasibility Report -
Meadow Creek Parkway.
The following staff report dated February 1, 1988 was presented by Mr.
Home:
"Enclosed (on file) is a copy of a consultant's report completed by
Gloeckner & Osborne, Inc (including maps) which was requested by this
office in order to provide the Board of Supervisors with information
on two general alignments for the Meadow Creek Parkway from Rio Road
to the South Fork Rivanna River. The staff has reviewed the report
contents and the maps and concurs with the technical data presented
in the report. Based on the contents of this report and staff review
of the options available to the County at this time, the staff would
currently favor the 'Comprehensive Plan' alignment. The staff does
not recommend~ however, that the Board formallyladopt~ithis alignment
due to two pieces of information that are not contained in this
report. Firstly, the Board will note that the consultant would
project that there would be noise and visual impacts on some adjacent
February 10, 1988 (Regular Day Meeting)
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570
neighborhoods from a roadway along the Comprehensive Plan alignment.
There should be more detailed analysis of these potential impacts and
the costs of abatement measures before the Board of Supervisors
formally adopts this alignment and begins detailed surveys and
acquisition. Secondly, the report does not analyze the potential
need for a grade-separated interchange'at the intersection of Rio
Road and the Meadow Creek Parkway. Staff has requested assistance
from VDOT on such an analysis, but cannot provide enough information
to the Board of Supervisors at this time to accurately describe the
property that would need to be acquired~ Such an interchange would
not only affect future development properties but would most likely
also affect some of the frontage of the~proposed Dunlora housing
development which is currently under review.
It would appear that the Board of Supervisors must resolve three
essential issues in order to move ahead with the necessary actions to
secure the possibility of construction of this roadway. The first is
a resolution of the basic policy issue as to whether the County
government is to get involved in funding of major roadways without
participation by the State. The second,is the analysis and adoption
of a general alignment based on a feasibility analysis such as this
consultant report. This particular report only analyzed the section
of roadway from Rio Road to the river. !It does not analyze the
crossing of the river and the sections ~f this roadway north of the
river. There remain severe limitationsiand issues involved for
construction of the portion of the roadway north of the river which
should be resolved. Thirdly, is the general discussion of acquisi-
tion and funding techniques to be used ky the County should the Board
of Supervisors decide to proceed on thi~ or any other roadway. Prior
to acquisition there must be extensive ~urvey and preliminary design
work done in order to establish the pre~ise limits of acquisition.
The staff would recommend the following ifuture actions by the Board
of Supervisors:
1. Completion of the feasibility analysis for that section of the
roadway across and north of the Ri~anna River in order to
provide the Board with enough inforknation to decide if they are
willing to construct this roadway along an acceptable alignment.
2. Should the Board of Supervisors de~ide that they wish to proceed
with measures to secure the necessary right-of-way for this
roadway, it will be necessary to b~gin detailed surveys and
design for the roadway to the extent necessary to establish the
limits of acquisition.
3. Acquisition of the property necessary to construct the roadway.
4. Construction of the roadway.
Clearly the first three steps can be accomplished long before any
construction takes place and would have the affect of preserving the
possibility of the roadway."
Mr. Horne said the consultant's report includes a discussion of the
characteristics of the area, standards set by, the consultants, pavement design
and type of roadway, the geometrics used and an evaluation of the two align-
ments. In terms of costs, the consultants concluded that the construction
costs of the two alignments were very similar~
Mr. Bain asked if design speed was looke~ at beyond the 40 mph set out in
the report. Mr. Horne responded no. There obviously would be change in some
of the curvatures if the design speed were in~reased which would change the
cost estimates.
Mr. Lindstrom asked if the number of proposed entrances/exits were an
issue. Mr. Home said that issue is discussed in the report. The consultants
assumed that there would not be limited access, but would be controlled access
with at least 800 feet, possibly 1,000 feet, between connections and with only
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February 10, 1988 (Regular Day Meeting)
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public road connections. There are no proposed private driveway connections
on either alignment. Mr. Lindstrom said he still has a great deal of concern
about the number of access pointes. Mr. Home said if the Board were to
decide that this project is to be a County funded or publicly funded roadway
with no contributions from developers, then it can essentially dictate where
access points are going to be located. If the Board requests contributions
from developers, then the developers are going to request some access points.
Mr. Lindstrom said the Board has not yet discussed the necessary money invol-
ved. Contributions are going to be very important, but 25 years from now
people are going to forget about those contributions and are going to look at
what has been created. He has no problem if the contribution is significant
and the developer does not want to compromise the standard, but does have a
problem with basically a residential street serving as a major artery into the
City. Mr. Bowie said that is also a concern of his and the amount of the
contribution. Mr. Lindstrom asked how long it would take.to start receiving
contributions. Mr. Horne said the contributions will depend on individual
actions and when those actions are taken. Mr. Lindstrom commented that he
feels the developers will try to get the most for their contribution.
Mr. Bain asked the time frame for completion of the feasibility analysis.
Mr. Home said once authorization is given, approximatelyi60 days. Mr.
Lindstrom asked how much money is needed initially. Mr. Home responded
between $8,000 and $12,000.
Mr. Horne said the area in question is entirely vacant at the present
time which is in the County's favor. If Board members ar~ concerned about the
design speed, for a minimum amount of additional funds the consultant could go
back and prepare an analysis of what would have to change~iif the speed were
increased. (Mr. Bowie left the meeting at 3:15 P.M.) Mr. Roosevelt commented
that the area from Rio Road into the City is only a 40 mp~ design speed.
Mr. Lindstrom said he thinks the Board needs to decide what it is going
to do concerning the whole issue and whether it wants to proceed. He thinks
there is a need for the.study, but if the majority of Board members do not
agree, he does not think the matter should proceed further. He also thinks
the County should start laying the foundation to inanediately protect right-
of-way from proposed development.
Mr. Roosevelt said he appreciates what the Board is dbing, but he is
concerned about the procedure the Board needs to go through in order to adopt
an alignment. (Mr. Bowie returned to the meeting at 3:29 P.M.) Before the
Department of Transportation could undertake this project ~nd develop plans
and purchase rights-of-way, it would have to hold public h~arings on the two
alignments and have an environmental impact study done. H~ suggests that the
Board request the County Attorney to look into what requirements a County has
to follow in order to adopt the proposed alignment. He does not wan~ to see
this end up in court because proper procedures were not followed. Mr. Horne
commented that at this time the CATS alignment is the official alignment
adopted by the Board.
Mr. St. John said he has already done some research a~d he does not
believe there is a need to do an Environmental Impact Studs unless federal
funds are used. His concern is that before acquisition ofilright-of-way
proceeds the plan be submitted to the Highway Department. i~The plan must be
approved by the Department if the road is to be taken into the State System at
some time in the future. Mr. Roosevelt said the Departmen~ is in the process
of reviewing the plans and recommending changes for eligibility into the State
System. ~
Mr. Lindstrom offered motion, seconded by Mr. Bowie, ~hat staff prepare
an estimate of costs on the Meadow Creek Parkway for revie~ by the Board on
February 17. Mr. Way commented that the February 17 night imeeting is heavily
scheduled and suggested meeting that afternoon. Mr. Linds6rom agreed with
that suggestion. There being no further discussion, roll was called and the
motion carried by the following recorded vote: ~
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Messrs. Lindstrom, ~erkins and Way.
NAYS: None.
y 10, 1988 (Regular Day Meeting)
(Page 10)
572
The Chairman called a recess at 3:35 P.M. The meeting reconvened at
3:47 P.M.
Agenda Item No. 9e. Highway Matters: Status Report: Milton Drive.
Mr. Michael Armm, County Engineer, summarized the status of the Milton
Drive road project. On September 10, 1986, the Board adopted a resolution of
intent that it Would take part in the funding for upgrading Milton Drive if
the homeowners would agree to pay one-half of the estimated cost of construc-
tion and dedicate all of the necessary right-of-way to public use in fee
simple for road purposes together with all necessary easements and appurten-
ances at no cost to the County. Ail of the residents who needs to dedicate
right-of-way or easements have agreed to do so. Since that time, the
Engineering Department has requested a proposal from a local surveyor for the
surveying of the existing Milton Drive right-of-way. This survey is necessary
for the Department to complete road plans for construction to finalize a
construction cost estimate. Receipt of the surveyor's estimate for the
'ect should be at any time. The estimate will also allow the Department to
've at the true cost based upon actual design. After further inspection
and discussion with the Department of Transportation, it has been determined
that construction cost will be substantially higher than first anticipated.
The design can be used for bidding and estimating purposes. At that time, the
residents of Milton Drive and the Board can determine if they are both in
agreement for spending additional funds. Another matter for consideration is
that there has been a change in philosophy by'~the Department of Transportation
as to what roads are eligible for rural road addition funds. It appears that
one of the requirements for this type of rura! addition may be the avail-
ability of any additional right-of-way and/or,easements, and now we know that
the neighbors are willing to dedicate the necessary right-of-way. Mr. Armm
said he would like to see this pursued, but does not want the County go to any
extra expense and does not want to see the neighbors go to any extra expense.
The money that has been collected from the ne{ghbors is in a certificate of
deposit held in the name of the homeowners gr0~p by the County.
Mr. Bowie credited Mr. Armm and the staff! for responding to the people.
Mr. Bowie asked Mr. Armm if he has any idea h6w much more money will be
needed. Mr. Armm said he does not know righti~now.
Mr. Way thanked Mr. Armm for the work he~as done for the County as he
has resigned to take another position. Mr. A~mm thanked the Board and said he
enjoyed the opportunity to work with them. ~
Agenda Item No. 9f. Highway Matters: Other Highway Matters.
Mr. Perkins handed a petition to Mr. Roosevelt which he had received from
residents in the Millington area concerning th~ Millington Bridge. Mr.
Roosevelt has received letters from several citizens and the Citizens of
Albemarle in support of the petition which requests that the topography around
that area not be changed in the construction of the new bridge.
Mr. Roosevelt said he is scheduled to meet with interested property
owners on Tuesday, February 23, at 7:30 P.M. It seems to him that the
Department is running into this problem more and more, desires of the citizens
versus the minimum standards the Department must meet. This problem is going
to eventually come before the Board as in the near future it must adopt a
Six-Year Highway Plan and budget in which he fully expects the inclusion of
Route 671.
Agenda Item No. 10. Request for Dog Leash Ordinance in Westover Hills.
Mr. Agnor said Mrs. Irene Norsen, who initiated the petition, obtained 16
signatures on the petition. The staff determined that some of the signatures
did not count because the persons lived in theisame household. There are 29
homes that exist in the subdivision and the county requires a majority of the
homeowners to sign the petition. The correct count for households represented
on the petition is 11 and thus more signatures are necessary to meet the 51
percent criteria. Mr. Way suggested that Mr. Agnor communicate with Mrs.
573
February 10, 1988 (Regular Day Meeting)
(Page 11)
Nors,n, furnish her this analysis, and if she gets the required number of
signatures, put this back on an agenda so that she may attend the meeting and
discuss the request.
Agenda Item No. 11. Request to Increase Pay for Election Officials.
Mr. Agnor summarized the following memorandum from the Albemarle County
Electoral Board, dated February 2, 1988:
"We request that you take under consideration at your February 10th
meeting the subject of pay for election officials serving our County.
Currently, the basic pay for Precinct Chiefs (of which there are 17)
is 60 dollars for election day, and the pay for election officials
(of which there are approximately 140) is 50 dollars. We are re-
questing that these figures be increased to a basic pay of 75 dollars
for chiefs and 60 dollars for officials. (Additional pay is provided
for attending training sessions (10 dollars) and picking up and
delivering election day materials (10 dollars)).
We are requesting this increase for the following reasons:
The work day for election officials is approximately 15 hours,
running from 5:15 a.m. until at least 8:00 p.m.i~
We are beginning to experience veteran officialls declining to
serve again because of the low pay.
An informal survey of similar-sized counties in,the State
suggests that our pay scale is at or near the bottom. We have
found that pay ranges from 50/60 dollars (our current rate) to
100/120 dollars for similar counties.
We hope that you will grant this increase in time fo~ it to be
effective for the upcoming Presidential Primary on March 8. Since
the State will be reimbursing the County for the cost of the Primary,
a change in pay rate will have no net effect on our ~urrent budget.
Sufficient funds were requested in the FY 88-89 proposal to cover the
cost of the proposed increase for next year."
Mr. Agnor said for the Board's information, official~ in Charlottesville
performing the same tasks are paid $85 a day for chief officials (compared to
the County's current rate of $60 and the request to increase it to $75) and
$65 a day for election officials (compared to the County's current rate of $50
and the request to increase to $60).
Mr. John Wright, Chairman of the Electoral Board, said he has also
received additional information from some other counties and this information
confirms that Albemarle County is low on the pay scale. The reason for this
request is that some of the veteran officials are starting to resign because
they are not willing to work 15 or 16 hours for that amount of pay. In
addition, the Electoral Board is having trouble getting n~w people to work.
The increase would be of benefit and would cost between $1!700 and $2000 for
the Presidential election in the Fall which has been buil~! into next year's
budget. The increase should make it easier to maintain s~able crews. He asks
that the Board review the request favorably.
Mr. Bain said he has no problem with allowing the same pay as the City
has which is $85/$65 dollars. Mr. Bowie asked how long the $50 has been in
effect. Mr. Wright responded five years. Mr. Bowie and Mrs. Cooke said they
had no problem with raising the rate to that of the City.
Motion was offered by Mr. Bain and seconded by Mr. Li~dstrom to increase
the pay, beginning with the Presidential primary on March B, 1988, to $85
for chief officials and $65 for election officials. Roll Vas called and the
motion carried by the following recorded vote:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Messrs. Lindstrom, Perkins and Way.
NAYS: None.
February 10, 1988 (Regular Day Meeting)
(Page 12)
574
Agenda Item No. 12. Discussion: Lickin,ghole Creek Impoundment.
Mr. Agnor said the staff received a letter from Mayor Frank Buck
indicating that the City would not share in the construction costs of the
improvement. There had been discussion oboutlthe Board and City Council
meeting to discuss the issue a second time. He believes there was some
pertinent information omitted in the City's analysis of the basin which was
the potential for recovery of funds from landowners as development occurs in
the Crozet growth area. The funds would come. from landowners who would agree
to contribute to the regional basin rather than having individualized basins
on their property. Mr. Agnor then provided some of the history on the project
for the benefit of Mr. Bain and Mr. Perkins.
Mr. Lindstrom said he feels strongly that the Board should proceed with
the project and transmit this additional information to the City for consid-
eration.
Mr. Agnor suggested transmitting the information to the City and ask them
to reconsider the information and then schedule another joint meeting. Mr.
Bain suggested scheduling the joint meeting now.
Mr. William K. Norris, Watershed Management Official, said the report
acted on by City Council was originally intended for Mrs. Judy Mueller, Mr.
Mike Armm and himself to use as a working docUment to resolve the issue of
whether the basin would get four percent, three percent or five percent
removal and then to use that as a "spring board" to make a joint recommen-
dation to both bodies, which never happened. The material was given to Mr.
Armm and Mrs. Mueller. Mrs. Mueller presented her version of it to City
Council and a decision was made at that point~= There was no additional
interaction between the group at that point.
Mr. Lindstrom said he thinks the problem is on the last page of the
report where it is stated: "Is it worth $1.81million to remove four percent
of the total phosphorous loading on the SouthlFork Rivanna Reservoir .... " If
this is reviewed out of context, it does not ~eem reasonable. Mr. Norris said
the report was never intended to use to base ~ decision on, but totally as a
working docUment.
Mr. Way suggested getting back in touch With the City and giving them the
additional information and setting a date for ~a joint meeting. Mr. Perkins
asked if there are other benefits of the project such as flood control. Mr.
Agnor replied no. Mr. Bowie said he wants to get on with a decision one way
or the other.
Mr. Agnor suggested scheduling the meeting for April 6 at 3:30 P.M.
There was no further discussion at this time.
Agenda Item No. 13a. Appropriations: Soil Erosion Bond.
Mr. Agnor presented the following memorandUm dated February 4, 1988:
"A soil erosion bond (Erosion Plan 390) for completion of seeding an
excavated area was called in June, with the security for the bond, a
cashier's check in the amount of $300 beihg cashed and deposited in
the General Fund.
It is requested that an appropriation of the $300 deposit be approved
to cover the costs incurred in completionlof the project."
Motion was offered by Mr. Bain, seconded bY Mrs. Cooke, to adopt the
following resolution: ~
BE IT RESOLVED by the Board of Supervisors of Albemarle County,
Virginia, that $300.00 be, and the same h~reby is, appropriated from
the General Fund for completion of Soil Erosion Plan #390.
AND, FURTHER, that this appropriation is effective this date.
575 February 10, 1988 (Regular Day Meeting)
(Page 13)
Roll was called and the motion carried by the following recorded vote:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Messrs. Lindstrom, Perkins and Way.
NAYS: None.
Agenda Item No. 13b. Appropriations: Victim/Witness Grant.
Mr. Agnor presented the following memorandum dated February 4, 1988:
"The program in the Police Department entitled Victim/Witness to
coordinate the rights, responsibilities, and involvement of victims
and/or witness' of crimes that are being prosecuted in the judicial
system has been funded, in part, by grants each year from the State
Department of Criminal Justice services, and the balance from General
Fund appropriations. For FY 87-88, the program totals $30,375 with
$26,065 provided from local funds, and $4310 from a State grant.
The State grant has recently been approved and needs to be appro-
priated to the program. The local funds were appropriated last April
in the FY 87-88 Police Department budget. The following summarizes
the program budget.
Local State Total
Personnel Expenses $24,065 $ -0- $24,065
Operating Expenses 2,000 4,310 6,310
Equipment -0- -0- -0-
Total $26,065 $ 4,310 $30,375
Appropriation of the $4,310 State grant is requested."
Motion was offered by Mr. Bain, seconded by Mr. Lindstrom, to adopt the
following resolution approving an appropriation in the amount of $4,310 to
reflect a grant received from the state.
BE IT RESOLVED by the Board of Supervisors ofAlbemarle
County, Virginia, that $4,310 be, and the same hereby is,
appropriated to the Victim Witness Program from the Grant
Fund; and
AND, FURTHER, that this appropriation is effect this date.
Roll was called and the motion carried by the following recorded vote:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Messrs. Lindstrom, Perkins and Way.
NAYS: None.
Agenda Item No. 14. SP-87-51. Woodbriar Associates, request for change
in condition. This matter was brought to the Board by the following letter:
"February 8, 1988
Reverend Peter Way
Chairman
Board of Supervisors
401McIntire Road
Charlottesville, VA
22901
Re: SP-87-51Woodbriar Associates
Dear Mr. Chairman and Board:
Last August we came before you for approval of the above special use
permit for a crossing of the North Fork of the Rivanna River with a
six inch sewer line. Approval was given with a condition of com-
pletion by September (before fall rains). At that time we already
had received approvals for the crossing from Marine Resources Com-
mission and the Corps of Engineers (see attached letters); however,
February 10, 1988 (Regular Day Meeting)
(Page 14)
576
due to revisions requested on the local level we were unable to
obtain State Water Control Board Approval until December, 1987.
Marine Resources and Corps of Engineers agree that now is an accep-
table period for installation; however, they want it completed prior
to spawning period beginning March 1.
As we understand it, our Special Use Permit is still in effect but
the condition of time clouds the issue. The crossing can be com-
pleted in five days and can be constructed to satisfy the County
Engineer's standards.
We request that we may be able to complete the installation of this
crossing during the month of February.
Sincerely,
WOODBRIAR ASSOCIATES
(Signed) Wendell W. Wood"
Mr. St. John said the referenced special use permit was issued for
crossing of the North Fork of the Rivanna River with a sewer line. A con-
dition of the permit was that it be done during warm weather and prior to
September 30. The condition was made at the suggestion of several state
agencies as they wanted the work done during low water. Normally amendment of
a special use permit requires holding another public hearing, but he does not
think that is necessary in this case because he does not believe any citizen
has a standing to complain.
Mr. Wendell Wood said this request is fo~ the Camelot sewer plant that
has been in the process for six years. The new 360,000 gallon plant is within
days to two weeks to flipping the switch. The building of the sewer line is
more than half complete. The crossing involves going under the North Fork of
the Rivanna. He thinks the whole issue is interpretation of "low flow".
Because of delays, the previous condition could not be met and he would now
request that the condition be amended. There! have been meetings with the
County Engineer's staff on the method of how~this would be done. Although he
has not received written permission, he has received verbal agreement to allow
this work to be done at this time. The contractor has estimated that it will
take no more than five days to do this work. This is a $1.3 million project
which will be turned over to the Albemarle COunty Service Authority upon
completion. The entire project will be complete within 30 days. He does
understand that this is just a request for a~change in the condition for time
and the other conditions would stand.
Mr. William Norris, Watershed Management Official, said he has met with
Mr. Wood and discussed the request. In addition he has had discussions with
the Army Corps of Engineers and the Virginia!Marine Resources Commission, the
reviewer of the permits. The one governing condition of the Army Corps permit
is that the work be done during "low flow" conditions. According to the Corps
that is a subjective interpretation that is made using U. S. Geological Survey
Water Data Reports and normally occurs during June, July, August and
September. The time schedule incorporated in the numerous permits is from the
Game Commission and the Commission still feels that time frame should be
adhered to. For prior permits the County ha~ used the Game Commission's
recommendations.
Mr. Michael Armm, County Engineer, said~he also agrees that the issue is
the determination of "low flow". The Engineering Department is concerned with
performing the work at this time because of the unpredictable weather,
although the Department does have the right to determine what method he uses.
Mr. Bain asked if the reason the work was not done during the summer was
because of delays in obtaining necessary appCovals. Mr. Armm Said in a letter
received from Mr. Bill Brent of the Albemarl? County Service Authority
approval was granted on July 24, 1987, which!still allowed ample time for
completion of the work. The condition allowed until September 1, and at the
County Engineer's discretion, if the weather<still seemed adequate, the work
could go into the month of September. Mr. Lindstrom asked if the Engineering
Department has the authority to determine ho~ the work is going to be done in
order to mitigate any problems that could occur by having a higher flow. Mr.
Armm said he believes so, but there is a certain amount of risk at this time
of year. Safety is an issue to consider.
577
February 10, 1988 (Regular Day Meeting)
(Page 15)
Mr. Bain asked if this would complete the project. Mr. Armm replied that
is his understanding. This project is made up of a sewer collector line, a
pump station, a force main ~nd various components all the way down to the
expansion of the treatment plant. The item being referenced is the force
main. Mr. Bain asked when something is proposed to begin using the facility.
Mr. Wood replied there are existing buildings now in the industrial park that
want access to.the sewer plant.
Mr. Lindstrom asked the reason for the delay considering the letter (on
file) dated July 24 from Mr. W. L. Rossie of the Albemarle County Service
Authority gaving approval for the project a month and one-half before the
deadline. Mr. Wood said final approval was not received until October 27 for
the rest of the line and the contractors did not want to start on the project
and then stop to wait for the remaining approvals.
Mr. J. W. Brent of the Albemarle County Service Authority said the
Service Authority does not take objection to Mr. Wood's request to proceed
with the construction of the sewer line across the river at this time. His
primary reason in being present is to establish the fact that the Service
Authority did not delay the construction of the sewer line during the time in
which it was supposed to be completed and he does not kno~ which agency did.
Mr. Agnor said the staff recommends the project be completed so that it
may be turned over to the Service Authority.
Mr. Way asked if the project will be allowed to proceed if the flow goes
higher in the next couple of days. Mr. Armm said his department should be
given the authority to monitor the project and if there is an impending storm
he would then be in a position to stop the work. He would also ask that Mr.
Wood be required to give 24 hour notice before any constr6ction equipment goes
down into the river bottom. Mr. Lindstrom said the suggestion then is to
amend the date to allow until March 1 for completion of the work with the
condition that the County Engineer's staff have the authority to hold up
commencement of the project if they feel the weather warrants that even if the
project goes beyond the March 1 deadline. Mr. Armm said for safety reasons he
would like to have that as the condition. Mr. Lindstrom said he can agree
with the condition, but is still concerned as to what wili happen if there is
a major storm. Mr. Armm said there is not much that can 5e done if that
happens. '~
Motion was then offered by Mr. Lindstrom, seconded by Mr. Perkins, to
amend SP-87-51 by adding the following language: ~'
AYES:
NAYS:
Agenda Item No. 15.
"Allow the project to begin from February 11 to March 1, 1988, the
project to be done and completed by March 1; the County Engineering
staff is to monitor this project closely, and also monitor whatever
weather information they have available to them, and that the County
Engineering staff have twenty-four hours notice from the developer of
commencement of this part of the project, and that th~ County Engi-
neering staff have the authority to veto that commencement date if
the weather or other conditions warrant that veto." i~
Roll was called and the motion carried by the following recorded vote:
Mr. Bain, Mr. Bowie, Mrs. Cooke, Messrs. Lindstrom,!Perkins and Way.
None. ~
Resolution - Senior Center, Inc. ~
Mr. Agnor said this resolution, originally adopted January 6, 1988, must
be readopted. New State law requires that the Board make a recommendation as
to the tax exempt classification. In this case, it is benevolent and charit-
able.
Motion was offered by Mr. Bain, seconded by Mr. Bowie~ to adopt the
following resolution:
February 10, 1988 (Regular Day Meeting)
(Page 16)
578
RESOLUTION
ENDORSING LEGISLATION TO GRANT A
TAX EXEMPTION FOR
THE SENIOR CENTER, INC%
WHEREAS, the Senior Center, Inc. has asked this Board to endorse
an amendment to Title 58.1 of the Code of Virginia granting the
Senior Center, Inc. exemption from certain state and local taxes; and
WHEREAS, the Senior Center, Inc. is a nonprofit corporation
organized to provide a community focal point on aging; and
WHEREAS, this Board has considered, at a public hearing duly
advertised as required by Section 30-19.04B of the Virginia Code,
held on January 6, 1988, whether property of the Senior Center, Inc.
should be exempt from taxation; and
WHEREAS, this Board finds that the Senior Center, Inc.:
1) Has been exempt from federal taxation pursuant to Section
501(c)(3) of the Internal Revenue Code of 1954;
2) Holds no current license from the Alcoholic Beverage
Control Board;
3) Pays no compensation to any ~fficer or director in excess
of reasonable allowance for services rendered;
4) Does not distribute any part!~of its net earnings to any
individual. Ail funds come from the United Way, fund
raising activities and dues;
5) Provides services for the common good of the public;
6) Does not carry on any political activity;
7) Has no rule, regulation, policy or practice discriminating
on the basis of religious conviction, race, color, sex, or
national origin;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Albemarle County, Virginia hereby endorses, supports and approves the
adoption of an amendment to Title 58.1~:of the Code of Virginia
exempting property of the Senior Center, Inc. located in the County
of Albemarle from state and local taxation; and
FURTHER RESOLVED that in accordande with Virginia Code Section
30-19.04C, property of the Senior Center, Inc. is recommended to the
General Assembly for classification as benevolent and charitable;
AND FURTHER RESOLVED that the Clerk of the Board is directed to
convey certified copies of this resolution to the members of the
General Assembly representing Albemarle County.
Roll was called and the motion carried by the following recorded vote:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Messrs. Lindstrom, Perkins and Way.
NAYS: None.
Agenda Item No. 16. Other Matters Not Listed on the Agenda from the
Public and Board Members.
Mr. Agnor noted that Michie Company has reviewed the County Code of Laws
for revision and a work session is now needed with the Board in order to make
final decisions on changes before galley proofs are presented. It has been
agreed to have this work session on February 17, 1988, at 3:00 P.M.
579
February 10, 1988 (Regular Day Meeting)
(Page 17)
Mr. Lindstrom said he just realized that he cannot be present on April 6
for the meeting with City Council. It was agreed to try and arrange this
meeting for April 13, 1988.
Mr. Perkins said when the Board adopted the Pay and Classification Plan
last week he was concerned with not having input from the private sector and
therefore suggests the creation of a board of representatives from local
companies to serve as an advisory board to review such pay plans and the
fringe benefits.
Mr. Bowie said he has spoken with the Personnel Director concerning
comments he received and is considering referring the Plan back to the Commit-
tee for further recommendations.
Mr. Lindstrom said he would be interested in Mr. Perkins' suggestion.
Mr. Perkins said the companies would not be required to give out specific
information, but just review different plans. Mr. Bain said he has no problem
with the suggestion, if he thought the information received would be reliable.
Without that he does not know if the effort would be of ~alue. Mrs. Cooke
said she thinks it is a good idea, but also does not know, if the information
would be reliable. Mr. Bowie said he has no problem with~proceeding with the
suggestion as a concept and finding out if there is any interest. Mr.
Lindstrom said he also agrees with Mrs. Cooke and thinks the data received
needs to be neutral. He would think that the University Would have data from
industry as to pay scales and that it might be able to provide most of this
information. Mr. Bowie said, for information, when he was involved in the
health club the first thing he did was draw up a financial plan and he had no
problem in getting the pay scales from the private sectorlof every job he
planned to put in the organization. Since he heard no objections, Mr. Bowie
said he would request the Pay and Classification Committee to reconvene and
discuss these issues and various comments received.
Mr. St. John noted that the Judge of the Circuit Court just signed the
annexation papers for Pen Park yesterday.
Agenda Item No. 17. Adjourn. At 5:20 P.M., with no,further business to
come before the Board, motion was offered by Mr. Lindstrom, seconded by Mr.
Bowie, to adjourn until February 17 'at 3:00 P.M. Roll was called and the
motion carried bY the following recorded vote:
AYES: Mr. Bain, Mr. Bowie, Mrs. Cooke, Messrs. Lindstrom~ Perkins and Way.
NAYS: None.