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Home My WebLink AboutSP201300010 Application 2013-03-19Albemarle County Community Development Department 401 McIntire Road Charlottesville, VA 22902 -4596 � Planning Application Voice : (434) 296 -5832 Fax: (434) 972 -4126 � �R CI7 PARCEL / OWNER INFORMATION TMP 05900- 00- 00 -023G1 owner (Is): CHRISTIAN AID MISSION Application # I SP201300010 PROPERTY INFORMATION Legal Description ACREAGE Magisterial Dist. Samuel Miller Land Use Primary Semi-public Current AFD Not in A/F District Current Zoning Primary Commercial Office APPLICATION INFORMATION Street Address 3045 IVY RD CHARLOTTESVILLE, 22903 Entered By Comments Legal Ad OK PROPOSAL: Amendment to Special Use Permit (SP2012 -12) for School of Special Instruction to increase the number of persons (students and teachers) permitted at the site from the current 69 allowed under the existing Special Use Permit to increase by 27 persons for a total of 96 persons permitted onsite. Utilize existing structure, no additional buildings NING CATEGORY /GENERAL USAGE: CO Commercial Office - offices, supporting commercial and service; residential by acial use permit (15 units /acre) 'TION: Chapter 18 Section 23.2.2(6) of the Albemarle County Code, which allows for School of Special Instruction MPREHENSIVE PLAN LAND USE /DENSITY: Rural Area 1 - Rural Areas - preserve and protect agricultural, forestal, op SUB APPLICATION(s) Type Sub Applicati Comment New Special Use Permit € 03/18/13 € JAPPLICANT / CONTACT INFORMATION ContactType Name I Address CitvState Zip Phone I PhoneCell Primary Contact € JARED CHRISTOPHEL € 1686 CAPRI WAY € CHARLOTTESVILL € 22911 ............ ............................... a.......................................................................... ............................... a............................................... ............................... a............... ............................... a................ Applicant € REGENTS SCHOOL OF CHARLOTTESVILL '. 3045 IVY ROAD CHARLOTTESVILL '. 22903 4345663580 ............................... 4342930633 Signature of Contractor or Authorized Agent Date Todd Shifflett Application Type Special Use Permit 03/19/2013 Project Regents School Of Charlottesville Received Date 03/18/13 Received Date Final Submittal Date 03 18/13 Total Fees 1682.38 Closing File Date 08/12/13 Submittal Date Final Total Paid 1682.38 Revision Number Comments Legal Ad OK PROPOSAL: Amendment to Special Use Permit (SP2012 -12) for School of Special Instruction to increase the number of persons (students and teachers) permitted at the site from the current 69 allowed under the existing Special Use Permit to increase by 27 persons for a total of 96 persons permitted onsite. Utilize existing structure, no additional buildings NING CATEGORY /GENERAL USAGE: CO Commercial Office - offices, supporting commercial and service; residential by acial use permit (15 units /acre) 'TION: Chapter 18 Section 23.2.2(6) of the Albemarle County Code, which allows for School of Special Instruction MPREHENSIVE PLAN LAND USE /DENSITY: Rural Area 1 - Rural Areas - preserve and protect agricultural, forestal, op SUB APPLICATION(s) Type Sub Applicati Comment New Special Use Permit € 03/18/13 € JAPPLICANT / CONTACT INFORMATION ContactType Name I Address CitvState Zip Phone I PhoneCell Primary Contact € JARED CHRISTOPHEL € 1686 CAPRI WAY € CHARLOTTESVILL € 22911 ............ ............................... a.......................................................................... ............................... a............................................... ............................... a............... ............................... a................ Applicant € REGENTS SCHOOL OF CHARLOTTESVILL '. 3045 IVY ROAD CHARLOTTESVILL '. 22903 4345663580 ............................... 4342930633 Signature of Contractor or Authorized Agent Date FOR OFFICE USE ONLY SP # SIGN # �j Fee Amount $ / vp Date Paid / /"B�� y who? Ft- %e/ 4(i L »t Leceipt # 6 105Z,,,„ ' Ck# / ' O By: (VOW ZONING ORDINANCE SECTION /a DS' , a . a ( D / Application for _ / Z1 s Special Use Permit v � y J IMPORTANT: Your application is considered INCOMPLETE until all of the required attachments listed on page 3 have been submitted. Also, please see the list on page 4 for the appropriate fee(s) related to your application. Staff will assist you with these items. PROJECT NAME: (how should we refer to this application ?): Regents School of Charlottesville (RSC) PROPOSAL /REQUEST: Increase number of allowed students A .ti,r,,,/ SPQ01 -/ ,-- EXISTING COMP PLAN LAND USE /DENSITY: Urban Dens LOCATION /ADDRESS OF PROPERTY FOR SPECIAL USE PERMIT: 3045 Ivy Road, Charlottesville, VA TAXMAPPARCEL(s): 59 -23 -G1 (05900- 00- 00- 023G1) ZONING DISTRICT: CO - Commercial Office MAGISTERIAL DISTRICT: Samuel Miller # OF ACRES TO BE COVERED BY SPECIAL USE PERMIT (if a portion it must be delineated on a plat): 4 acres +/ - Is this an amendment to an existing Special Use Permit? If Yes provide that SP Number. 2 012 - 0 0 012] YES ❑ NO Are you submitting a preliminary site plan with this application? ❑ YES ® NO Contact Person (Who should we call /write concerning this project ?): Jared Chri stophe l Address 1686 Capri Way City Charlottesvillestate VA Zip 22911 Daytime Phone (434) 466 - 3580 Fax #( ) E -mail jjc3y @virginia.edu Owner of Record Christian Aid Mission Address 1201 5th St Extended Ci Charlottesville State VA zip 22902 Daytime Phone ( ) Fax # ( ) E -mail Applicant (Who is the Contact person representing?): Regents School Of Charlottesville Address 3045 Ivy Road cityCharlottesville State VA Zip 22903 Daytime Phone ( 34 293-0633 9 3 - 0 6 3 3 Fax # ( ) E -mail cpalumbo@regents-school.org Does the owner of this property own (or have any ownership interest in) any abutting property? If yes, please list those tax map and parcel numbers: No FOR OFFICE USE ONLY History: ❑ Special Use Permits' ❑ ZMAs & Proffers: Cl Variances: Letter of Authorization ❑ YES ❑ NO Concurrent review of Site Development Plan? County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296 -5832 Fax: (434) 972 -4126 Revised 6/6/2011 Page 1 of 4 Section 31.6.1 of the Albemarle Tounty Zoning Ordinance states that, "Thr'�oard of supervisors hereby reserves unto itself the right to „ all special use permits permitted herder. Special use permits for uses as provided in this ordinance may be issued upon a finding by the board of supervisors that such use will not be of substantial detriment to adjacent property, that the character of the district will not be changed thereby and that such use will be in harmony with the purpose and intent of this ordinance, with the uses permitted by right in the district, with additional regulations provided in section 5, and with the public health, safety and general welfare." The items that follow will be reviewed by the staff in their analysis of your request. Please complete this form and provide additional information which will assist the County in its review of you request. If you need assistance filling out these items, staff is available. How will the proposed special use affect adjacent property? There will be no external changes to the existing building or surrounding grounds. There will be increased traffic at the property entrance and increased utilization of existing parking spaces. How will the proposed special use affect the character of the district(s) surrounding the property? Increased number of people during the day. The building in question is currently used by RSC. RSC currently uses up to 15 parking spots during the day for 60 students. We estimate another 15 parking spots would be needed for 120 students. How is the use in harmony with the purpose and intent of the Zoning Ordinance? This is an existing facility, previously vacant, that now houses a small school (RSC). RSC is growing and the current building can house the increase in students without the school having to change venues or build a new school. How is the use in harmony with the uses permitted by right in the district? We are proposing an increase in the number of students in a previously approved school. This will not change the character of the property. What additional regulations provided in Section 5.0 of the Zoning Ordinance apply to this use? None apply. How will this use promote the public health, safety, and general welfare of the community? By using its current facility to accommodate a larger student body, RSC will not be required to move or build a new school, thereby minimizing environmental impact and minimizing growth in the county. Revised 6/6/2011 Page 2 of 4 Describe your request in detail and include all pertinent information such as the number of persons involved in the use, operating hours, and any unique features of the use: RSC is a non - profit classical secondary school founded in Aug 2010. In August 2012, enrollment had grown to 50 students and the school moved from Jefferson Park Avenue Baptist Church to its current location the Christian Aid Mission (CAM) administrative building on Ivy Road to accommodate the growth. The CAM building was approved for 60 students under by the Albemarle County Planning Commission on 08/21/2012 by a vote of 7:0, SP 2012 - 00012. Enrollment for the 2013 -14 school year is expected to be 85 students. The long -term plan for RSC is 120 students. RSC currently uses only the top two of three floors of the building. CAM has approved the use of the basement, as well as modification of the room configuration to allow for bigger classrooms. Currently, RSC has 51 students and 10 teachers. On average 12 parking spaces are used during the day in lots P1,P2,P3 as indicated on the previous application. Many families send multiple children to the school, and most teachers also send their children to the school. As such there are approximately 15 additional vehicles dropping off and picking up students at 08:00 and 15:00 (note Kindergarten releases at 12:15). Increasing the school to 120 students would require the use of up to 30 parking spaces during the day, and incur an extra 25 vehicles dropping off and picking up students (total of 40). REQUIRED ATTACHMENTS ❑ 1. Two copies of the recorded plat or recorded boundary survey of the property requested for the permit. If there is no recorded plat or boundary survey, please provide legal description of the property and the Deed Book and page number or Plat Book and page number. ❑ 2. Two copies of ownership information (if applicant is not also the owner). If ownership of the property is in the name of any type of legal entity or organization including, but not limited to, the name of a corporation, partnership or association, or in the name of a trust, or in a fictitious name, a document acceptable to the County must be submitted certifying that the person signing below has the authority to do so. If the applicant is a contract purchaser, a document acceptable to the County must be submitted containing the owner's written consent to the application. If the applicant is the agent of the owner, a document acceptable to the County must be submitted that is evidence of the existence and scope of the agency. Please attach the owner's written consent. See Attachment A in the Land Use Law Handbook for more information. ❑ 3. Sixteen copies of a concept plan. PLEASE CONSULT THE LIST OF ITEMS WHICH WILL BE REVIEWED BY STAFF FROM THE COUNTY'S WEBSITE BELOW: STAFF ANALYSIS OF ZMA & SP REQUESTS Revised 6/6/2011 Page 3 of 4 C,er /Applicant Must Read and Sign I hereby certify that I own the subject property, or have the legal power to act on behalf of the owner in filing this application. I also certify that t e informat'. provided on th's application and accompanying information is accurate, true, and correct to the b: i if my kn. ledge. /4, .a.Ji .�, �1�_ /lam )s- 13 Si! F e of • ner Contra ur haser Date Print Name Daytime phone number of Signatory Required FEES to be paid at time of application: What type of Special Use Permit are you applying for? ❑ New Special Use Permit $2,000 O Additional lots under section 10.5.2.1 $1,000 ❑ Public utilities $1,000 O Day care center $1,000 O Home Occupation Class B $1,000 O To amend existing special use permit $1,000 ❑ To extend existing special use permit $1,000 ❑ Farmer's markets without an existing commercial entrance approved by the VDOT or without existing and adequate parking $490 ❑ Farmer's markets with an existing commercial entrance approved by the VDOT and with existing and adequate parking $110 ❑ Signs under section 4.15.5 (reviewed by the Board of Zoning Appeals) $500 To be paid after staff review for public notice: Most applications for a Special Use Permit require at least one public hearing by the Planning Commission and one public hearing by the Board of Supervisors. Virginia State Code requires that notice for public hearings be made by publishing a legal advertisement in the newspaper and by mailing letters to adjacent property owners. Therefore, at least two fees for public notice are required before a Special Use Permit may be heard by the Board of Supervisors. Applications reviewed by the Board of Zoning Appeals, however, only require one public hearing and therefore require just one fee for public notice. The total fee for public notice will be provided to the applicant after the final cost is determined and must be paid before the application is heard by a public body. Staff estimates the total cost of legal advertisement and adjacent owner notification to be between $350 and $450 per hearing. This estimate reflects the average cost of public notice fees for Special Use Permit applications, but the cost of certain applications may be higher. ➢ Preparing and mailing or delivering up to fifty (50) notices $200 + actual cost of first -class postage ➢ $1.00 for Preparing and mailing or delivering each notice after fifty (50) cost each additional notice + actual of of first -class postage Actual cost ➢ Legal advertisement (published twice in the newspaper for each public hearing) (averages between $150 and $250) Other FEES that may apply: ❑ Deferral of scheduled public hearing at applicant's request $180 Resubmittal fees for original Special Use Permit fee of $2,000 ❑ First resubmission FREE ❑ Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) $1,000 Resubmittal fees for original Special Use Permit fee of $1,000 ❑ First resubmission FREE O Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) $500 The full list of fees can be found in Section 35 of the Zoning Ordinance. Revised 6/6/2011 Page 4 of 4 Mailing address: Headquarters: Al Ch ristian Aid Mission 1201 5th Street Extended S� A id Charlottesville, VA 22906 Christian � �N P. 0. Box 9037 Charlottesville, VA 22902 cn �/ fi t? YEARS ° ' ?e. i5 . -= - " >' ::':'` PHONE 434 - 977 -5650 www.christianafd.org we'. love love br`etlireri =: FAX 434 295 b814 info @christianaid.org �03.2 Providing financial support for indigenous missionary ministries in poorer countries March 13, 2013 Mrs. Courtney Palumbo, Head of School Regents School of Charlottesville PO Box 852 Keswick, VA 22947 Dear Mrs. Palumbo, This letter acknowledges that Christian Aid Mission has agreed to provide space to Regents School of Charlottesville to conduct a school for the 2013 -2014 school year. The space is located in our administration building at 3045 Ivy Road, Charlottesville, Virginia. The offer to Regents School is conditioned upon them obtaining all necessary permits for conducting a school at this location. Sincerely, Mrs. Cynthia H. Finley Presi dent Mailing address: Headquartea: Az Christian Aid Mission 1201 5th Street Extended <, 1t �r hr • P. O. Box 9037 Charlottesville, VA 22902 ' Al = ' Charlottesville, VA 22906v YEARS ® .:because _ _ ?. PHONE 434 -977 -5650 www.christianaid.org we lov brethren I 1�s FAX 434 295 6814 info @christianaid.org Providing financial support for indigenous missionary ministries in poorer countries March 13, 2013 County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 To Whom It May Concern: Re: Regents School of Charlottesville This is to confirm that Cynthia H. Finley is authorized to sign legal documents and contracts on behalf of Christian Aid Mission. The following are excerpts from Christian Aid Mission's Bylaws and from Minutes of the Board of Directors. Art. VI - Section 7. President: To the extent authorized by the Board of Directors, the President shall supervise and control the business affairs of the Corporation. With the consent of the Board, he may sign, alone or with the Secretary, or with any other proper Officer of the Corporation authorized by these By -laws or by the Board of Directors, any deeds, mortgages, bonds, contracts, or other instruments necessary to carry on the business and affairs of the Corporation, except in cases where the signing and execution thereof shall be expressly delegated by the Board of Directors or by these By -laws or by statute to some other Officer or agent of the Corporation. Excerpts from the minutes of the meeting of the Board of Directors held November 4, 2012: RESOLVED that the following be elected as officers of the corporation until the next annual meeting of the Directors: President - Cynthia H. Finley Vice President - Jeffrey P. Bowman Secretary - Ricky L. Cain Treasurer - Kimberly B. Norton Sincerely, / /t' Jeffrey P. Bowman Vice President tow T / a • FOR OFFICE USE ONLY SP # • • Fee Amount S Date Paid By who? • Receipt it Clok Bl ". Resubmittal of information for • Special Use Permit PROJECT NUMBER THAT HAS BEEN ASSIGNETh • O`-FJ -"" J U • ►G • e.,:t 3 • Owner /Applicant Must Read and Sign I hereby certify that the information provided with this resubmittal is what has been requested from staff • Signature of Owner, Contract Purchaser Date • • • Print Name Daytime phone number of Signatory • FEES that may apply: • ❑ • Deferral of scheduled public hearing at applicant's request 1 $180 Resubmittal fees for original Special Use Permit fee of 52,000 re First resubmission •• FEE ❑ Bach additional resubmission rro REPAID WHEN THE REStIBN1SSTON IS MADE TO 1T'TAIO ST • $1,000 ., .� � � _ ua�`..z.�:..?.�.<,}:! `kLrt. .� ¢". rt�.�5Y,1 „F, r �. rr a,� ,1 ,.. `S, _�3�K"'w.i ��?'�w:� !�"._�5 �� +.nik ryH .'"� n��l ,.�t SS `'�i Resubmittal fees for original Special Use Permit fee of 51,000 First resubmission }• F$3) ❑ Each additional resubmission (TO =PAM W6 N THE RESIIBMISSION IS MADE TO INTAKE STAFF) I S5 00 • • To be paid after staff review for public notice: • Most applications for a Special Use Permit require at least one public bearing by the Planning Commission and one public • bearing by the Board of Supervisors. Weida State Code requires that notice for public hearings be made by publishing a legal advertisement in the newspaper and by mailing letters to adjacent property owners. Therefore, at least two fees for public notice are required before a Special Use Permit may be heard by the Board of Supervisors. App]ications reviewed by • the Board of Zoning Appeals, however, only require one public hearing and therefore require just one fee for public notice. The total fee for public notice will be provided to the applicant after the final cost is determined and must be paid before the application is heard by a public body. Staff estimates the total cost of legal advertisement and adjacent owner notification to be between S350 and 5450 per hearing. This estimate reflects the average cost of public notice fees for Special Use Permit applications, but the cost of certain applications may be hisrh er. 1 D Preparing and mailing or delivering up to fifty (50) notices 8200 + actual cost of fast -class postage 51.00 for each additional notice + actual Preparing and mailing or delivering each notice after fifty (50) cost of first-class postage ➢ Legal advertisement (published twice in the newspaper for each public hearing) Actual cost faveraees between S150 and S250) County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296 -5832 Fax: (434) 972 -4126 • Revised 1 /L/2011 Page 1 of 1 •