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Home My WebLink AboutCLE202200106 Correspondence 2022-10-20Ethan Busching From: WD Cole <wdcole@colerides.com> Sent: Tuesday, October 18, 2022 3:12 PM To: Ethan Busching Subject: RE: Carnival Site Plan CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Mr. Busching, To answer your questions, • Yes, we have been in contact with the new ownership of Fashion Square Mall and they are aware of this event. • A bunk house is a self-contained mobile dwelling unit with multiple bedrooms. We have a few different styles, but each bunk house basically consists of a varying number of private bedrooms and 1 shower facility per unit. • Yes, we have been in contact with the Albemarle County Police department. As for supporting documentation, I am currently out of the office. I will be back tomorrow and will be able to send you that information no later than Thursday morning. Please let me know if you need anything else. Thank you, WD Cole Cole Shows Amusement Company 5311 Indian Draft Rd Covington, VA 24426 M:423-340-1921 From: Ethan Busching [mailto:ebusching@albemarle.org] Sent: Monday, October 17, 2022 9:22 AM To: WD Cole <wdcole@colerides.com> Cc: INFO@COLERIDES.COM; Cole Shows <cole.info@colerides.com> Subject: RE: Carnival Site Plan Good morning, Thank you for getting this back to me. I have several questions and would appreciate any clarification that you can provide: • Fashion Square Mall recently changed ownership — is the new owner aware of this event, and do you have any correspondence that could verify this? • Could you please describe what a "Bunk House" is? • Have you had any correspondence with the Albemarle County Police Department? Please let me know if you have any questions. Thank you, Ethan Busching Zoning Permit Planner Albemarle County ebusching@albemarle.org office 434-296-5832 x3004 401 McIntire Road, Charlottesville, VA 22902 From: WD Cole <wdcole@colerides.com> Sent: Friday, October 14, 2022 11:23 AM To: Ethan Busching <ebusching@albemarle.org> Subject: Carnival Site Plan CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Mr. Bushing, Please see the attached site plan showing the location of carnival equipment and RVs at Charlottesville Fashion Square. Thank you, WD Cole Cole Shows Amusement Company 5311 Indian Draft Rd Covington, VA 24426 Ik1[f#]my, 9B fAl Ethan Busching From: Cole Shows <cole.info@colerides.com> Sent: Monday, October 17, 2022 1:48 PM To: Ethan Busching Subject: RE: Carnival Site Plan Attachments: Charlottesville Mall Agreement.pdf Follow Up Flag: Follow up Flag Status: Flagged CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Yes I can answer theses questions for you. A 'Bunkhouse" is living quarters for the workers. It is just a trailer with several small rooms. It does require electric hookup I believe. Albemarle County Police has been contacted, St. Bunch is the officer that does the security. The new owners are aware of the even and we have the paperwork from them. I will scan and attach to this email. Please contact me with any other questions you may have. I will get back to you as soon as possible. Ifole 81kowe dimusement Ifompa S 5377 4ndian ptaff dLd IfoviWton, CVO# 24426 5411-965-4553 From: Ethan Busching <ebusching@albemarle.org> Sent: Monday, October 17, 2022 9:22 AM To: WD Cole <wdcole@colerides.com> Cc: INFO@COLERIDES.COM; Cole Shows <cole.info@colerides.com> Subject: RE: Carnival Site Plan Good morning, Thank you for getting this back to me. I have several questions and would appreciate any clarification that you can provide: 1 • Fashion Square Mall recently changed ownership — is the new owner aware of this event, and do you have any correspondence that could verify this? • Could you please describe what a "Bunk House" is? • Have you had any correspondence with the Albemarle County Police Department? Please let me know if you have any questions. Thank you, Ethan Busching Zoning Permit Planner Albemarle County ebusch ingCda Ibema rle.org office 434-296-5832 x3004 401 McIntire Road, Charlottesville, VA 22902 From: WD Cole <wdcole@colerides.com> Sent: Friday, October 14, 2022 11:23 AM To: Ethan Busching <ebusching@albemarle.ore> Subject: Carnival Site Plan CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Mr. Bushing, Please see the attached site plan showing the location of carnival equipment and RVs at Charlottesville Fashion Square. Thank you, WD Cole Cole Shows Amusement Company 5311 Indian Draft Rd Covington, VA 24426 M:423-340-1921 Ethan Busching From: Myers, Eric <eric.myers@vdh.virginia.gov> Sent: Tuesday, August 30, 2022 11:42 AM To: Ethan Busching Cc: Susan Fortenberry, Jeffrey Baker Subject: Re: carnival event @ Fashion Square Mall - October 2022 Follow Up Flag: Follow up Flag Status: Flagged CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Thank you Ethan. Yes, that sounds fine and a good way to approach these situations. We will attempt to keep working with the carnival organizers for all needed VDH permits. Sincerely, Eric S. Myers, REHS, CP-FS, Environmental Health Supervisor Blue Ridge Health District Virginia Department of Health (434) 962-8624 (mobile work #) On Tue, Aug 30, 2022 at 11:35 AM Ethan Busching <ebusching@albemarle.org> wrote: Good morning Eric, Thank you for the explanation. Rather than marking VDH approval on the clearance, would you be opposed to Zoning conditionally approving the clearance to indicate that all applicable VDH permits must be obtained prior to the event? I believe in the past it has been common practice to notify other entities of a new use/event when we receive a clearance, and conditionally approve under the circumstances that the applicant must meet all applicable regulations. Unfortunately, the only email contact information I have for Cole Shows is info@colerides.com and cole.info@colerides.com (I had an email exchange with someone by the name of Dora Gilbert using this email). Their phone number is 540-965-4553. Thank you, Ethan Busching Zoning Permit Planner Albemarle County ebusching@albemarle.org office 434-296-5832 x3004 401 McIntire Road, Charlottesville, VA 22902 From: Myers, Eric <eric.myers@vdh.virginia.gov> Sent: Tuesday, August 30, 2022 10:55 AM To: Ethan Busching <ebusching@albemarle.org>; Susan Fortenberry <susan.fortenberry@vdh.virginia.gov> Subject: carnival event @ Fashion Square Mall - October 2022 CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Good morning Ethan. Susan Fortenberry, EHS, Sr., Temporary Event Coordinator for the Blue Ridge Health District has reached out to the carnival organizer requesting information about the number of temporary food vendors that might need permitting and inspections prior to serving food to the public. It is difficult for our office to sign off on the county zoning approval form under "other official' until we receive the needed information, since Virginia Department of Health (VDH) permits are likely needed. I have copied Susan on this email as well. Our intent is to contact the organizer one more time and resend the needed event coordinator checklist plus the food -service applications. I hope this email adequately explains our position. Our district office requires all applications to be turned in a minimum of 10 days prior to the event so that we have sufficient time to do public health screening for the food - service applications and to arrange inspection staff if needed. Please let us know if you have any other contact information for this carnival group. Thank you for your time. Sincerely, Eric S. Myers, REHS, CP-FS, Environmental Health Supervisor Blue Ridge Health District Virginia Department of Health (434) 962-8624 (mobile work #) Ethan Busching From: Mazurowski, Alan<alan.mazurowski@vdh.virginia.gov> Sent: Monday, August 29, 2022 2:39 PM To: Ethan Busching Cc: Myers, Eric; John Mcclelland; Susan Fortenberry; info@colerides.com; Francis MacCall Subject: Re: CLE2022-106 CAUTION: This message originated outside the County of Albemarle email system. DO NOT CLICK on links or open attachments unless you are sure the content is safe. Ethan, A campground permit will not be necessary to accommodate the recreational equipment used by the carnival workers, but we will want to know who will provide pump -outs for the portable privies and that they will also service any camping units that are equipped with on -board wastewater tanks. As far as numbers of portable privies, they'll need: • A minimum ratio of 1 porta-john for every 100 people in attendance, at least 1 of which is ADA compliant • Either 1 portable handwashing station at each location where there are privies (preferred), or the privies must be equipped with hand sanitizer units • At least one privy within 500' of any camping units that do not have an on -board waste tank Thanks, Alan Alan Mazurowski Environmental Health Supervisor Blue Ridge Health District 1138 Rose Hill Drive Charlottesville, VA 22906 Office: 434-972-4306 Environmental Health Specialist, Senior Greene County Health Department 50 Stanard Street Stanardsville, VA 22973 Office:434-985-2262 On Thu, Aug 25, 2022 at 9:16 AM Myers, Eric <eric.mvers@vdh.vireinia.eov> wrote: Good morning Ethan. Thank you for your email. I have copied Alan Mazurowski, Onsite Wastewater and Well Program Supervisor for the Blue Ridge Health District (BRHD), on this email. Alan has worked extensively with temporary campground and temporary event settings. He and I can confer about your question and get back with you soon. Generally speaking, chemical toilets should be ideally located over 150 feet or more from where food is being prepared in an outdoor event setting. Alan can give us the requirements for numbers of chemical toilets to be provided based on the projected attendance. We will plan to follow up with you in the next several days. (Alan, please email the group with any input on this question). I have also copied Jack McClelland, Director of Environmental Health Services and Susan Fortenberry, EHS, Sr., District Temporary Events Coordinator with BRHD on this email for their information. Sincerely, Eric S. Myers, REHS, CP-FS, Environmental Health Supervisor Blue Ridge Health District Virginia Department of Health (434) 962-8624 (mobile work #) On Wed, Aug 24, 2022 at 3:03 PM Ethan Busching <ebusching@albemarle.ors> wrote: Good afternoon, We are currently reviewing your Zoning Clearance application for the carnival taking place at Fashion Square Mall September 4" — September 13". The Albemarle County Zoning Ordinance has specific regulations that govern major recreational equipment (e.g. RVs, travel trailers, pickup campers, motorized dwellings, tent trailers, etc.), including their use, storage, and where they can be occupied. Will the carnival involve the use of major recreational equipment? If so, can you please provide a location sketch indicating where they will be parked? Eric - would VDH have any concerns about this, or the "portalets" shown on the plan below? Ca I't?Itr4( �)lP P 4v Fashion Square Mall DATES May 08-12. 2019 Next to JC Penney "Actual Ride Placement may vary dependent upon space available. Thank you, Ethan Busching Zoning Permit Planner Ethan Busching From: Rebecca Morris - Fire Rescue Sent: Thursday, August 25, 2022 1:32 PM To: Ethan Busching Cc: Shawn Maddox Subject: RE: CLE2022-106 (Cole Shows Carnival) Thank you! They had not communicated this to us yet. From: Ethan Busching <ebusching@albemarle.org> Sent: Thursday, August 25, 2022 12:17 PM To: Rebecca Morris - Fire Rescue <rmorris7@albemarle.org> Cc: Shawn Maddox <smaddox@albemarle.org> Subject: RE: CLE2022-106 (Cole Shows Carnival) Rebecca and Shawn, We recently received an update from Cole Shows indicating that the carnival will now be taking place October 27"- November 61h. I just wanted to make sure that you all were aware. Thank you, Ethan Busching Zoning Permit Planner Albemarle County ebusching@albemarle.org office 434-296-5832 x3004 401 McIntire Road, Charlottesville, VA 22902 From: Rebecca Morris - Fire Rescue <rmorris7@albemarle.org> Sent: Thursday, August 18, 2022 2:01 PM To: Myers, Eric <eric.myers@vdh.virginia.gov>; Ethan Busching <ebusching@albemarle.org>; Susan Fortenberry <susan.fortenberry@vdh.virginia.gov>; Leanne Knox <leanne.knox@vdh.virginia.gov> Cc: Betty Slough <bslough@albemarle.org>; Shawn Maddox <smaddox@albemarle.org> Subject: RE: CLE2022-106 (Cole Shows Carnival) Hi Ethan — Fire Rescue issues our approval/permit the day of inspection and it appears they want that to occur on September 4, 2022 between 9am-Noon. To my knowledge, we have no issues with this event occurring at the mall as we've issued them the same permit in the past. To confirm that, I've cc'd Assistant Fire Marshal Shawn Maddox on this email as he issued their previous permit and he'll be issuing this permit as well. Thanks — Rebecca Morris Public Safety Assistant Community Risk & Resilience Section Albemarle County Fire Rescue Ethan Busching From: Terry Walls Sent: Thursday, October 20, 2022 7:56 AM To: Ethan Busching Subject: Re: Zoning Permit for Carnival at Fashion Square Sounds great. Thank you Ethan. Terry Sent from myiPhone On Oct 19, 2022, at 4:35 PM, Ethan Busching <ebusching@albemarle.org> wrote: Good afternoon Major Walls, Thank you for returning my email. We generally notify ACPD of events that may have potential impacts on traffic or produce large crowds. We do not necessarily need approval but reach out so that ACPD is aware and can take action if need be. This event has been permitted several times in recent years in the same location, and I do not believe that there has been any major concern from ACPD. The applicant confirmed that they have been in contact with ACPD (specifically Sgt. Bunch) regarding security. We will conditionally approve this clearance application on the basis that any applicable regulations must be met (as we are doing for Fire Rescue and Virginia Dept. of Health). Thank you, Ethan Busching Zoning Permit Planner Albemarle Countv ebusching@albemarle.org office 434-296-5832 x3004 401 McIntire Road, Charlottesville, VA 22902 From: Terry Walls <wallst@albemarle.org> Sent: Wednesday, October 19, 2022 10:32 AM To: Ethan Busching <ebusching@albemarle.org> Subject: Zoning Permit for Carnival at Fashion Square Good morning Ethan, I was forwarded your email about the carnival permit at the mall. I do not believe there is anything that we have to approve. Captain Randy Jamerson and Lt. Jeremy Wood normally handle this bit they are both out of the office till next week. My only concern as it related to PD would be the crowd size and traffic concerns most likely at the end of the night depending on crowd size. Not sure if they have to provide any estimates. You could require them to hire at least two ACPD officers for security if they do not provide security. Happy to discuss on the phone if that helps. Thanks, Major Terry Walls Deputy Chief of Police Albemarle County Police Department Operations Bureau Ethan Busching From: Ethan Busching Sent: Monday, October 17, 2022 4:15 PM To: Dean Dotts Subject: FW: CLE2022-106 Attachments: CLE202200106.pdf; RE: Carnival Site Plan Sgt. Doffs, As Lt. Wood is out -of -office and I'm unfamiliar with how ACPD deals with events like this, I was hoping that you could point me in the right direction in regard to the message below. I have attached a response from Cole Shows explaining that they have been working with "St. Bunch" of ACPD on this event. I'm trying to make sure that ACPD has been appropriately informed so that we can conditionally approve the Zoning Clearance application associated with this event. Any direction that you could give would be appreciated. Thank you, Ethan Busching Zoning Permit Planner Albemarle Countv ebuschina@albemarle.ora office 434-296-5832 x3004 401 McIntire Road, Charlottesville, VA 22902 From: Ethan Busching Sent: Monday, October 17, 2022 9:42 AM To: Randy Jamerson <jamersonr@albemarle.org>; Jeremy Wood <woodj@albemarle.org> Subject: CLE2022-106 Good morning, The CDD Zoning division has been in the process of reviewing a Zoning Clearance for a carnival being held by Cole Shows Amusement Company at Fashion Square Mall. This event will be taking place from October 27" to November 6". 1 have attached the unapproved Zoning Clearance application which contains additional information. Cole Shows held similar events on this parcel in 2021 & 2019. 1 have reached out to the applicant to see if they have had any correspondence with ACPD, but in the meantime, wanted to reach out directly to you. Is ACPD aware of this event, and do you have any objections? If no objections, then we can conditionally approve this clearance on the basis that all applicable ACPD regulations must be followed. Please let me know if you need any additional information or action on our part. Thank you, Ethan Busching Zoning Permit Planner Albemarle Countv ebuschine@albemarle.ore