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HomeMy WebLinkAbout1987-03-17 adjMarch 17, 1987 (Afternoon-Adjourned Meeting from March 11, 1987) (Page 1) An adjourned meeting of the Board of Supervisors of Albemarle County, Virginia, was held on March 17, 1987, at 1:00 P.M., in Meeting Room 7, Second Floor, County Office Building, 401 McIntire Road, Charlottesville, Virginia, said meeting being adjourned from March 11, 1987. BOARD MEMBERS PRESENT: Mr. F. R. Bowie, Mrs. Patricia H. Cooke (arrived at 1:25 P.M.), Messrs. Gerald E. Fisher, J. T. Henley, Jr., C. Timothy Lindstrom (arrived at 2:08 P.M.) and Peter T. Way. BOARD MEMBERS ABSENT: None. OFFICERS PRESENT: County Executive, Mr. Guy B. Agnor, Jr.; Deputy County Executive, Mr. Robert W. Tucker, Jr; and Deputy County Executive, Mr. Ray B. Jones. Agenda Item No. 1. Chairman, Mr. Fisher. Call to Order. The meeting was called to order at 1:05 P.M. by the Agenda Item No. 2. Agenda Item No. 3. Pledge of Allegiance. Moment of Silence. Agenda Item No. 4. BUDGET WORK SESSION ON THE 1987-88 COUNTY BUDGET. Regional Jail. Total Requested - $60,152. Recommendation - $60,152. Mr. J. Mike McMahan, Administrator, was present. Mr. Jones said this request represents 37 percent of the total operating budget ($1,665,261) and reflects a 3.7 percent decrease from last year's budget. The decrease in local funds is due to a substantial increase in projected state revenues. The Jail Board has approved a budget with six new correctional officer positions to be funded by the State Compensation Board. However, as only three positions are expected to be funded by the Compensation Board, the other three positions are to be funded locally. The requested salaries are based on a three and one-half percent increase from the Compensa- tion Board. The staff recommends funding the County's share of the Jail Board's budget. Staff also recommends that the total contribution be decreased from $60,152 to $60,071. This change reflects a corrected calculation of the one percent administrative fee by the County. Mr. McMahan said the Joint Security Complex receives $8 per day for each prisoner and $6 per day for each state prisoner sentenced to more than six months. Mr. Fisher asked about the six positions. Mr. McMahan replied that they will be correctional officers. All of the new officers will work directly with prisoners. In addition, the new officers will provide adjustments for the shifts and backup for other officers. Mr. Fisher asked what would happen if the state changed its funding methods for the prison system. Mr. McMahan said he would be coming to the Board for more money. Mr. McMahan said for the first time the Complex is a sentence serving institution for persons serving sentences of one to five years and unless the prisoners cause problems, they will remain at the Complex for their entire sentence. In addition, the Parole Board now holds parole hearings at the Complex. With the exception of some federal prisoners, the Complex now holds almost entirely Charlottesville and Albemarle offenders. Soil and Water Conservation. Total Requested - $12,028. Recommendation - $12,028. Mr. Tucker said the request is to fund a part-time secretary. The staff recommends full funding of the budget request. Watershed Management. Total Requested - $36,229. Recommendation - $36,209. Mr. William K. Norris, Watershed Management Official, was present. Mr. Tucker said there are no significant changes in this budget. The budget is reimbursed 100 percent by the Rivanna Water & Sewer Authority. The staff recommends full funding. VPI-SU Extension Programs. Total Requested - $59,687. Recommendation - $59,487. Ms. Elizabeth Payne was present. Mr. Tucker said the request includes personnel costs for one full-time secretary, and one-third of the salary and fringe benefits of four extension agents. The staff recommends that Compensation-Extension Agents (line item 100304) be increased from $39,567 to $45,459. This $5,892 increase reflects fringe benefits for the extension agents which were omitted in the original request and recommendation figures. The total county contribution is therefore $65,379 (a 4.76 percent increase over 86/87). Thomas Jefferson Planning District. Total Requested - $74,538. Recommendation - $69,380. Mrs. Nancy O'Brien, Executive Director, was present. Mr. Tucker said the 39 percent increase in the FY 87-88 request, based on $.48 per capita, is due to the fact that Albemarle did not increase its contribution last year from the $.35 per capita. Approxi- mately two percent of the increase is due to population growth in Albemarle County, 21 percent due to increased telephone usage, a 2.5 percent salary increase and the institution of a retirement system for its staff. The staff recommends that the County's contribution to TJPDC be increased from the initial staff recommendation of $24,080 to $24,682. This change reflects the Director's salary, which had not been set by the Commission in the original budget request. The recommended contribution of $24,682 is based on a revised cost of $.41 per capita, not $.48 as the TJPDC requested. This revised cost was calculated by revising the total TJPDC budget to eliminate any allocation of funds to a reserve account. The calculations are as follows: $170,791 - 35,335 + 25,255 Total budget request To reserves Director's salary (not included in budget total) March 17, 1987 (Afternoon-Adjourned Meeting from March 11, 1987) (Paqe 2) $169,711 - 98~071 $ 63,640 151~500 $ 0.41 Revised total budget Non-local revenue sources Local share Divided by district population Per capita Albemarle's share = $0.41 per capita x 60,200 population = $24,682. Mr. Tucker said the staff took $9,000 that the TJPDC showed in reserve and put it in the fund balance rather than showing the amount as a direct figure in the budget. Mr. Way asked where the funding is shown for the housing person approved by this Board last year. Mr. Tucker said the salary of that person is actually funded out of the Planning Department's budget. Mr. Fisher asked the state contributions per capita. Mr. Bowie said the contribu- tion is $0.25 per capita, however, the state legislature did vote for the requested increase to Planning District Commissions during this year's session. Mr. Bowie asked about the $300 for the citizen representative. Mr. Agnor said the citizen representative on the TJPDC is compensated $25 per meeting which totals $300 per year. Mrs. O'Brien thanked the staff for being so helpful with the budget. The TJPDC wanted to have $9,000 left over at the end of the year should any unexpected expenses occur. The actual amount left over was $15,000 and the $9,000 is part of that amount. In order to increase productivity and provide information more readily, TJPDC is preparing a proposal to computerize its office. Some of the work done by TJPDC is on a reimbursed basis and the reimbursement does not occur until two quarters after the work has been completed which sometimes causes cashflow problems. It is important that TJPDC retain the $9,000 balance. Albemarle is the leader in Planning District 10 in size and in some of its activities. It is important that Albemarle realize its importance to the region through its support of the Planning District Commission. In addition, TJPDC has aided Albemarle this year in several legislative matters. Mr. Fisher asked how TJPDC receives its funds. Mrs. O'Brien said some funding arrives monthly, but most of it is received quarterly. There is one outlying county that is always significantly late and some smaller counties that are a quarter behind in payments. The budget this year separated out contract activities from other funding. Mr. Fisher asked the total number of staff on the TJPDC. Mrs. O'Brien said in addition to herself, there are two full-time and one part-time planner, a part-time bookkeeper and student interns. Mr. Way asked if the Board does not fund the budget at the ~requested level, will the other localities do the same. Mr. Tucker said they probably would. Mr. Way said he thinks Mrs. O'Brien has done an outstanding job for the TJPDC. He thinks that since the TJPDC is a viable organization and is beneficial to Albemarle County, that the Board should fund it at the requested level. Mr. Agnor said the staff recognized what Mrs. O'Brien said, but neither other localities nor the state allows Planning District Commission this extra money. Mr. Fisher said it seems to him that Mrs. O'Brien wants Albemarle County to pay the full amount to cover the late payments of the state and other localities, even though Albemarle pays its share on time. He is not sure he agrees with that concept. Mrs. Cooke said she thinks that perpetuates the delinquency of payment by other counties. Mrs. O'Brien said she does not think that is the feeling of other counties. The counties are just behind in their bookkeep- ing. Mr. Bowie said this is the first time he has been aware of the problem of late pay- ments, and he thinks that those localities that are consistently late should be made aware that they are creating a problem. He also did not know about the consideration to purchase computers. Mr. Way said the Board went through some difficult times and discussions last year with the request from the TJPDC and eventually did not fund the entire request. He does not want Albemarle to fund the TJPDC at $0.41 and all the other jurisdictions fund at that level just because Albemarle did. Mr. Fisher said it may be time to support full funding of the request and encourage all the localities to do the same. Mr. Way said he agrees with Mr. Fisher. Albemarle has been in a leadership role in Planning District 10 for the past two years. Mr. Way offered motion to increase the recommended budget for the TJPDC to $28,896. Mr. Bowie seconded the motion and said that in the past year the Commission has become more regional as opposed to providing free services. Roll was called and the motion carried by the following recorded vote: AYES: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley and Way. NAYS: None. ABSENT: Mr. Lindstrom. Mr. Bowie offered motion to delete the citizen representative as a member of Planning District Commission Board of Directors. Mr. Way seconded the motion. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: ABSENT: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley and Way. None. Mr. Lindstrom. Visitor Bureau. Total Requested - $45,342. Recommendation - $45,000. Ms. Bobby Cochran, Acting Director, was present. Mr. Agnor said the request reflects the County's share (26 percent) of the Visitors Bureau's total budget of $173,027. The staff recommends an allocation of $45,000. To derive this amount, staff applied the same percentage increase given to general government administration each year for the last three years (the County's contribution has not increased since the FY 84-85 budget). Therefore, the 22.5 percent increase actually reflects an increase over a three year period, not one year. It assumes the Chamber's participation continuing at level funding ($15,000). If the same three year increase were applied to the Chamber's contribution, the County's share would drop from $45,000 to $43,775, resulting in an increase over current funding of $7,045 or 19.2 percent. March 17, 1987 (Afternoon-Adjourned Meeting from March 11, 1987) Mr. Fisher said he and Mr. Way have served on a committee studying the future of the Visitors Bureau since August 1985. The Visitors Bureau has been operating without a contract since 1982. There was a proposal for a combined convention center and visitors bureau, but because of lack of funding from the General Assembly the proposal died. The Committee is now meeting in an attempt to renegotiate the contract and See if there is a way to provide a better mechanism for funding. Ms. Cochran said 146,000 people entered the Visitors Center last year. The Bureau has from one to three travel counselors working at the front desk at any given time. The Bureau is marketing the Jefferson Country brochure which is to be distributed through the mail. The Bureau annually produces dining and lodging guides, calendars of events and group tour portfolios. Mr. Way asked how much revenue was generated for the Bureau from the sale of passes to Monticello, Ash Lawn, etc. Ms. Cochran said she does not have that information with her. Mrs. Cooke asked if the Bureau handles any convention-type requests. Ms. Cochran said the Bureau works on a limited basis with meetings and conferences; it mainly supplies information. Mr. Fisher said it is still unresolved as to how the Bureau will operate in the coming year. He and Mr. Way would like to recommend that $36,730 (the same amount as the previous year) be recommended for public hearing purposes and the balance ($8270) be put in the Board's contingency account. The County will not increase its funding until there is a contract signed by all of the jurisdictions and the Bureau is in operating shape. Mr. Bowie said that seems reasonable to him. Mr. Way offered motion to fund the Visitors Bureau at its current level ($36,730) pending a contract. The balance of the $45,000 is to go into the Board's contingency ac- count. Mr. Bowie seconded the motion. Roll was called and the motion carried by the follow- ing recorded vote: AYES: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley and Way. NAYS: None. ABSENT: Mr. Lindstrom. (Mr. Lindstrom arrived at 2:08 P.M.) First Night Virginia, Inc. Total Requested - $70. Recommendation - $70. Ms. Bonnie Brewer, representing First Night, was present. Mr. Agnor said the $70 request is the approx- imate cost for using the County Office Building for six hours. The request was put in the normal budget process rather than just requesting the use of the County Office Building for First Night activities. The staff recommends funding First Night Virginia in lieu of an in-kind donation of County Office Building space. Mrs. Cooke asked how the committee for First Night is formed. second year of activities, First Night became a separate, non-profit entity and totally responsible for itself. The committee is not affiliated with the merchants or the City, is there any official County representative on the committee. Mrs. Cooke said she views First Night Virginia as an excellent way to generate enthusiasm and interest in downtown Charlottesville. She does not see the community benefit to the County. Ms. Brewer said First Night Virginia describes itself as a community celebration of the arts. Ms. Brewer said after the nor Piedmont Virginia Community College. Total Request - $5,190. Recommendation - $5,190. Mr. Brent A. Cool, representing the College, was present. Mr. Agnor said the total contribu- tion is determined every two years based on enrollment history and an inflation adjustment. No increase is requested. The recommendation matches the request. Mr. Agnor commented that the 86/87 Revised Budget column should list $5,190 instead of "0". Mr. Fisher asked if these funds are used for recruiting faculty. Mr. Cool replied no. District Home. Total Request - $27,500. Recommendation - $27,500. Mr. Agnor said the requested increase of 53 percent is to offset the decrease in federal funds in Medicare and Medicaid reimbursements. The recommendation matches the request. WVPT Public Television. Total Requested - $4,500. Recommendation - "0". Mr. Agnor said funding is requested for the continuation of educational television programs. The staff does not recommend funding. Bus Service - Route 29. Total Requested - $19,918. Recommendation - $13,604. Mr. Tucker said the request of $19,918 continues the present level of services in Albemarle County and adds bus service to the Pantops area. The staff recommends funding of the present level of service ($13,604), but does not recommend adding the Pantops service at this time. Mr. Fisher asked if the level of service on Rt. 29 North would be reduced by additional service to Pantops. Mr. Tucker replied no. Mr. Agnor commented that the Board's office has received post cards from merchants in Pantops Shopping Center who have gotten their patrons to sign the cards endorsing bus service to Pantops. Mr. Bowie said he thinks that if the merchants want the bus service, they should be willing to pay for it. He then offered motion to delete line item 600700 (bus service - Rt. 29) in its entirety. Mrs. Cooke seconded the motion. Mr. Bowie said he feels that if the merchants on Pantops have to contribute to service, then the merchants at Fashion Square Mall should contribute. Mrs. Cooke withdrew her second; she did not quite understand the motion. Mrs. Cooke said with regard to Rt. 29 North, county residents are being served. Ms. April Lloyd of Great Eastern Management addressed the Board. She is present today to speak on behalf of the owners and merchants of Pantops. Other business people in the County are provided with bus service and Pantops merchants should not be asked to subsidize March 17, 1987 (Afternoon-Adjourned Meeting from March 11, 1987) (Page 4) the service. There has been a tremendous increase in fiscal impact for the Pantops area. The area is growing and bus service should be considered. Mr. Lindstrom said it seems unlikely that there will be more than a minuscule percentage of county residents who would benefit from service to Pantops. He would not vote for service to Rt. 29 North if it were a subsidy for commercial merchants. He supports this bus service because it provides a way for people who don't otherwise have the opportunity to get to places along Rt. 29 North. Mr. Bowie said last year when this category was, he requested ridership information on two specific places, a medical facility and an apartment complex, and he has not received the information. He still would like to have that information. Mr. Bowie then repeated his motion. Mrs. Cooke said she thinks the bus service serves a tremen- dous number of residents in her district and does not think it has anything to do with the commercial aspect. At this point, the Chairman said the motion failed for lack of a second. Piedmont Council of the Arts. Total Requested - $5,000. Recommendation - "0". Mrs. Helen B. Snook, President, was present. Mr. Agnor said the $5,000 request is to help fund a part-time coordinator for the Council. County funding would be matched by a grant from the Virginia Commission for the Arts. The staff does not recommend funding this initial request. The transition from an all volunteer organization to paid staff implies future dependence on County funds by a program, whose benefit to Albemarle County has not been established. Mr. Agnor said the Piedmont Council of the Arts was established in 1979 as a non-profit cultural organization to promote, coordinate and serve the arts of the community. The Council seeks ways to enhance appreciation and support for the creators, performers, audiences and sponsors of the performing arts. The Council works with the Independence Resource Center on Special Arts for the handicapped, with the Senior Center on programs involving the elderly, and with Virginia Alliance for Arts Education, PCA Chapter, to reach into area schools. Mr'. Lindstrom said the Board used to receive staff evaluations on these types of re- quests. Mr. Agnor said this request was not reviewed by the Program Review Committee. Mr. Lindstrom asked why the request did not go through program review. Mr. Tucker said the staff was not aware of the request at the time of program review. Mrs. Snook said she inquired before the program review started and was told that the request was not something that would be addressed during program review. There are 41 member organizations of the Piedmont Council. The Council has just begun this week with a part-time person in the office. The PrOgram helps non-profit organizations in the area to be better managed and helps local artists do their jobs more effectively. The Council has not achieved the level of funding by local businesses and foundations to sustain the program. The Council would like to have a full-time person in the office to help guide the development and make sure the arts have their share of growth and development in Central Virginia. More than half of the Council Board members are county residents. The request is for funds just to get the Council started. The Council would then be working with the recommendations of the Darden School and local business leaders who are helping to develop a long-term financial plan. Mr. Lindstrom asked how much emphasis is placed on the tourism aspect. Mrs. Snook said art is regarded as information and as part of the Council's responsibility, that type of information is dispensed. The Council's primary interest is in getting local and minority interests enhanced. Mrs. Cooke said there are five state groups listed as supporters of the Council and she asked why funding is not being received from those groups. Mrs. Snook said she is not sure, but the grant the Council is applying for is based on a local government match. The list of organizations on the brochure is members who pay dues of $25 per year. Mrs. Cooke said she has a problem with state supported groups being in an organization and yet not willing to help fund the organization. Mrs. Snook said again, the state is concerned about getting local government support. Mr. Fisher asked if this would be a continuing request if approved this year. Mrs. Snook said she does not know, but the Council presently has two Darden School students working with it in an attempt to find a funding pattern. Mr. Lindstrom said he thinks it is government's responsibility to assist in the develop- ment and coordination of the arts in a community, although he does not think it is the total responsibility of government. He is willing to support this request recognizing that any requests in the future will go through the program review process. Mr. Lindstrom then offered motion to fund the $5,000 request of the Piedmont Council of the Arts. Mr. Way said he agrees with what Mr. Lindstrom said and he is sympathetic to the needs of the Council, but he also agrees that this request should go through the program review process. He does not think this is a high priority request considering the other requests yet to come before the Board. Mr. Lindstrom said he is willing to support this request without the program review because there is the opportunity of a matching grant this year. Mr. Henley said he does not support this request because the Board members are talking about bringing it back for program review next year and he thought it was a one-time grant request. Mr. Lindstrom says this would allow more programs in the schools and provide an opportunity to people who otherwise would not be involved in the arts. He thinks the arts are an important part of the communi- ty. Mrs. Cooke seconded the motion with the understanding that she will not support another request next year. There are eight University of Virginia associated agencies listed that participate in the Council and she thinks that the University can be very instrumental in making sizeable contributions to the Council which would benefit the community tremendously. This would be a one-time gesture from the county in order to give the less fortunate an opportunity to participate in the arts and benefit from the same. If this request does ever come back before the Board, she would like to see some sort of meaningful contribution and participation from the University. Mr. Henley said he agrees with Mrs. Cooke, but he thinks the University should take a leading role in suppOrting this organization. Mr. Lindstrom said the University, through the programs it offers and makes available to the community, is already contributing significantly. With no further discussion, roll was called and the motion failed by the following recorded vote: a87 March 17, 1987 (Afternoon-Adjourned Meeting frOm March 11, 1987) AYES: NAYS: Mrs. Cooke, Mr. Fisher and Mr. Lindstrom. Mr. Bowie, Mr. Henley and Mr. Way. Albemarle Housing Improvement Proqram (AHIP). Total Requested - $200,005. Recommenda- tion - $200,005. Ms. Theresa Tapscott, Executive Director, was present. Mr. Tucker said the request is a 4.8 percent increase for current AHIP programs, plus an additional $11,431 for the salary of a person to work three-fifths time as a carpenter to initiate an Emergency Repair Program. The staff recommends full funding of AHIP's request including the Emergency Repair Program. The need for the program has been well documented. Mr. Tucker said AHIP provides housing repairs and improvement to low and moderate income homeowners. During FY 86-87, AHIP anticipates rehabilitating approximately 30 to 35 dwelling units. For FY 87-88 AHIP plans to initiate an Emergency Repair Program, which will be coordinated with the Jefferson Area Board for Aging (JABA) Home Safety Repair Program, to provide quick response emergency and safety repairs to eligible homeowners. AHIP is to be commended for coordinating the services. The committee expects the JABA clients referred to AHIP's Emergency Repair Program to be served in a timely manner with very few referred back to JABA. The Program Review Committee requests that AHIP document such referrals and provide a status report in next year's program review application. AHIP's continuing efforts to leverage County funds with grant funds maximizes the potential for providing housing rehabil- itation to eligible County homeowners. Mr. Fisher asked how the Emergency Repair Program will be handled and if it applies to non-owner occupied homes. Ms. Tapscott said the Program applies only to owner-occupied homes. AHIP has a list of 32 families currently waiting for emergency repairs. Mr. Tucker said it is also his understanding that the Program will not deal with any rental properties. Mr. Way asked the difference between JABA and this program. Mr. Tucker said JABA deals totally with low and moderate elderly persons, whereas this program deals with all low and moderate income homeowners. AHIP projects that 20 percent of the repairs will be for JABA's elderly. Mr. Fisher asked the source of additional private funds. Ms. Tapscott said funding is primarily from Charlottesville Housing Foundation loan funds. AHIP will be applying for the following mixture of federal sources: $231,000 from the Farmers Home Administration through its Housing Preservation Grant Program, $700,000 from the County for the CDBG Pro- gram, and the Office of Community Services Housing Rehabilitation Program. Legal Aid Society (CALAS). Total Requested - $7,951. Recommendation - $7,951. Mr. Peter McIntosh was present. (Mr. Henley left the meeting at 3:02 P.M.) Mr. Tucker said the request is to partially fund the salary of a fourth attorney. The request reflects a 3.74 percent decrease in funding due to fewer Albemarle County residents being served. The staff is recommending full funding of the request. CALAS provides free civil legal services to low-income persons in Planning District Ten. Mr. Way asked what happened with the satellite work proposed for the Esmont area. Mr. McIntosh said a satellite office was established in Crozet instead. Establishment of an office in Esmont could be justified. Mr. McIntosh said approximately 80 percent of CALAS first contacts are through the telephone. (Mr. Henley returned to the meeting at 3:05 P.M.) CALAS has an 800 number whereby anyone in the state can call in. Mr. Bowie asked how people know to use the 800 number. Mr. McIntosh said CALAS advertised in the newspapers, through social services, and by television. Community Attention. Total Requested - $24,360. Recommendation - $24,360. Mr. Paul McWhinney was present. (Mr. Bowie left the meeting at 3:08 P.M.) Mr. Tucker said the request is to continue the present level of services in the Boy's Attention Home, the Girl's Attention Home and and a family group home. No increase in funding is requested. The staff recommends full funding of the request. Mr. Tucker said the Community Attention system operates a 12-bed attention home for boys, a 12-bed attention home for girls, and a 13-bed family group home program. All three programs provide 24-hour a day supervision and care including counseling, recreational and socialization activities, educational and vocational services for youth aged 12,18 who are experiencing difficulties at home, in school and in the community. Community Attention received a medium ranking of its FY 87-88 funding application request by the Program Review Committee due to its moderate compliance with the Comprehensive Plan, although it did show strong use of volunteers. The requested funding level was well documented and implementation of a successful local share formula was very good. The Program Review Committee recommends that the agency continue pursing alternative funding sources and encourages Community Atten- tion to strengthen its documentation efforts in terms of quantifying the need of Albemarle County youth for the program services of the agency. The Review. Committee recommends that Community Attention use its "waiting list" to collect population and geographic data on potential clients in order to better identify unmet needs. Also, the agency should coordi- nate this documentation effort with various local agencies, most notably the Albemarle County Department of Social Services and the County Department of Education, Special Services Division. (Mr. Bowie returned to the meeting at 3:11 P.M.) Mr. McWhinney provided some additional information to the Board for its review. The information is an activity report for FY 85-86 which shows the total appropriation dollars used and total Social 'Services dollars used. As indicated on the report, of the $31,000 worth of service delivered to Albemarle County residents, $13,000 was from the appropriation. If conditions remain the same, it is projected that Albemarle County will use $23,000 in services during FY 86-87. Mr. McWhinney said each year the Program Review Committee requests that he do a better job on the needs assessment which is difficult because each year condi- tions change. Central Virginia Child Development Association (CVCDA). Total Requested - $9,110. Recommendation - "0". Mr. Tucker said funds are requested to provide child care information 298 March 17, 1987 (Afternoon-Adjourned Meeting from March (Page 6) and referral services to County parents, to support and train County child-care providers and to develop a program involving County employers in the provision of day care services. The staff does not recommend funding this request. However, staff does recommend funding the Social Services Department FY 87-88 budget request to purchase training for County day-care providers. CVCDA would be a potential provider of this training. Mr. Tucker said the CVCDA is a comprehensive child care information agency formed originally to coordinate day care services in the community. CVCDA has also contracted with area social services departments to recruit and train foster parents and provide other youth services. These contracts have, in the past, formed the core activity and funding base for CVCDA. This year CVCDA is requesting funding from Albemarle County for its Child Care Information and Director Service (IDS), Child Care Provider Support Services, Provider Training Program and Resource Development Program. The County has never funded CVCDA's request and as a result, CVCDA charges Albemarle County residents a fee to review it's direc- tory. The Program Review Committee does not recommend funding for CVCDA because CVCDA ranked low in the Program Review process primarily because of low ratings on measurability, leverag- ing ability, and compliance with the Comprehensive Plan. In addressing low-income needs for child care, the Program Review Committee favors direct services (e.g., scholarship plans). The Committee would like, however, to commend CVCDA for providing better information than in previous years. Also to be commended is CVCDA's introduction of fees, as suggested last year by the Committee. The Committee also applauds CVCDA's approach to the private sector to directly support day care programs for employees. Jefferson Area Board for Agin9 (JABA). Total Request - $68,896. Recommendation - $46,750. Mr. Gordon Walker, Executive Director, was present. Mr. Tucker said the request reflects expansion of the Meals Program, an additional part-time Outreach worker for Albemarle County and initiation of a Home Care Program. Additional transportation funds were requested to reflect the increase in JAUNT fares. The staff recommends full funding for the Meals Program and transportation services, and no funding for Outreach or home care services. Level funding is recommended for the Adult Day Care Center and Home Safety Repair Program. Mr. Tucker said JABA is responsible for planning, developing and coordinating social service programs affecting the elderly (age 60 and over) in Planning District 10. Direct services provided by the agency include: nutrition programs, homemaker/personal care ser- vices, outreach, screening and consolidation access, health screening, older workers program, home safety repair program and adult day care center. JABA received a high ranking in the program review process with good rankings on the agency's recordkeeping procedures, attention to comments and leveraging ability. However, the agency received low ranking in regard to its reasonableness of request (74 percent increase requested following a 106 percent increase in FY 86-87) and in its lack of justification for outreach services and the home care pro- gram. The Committee recommends that JABA be funded at $46,750, which represents an 18 percent increase over last year's appropriation. Mr. Tucker then summarized the Committee's recommendation for allocation of County funds. Mr. Way asked if, last year, the Board approved funding for a staff person connected with the Adult Day Care Program. Mr. Tucker said the request was not funded last year and has been requested again. This year, the staff recommends funding for a part-time Therapeu- tic Recreational person. The position is included in the Parks and Recreation budget. Mr. Way asked the total amount funded for the position. Mrs. Roxanne White of the County Execu- tive's staff said the amount recommended is $4,914. Mr. Tucker said in support of funds for JABA, the Committee requests full documentation of County funds allocated to the Safety Program and Adult Day Care Center. The Committee also recommends that the Adult Day Care Center designate $1,000 of the $16,000 recommended for transportation for rural County residents, and that partial rather than full-time schol- arships be encouraged. In light of these recommendations, full documentation of scholarships and transportation is requested on next year's Program Review application. Mr. Lindstrom asked if any of the money requested is for vehicles. Mr. Tucker responded no, which is the reason for the request for transportation services and because of the crease in JAUNT fares. JAUNT cannot provide or subsidize other agency funds. The funds must be received directly through the agency itself, not through JAUNT. Mr. Fisher asked if contracts are increasing due to the unsubsidized costs. Mr. Tucker said possibly. These agencies have to request funding for transportation services through their own source of federal funds. Mr. Way asked if the issue concerning the use of a van in Louisa County for JABA been resolved. Ms. Linda Wilson, Executive Director, JAUNT, said the request was turned down. Mr. Walker said JABA is grateful for the Board's continuing support. He thinks that the staff was fair in its analysis of JABA's programs and that the process for review is greatly improved. Although the County does give a considerable amount of money for home care servic- es, there remains a deficit between what people need in order to stay in the home and what the County makes available. He provided several case studies of Albemarle County residents who are in need of meals and who will be able to be serviced if the Board approves the request for meals and home care. These cases are happening continuously. At the Board's recommendation, JABA requested assistance from United Way, but was turned down because United Way did not feel that it should get involved in supporting agencies that receive heavy public support. JABA is embarking on a fund raising campaign in May and hopefully it will be successful. He then introduced Ms. Debbie Cruz, Director of the Adult Day Care Center. With regard to transportation, JABA works with agencies such as JAUNT to provide services. The situation in Louisa is different from that in Albemarle. She feels that the request for money for outreach and home care services (both requests denied by the staff) should be addressed. There is increased funding recommended for the Department of Social Services so that it can do more to help provide that level of home care. Albemarle County has the fastest growing elderly population in the region, and the largest number of people below the poverty level that fall into that age category. March 17, 1987 (Afternoon-Adjourned Meeting from March 11, 1987) (Page 7) Mr. Lindstrom said he agrees with Mr. Walker's concern, but the staff's report indicates that the need for the home care was not justified and the service is a duplication of the Department of Social Services Companion Care Program. Mr. Walker said there is a difference in the two programs. The Companion Care Program is not supervised by a registered nurse, it does not have trained aids working with the people and in many instances, family members are being paid to provide the care. JABA's program is at a higher level of care, more intensive and more related to a persons health care needs than a sitting service. Even though four (persons presently on waiting list) is a small number, the reason is because the resources are not available and JABA is not getting referrals any longer from discharge planners at the hospitals and the Department of Social Services. Again, there is a substantial difference between the level of care that is provided through JABA's program and the program provided by the Department of Social Services. Mr. Lindstrom asked who qualifies for the home care program. Mr. Walker said JABA has a nurse on its staff who goes into a home and does a functional assessment to determine what level of need the person has and what activities of daily living are necessary in order to keep the person at home (e.g. bathing, feeding, shopping, toiletry, etc.). Based on that assessment, a care plan is developed and an aid is put in that situation to provide that level of care. JABA is trying to provide a program which Medicare will pay for. These people usually are living on about $4,000 of income a year. Mr. Lindstrom asked if income of $4,000 or below is a requirement. Mr. Walker re- sponded no. JABA is not allowed to deny services to someone based strictly on income. JABA also does not service people with family members who can provide the care. The people in this program are mostly in the 70 to 80 age group, live alone, have a long history of health problems and JABA is trying to keep them out of a nursing home. Mr. Lindstrom said he is concerned about this program. These elderly people can become victims of someone professing to offer this care and it is not then received. He has trouble distinguiShing whether this is a service already being take care of. Mr. Lindstrom asked if this program is presently in effect. Mr. Walker said yes. Mr. Tucker said Ms. Morris, of the Social Services Department, feels confident with the services it is providing. The total budget for Companion Services is approximately $83,000. Although it is not at the same level as JABA's proposal, it is adequate. Mr. Lindstrom asked if there is an area in the middle not being met by any programs. Mr. Tucker said he does not know; all he has is the information provided by JABA and Social Services. Mr. Walker commented that the demand outstrips the available resources. Mr. Fisher asked if there are any other agencies providing home care. Mr. Tucker said the Health Department provides some care which is related more to medical care. Mr. Walker said the Health Department's program is geared toward persons eligible for Medicare. Mr. Walker presented to the Board information on people waiting for day care services, facts and figures on County persons receiving the service and the number of persons receiving scholar- ships. Mr. Lindstrom said he is concerned about this program and would like a little bit more information before taking action on it. Mr. Tucker commented that Ms. Joy Matthews, Director of CVCDA, has arrived and suggested that she might desire to speak at this time. Ms. Matthews said CVCDA is being funded by the City, yet it provides services to the entire community, including Albemarle County. It is necessary to continue requesting funds from Albemarle County. CVCDA assists parents who are seeking child care, assists people who are providing child care and attempts to improve the quality of that care. The need for child care has increased dramatically and CVCDA is faced with a lot of unmet needs. The request from CVCDA is split into three areas: one-third for information and directory service to low-income parents needing child care; one-third for providers of day care; and one-third to allow CVCDA to go out into industry to develop support for child care. The information directory service served 75 individual provider centers, pre-school and after-school programs in the County last year. She handed out a paper and reviewed statistics from 1986 on the services CVCDA provided. During the first part of the year, 64 percent of the people who have come to CVCDA live in the County and 84 percent of all of the people that come to CVCDA are looking for infant care. By 1990, three-quarters of the mothers of children Under the age of one will be in the work force. She encourages the Board to consider CVCDA's request. Also, training for these providers of child care services is important. Mrs. Cooke asked about the fee schedule for providers for training and people coming to CVCDA seeking information about providers. Ms. Matthews said CVCDA is charging $30 to parents who come to CVCDA and get personalized assistance. The training done is in conjunction with Charlottesville Social Services and is for City provid- ers only. Mrs. Cooke asked what is charged providers to get the needed training. Ms. Matthews said there is no fee charge to City providers and the people receiving the training from the County are paying $80 for the training. Mrs. Cooke asked the average hourly rate paid to a provider. Ms. Matthews said the average rate for full-time (45 hour week) is $45 dollars a week per child. Social Services pays $28 per week for that same care. The pro- vider cannot care for more than five children without being State licensed. The provider can care for six to nine children if state licensed but must have an assistant. Mrs. Cooke said she cannot see how these people cannot afford a fee for training. Ms. Matthews said the fee is based on income. The people she surveyed (approximately four-fifths) would come under the category of low-income eligible. Jefferson Area United Transportation (JAUNT). Total Request - $17,377. Recommendation - $21,077. Ms. Linda Wilson, Executive Director, was present. Mr. Tucker said the funding request was for $17,377, a four percent decrease from last year's budget. The staff recom- mends funding JAUNT's total request. Staff also recommends funding the UMTA Section 504 handicapped regulations at Level I service, provided the City also funds at this minimum level of service. Level I ($3,700) increases JAUNT's service to 6:30 P.M. on weekdays, plus Saturday service, and a one-time capital cost for radio equipment. Mr. Tucker said JAUNT is a public service corporation owned jointly by Albemarle, Charlottesville and Nelson County. JAUNT provides the following services: coordinated transportation services for all human service agencies of the County; rural to urban commuter work runs; demand response transportation for residents; special services to the handicapped 30O March 17, 1987 (Afternoon-Adjourned Meeting from March 11, 1987) (Page 8) and elderly; rural public transportation scheduled under a "sector" plan; ride share service; and proposes to provide service to the handicapped in Charlottesville Transit Service areas. JAUNT scored high in every rated category under the review process criteria. The Urban Mass Transit Administration recently issued regulations which required that any agency receiving UMTA funds had to provide the same level of service to handicapped as it provided for other riders. The City, County, University and others met through a task force to look at the various levels of service that must be provided to meet this mandate under UMTA Section 504 regulations. The staff recommends that funds be provided to JAUNT to provide this handicap service for those areas that CTS now provide service in the urban area which would meet the mandate. There are a lot of different alternatives that the City is looking at, but none that will affect the County. A locality is given six years to take action when something is mandated. Ms. Linda Wilson addressed the Board and said this year JAUNT was mandated by its funding source that no subsidy money could go to support human service agencies. JAUNT is now getting 50 percent federal funds for administration. The local match has increased from ten percent to 25 percent. The reason a decrease is requested from Albemarle County is because all services are divided proportionally among the local governments and because so much more transportation is done in the City, JAUNT is requesting double funding from the City. JAUNT was getting state funds provided by the Virginia legislature to rebate locali- ties for what was spent on fuels, tires and maintenance for transportation. The state has indicated that it will not provide these funds any longer for the portion of transportation that provides for human services which is creating problems. Next year when the carryover money runs out, JAUNT will probably request an increase. With regard to handicapped trans- portation, JAUNT was recently informed that it must develop a plan for the rural area similar to that developed for the urban area to meet the handicapped requirement with a deadline of the end of the month. In addition, she has received requests from County residents for handicapped services. The issue of the handicapped fare in the urbaniZed area of the County has not yet been resolved. Ms. Wilson presented some marketing materials provided by JAUNT, a copy of JAUNT's route schedule, and a survey JAUNT did through its Ride Share Program. JAUNT appreciates the Board's continuing support. Mr. Way said, as the Board's representa- tive on the JAUNT Board, he concurs with what Ms. Wilson has said and with the recommenda- tions of the staff. Madison House. Total Request - $4,293. Recommendation - $3,120. Dr. Jane Parker was present. Mr. Tucker said funds are requested to maintain programs and services to County residents at their current level, although the request reflects a 38 percent increase. The staff recommends level funding for current programs. The need for increased funding was not documented. Mr. Tucker said Madison House is a non-profit corporation which organizes and implements volunteer services in the Albemarle-Charlottesville communities. Its primary focus is to recruit student volunteers from UVA and channel their time and skills towards those indi- vidual and community groups/organizations needing volunteer assistance. Madison House did receive a low ranking from the Program Review Committee. The agency's local share is not based on a formula tieing it to service delivery. The agency did not provide adequate documentation to justify the requested increase in funds. Staff feels this agency should make a greater effort toward obtaining University of Virginia financial support as recom- mended by the Committee last year. However, Madison House has applied to several other sources of funding that are currently pending. The agency is commended for meeting the County objectives of promoting the active use of volunteers and identifying community problems. Dr. Parker thanked the staff for its consideration of Madison House's request. In light of some budgetary restraints and constraints Madison House has been faced with this year, she requests that the staff reconsider its recommendation. Madison House's liability insurance increased 384 percent. Madison House had to absorb those costs during the course of the year which caused a ten percent increase in the overall budget, with everything else remaining the same. If funding remains at the same level, it will result in a decrease in service. As a point of reference, she thinks that it is becoming increasingly important for County staff input on funding the Migrant Project. Madison House has received the limit on the project it can receive without having to leverage County money. Madison House is currently receiving approximately $9,500 for the project. Because of increased insurance costs, Madison House did receive a $5,000 grant from the University of Virginia, and it is requesting a continua- tion of this grant from the University. Mr. Tucker said he had not heard about the liability insurance problem until today, nor about the Migrant Program. In light of these comments, he thinks that it is appropriate to take another look at the request, particularly with regard to liability insurance. Mrs. Cooke asked if requests are still received on the Consumer Hot Line since the establishment of the Better Business Bureau. Dr. Parker said Madison House is still receiv- ing approximately 50 calls per month. Madison House is handling only consumer merchant complaints and hopes to see some gradual communication with the Better Business Bureau. In addition, as the Better Business Bureau becomes more established, it is hopeful that Madison House will provide assistance to the office. Mr. Bowie asked about the year this agency was first funded by the County. Mr. Fisher said Madison House has been funded at some level since 1975 primarily to encourage the use of volunteers. The volunteers were providing services to AHIP and other county projects. Dr. Parker said, at the present time, Madison House still provides all the unskilled labor to AHIP and there are approximately 100 volunteers that are providing assistance. Mr. Fisher asked that the staff provide the Board with a response as soon as possible. Monticello Area Community Action A~ency (MACAA). Total Request - $49,284. Recommenda- tion - $20,284. Mr. Ken Ackerman was present. Mr. Tucker said the total request reflects a five percent increase for current programs and an additional $29,000 to establish a shelter for the homeless. The staff recommends full funding for MACAA's current programs, but does not recommend funding the proposed emergency shelter at this time. 30! March 17, 1987 (Afternoon-Adjourned Meeting from March 11, 1987) (Page 9) Mr. Tucker said the Monticello Area Community Action Agency serves low-income residents of Albemarle County, as well as residents of other areas of Planning District Ten. MACAA provides planning, surveying, evaluation and policy initiatives for community programs, employment training, children's programs and a family crisis center. The Committee rated MACAA's existing programs very high in terms of compliance with the Comprehensive Plan, attention to Committee comments and program documentation. Albemarle County funding of the Emergency Homeless Shelter Program is not recommended at this time. The primary concern of the Committee is the requirement that a shelter established under this program must be operated for ten years if an existing building is rehabilitated, or the grant amount must be returned to HUD. Should MACAA decide to pursue the idea of operating a shelter, better coordination with the Thomas Jefferson Planning District Commission and local governments is recommended. The Committee recommends that MACAA target resources to existing programs such as the various local shelters to initiate the family counseling program described in the agency's proposal. Mr. Ackerman said. during the year MACAA is often presented with concerns from people that are not within scope of MACAA work. He presented a handout (on file) and summarized MACAA's activities. MACAA is trying to develop a structure so people can become employable. He does not feel the six percent increase requested by MACAA would put a burden on local governments. MACAA was able to get some state funding for its activities. MACAA's Board is reviewing its salary scale and, most likely by June 1, a new scale will be adopted. The Summer Youth Employment Program has been cut 30 percent which resulted in 100 fewer jobs in the planning district. With regard to the Crisis Family Care Center (Shelter), MACAA is continuing to pursue the concept and is looking at the possibility of a donated facility. Outreach Counselin~ Services, Inc. Total Requested - $12,000. Recommendation - $12,000. Mr. Alan Segar was present. Mr. Tucker said a 6.8 percent increase over FY 86-87 is requested to maintain the present level of services. The staff recommends full funding of this request. Outreach Counseling continues to provide quality services to Albemarle County youth. Mr. Tucker said Outreach Counseling, Inc., is a private, non-profit agency which pro- vides counseling to low-to-moderate income youth and their families. To date, during FY 86-87, 18 requests for Outreach services have been made for potential clients who would have been eligible for services under the stipulations of Albemarle County's appropriation to Outreach. Due to fiscal limitations, only ten of these clients are currently being served. Clients are referred to Outreach by the schools, Social Services and Juvenile Court. Out- reach received good ratings on program description, compliance with the Comprehensive Plan, quantification of data, etc. The local share formula appears equitable as it is directly based on services rendered. The use of volunteers by Outreach is commended and encouraged as is the needs assessment and follow-up studies used to evaluate effectiveness of the program. The Committee also Commends Outreach for developing a sliding fee schedule for clients who can afford to pay for services, as recommended by the Committee last year. Mr. Segar acknowledged his and his staff's appreciation for the work that the staff and Review Committee put into this recommendation for full funding. Since this application was submitted, a portion of Albemarle County's appropriation to Outreach was used to leverage a three to one match grant from the State Department of Social Services which will enable Outreach to provide some clinical counseling services to a group of incest victims. The Board received a letter of support from a group of Special Service school staff and he wanted to say that the letter comes to the Board unsolicited by him. It is a reflection of the school staff's appreciation of services that Outreach offers. Mr. Segar said Outreach has secured federal and state funds year by year, but federal funding is shrinking. Outreach has tried to broaden its funding base. At this point, Title XX is not a reliable source of funding. Over the past four years, the ratio of local dollars to state dollars have been very equitable. Charlottesville Rape Crisis Group (CRCG). Total Requested - $5,171. Recommendation - $-0- Mrs. Annette Grimm, Executive Director, was present. Mr. Tucker said the request is for a part-time Treatment Coordinator,~the cost to be divided equally between Albemarle and Charlottesville. The staff does not recommend funding the position because the need for a Treatment Coordinator was not established. The City also has not funded this request. Mr. Tucker said CRCG provides a hot line/companion service for confidential crisis intervention, counseling and information on assault on a no-fee basis to any and all members of the Charlottesville/Albemarle community and the UVA campus. This year CRCG is requesting funding for a 27 hour per week Treatment Coordinator with the cost to be divided equally between Albemarle County and Charlottesville. In addition, $350 is included in Albemarle's request to purchase a VCR to be used for volunteer training. CRCG ranked very low in the Program Review process providing insufficient information with regard to the need for a Treatment Coordinator, program quantification of data, leveraging, etc. CRCG needs to provide better documentation of numbers of people to be served from which a more accurate local share formula could be developed. The Committee again commends CRCG for its active use of volunteers, which meets the County's objective of encouraging the use of volunteers. The Commission also recommends that the CRCG work very closely with the Charlottesville/Albemarle Task Force on the Prevention of Sexual Assault as it seeks support for the recommendations outlined in its report. The Committee also recommends that CRCG actively pursue University funding sources. Ms. Grimm said the title of Treatment Coordinator has been changed to Victim Services Coordinator because that is in effect what the person does. Some of the duties of the Victim Services Coordinator includes: serves as a resource person to 68 volunteers; provides complete case management, ie., for any victim who calls on the hotline, any victim who requires face-to-face contact, accompanying the victim to the emergency room, etc; contacts each volunteer to get statistical information at the end of each month; chairs twice-a-month Steering Committee meetings and the once-a-month Volunteer General meeting; coordinates all of the training, arranges for the training and gets the speaker; and attends conferences. 3O2__ March 17, 1987 (Afternoon-Adjourned Meeting from March 11, 1987) (Page 10) CRCG gets a lot of requests for support groups. There is a need for CRCG volunteers to do some police training. Just recently the three police chiefs became members of CRCG's Board. During the last quarter of 1986, CRCG volunteers spent 1,735 hours in direct services to victims of sexual assault which does not include the hours spent doing fundraising. During that quarter CRCG provided service to 13 female victims and four male victims. CRCG cannot get information on how many of the victims live in the county. CRCG volunteers provide crisis intervention, peer support and counseling for victims of sexual assault. These victims want to talk about their feelings, guilt, fear, inability to cope, lack of drive, shame, etc. CRCG does document where it provides public education. CRCG has been informed that in order to continue qualifying for federal assistance, it must diversify funds. CRCG does not have a local share formula. CRCG's outreach efforts to the outlying counties have been very limited. She has not allowed the Coordinator to go out into those counties because CRCG is not in a position to provide the service. CRCG's primary task is direct victim services. CRCG exists to reduce the trauma of rape for victims and developing and expanding the treatment component is direct in keeping with the goals of the agency. It is important to stress the correlation between public education, community awareness and increased re- quests for services. The demand for direct victim services increases continuously. The more public education done, the more victims come forth to reveal assaults. As the Executive Director for the last two months she has done little else besides try to implement several of the recommendations of the Task Force. She contacted various agencies that work with sexual assault victims and began formulating the steps to establish a networking system of informa- tion exchange to include sharing information on rape cases, operating procedures, standardiz- ing a basic data form that will maintain the confidentiality of the victim and establishing a resource library. Sexual assault is a big problem in the community.~ She asks that the Board reconsider the Review Committee's recommendation. CRCG would like to become a critical agency for victims of sexual assault and to provide a much needed service for other agencies. Mrs. Cooke asked what funding requests are being made to the University of Virginia. Mrs. Grimm said, as yet, no formal request has been made. CRCG is still talking with the University and trying to determine what it would be willing to give in the way of public education. The Dean of Student Affair's office is doing a good job with public education and CRCG is in a tenuous position going to them and asking them for money to do something they are already doing. Mrs. Cooke asked how many victims are suspected of being University students. Mrs. Grimm said approximately 60 percent of the victims are students. Mr. Fisher said the Victim Witness Coordinator Program in the County Polic Department deals with some of these problems and some of the people if they are involved in the criminal justice system. He gathers that this program operates entirely outside the criminal justice system. Mr. Tucker said there are different opinions concerning rape crisis groups and the police enforcement side of victim witness. There are some problems between the volunteers that go to the hospital when a rape has occurred if the Victim Witness Coordinator is present. CRCG is of the idea that the police are not sensitive to this type of issue. The Victim/Witness Coordinator is trying to get the issue to court and that is not the primary goal of CRCG. Involvement by the police is far down the line on the goals of CRCG. Not Docketed. Mr. Bowie requested additional information on the Career Ladder program. for the March 18 work session. Agenda Item No. 5. Other Matters not Listed on the Agenda From the Board and Public. Mr. Fisher said he received a letter from the Highway Department that the preallocation hearing for Interstate, Primary and Urban Systems will be held in Culpeper on April 2, at 10:00 A.M. He would like Board members to think about a position to be taken by the Board, particularly with regard to Rt. 29 North. Mr. Fisher feels Board needs to decide what it is going to do and then needs to coordinate something with the City. Mr. Bowie said he will not be available for the April 2 meeting in Culpeper, but he would like to know the status of the request for an expressway study. Mr. Tucker said the last time he talked to the people at the Highway Department, they indicated that they were still several weeks away on the ex- pressway concept. He does not anticipate anything until mid-April. Mr. Lindstrom said that Wilbur Smith Associates had completed a study and that the information will be mailed to the County, City and University soon. A meeting is being scheduled for Wilbur Smith to present its information in a formal session. (Mr. Bowie left the meeting at 5:03 P.M.) Mr. Fisher said he received a mailgram from the Italians on the Student Exchange Program and asked that it be translated. Mr. Fisher said he received a letter from a minister who wanted to hold an all day meeting at the Meadows Community Center. Last Fall there was no charge for nonprofit organ- izations, and the minister was informed that the Board of Supervisors has established a flat fee of $15 per hour at a cost of $120 for an eight-hour meeting. Mr. Agnor said the minister received the use of the facility free last Fall in error. The County has a provision that charges persons for use of County facilities. The fees are to cover the costs of opening, closing, setting up, electricity, etc., of the facilities. The fee in the letter is the correct amount that has been charged for several years. Mr. Fisher said it seems different if there is a one or two hour meeting than an all day meeting. Mr. Agnor said he agrees and in that light, the fees the need to be reexamined. Mr. Tucker said this fee has been in effect for four years. The school system charges $25 an hour. Crozet Park charges $45 per night for use of its building. Agenda Item No. 6. Adjourn at 5:07 P.M. Mrs. Cooke offered motion, Seconded by Mr. Lindstrom, to adjourn to March 18, 1987, at 1:00 P.M. Roll was called and the motion carried by the following recorded vote: AYES: Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Way. NAYS: None. ABSENT: Mr. Bowie.