HomeMy WebLinkAboutARB201300003 Checklist - Project Closeout (Administrative) 2013-01-11
ARCHITECTURAL REVIEW BOARD
FILE CLOSEOUT / IMAGING CENTER INSTRUCTIONS
CHECKLIST
Please complete this form within 30 days of final action, place in folder and forward to CDA for QC and
status label. CDA will forward to the Imaging Center for digital closeout. Imaging Center will return the
file to the Planning Division once documents are in the Laserfiche Repository.
PROJECT NUMBER AND NAME: __ARB201300003, United Bank Sign
LEAD REVIEWER FULL NAME __Brent W. Nelson FINAL ACTION DATE: _01/23/2013
CountyView
:
the following items must be available in CountyView
X
Staff report, actions, final approval letter, updated status on Application 1 page
Hardcopy – File Folder Closeout
:
All items listed should be placed in project folder, in reverse
chronological order (latest on top).
N/A
Please check each item included in this folder. To indicate that an item is not applicable to this file, place an “”
next to the check box. The Lead Reviewer has the discretion to include any item deemed necessary to provide
clarity to the file. Please indicate those items on the “Other” lines provided.
Digital Closeout Instructions:
scan
Below each item please indicate if Imaging Center is to the
saved
document; or, if the document is already in digital format, note that it can be to LaserFiche. Please provide
the digital location (path/name) of the document in the space provided.
X
Application
X
Scan Saved location I:\\DEPT\\Community Development\\Planning Division\\Design
Planning\\ARB\\action letter\\2013\\Sign Actions\\ARB 13-3, United Bank\\ARB 13-3, Application
N/A
Notification letter
Scan Saved location
X
Applicant Correspondence (to/from – including emails; do not include duplicate emails)
Scan Saved location
X
Review comments
Scan Saved location
X
Approved plan (site, architectural and/or sign plan that is marked “Approved”)
X
Scan Saved location I:\\DEPT\\Community Development\\Planning Division\\Design
Planning\\ARB\\action letter\\2013\\Sign Actions\\ARB 13-3, United Bank\\ARB 13-3, Approval\\ARB 13-3,
Approved Drawings
X
Action Letter(s), including final approval letter (Certificate of Appropriateness letter)
X
Scan Saved location I:\\DEPT\\Community Development\\Planning Division\\Design
Planning\\ARB\\action letter\\2013\\Sign Actions\\ARB 13-3, United Bank\\ARB 13-3, Approval\\ARB 13-3,
Approval Letter
N/A
ARB presentation display documents (in separate, labeled envelope)
Scan Saved location
X
Review history form
Scan Saved location ______
X
Other Items (Please explain) Original Sign Drawings
X
Scan Saved location I:\\DEPT\\Community Development\\Planning Division\\Design
Planning\\ARB\\action letter\\2013\\Sign Actions\\ARB 13-3, United Bank\\ARB 13-3, Original Submission
X
Other Items (Please explain) Completed Sign Review Checklists
X
Scan Saved location I:\\DEPT\\Community Development\\Planning Division\\Design
Planning\\ARB\\action letter\\2013\\Sign Actions\\ARB 13-3, United Bank\\ARB 13-3, Checklists
X
Other Items (Please explain) Sign Material/Color Samples
Scan Saved location
unapproved plans
At the planner’s discretion, copies of may be placed in the file if they lend clarity to the
clearly markedas unapproved and contain a
review/file. If such plans are included, they should be
note clarifying why they were included.
ScanSaved location
NOTES: ARB project folders will be accepted by the Imaging Center when the following items are complete:
5/29/2012 – Revised 11/19/2012 – 2/21/2013
1) Checklist is completed and included in folder;
2) Documents are Acco-fastened (except plats/plans), and in chronological order (latest documents on top);
with Review History Form on top;
3) Documents are sufficiently identified as to which need to be scanned or saved to LaserFiche.
If the above items are not complete, Imaging Center staff will circle the incomplete item and return folder to the
appropriate Division Head.
5/29/2012 – Revised 11/19/2012 – 2/21/2013