HomeMy WebLinkAboutWPO201400015 Checklist - Project Closeout (Administrative) 2014-02-25 WATER PROTECTION
FILE CLOSEOUT AT TIME OF COMPLETION/BOND RELEASE
IMAGING CENTER INSTRUCTIONS
CHECKLIST
The E&S Inspector is to complete the E&S portion of this form within 30 days of project
construction/completion and place the completed form in the WPO folder. The folder is then forwarded to the
Management Analyst for Bond Release. Upon Bond Release the Management Analyst will complete the Bond
portion of this form and forward to the Imaging Center for digital closeout. Once digital closeout has been
completed; the Imaging Center staff will forward to Central Operations for filing.
WPO# (46/41 - d( I S PROJECT TITLE ��k'.DDd,_ T ,6
FULL NAME OF ENGINEER FINAL ACTION DATE: / 9-1s)
E&S INSPECTOR ASSIGNED
Co tyView —
Status/Status Date is updated !
Hardcopy — File Folder Closeout: All items listed should be placed in project folder, in reverse
chronological order(latest on top).
Please check each item included in this folder. To indicate that an item is not applicable to this file, place an"N/A"
next to the check box. The Lead Reviewer/Engineer has the discretion to include any item deemed necessary to
provide clarity to the file, please indicate that item on the"Other" lines provided.
Digital Closeout Instructions: Below each item please indicate if Imaging Center is to scan the document;
or, if the document is already in digital format, can be saved to LaserFiche. Please provide the digital location
(path/name) of the document in the space provided.
E&S INSPECTOR ITEMS:
❑ Engineering Comments
❑ Scan E Saved location
❑ Conservation Checklist
❑ Scan ❑ Saved location
[re-Co struction Form
n ❑ Saved location
Grading emit
Scan ❑ Saved location
❑ Other(Please explain)
❑ Scan ___. Saved location
BOND ITEMS:
❑ Bond Estimate )
❑ an ❑ Saved location
Bond Re ease Form(s)
Scan n Saved location
❑ Other(Please explain)
WATER PROTECTION(REVIEW)
FILE CLOSEOUT AT TIME OF ENGINEERING APPROVAL/DENIAL
IMAGING CENTER INSTRUCTIONS
CHECKLIST
The Lead Engineer is to complete this form within 30 days of final action of WPO plan;place the completed
form in the WPO folder and forward to the Imaging Center for digital closeout into LaserFiche. Once items
have been placed in LaserFiche,Imaging Center staff will forward back to the Engineering Department.
wpo# 20 (4 coo (s PROJECT TITLE 0 E 2 A h t l ii w h
FULL NAME OF ENGINEER In/X Cj/2EjNt FINAL ACTION DATE:
Co tyView-
Limits of Disturbance Area(Ac)updated
I P Status/Status Date updated Hardcopy—File Folder Closeout: All items listed should be placed in project folder,in reverse — —
chronological order(latest on top).
Please check each item included in this folder. To indicate that an item is not applicable to this file,place an"N/A"
next to the check box. The Lead Reviewer/Engineer has the discretion to include any item deemed necessary to
provide clarity to the file,please indicate that item on the"Other"lines provided.
Digital Closeout Instructions: Below each item please indicate if Imaging Center is to scan the document;
or,if the docu ent is already in digital format,can be saved to LaserFiche. Please provide the digital location
(path/name)o the document in the space provided.
Appli on(signature copy)
Scan ❑Saved location
E Appro d E&S Plan(signed,or stamped"Approved"with Engineer name)
Scan ❑Saved locatiott
aproved Mitigation Plan(stamped"Approved"with Engineer name)
❑ Scan ❑Saved location
'' pproved SWM Plan(stamped"Approved"with Engineer name)
❑ Scan ❑Saved location
Army Corp Approval
❑ Scan ❑Saved location
VDOT Approval
❑ Scan ❑Saved location
[ICalculations tNk0 - tovin& IA. j of f-®
❑ can f l Saved location
CI Bond Esti ate Request
❑ Scan fl Saved location
Er Bond imate Calculated
can n Saved location
❑ Other P ase explain) 6.)S{cryt i I P2 U(UL. ee.9cf1—
Scan ❑Saved location
El Other(Please explain)
❑ Scan ❑Saved location
❑ At the Engineer's discretion,copies of unapproved plans/plats may be placed in the file if they lend clarity to the
review at a later date. If such plans are included,they should be clearly marked as unapproved and contain a
note clarifying why it was included.
❑ Scan ❑Saved location
NOTES: WPO project folders will be accepted by the Imaging Center when the following items are complete:
1) Checklist is completed and included in folder;
2) Documents are Acco-fastened(except plats/plans),and in chronological order(latest documents on top);
3) Documents are sufficiently identified as to which need to be scanned or saved to LaserFiche.
If the above items are not complete,Imaging Center staff will circle the incomplete item and return folder to the County
Engineer for corrective action.
Draft 12-42013