The URL can be used to link to this page

Home My WebLink AboutSUB201300002 Correspondence 2013-01-14 Ellie Ray From: Ellie Ray Sent: Wednesday, May 22, 2013 4:57 PM To: Andy Herrick Cc: Erika Castillo Subject: RE: ACSA Easement on Parcel 94 -45 Huh, that's interesting...somehow it got signed by CDD without coming back through me even though I am the planner for that application. I've been waiting on it in order to close out the file. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Andy Herrick Sent: Wednesday, May 22, 2013 4:47 PM To: Ellie Ray Cc: Erika Castillo Subject: RE: ACSA Easement on Parcel 94 -45 Ellie, This deed was recorded May 14 in Deed Book 4348 at pages 609 -615. Thanks. Andy Herrick Sr. Asst. County Attorney Notice: This email may contain attorney -client privileged information, privileged work product, or other confidential information. It is intended only for the designated recipient. If you receive this message and are not a designated recipient you are requested to delete this message immediately and notify me that you have received this by mistake. Thank you. From: Erika Castillo Sent: Wednesday, May 22, 2013 4:36 PM To: Ellie Ray Cc: Andy Herrick Subject: RE: ACSA Easement on Parcel 94 -45 Good Afternoon, Ellie: The ACSA Greenfields deed of easement & plat have been signed & given to Jeremy Lynn at ACSA for recordation. Regards, Erika Castillo Paralegal ecastillo@albem arle. org Albemarle County Attorney's Office 401 McIntire Road Suite 325 Charlottesville, VA (434) 972 -4067 (434) 972 -4068 (fax) I From: Ellie Ray Sent: Wednesday, May 22, 2013 4:10 PM To: Andy Herrick Cc: Erika Castillo Subject: RE: ACSA Easement on Parcel 94 -45 Any more progress on this one? Thanks! EIIie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Andy Herrick Sent: Wednesday, April 03, 2013 3'1p PM To: Ellie Ray Cc: Erika Castillo Subject: RE: ACSA Easement on Parcel 94 -45 Ellie, Thanks for your message. We do stil lave that origin plat. Erika will route the deed and the plat for signatures and then send the documents back awn to you fo Agent signature. Thanks. Andy Herrick Sr. Asst. County Attorney Notice: This email may contain attorney- client privileged information, privileg . work product, or other confidential information. It is intended only for the designated recipient. If you receive this message and are not a designated recipient you . e requ sted to delete this message immediately and notify me that you have received this by mistake. Thank you. From: Ellie Ray Sent: Wednesday, April 03, 2013 2:52 PM To: Andy Herrick Subject: RE: ACSA Easement on Parcel 94 -4: The plat should be good to go. When I orginally sent the deed up to Gre: (when I thought Greg was the correct contact), 1 included the plat. Do you sti have that copy? It should be dat- • January 23, 2013. If so, whenever the deed is ready, the plat can be signed by Mr Foley and then sent back here for Ag- t signature. If you don't have it, let me know and I'll send up another copy. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Communi. Development ph: 434.296.5832 x. 3432 2 Ellie Ray From: Andy Herrick Sent: Wednesday, April 03, 2013 3:10 PM To: Ellie Ray Cc: Erika Castillo Subject: RE: ACSA Easement on Parcel 94 -45 Ellie, Thanks for your message. We do still have that original plat. Erika will route the deed and the plat for signatures and then send the documents back down to you for Agent signature. Thanks. Andy Herrick Sr. Asst. County Attorney Notice: This email may contain attorney -client privileged information, privileged work product, or other confidential information. It is intended only for the designated recipient. If you receive this message and are not a designated recipient you are requested to delete this message immediately and notify me that you have received this by mistake. Thank you. From: Ellie Ray Sent: Wednesday, April 03, 2013 2:52 PM To: Andy Herrick Subject: RE: ACSA Easement on Parcel 94 -45 The plat should be good to go. When I originally sent the deed up to Greg (when I thought Greg was the correct contact), I included the plat. Do you still have that copy? It should be dated January 23, 2013. If so, whenever the deed is ready, the plat can be signed by Mr. Foley and then sent back here for Agent signature. If you don't have it, let me know and I'll send up another copy. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Andy Herrick Sent: Wednesday, April 03, 2013 12:37 PM To: Ellie Ray Cc: Erika Castillo Subject: FW: ACSA Easement on Parcel 94 -45 Ellie, Here's the status of ACSA easement on Parcel 94-45. We received just yesterday the MS Word version of the deed that we had requested back on March 19. We're now making the minor modifications that we had suggested then, and are in the process of routing the deed for signatures. What's the status of the plat? Thanks. Andy Herrick Sr. Asst. County Attorney 1 Now Notice: This email may contain attorney - client privileged information, privileged work product, or other confidential information. It is intended only for the designated recipient. If you receive this message and are not a designated recipient you are requested to delete this message immediately and notify me that you have received this by mistake. Thank you. From: Erika Castillo Sent: Tuesday, April 02, 2013 2:44 PM To: Jeremy Lynn; 'Roy Hamilton Via' Cc: Andy Herrick; 'Jim Bowling' Subject: RE: ACSA Easement on Parcel 94 -45 Good Afternoon, Jeremy: I am in receipt of the MS Word version of the deed of easement. We will make the final additions to add the County Executive signature line and the approval of the County Attorney as to form prior to obtaining the County Executive's signature. Please let me know if you have any questions. Regards, Erika Castillo Paralegal ecastillo@albemarle.org Albemarle County Attorney's Office 401 McIntire Road Suite 325 Charlottesville, ETA (434) 972 -4067 (434) 972 -4068 (fax) From: Jeremy Lynn [mailto:jlynn(a serviceauthority.org] Sent: Tuesday, April 02, 2013 2:40 PM To: 'Roy Hamilton Via'; Erika Castillo Cc: Andy Herrick; 'Jim Bowling' Subject: RE: ACSA Easement on Parcel 94 -45 Thanks Roy. Ericka, please confirm receipt of the word document. Jeremy M. Lynn, P.E. Senior Civil Engineer Albemarle County Service Authority 168 Spotnap Road, Charlottesville, VA 22911 (434) 977 -4511 ext. 114 From: Roy Hamilton Via [mailto: rhv@astlawva.com] Sent: Tuesday, April 02, 2013 2:37 PM To: 'Jeremy Lynn'; 'Erika Castillo' Cc: 'Andy Herrick'; 'Jim Bowling' Subject: RE: ACSA Easement on Parcel 94 -45 Jeremy: 2 • Attached is the easement for Parcel 94 -45 in Word form. If you need anything further, please let me know. Roy Hamilton Via St. John, Bowling, Lawrence & Quagliana, LLP 416 Park Street Charlottesville, Virginia 22902 (434) 296 -7138 (434) 296 -1301 Fax Notice: This email may contain attorney- client privileged information, privileged work product, or other confidential information. It is intended only for the designated recipient. If you receive this message and are not a designated recipient you are requested to delete this message immediately and notify me that you have received this by mistake. Thank you. From: Jeremy Lynn [mailto:jlynnCa serviceauthority.orq] Sent: Tuesday, April 02, 2013 1:54 PM To: 'Erika Castillo'; rhvCastlawva.com Cc: 'Andy Herrick'; Jim Bowling Subject: RE: ACSA Easement on Parcel 94 -45 Roy, can you give us a MS Word version instead of the pdf? Jeremy M. Lynn, P.E. Senior Civil Engineer Albemarle County Service Authority 168 Spotnap Road, Charlottesville, VA 22911 (434) 977 -4511 ext. 114 From: Erika Castillo [ mailto :ecastilloCaalbemarle.orq] Sent: Tuesday, April 02, 2013 1:47 PM To: ilvnn(aserviceauthority.orq Cc: Andy Herrick Subject: FW: ACSA Easement on Parcel 94 -45 Good Afternoon, Jeremy: Thank -you for the PDF version of the deed. As you will note in the chain of communications below, Andy requested an MS Word version of the Deed so that we could make the final additions. When Alex Morrison stopped by to pick up the deed, Marsha sent an email to you regarding Roy Via sending the MS Word version of the deed to our office so that we could make the changes. As far as I know, we have not yet received the MS Word version in order to make the final additions and have the deed signed by the County Executive. Please let me know if you have any questions. Regards, Erika Castillo Paralegal ecastillo@albemarle.org Albemarle County Attorney's Office 3 401 McIntire Road Suite 325 Charlottesville, VA (434) 972-4067 (434) 972 -4068 (fax) From: Marsha Davis Sent: Tuesday, March 26, 2013 2:33 PM To: Jeremy Lynn Cc: Andy Herrick; Erika Castillo Subject: RE: ACSA Easement on Parcel 94 -45 Thanks Jeremy! We'll get this signed as quickly as possible once we receive it. I'll be out of the office from 3/29 through 4/8, so please work with Andy and Erika in my office. Thank you, Marsha Marsha A. Davis Legal Services Assistant Albemarle County Attorney's Office 401 Mclntire Road Charlottesville, VA 22902 (434) 972 -4067 ext. 3266 marshadavis @aibemarle.org From: Jeremy Lynn [ mailto :jlynn @serviceauthoritv.orq] Sent: Tuesday, March 26, 2013 2:31 PM To: Marsha Davis Cc: Alex Morrison; rhv @stlawva.com Subject: RE: ACSA Easement on Parcel 94 -45 Marsha, I have just resent the request to Jim and Roy. Roy is out of the office today, but I expect it will be sent over sometime tomorrow. Jeremy M. Lynn, P.E. Senior Civil Engineer Albemarle County Service Authority 168 Spotnap Road, Charlottesville, VA 22911 (434) 977 -4511 ext. 114 From: Marsha Davis [ mailto :marshadavis@albemarle.orq] Sent: Tuesday, March 26, 2013 2:30 PM To: jlynn @serviceauthority.orq Cc: Alex Morrison Subject: FW: ACSA Easement on Parcel 94 -45 Jeremy, Alex Morrison just stopped by to pick up the deed of easement that the Board approved in March. It's my understanding that we were all in agreement regarding some revised language and were waiting for a revised deed. It looks like you 4 meant to copy the below email to Roywsut didn't, and we haven't received a revisetmeeed. Do you want to follow up with Jim Bowling's office? Thank you, Marsha Marsha A. Davis Legal Services Assistant Albemarle County Attorney's Office 401 McIntire Road Charlottesville, VA 22902 (434) 972 -4067 ext. 3266 marshadavis(a�albemarle.orq From: Jeremy Lynn [mailto:jlynn(a serviceauthority.orq] Sent: Tuesday, March 19, 2013 2:52 PM To: Andy Herrick Subject: RE: ACSA Easement on Parcel 94 -45 Andy, thanks for the good news. Let me know as soon as it is executed and I will pick it up. Based on the Board's approval, are you comfortable with the ACSA proceeding with the work in that area? Roy, can you email the revised word document to Andy for final adoption? Jeremy M. Lynn, P.E. Senior Civil Engineer Albemarle County Service Authority 168 Spotnap Road, Charlottesville, VA 22911 (434) 977 -4511 ext. 114 From: Andy Herrick [ mailto :aherrick@aalbemarle.org] Sent: Tuesday, March 19, 2013 2:49 PM To: Jeremy Lynn Subject: RE: ACSA Easement on Parcel 94 -45 Jeremy, Thanks for your message and for adding the requested language. The Board of Supervisors actually approved this easement on March 13. The Deed will be signed on behalf of the County by Thomas C. Foley, County Executive, after being Approved as to Forin by Larry W. Davis, County Attorney. We'd be happy to make these final additions, if you could send us an MS Word version of the deed. Let us know what works best for you. Thanks. Andy Herrick Sr. Asst. County Attorney County of Albemarle (434) 972 -4067 Notice: This email may contain attorney -client privileged information, privileged work product, or other confidential information. It is untended only for the designated recipient. If you receive this message and are not a designated recipient you are requested to delete this message immediately and notify me that you have received this by mistake. Thank you. From: Jeremy Lynn [mailto jlynn@ serviceauthority.orq] Sent: Friday, March 15, 2013 11:19 AM 5 • To: Andy Herrick r••r ..r Subject: FW: ACSA Easement on Parcel 94 -45 Andy, attached is the revised deed of easement. Let me know when this is scheduled to go before the Board. Jeremy M. Lynn, P.E. Senior Civil Engineer Albemarle County Service Authority 168 Spotnap Road, Charlottesville, VA 22911 (434) 977 -4511 ext. 114 From: Roy Hamilton Via [mailto:rhv(astlawva.com] Sent: Friday, March 15, 2013 9:23 AM To: jlynn@serviceauthority.orq Subject: ACSA Easement on Parcel 94 -45 Jeremy: Per Andy Herrick's request, attached is the easement adding "without the agreement of the ACSA, its successors or assigns" to the end of the next to last paragraph on Page 2. If you have any questions, please let me know. Roy Hamilton Via St. John, Bowling, Lawrence & Quagliana, LLP 416 Park Street Charlottesville, Virginia 22902 (434) 296 -7138 (434) 296 -1301 Fax Notice: This email may contain attorney - client privileged information, privileged work product, or other confidential information. It is intended only for the designated recipient. If you receive this message and are not a designated recipient you are requested to delete this message immediately and notify me that you have received this by mistake. Thank you. 6 Ellie Ray From: Ellie Ray Sent: Monday, April 01, 2013 12:13 PM To: Andy Herrick Subject: RE: ACSA Easement on Parcel 94 -45 Andy, Can you give me an update on where this project stands? I know the easement was approved at the March 13 BOS meeting, but I haven't received anything back here from your office, or the plat for signature from the applicant. Any information you have would be great. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Andy Herrick Sent: Friday, March 01, 2013 10:26 AM To: Ellie Ray Cc: Marsha Davis Subject: FW: ACSA Easement on Parcel 94 -45 FYI Andy Herrick Sr. Asst. County Attorney Notice: This email may contain attoniey -client privileged information, privileged work product, or other confidential information. It is intended only for the designated recipient. If you receive this message and are not a designated recipient you are requested to delete this message immediately and notify me that you have received this by mistake. Thank you. From: Jlynn [mailto:jlynn@ serviceauthority.org] Sent: Monday, February 25, 2013 10:58 PM To: Andy Herrick Subject: RE: ACSA Easement on Parcel 94 -45 Understood. Any help in expediting would be greatly appreciated. Let us know when it is scheduled for the BOS and if we need to have anyone present. Thanks for all your help. Jeremy Lynn Original Message From: Andy Herrick [ mailto:aherricka,albemarle.orgl Sent: Mon, 25 Feb 2013 16:42:31 -0500 To: Jeremy Lynn Subject: RE: ACSA Easement on Parcel 94 -45 1 EIIie Ray From: Marsha Davis Sent: Friday, March 01, 2013 3:11 PM To: Trevor Henry; Jack Kelsey Cc: EIIie Ray Subject: 2013- 03- 13_ACSA_Water Line_Deed Attachments: 2013-03-1 3 ACSA Water Line Deed.doc Gentlemen, Please find attached the ES as we're forwarding it to Tom. Trevor, I understand now that you were previously involved in the consultation with Joe Letteri on this. We've listed you as a staff contact. Jack, I appreciate your analysis today, as you are often the person designated to review these. I was operating a little "out of the know" today. Thank you, and have a nice weekend. Marsha 1 EIIie Ray From: Andy Herrick Sent: Friday, March 01, 2013 10:26 AM To: EIIie Ray Cc: Marsha Davis Subject: FW: ACSA Easement on Parcel 94-45 FYI Andy Herrick Sr. Asst. County Attorney Notice: This email may contain attorney- client privileged information, privileged work product, or other confidential information. It is intended only for the designated recipient. If you receive this message and are not a designated recipient you are requested to delete this message immediately and notify me that you have received this by mistake. Thank you. From: Jlynn [ mailto :jlynn @serviceauthority.org] Sent: Monday, February 25, 2013 10:58 PM To: Andy Herrick Subject: RE: ACSA Easement on Parcel 94 -45 Understood. Any help in expediting would be greatly appreciated. Let us know when it is scheduled for the BOS and if we need to have anyone present. Thanks for all your help. Jeremy Lynn Original Message From: Andy Herrick [ mailto :aherrick(aalbemarle.orq] Sent: Mon, 25 Feb 2013 16:42:31 -0500 To: Jeremy Lynn Subject: RE: ACSA Easement on Parcel 94 -45 > Jeremy, > > > > Thanks for your message. I forwarded EIIie Ray's > earlier message to Greg Kamptner, and asked him about it. He > clarified that while Tom Foley's signature on the plat does not > require separate Board approval, the deed does require a public > hearing as a disposal of County property under Virginia Code > 15.2- 1800(B) > <http://leg1.state.va.us/cgi-bin/legp504.exe?000+cod+15.2-1800> > . With the information you've provided below, we'll work to > prepare this proposed easement for public hearing as soon as > possible. Thanks. > > > 1 > Andy Herrick > Sr. Asst. County Attorney > County of Albemarle > (434) 972 -4067 > Notice: This email may contain attorney - client privileged > information, privileged work product, or other confidential > information. It is intended only for the designated recipient. > If you receive this message and are not a designated recipient > you are requested to delete this message immediately and notify > me that you have received this by mistake. Thank you. > From: Jeremy Lynn [ mailto :jlvnn(a�serviceauthoritv.orql > Sent: Monday, February 25, 2013 12:58 PM > To: Andy Herrick > Cc: 'Jim Bowling' > Subject: RE: ACSA Easement on Parcel 94 -45 > Andy, > In preparation of the start-up of the new RWSA Stillhouse Pump > Station, the ACSA has identified a 4 -inch diameter water main > in need of replacement. The existing water main is comprised of > thin - walled plastic pipe and currently serves the Greenfields > Trailer Park. With the increased water pressures from the new > pump station, this water main has been identified by ACSA staff > as vulnerable and should be replaced. The ACSA has identified > an alternative water main route along Berkmar Drive that will > provide water service to the trailer park at a lower pressure. > Based on the attached email from Ellie Ray, this issue has been > discussed with Greg and may not require Board authorization. > The deadline for completing the replacement of this water main > is in early April. Any assistance in expediting the execution > of this document would be greatly appreciated. Let me know if > you need any additional information. 2 > Jeremy M. Lynn, P.E. > Senior Civil Engineer > Albemarle County Service Authority > 168 Spotnap Road, Charlottesville, VA 22911 > (434) 977 -4511 ext. 114 > From: Jim Bowling [mailto:imb u@stlawva.com] > Sent: Monday, February 25, 2013 12:32 PM > To: 'Pete Gorham'; 'Alex Morrison'; 'Jeremy Lynn' > Subject: FW: ACSA Easement on Parcel 94 -45 > Can the appropriate person get us some info re Andy's request. Thanks. > Jim > James M. Bowling, IV > St. John, Bowling, Lawrence & Quagliana, LLP > 416 Park Street > Charlottesville, Virginia 22902 > (434) 296 -7138 > (434) 296 -1301 Fax > Notice: This email may contain attorney - client privileged > information, privileged work product, or other confidential > information. It is intended only for the designated recipient. > If you receive this message and are not a designated recipient > you are requested to delete this message immediately and notify > me that you have received this by mistake. Thank you > From: Andy Herrick [ mailto :aherrick(a�albemarle.org] > Sent: Monday, February 25, 2013 11:18 AM > To: jmb@stlawva.com > Subject: ACSA Easement on Parcel 94 -45 3 > �,�,r °Yli ✓' > > Jim, > We recently received a draft deed (prepared by your > firm) and plat for a proposed ACSA easement across the southern > tip of Parcel 94 -45, adjacent to Agnor -Hurt Elementary School > on Berkmar Drive. As you probably know, this easement will > require a public hearing. In preparation for that, could you > provide some background on the proposed waterline, what area(s) > it will serve, etc.? It would be helpful to present the larger > context and need for this easement to the Board of Supervisors. > Let us know when you can provide that information. Thanks. > Andy Herrick > Sr. Asst. County Attorney > County of Albemarle > (434) 972 -4067 > Notice: This email may contain attorney - client privileged > information, privileged work product, or other confidential > information. It is intended only for the designated recipient. > If you receive this message and are not a designated recipient > you are requested to delete this message immediately and notify > me that you have received this by mistake. Thank you. 4 EIIie Ray From: EIIie Ray Sent: Friday, March 01, 2013 10:22 AM To: Marsha Davis Subject: FW: Signature question Marsha, Below is the entire string of email regarding this easement, including Greg's determination that it need not go to the Board. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Greg Kamptner Sent: Monday, February 25, 2013 9:05 AM To: Ellie Ray Subject: RE: Signature question Ellie - Andy handles real estate transactions where the County is the grantor and he reports that it is in process. When the County is the grantor, we need to ensure that granting the easement will not limit the County or, in this case, the School Division, from using the property in the future as it may need to use it. It took a little time for them to get back to Andy but they did on Friday and they confirmed that the easement will not restrict future use of the property. Greg Kamptner Deputy County Attorney County of Albemarle gkamptner @albemarle.org From: Ellie Ray Sent: Monday, February 25, 2013 8:58 AM To: Greg Kamptner Subject: RE: Signature question Greg, Just checking in again on the progress of this one...any idea where things stand? Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 1 From: Greg Kamptner �..- Sent: Tuesday, February 19, 2013 8:47 AM To: Ellie Ray Subject: RE: Signature question Ellie- 1 had to leave early on Friday and I'm working from home today so I'll have to deal with it on Tuesday. Greg Kamptner Deputy County Attorney County of Albemarle gkamptner@albemarle.org From: Ellie Ray Sent: Friday, February 15, 2013 3:53 PM To: Greg Kamptner Subject: RE: Signature question Any word on this? The applicant is inquiring. Thanks! Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.2963832 x. 3432 From: Ellie Ray Sent: Monday, February 04, 2013 3:02 PM To: Greg Kamptner Subject: RE: Signature question Greg, I'm sending the Deed of Easement and plat referenced below to you this afternoon. Please let me know if you have any questions. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Greg Kamptner Sent: Thursday, January 17, 2013 8:55 AM To: Ellie Ray Subject: RE: Signature question Ellie - Tom can sign the easement plat and it need not go to the Board of Supervisors, provided that the deed has language that incorporates the plat by reference or makes the plat part of the deed. Common phrases to look for are "which is 2 incorporated herein by reference" oi' ihich is made a part hereof." With this larige''age, the plat is clearly part of the deed. The deed needs to be reviewed and approved by me as to form before I send it on to Tom, so I'll be certain the language is there. Greg Kamptner Deputy County Attorney County of Albemarle gkamptnerPalbemarle.org From: Ellie Ray Sent: Wednesday, January 16, 2013 11:28 AM To: Greg Kamptner Subject: RE: Signature question Great, thank you. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Greg Kamptner Sent: Wednesday, January 16, 2013 11:28 AM To: EIIie Ray Subject: RE: Signature question Only if we want to have it done correctly. Signing the deed: With the County the owner of TMP 04500- 00 -00- 09400, Tom can sign the deed on behalf of the County and it need not go to the Board to authorize him to sign the deed if the deed falls within the scope of the attached Board resolution. Signing the plat: I assume this is an easement plat so the owner's signature is required under County Code 14- 208.2. Tom would be the signatory on behalf of the County. The plat would be referenced in the deed. I'll try to get back to you tomorrow as to whether the attached Board resolution can be extended to apply to the plat that accompanies the deed. Greg Kamptner Deputy County Attorney County of Albemarle gkamptnerPalbemarle.org From: Ellie Ray Sent: Wednesday, January 16, 2013 10:59 AM To: Greg Kamptner Cc: Jeremy Lynn; Alex Morrison Subject: RE: Signature question Greg, I just looked at GIS and this parcel is actually next to Agnor -Hurt and appears to have a different owner... TMP 04500 -00- 00- 09400. I assume this changes the process? 3 Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Greg Kamptner Sent: Wednesday, January 16, 2013 10:55 AM To: Ellie Ray Subject: RE: Signature question Ellie - Agnor -Hurt Elementary School (TMP 04500- 00- 00 -095A) is owned by the County of Albemarle School Board (as stated in County GIS records) and the signatory is the Chairman, Steve Koleszar. ACSA should check the deed at DB 1128 P 650 to confirm the exact name in which the School Board has title. The School Board needs to approve Steve signing the deed. Jennifer Johnston, the Clerk of the School Board, should be contacted to put the matter on the agenda. The upcoming School Board meetings are January 24 (materials /reports due today) and February 14 (materials /reports due February 4). Contact info: Ms. Jennifer Johnston Clerk of the Board Albemarle County Public Schools 401 McIntire Road, Room 345 Charlottesville, VA 22902 Phone: 434 -972 -4055 Jennifer's internal extension number is 8- 13611. Greg Kamptner Deputy County Attorney County of Albemarle gkamptnerPalbemarle.org From: Ellie Ray Sent: Wednesday, January 16, 2013 10:21 AM To: Greg Kamptner Subject: Signature question Hi Greg, I am reviewing an easement plat for ACSA where the proposed easement crosses the Agnor -Hurt School property. It is actually a modification /enlargement of an existing easement. Bill has said that Mr. Foley needs to sign the plat and that he may have to go to the Board to obtain approval to sign. Bill seems a little unclear on the details and says it's ACSA responsibility to obtain the signatures. There was also some discussion in our distribution meeting amongst other planners who thought maybe the signature isn't required. Alex, with ACSA, is asking me for guidance on how to get this done. Can you provide any insight? Is Mr. Foley's signature required? If so, what's the process? Thank you, 4 Ellie Carter Ray, PLA `vie — Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville, Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 5 /■r NON" EIIie Ray From: Greg Kamptner Sent: Monday, February 25, 2013 9:05 AM To: EIIie Ray Subject: RE: Signature question Ellie - Andy handles real estate transactions where the County is the grantor and he reports that it is in process. When the County is the grantor, we need to ensure that granting the easement will not limit the County or, in this case, the School Division, from using the property in the future as it may need to use it. It took a little time for them to get back to Andy but they did on Friday and they confirmed that the easement will not restrict future use of the property. Greg Kamptner Deputy County Attorney County of Albemarle gkamptner @albemarle.org From: EIIie Ray Sent: Monday, February 25, 2013 8:58 AM To: Greg Kamptner Subject: RE: Signature question Greg, Just checking in again on the progress of this one...any idea where things stand? Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Greg Kamptner Sent: Tuesday, February 19, 2013 8:47 AM To: Ellie Ray Subject: RE: Signature questi• Ellie- ! had to leave early on Friday and I'm worki. om home today so I'll have to deal with it on Tuesday. Greg Kamptner Deputy County Attorney County of Albemarle gkamptner @albemarle.org From: Ellie Ray Sent: Friday, February 15, 2013 3:53 PM To: Greg Kamptner Subject: RE: Signature question EIIie Ray From: Jeremy Lynn [jlynn @serviceauthority.org] Sent: Tuesday, February 19, 2013 3:30 PM To: EIIie Ray Subject: RE: SUB201300002 Greenfields Court - Easement Thanks for the quick response. I will wait to hear from him tomorrow. Jeremy M. Lynn, P.E. Senior Civil Engineer Albemarle County Service Authority 168 Spotnap Road, Charlottesville, VA 22911 (434) 977 -4511 ext. 114 From: Ellie Ray [mailto:eray @albemarle.orq] Sent: Tuesday, February 19, 2013 3:23 PM To: Jeremy Lynn Subject: RE: SUB201300002 Greenfields Court - Easement I emailed Greg about it on Friday...apparently he was out part of the day and is working from home today. He said he'll look into it tomorrow. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Jeremy Lynn [ mailto :jlynn@serviceauthority.org] Sent: Tuesday, February 19, 2013 3:20 PM To: Ellie Ray Subject: RE: SUB201300002 Greenfields Court - Easement Ellie, Is there any way to get an update on the execution of the deed of easement? Jeremy M. Lynn, P.E. Senior Civil Engineer Albemarle County Service Authority 168 Spotnap Road, Charlottesville, VA 22911 (434) 977 -4511 ext. 114 From: Ellie Ray [mailto:eray@albemarle.orq] Sent: Monday, February 04, 2013 3:14 PM To: Jeremy Lynn; Alex Morrison Subject: RE: SUB201300002 Greenfields Court - Easement Absolutely! Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 1 Ellie Ray From: Greg Kamptner Sent: Tuesday, February 19, 2013 8:47 AM To: Ellie Ray Subject: RE: Signature question Ellie - I had to leave early on Friday and I'm working from home today so I'll have to deal with it on Tuesday. Greg Kamptner Deputy County Attorney County of Albemarle gkamptner@albemarle.org From: Ellie Ray Sent: Friday, February 15, 2013 3:53 PM To: Greg Kamptner Subject: RE: Signature question Any word on this? The applicant is inquiring. Thanks! Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Ellie Ray Sent: Monday, February 04, 2013 3:02 PM To: Greg Kamptner Subject: RE: Signature question Greg, I'm sending the Deed of Easement and plat referenced below to you this afternoon. Please let me know if you have any questions. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Greg Kamptner Sent: Thursday, January 17, 2013 8:55 AM To: Ellie Ray Subject: RE: Signature question Ellie - 1 U wr®~ [r7 -,1‘ GIRGN\ COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, Room 227 Charlottesville, Virginia 22902 -4596 Phone (434) 296 -5832 Fax (434) 972 -4126 Date: February 4, 2013 Greg Kamptner County Attorney's Office 401 McIntire Road Charlottesville, VA 22902 Regarding: Project Name: SUB 201300002 Greenfields Court - Easement Date Submitted: 1/24/13 Dear Mr. Kamptner: The applicant has prepared and submitted a Deed of Easement for the above referenced project. At your earliest convenience, please review the document and the attached plat. The plat is approvable; if the deed is approved, please forward both to Mr. Foley for signature. Should you have any questions or comments please feel free to contact me. Sincerely, Ellie Carter Ray, PLA, Senior Planner County of Albemarle Department of Community Development Division of Zoning and Current Development 401 McIntire Road Charlottesville, VA 22902 eray @albemarle.org (434)296 -5832, phone ex.3432 (434)972 -4126 fax NOW TM 45 Parcel 94 PREPARED BY: St. John, Bowling, Lawrence & Quagliana, LLP This deed of easement is exempt from taxation pursuant to Va. Code §58. 1-811 (A) (3) and §17.1 -266 This DEED OF EASEMENT, made this 24`" day of January, 2013 by and between BOARD OF SUPERVISORS OF ALBEMARLE COUNTY, VIRGINIA, ( "Grantor "), and the ALBEMARLE COUNTY SERVICE AUTHORITY (the "ACSA "), ( "Grantee "), whose address is 168 Spotnap Road, Charlottesville, Virginia 22911. WITNESSETH: That for and in consideration of the sum of ONE DOLLAR ($1.00), receipt of all of which is hereby acknowledged, the Grantor does hereby GRANT and CONVEY with SPECIAL WARRANTY of TITLE unto the Albemarle County Service Authority a perpetual right of way and easement to construct, install, maintain, repair, replace and extend one or more water lines consisting of pipes and appurtenances thereto, over, under and across the real property of the Grantor located in Albemarle County, Virginia, the location of the easement granted and the boundaries of the property being more particularly described on the following plat: A (625 sq. ft.) variable width water line easement, shown and described on plat of Roudabush, Gale & Associates, Inc., dated January 23, 2013, a copy of which is attached hereto as Exhibit A (the "Plat), as it crosses property of the Grantor shown and described on the Plat and acquired by the Grantor by the instrument recorded in the Office of the Clerk of the Circuit Court of Albemarle County, Virginia, in Deed Book 467, Page 623. Reference is made to the Plat, a copy of which is attached hereto to be recorded herewith, for the exact location and dimension of the permanent easement hereby granted and the property over which the same crosses. As part of the easement the ACSA shall have the right to enter upon the above described property within the easement for the purpose of installing, constructing, maintaining, repairing, replacing and extending a water line and appurtenances thereto, within such easement and the right of ingress and egress thereto as reasonably necessary to construct, install, maintain, repair, replace and extend such water line. If the ACSA is unable to reasonably exercise the right of ingress and egress over the right -of -way, the ACSA shall have the right of ingress and egress over the property of Grantor adjacent to the right -of -way. Whenever it is necessary to excavate earth within such easement, the ACSA agrees to backfill such excavation in a proper and workmanlike manner so as to restore surface conditions to the same condition as prior to excavation, including restoration of such paved surfaces as may be damaged or disturbed as part of such excavation. Grantor, its respective successors or assigns, agree that no new trees, shrubs, fences, buildings, overhangs or other improvements or obstructions shall be placed within the easement conveyed herein. The easement provided for herein shall include the right of the ACSA, to cut any trees, brush and shrubbery, remove obstructions and take other similar action reasonably necessary to provide economical and safe water and /or sewer line installation, operation and maintenance. The ACSA shall have no responsibility to the Grantor, its successors 2 w.� - or assigns, to replace or reimburse the cost of said trees, brush, shrubbery and obstructions that are removed or otherwise damaged. The facilities constructed by ACSA within the permanent easement shall be the property of the ACSA which shall have the right to inspect, rebuild, remove, repair, improve and make such changes, alterations and connections to or extensions of its facilities within the boundaries of the permanent easement as are consistent with the purposes expressed herein. The County, acting by and through its County Executive, duly authorized by action of the Albemarle County Board of Supervisors on does hereby convey the interest in real estate made by this deed. WITNESS the following signature and seal: BOARD OF SUPERVISORS OF ALBEMARLE COUNTY, VIRGINIA By: (SEAL) [Name] [Title] COMMONWEALTH OF VIRGINIA COUNTY /CITY OF , to wit: The foregoing instrument was acknowledged before me this day of , 20 , by of the Board of Supervisors of Albemarle County, Virginia. Notary Public My Commission Expires: I.D. No. 3 EIIie Ray From: Jeremy Lynn [jlynn @serviceauthority.org] Sent: Monday, February 04, 2013 3:01 PM To: EIIie Ray; Alex Morrison Subject: RE: SUB201300002 Greenfields Court - Easement Ellie, Thanks for your quick review and all your help through this process. Jeremy M. Lynn, P.E. Senior Civil Engineer Albemarle County Service Authority 168 Spotnap Road, Charlottesville, VA 22911 (434) 977 -4511 ext. 114 From: EIIie Ray [mailto:eray(aalbemarle.orq] Sent: Monday, February 04, 2013 2:59 PM To: Jeremy Lynn; Alex Morrison Subject: SUB201300002 Greenfie ds Court - Easement Jeremy /Alex, I have completed my review of the submitted re , 'sions . d all of my comments have been addressed. I am sending both the plat and deed to the County Attorney's 0 'c- or review this afternoon. If the deed is approved, they will send both on to Mr. Foley for signature. If revisions to th_ •eed are required, I will send along their comments and a revised deed will need to be submitted. Please let me know if you have any questions. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville, Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 EIIie Ray From: EIIie Ray Sent: Monday, February 04, 2013 3 :02 PM To: Greg Kamptner Subject: RE: Signature question Greg, I'm sending the Deed of Easement and plat referenced below to you this afternoon. Please let me know if you have any questions. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Greg Kamptner Sent: Thursday, January 17, 2013 8:55 AM To: EIIie Ray Subject: RE: Signature q -stion Ellie - Tom can sign the easement plat an it need not go to the Board ' f Supervisors, provided that the deed has language that incorporates the plat by referenc: or makes the plat part .' the deed. Common phrases to look for are "which is incorporated herein by reference" or "w 'ch is made a part h • reof." With this language, the plat is clearly part of the deed. The deed needs to be reviewed and approved by • e as o form before I send it on to Tom, so I'll be certain the language is there. Greg Kamptner Deputy County Attorney County of Albemarle gkamptnerPalbemarle.org From: Ellie Ray Sent: Wednesday, January 16, 2013 11: 8 AM To: Greg Kamptner Subject: RE: Signature question Great, thank you. Ellie Carter Ray, PLA Senior Planner Albemarle County Communi. Development ph: 434.2963832 x. 3432 From: Greg Kamptner Sent: Wednesday, January 16, 2013 11:28 AM 1 Albemarle County • Service Authority servin Conserving TRANSMITTAL FORM TO: Ellie Ray, PLA, Senior Planner DATE: January 24, 2013 SUBJECT: SUB 201300002 Greenfields Court - Easement The following items are being sent: i4ttached ❑ Via Fax ❑ Copy of Letter ❑ Specifications ❑ Shop Drawings ❑ Plans ❑ Contract e'Other N1.4 o-F F,c►se-crt e�lat ❑ Change Order If enclosures are not as noted; kindly notify us immediately. Copies Description 3 Revised Easement Plat 1 Deed of Easement 1 Easement Plat Comments — dated January 22, 2013 For Approval ❑ Approved as Submitted ❑ Resubmit_ Copies for Approval ❑ For Your Use ❑ Approved as Noted ❑ Submit Copies for Distribution ❑ As Request ❑ Returned for Corrections ❑ Return Corrected Prints ❑ For Review & Comment ❑ For Bids Due ❑ Prints Returned after ❑ Loan to Us Remarks: Attached is the revised easement plat along with the deed of easement prepared by our attorney. Let me know if you have any additional comments or questions. If this is acceptable, please recommend execution by the County Executive. We appreciate all your help. Signed: % r 168 Spotnap Road • Charlottesville, VA 22911 • Tel (434) 977 -4511 • Fax (434) 979 -0698 www.serviceauthority.org r..f EIIie Ray From: Jeremy Lynn [jlynn @serviceauthority.org] Sent: Tuesday, January 22, 2013 4:56 PM To: Ellie Ray Subject: RE: SUB201300002 Greenfields Court - Easement Thanks for the clarification. Enjoy your evening. Jeremy M. Lynn, P.E. Senior Civil Engineer Albemarle County Service Authority 168 Spotnap Road, Charlottesville, VA 22911 (434) 977 -4511 ext. 114 From: EIIie Ray [mailto:eray @albemarle.orq] Sent: Tuesday, January 22, 2013 4:55 PM To: Jeremy Lynn; Alex Morrison Subject: RE: SUB201300002 Greenfields Court - Easement Submit it to me...I'll forward it, with a copy of the plat, to Greg Kamptner. If both the plat and the deed of approvable (my review and Greg's review), I believe Greg will forward them both to Mr. Foley. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Jeremy Lynn [ mailto :jlynn@serviceauthority.org] Sent: Tuesday, January 22, 2013 4:52 PM To: Ellie Ray; Alex Morrison Subject: RE: SUB201300002 Greenfields Court - Easement Ellie, Thanks for the quick review. We will resubmit the revised plat shortly. Do you want us to submit the deed of easement to you or directly to Mr. Foley? Jeremy M. Lynn, P.E. Senior Civil Engineer Albemarle County Service Authority 168 Spotnap Road, Charlottesville, VA 22911 (434) 977 -4511 ext. 114 From: Ellie Ray [mailto:eray @albemarle.orq] Sent: Tuesday, January 22, 201 4:49 PM To: Alex Morrison Cc: Jeremy Lynn Subject: SUB201300002 Greenfields Court - asement Alex, Please find attached my comments regardi ' the above r- erenced application. As discussed previously, a Deed of Easement will also need to be submitte•, reviewed by the Co •ty Attorney's Office and signed by the County Executive. Please feel free to contact me if you :ve any questions, concerns, . need further clarification. Ellie Ray From: Jeremy Lynn [jlynn @serviceauthority.org] Sent: Thursday, January 17, 2013 12:55 PM To: Ellie Ray Cc: Alex Morrison Subject: RE: TMP 45 -94, Agnor -Hurt School Thanks Ellie. We are going to proceed with having our attorney prepare the deed of easement in the meantime and may need to modify it slightly based on any comments you may have. Jeremy M. Lynn, P.E. Senior Civil Engineer Albemarle County Service Authority 168 Spotnap Road, Charlottesville, VA 22911 (434) 977 -4511 ext. 114 From: Ellie Ray [mailto:eray(aalbemarle.orq] Sent: Thursday, January 17, 2013 11:32 AM To: Jeremy Lynn; Alex M. ison Subject: RE: TMP 45 -94, A. or -Hurt School Greg says that both the deed an the plat must be signed by M . Foley, but that he doesn't have to take it to the Board for approval, provided that the de_• has language that incor. orates the plat by reference or makes the plat part of the deed. Greg will review the Deed to . ke sure it contains e proper language. I hope to get to my review sometime nex week, I wi ' orward any comments as soon as I can. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Ellie Ray Sent: Wednesday, January 16, 2013 0:34 AM To: 'Jeremy Lynn' Cc: Alex Morrison Subject: RE: TMP 45 -94, Agnor urt School I sent an email to Greg Kamp -ner asking his guidance on the issue, I will let • u know when I get his response. You may want to go ahead and subm't the deed of easement for review as that someti les takes a few days. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Jeremy Lynn [ mailto :jlynn(a>serviceauthoritv.orq] Sent: Wednesday, January 16, 2013 10:31 AM To: Ellie Ray Cc: Alex Morrison Subject: TMP 45 -94, Agnor -Hurt School 1 EIIie Ray From: Alex Morrison [ amorrison @serviceauthority.org] Sent: Thursday, January 17, 2013 12:51 PM To: EIIie Ray; 'Jeremy Lynn' Subject: RE: TMP 45 -94, Agnor -Hurt School Ellie, Thank you very much for checking on that for us. Alexander J. Morrison, EIT Civil Engineer Service Autherity 168 Spotnap Road Charlottesville, VA 22911 Office: (434) 977 - 4511 EXT: 116 This email may contain confidential information that should not be shared with anyone other than its intended recipient(s). From: Ellie Ray [mailto:er., • albemarle.or.] Sent: Thursday, January 1 2013 11:32 AM To: Jeremy Lynn; Alex Morrison Subject: RE: TMP 45 -94, Agn• -Hurt School Greg says that both the deed and 4e plat must be signed by Mr. Fo -y, but that he doesn't have to take it to the Board for approval, provided that the deed as language that incorpora •s the plat by reference or makes the plat part of the deed. Greg will review the Deed to ma sure it contains the p • per language. I hope to get to my review sometime next -ek, I will for rd any comments as soon as I can. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Ellie Ray Sent: Wednesday, January 16, /013 10:34 AM To: 'Jeremy Lynn' Cc: Alex Morrison Subject: RE: TMP 45 -94 Agnor -Hurt School I sent an email to Gr Kamptner asking his guidance on the issue, I will let you ' •ow when I get his response. You may want to go ahead .nd submit the deed of easement for review as that sometimes t. es a few days. Ellie Carter ay, PLA 1 ware EIIie Ray From: Ellie Ray Sent: Thursday, January 17, 2013 11:32 AM To: 'Jeremy Lynn'; Alex Morrison Subject: RE: TMP 45 -94, Agnor -Hurt School Greg says that both the deed and the plat must be signed by Mr. Foley, but that he doesn't have to take it to the Board for approval, provided that the deed has language that incorporates the plat by reference or makes the plat part of the deed. Greg will review the Deed to make sure it contains the proper language. I hope to get to my review sometime next week, I will forward any comments as soon as I can. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: EIIie Ray Sent: Wednesday, J. • uary 16, 2013 10:34 AM To: 'Jeremy Lynn' Cc: Alex Morrison Subject: RE: TMP 45 -94, A. nor -Hurt School I sent an email to Greg Kamptne asking his guidance on the issue, will let you know when I get his response. You may want to go ahead and submit the • zed of easement for review a hat sometimes takes a few days. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Jeremy Lynn [mailto:'I nn • serviceauthori A044] Sent: Wednesday, January 16, 2013 10:31 AM To: Ellie Ray Cc: Alex Morrison Subject: TMP 45 -94, Agnor -Hurt School Ellie, Please advise if Tom Foley's sign- ure is required on the plat. If that i- the only comment that needs to be addressed, we will present the plat to Tom for signature. I assume his office will dec if that will require BOS approval. If that is not the correct procedure, let me now and we will do what is necessary. The • -t will also be accompanied by a Deed of Easement that will require •unty Attorney review and approval. Jeremy M. Lynn, P.E. Senior Civil Engineer Albemarle County -rvice Authority 168 Spotnap Roa•, Charlottesville, VA 22911 (434) 977 -4511 e t. 114 1 were Ellie Ray From: Greg Kamptner Sent: Thursday, January 17, 2013 8:55 AM To: Ellie Ray Subject: RE: Signature question Ellie - Tom can sign the easement plat and it need not go to the Board of Supervisors, provided that the deed has language that incorporates the plat by reference or makes the plat part of the deed. Common phrases to look for are "which is incorporated herein by reference" or "which is made a part hereof." With this language, the plat is clearly part of the deed. The deed needs to be reviewed and approved by me as to form before I send it on to Tom, so I'll be certain the language is there. Greg Kamptner Deputy County Attorney County of Albemarle gkamptnerPalbemarle.org From: Ellie Ray Sent: Wednesday, January 16, 2013 11:28 AM To: Greg Kamptner Subject: RE: Signature question Great, thank you. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Greg Kamptner Sent: Wednesday, January 16, 2013 11:28 AM To: Ellie Ray Subject: RE: Signature question Only if we want to have it done correct! . Signing the deed: With the County the owner o .'MP 04500- 00 -00- 09400, Tom can sign the deed on behalf of the County and it need not go to the Board to aut.oriz- im to sign the deed if the deed falls within the scope of the attached Board resolution. Signing the plat: I assume this is an eaa-ment plat so the own: is signature is required under County Code 14- 208.2. Tom would be the signatory on be 4If of the County. The plat w. Id be referenced in the deed. I'II try to get back to you tomorrow as to whether the att hed Board resolution can be exten. -d to apply to the plat that accompanies the deed. Greg Kamptner Deputy County Attorney / , County of Albemarle 1 'roe Ellie Ray From: Greg Kamptner Sent: Wednesday, January 16, 2013 11:28 AM To: Ellie Ray Subject: RE: Signature question Attachments: im3511_20130116_130105.pdf Only if we want to have it done correctly. Signing the deed: With the County the owner of TMP 04500- 00 -00- 09400, Tom can sign the deed on behalf of the County and it need not go to the Board to authorize him to sign the deed if the deed falls within the scope of the attached Board resolution. Signing the plat: I assume this is an easement plat so the owner's signature is required under County Code 14- 208.2. Tom would be the signatory on behalf of the County. The plat would be referenced in the deed. I'll try to get back to you tomorrow as to whether the attached Board resolution can be extended to apply to the plat that accompanies the deed. Greg Kamptner Deputy County Attorney County of Albemarle gkamptnerPalbemarle.org From: Ellie Ray Sent: Wednesday, January 16, 2013 10:59 AM To: Greg Kamptner Cc: Jeremy Lynn; Alex Morrison Subject: RE: Signature question Greg, I just looked at GIS and this parcel is actually next to Agnor -Hurt and appears to have a different owner... TMP 04500 -00- 00- 09400. I assume this changes the process? Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Greg Kamptner Sent: Wednesday, January 16, 2013 10:55 AM To: Ellie Ray Subject: RE: Signature question EIIie - Agnor -Hurt Elementary School (TMP 04500- 00- c1 -• '5A) is owned by the County of Albemarle School Board (as stated in County GIS records) and the signatory is th- hairman, -ve Koleszar. ACSA should check the deed at DB 1128 P 650 to confirm the exact name in which the 5 ' ool Board has title. The School Board needs to appro , e Steve signing the deed. 1 Ellie Ray From: Ellie Ray Sent: Wednesday, January 16, 2013 10:57 AM To: 'Jeremy Lynn'; Alex Morrison Subject: FW: Signature question See below for Greg's response regarding the signature requirements and process. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Greg Kamptner Sent: Wednesday, January 16, 2013 10:55 AM To: Ellie Ray Subject: RE: Signature question EIIie - Agnor -Hurt Elementary School (TMP 04500- 00- 00 -O95A) is owned by the County of Albemarle School Board (as stated in County GIS records) and the signatory is the Chairman, Steve Koleszar. ACSA should check the deed at DB 1128 P 650 to confirm the exact name in which the School Board has title. The School Board needs to approve Steve signing the deed. Jennifer Johnston, the Clerk of the School Board, should be contacted to put the matter on the agenda. The upcoming School Board meetings are January 24 (materials /reports due today) and February 14 (materials /reports due February 4). Contact info: Ms. Jennifer Johnston Clerk of the Board Albemarle County Public Schools 401 McIntire Road, Room 345 Charlottesville, VA 22902 Phone: 434 -972 -4055 Jennifer's internal extension number is 8- 13611. Greg Kamptner Deputy County Attorney County of Albemarle gkamptnerPalbemarle.org From: Ellie Ray Sent: Wednesday, January 16, 2013 10:21 AM To: Greg Kamptner Subject: Signature question Hi Greg, 1 I am reviewing an easement plat forte SA where the proposed easement crosse're a Agnor -Hurt School property. It is actually a modification /enlargement of an existing easement. Bill has said that Mr. Foley needs to sign the plat and that he may have to go to the Board to obtain approval to sign. Bill seems a little unclear on the details and says it's ACSA responsibility to obtain the signatures. There was also some discussion in our distribution meeting amongst other planners who thought maybe the signature isn't required. Alex, with ACSA, is asking me for guidance on how to get this done. Can you provide any insight? Is Mr. Foley's signature required? If so, what's the process? Thank you, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville, Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 2 EIIie Ray From: EIIie Ray Sent: Wednesday, January 16, 2013 10:34 AM To: 'Jeremy Lynn' Cc: Alex Morrison Subject: RE: TMP 45 -94, Agnor -Hurt School I sent an email to Greg Kamptner asking his guidance on the issue, I will let you know when I get his response. You may want to go ahead and submit the deed of easement for review as that sometimes takes a few days. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Jeremy Lynn [ mailto :jlynnOserviceauthoritv.orq] Sent: Wednesday, January 16, 2013 10:31 AM To: Ellie Ray Cc: Alex Morrison Subject: TMP 45 -94, Agnor -Hurt School Ellie, Please advise if Tom Foley's signature is required on the plat. If that is the only comment that needs to be addressed, we will present the plat to Tom for his signature. I assume his office will decide if that will require BOS approval. If that is not the correct procedure, let me know and we will do what is necessary. The plat will also be accompanied by a Deed of Easement that will require County Attorney review and approval. Jeremy M. Lynn, P.E. Senior Civil Engineer Albemarle County Service Authority 168 Spotnap Road, Charlottesville, VA 22911 (434) 977 -4511 ext. 114 1 EIIie Ray From: Ellie Ray Sent: Wednesday, January 16, 2013 10:21 AM To: Greg Kamptner Subject: Signature question Hi Greg, I am reviewing an easement plat for ACSA where the proposed easement crosses the Agnor -Hurt School property. It is actually a modification /enlargement of an existing easement. Bill has said that Mr. Foley needs to sign the plat and that he may have to go to the Board to obtain approval to sign. Bill seems a little unclear on the details and says it's ACSA responsibility to obtain the signatures. There was also some discussion in our distribution meeting amongst other planners who thought maybe the signature isn't required. Alex, with ACSA, is asking me for guidance on how to get this done. Can you provide any insight? Is Mr. Foley's signature required? If so, what's the process? Thank you, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville, Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 Ellie Ray From: Ellie Ray Sent: Wednesday, January 16, 2013 10:10 AM To: Alex Morrison Subject: RE: TMP 45 -94, Agnor -Hurt School I don't know the answer to these questions. It is actually your (ACSA) responsibility to obtain the signature...just like anyone submitting a plat must get the owner's signature before CDD will sign it. I can send an email to the County Attorney's Office to see if they have any insight, but other than that I'm pretty much in the dark as well. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Alex Morrison [ mailto :amorrison @serviceauthority.org] Sent: Wednesday, January 16, 2013 10:07 AM To: Ellie Ray Subject: RE: TMP 45 -94, Agnor -Hurt School Ellie, Is there any way to expedite this process? We need to have the new line installed by the end of march, which means we would need the board to approve signature in February. Is this possible? What board meeting will it go to? Is there anything I can do on my end to help with the process? Thanks. Alexander J. Morrison, EIT Civil Engineer .;,,r: 'k :. .; ;r' Service Aut l rity 168 Spotnap Road Charlottesville, VA 22911 Office: (434) 977 - 4511 EXT: 116 This email may contain confidential information that should not be shared with anyone other than its intended recipient(s). From: Ellie Ray [mailto:eray(aalbemarle.orq] Sent: Wednesday, January 16, 2013 9:37 AM To: Alex Morrison Subject: RE: TMP 45 -94, Agnor -Hurt School SUB201300002 Greenfields Court — Easement. Just as a heads up, we discussed the County signature issue in more detail in yesterday's meeting and Bill seems to think you all will need to obtain Tom Foley's signature on this plat. It's also possible that Mr. Foley will need to get Board of 1 EIIie Ray From: EIIie Ray Sent: Wednesday, January 16, 2013 9:37 AM To: Alex Morrison Subject: RE: TMP 45 -94, Agnor -Hurt School SUB201300002 Greenfields Court — Easement. Just as a heads up, we discussed the County signature issue in more detail in yesterday's meeting and Bill seems to think you all will need to obtain Tom Foley's signature on this plat. It's also possible that Mr. Foley will need to get Board of Supervisors approval in order to sign it. I don't want this to end up holding you up, so I thought I should pass this along now. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Alex Morrison [ mailto: amorrison @serviceauthority.org] Sent: Wednesday, January 16, 2013 8:25 AM To: Ellie Ray Subject: RE: TMP 45 -94, i. • nor -Hurt School Ellie, I have already reviewed the plat prio to submission. If you give r e the full file number and name I will send over an approval for the ACSA. Alexander J. Morrison, EIT Civil Engineer t Service Authdirity 168 Spotnap Road Charlottesville, VA 22911 Office: (434) 977 - 4511 EXT: 116 This email may contain confidential in ; • rmation that should not b- hared with anyone other than its intended recipient(s). / From: Ellie Ray [mailto:eray @albemarle.orq] Sent: Tuesday, January 15, 2013 4:50 PM To: Alex Morrison Cc: Ed Campbell Subject: RE: TMP 45 -94; Agnor -Hurt School Hey Alex, EIIie Ray From: Alex Morrison [amorrison @serviceauthority.org] Sent: Wednesday, January 16, 2013 8:25 AM To: EIIie Ray Subject: RE: TMP 45 -94, Agnor -Hurt School Ellie, I have already reviewed the plat prior to submission. If you give me the full file number and name I will send over an approval for the ACSA. Alexander J. Morrison, EIT Civil Engineer Service Authobrity 168 Spotnap Road Charlottesville, VA 22911 Office: (434) 977 - 4511 EXT: 116 This email may contain confidential information that should not be shared with anyone other than its intended recipient(s). From: Ellie Ray [mailto:eray @albemarle.org] Sent: Tuesday, January 15, 2013 4:50 PM To: Alex Morrison Cc: Ed Campbell Subject: RE: TMP 45 -94, Agnor -Hurt School Hey Alex, I got this plat at distribution today. Do I need to send a copy to you, or have you already reviewed prior to submittal? Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Ellie Ray Sent: Friday, December 21, 2012 9:06 AM To: 'Ed Campbell' Subject: RE: TMP 45 -94, Agnor -Hurt School Yep, that's my understanding. No problem, I'm glad to help. Happy Holidays! Enjoy your time off! Effie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Ed Campbell [ mailto:ecampbell @roudabush.com] Sent: Friday, December 21, 2012 9:03 AM To: Ellie Ray Subject: RE: TMP 45 -94, Agnor -Hurt School Okay, notary also? Sorry to bother you so much but I want to try to get it right the first time. Alex is currently reviewing the plat form his end and we are off next week (yeah Christmas!) so don't look for this until next year. Thanks for the help, EDCIII Edward D. Campbell 111 Roudabush, Gale and Assoc. 914 Monticello Road Charlottesville, Virginia 22902 434 977 -0205 From: Ellie Ray [mailto:eray @albemarle.orq] Sent: Friday, December 21, 2012 9:00 AM To: Ed Campbell Subject: RE: TMP 45 -94, Agnor -Hurt School Bill said the owner's approval block is required....I'm not sure I fully understand all the ins and outs of this, but apparently the County does need to sign as owner as well as this department approving it for recordation. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Ed Campbell [ mailto:ecampbell @roudabush.com] Sent: Friday, December 21, 2012 8:52 AM To: Ellie Ray Subject: RE: TMP 45 -94, Agnor -Hurt School Ellie, I still need to know if the owner's approval block and notary is requited. We were under the impression that the County does not sign as the owner but for this type of plat just signed the Approved for Recordation block. Edward D. Campbell III Roudabush, Gale and Assoc. 914 Monticello Road Charlottesville, Virginia 22902 434 977 -0205 From: Ellie Ray [mailto:eray @albemarle.orq} Sent: Thursday, December 20, 2012 4:32 PM 2 To: Alex Morrison; Ed Campbell Subject: RE: TMP 45 -94, Agnor -Hurt School I checked with Bill and he says to submit it for review and approval. Easement plat review is generally pretty straightforward and since ACSA would be the only reviewer other than the planner, it should be pretty quick. All of the normal checklist items are required. Does that answer all of your questions? Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Alex Morrison [ mailto: amorrison (aserviceauthority.orq] Sent: Thursday, December 20, 2012 3:59 PM To: Ellie Ray; 'Ed Campbell' Subject: RE: TMP 45 -94, Agnor -Hurt School Ellie, The existing easement is for the water main that feeds the Greenfield Trailer Park. The line that runs across county property is a 4" thin walled PVC main that should have ruptured by now. Due to the new water pump station that will come online in early to mid -2013, the pressure increase will rupture the main. We will be extending a line from the south along Berkmar and making a new water main connection near the proposed easement. Unfortunately there is a gap between the existing easement and the parcel boundaries (on the county property). This plat will pick up the small corner piece (roughly 600 sf) which will allow the water main extension to be made and the 4" line to be taken out of service, prior to the pressure increase from the pump station. This easement is on county property and is amending a previously approved and recorded easement. If you would like a marked up schematic to show the proposed work I can do that as well. Alexander J. Morrison, EIT Civil Engineer Service e Aut l rity 168 Spotnap Road Charlottesville, VA 22911 Office: (434) 977 - 4511 EXT: 116 This email may contain confidential information that should not be shared with anyone other than its intended recipient(s). From: Ellie Ray [mailto:eray(aalbemarle.orq] Sent: Thursday, December 20, 2012 3:23 PM To: Ed Campbell Cc: Alex Morrison Subject: RE: TMP 45 -94, Agnor -Hurt School I'm a little confused about exactly what's being proposed...can either of you explain if this easement is required by a site plan or other function of our ordinance? If so, we would need to review it just like any other plat with all the associated 3 notes and such. If not, our departririt could still review it if ACSA and /or the Ctwity wants us to. My understanding is that the County would still sign as the owner...and our department would sign the approved for recordation portion if it is a required plat. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Ed Campbell [ mailto :ecampbellkaroudabush.com] Sent: Thursday, December 20, 2012 2:49 PM To: Ellie Ray Cc: Alex Morrison Subject: TMP 45 -94, Agnor -Hurt School Ellie, If you are not the person for this question could you forward to the proper person? We are doing a waterline easement plat for ACSA at the SE corner of Parcel 94, owed by the County of Albemarle. It is our understanding that you need to review this with the BLA /Easement Plat submittal form. This easement is an extension of an existing, platted easement (DB 1473 p. 696), contains 623 sf and basically amounts to very little; kind of fills out the area from the existing easement to the remainder of Parcel 94 along Berkmar Drive and Parcel 152. Does this plat require all of the notes we would put on A BLA plat? Vicinity Sketch, flood statement, etc., etc? We have been told that the County does not sign this on the typical Owner's Approval block but uses the Approved for Recordation block only. Correct? EDCIII Edward D. Campbell III Roudabush, Gale and Assoc. 914 Monticello Road Charlottesville, Virginia 22902 434 977 -0205 4