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Home My WebLink AboutSDP201300043 Correspondence 2013-07-08 err Ellie Ray From: Ellie Ray Sent: Thursday, October 24, 2013 3:57 PM To: Tim Miller(tmiller @meridianwbe.com) Cc: Katurah Roell (kroell @pdg-inc.net) Subject: SDP201300043 Cole's Import Specialists- Initial Site Plan Attachments: SDP201300043- Initial Site Plan Action -Approval Letter.pdf Tim, Please find attached the conditional approval letter for the above referenced application. The approval is dated October 18th since that was the date of your extension request. If you need a copy mailed as well, please let me know. Feel free to get in touch if you need anything additional. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 Ellie Ray From: Tim Miller[tmiller @meridianwbe.com] Sent: Tuesday, October 08, 2013 12:55 PM To: Ellie Ray Cc: 'Roell, Katurah' Subject: RE: SDP201300043 Cole's Import Specialist- Initial Ellie, This is to request that action be deferred for 45 days. The extend it to October 18, 2013. Thanks, Tim Miller, P.E., L.S. Principal Meridian Planning Group, LLC 1413 Sachem Place,Suite One Charlottesville,VA 22901 434.882.0121 www.meridianwbe.com From: Ellie Ray [mailto:eray @albemarle.org] Sent: Tuesday, October 08, 2013 12:12 PM To: Tim Miller Cc: Roell, Katurah Subject: RE: SDP201300043 Cole's Import Specialist - Initial It shouldn't...if that's how you're going to address VDOT's"condition(s) of approval" then it shouldn't cause any issues. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Tim Miller [mailto:tmiller@ meridianwbe.com] Sent: Tuesday, October 08, 2013 12:06 PM To: Ellie Ray Cc: 'Roell, Katurah' Subject: RE: SDP201300043 Cole's Import Specialist - Initial Ellie, Katurah is speaking to VDOT and the adjacent Owner about moving the entrance over so it would be centered on the property line. If this works out would this change have any impact on the conditional approval? Thanks, Tim Miller, P.E., L.S. Princ p/u1 Meridian Planning Grout, LLC 1 1413 Sachem Place,Suite One Nor Charlottesville,VA 22901 434.882.0121 www.meridianwbe.com From: Ellie Ray [mailto:eray @albemarle.org] Sent: Wednesday, October 02, 2013 4:05 PM To: Tim Miller Cc: Roell, Katurah Subject: RE: SDP201300043 Cole's Import Specialist - Initial Tim, Any progress on this? How should we proceed? At this point, I think the choices are 1) I write your conditional approval letter and you guys try to work out your issues with VDOT before or during the final plan process,2)withdraw the application, or 3)extend your deferral to include the time that's already passed since I'm late in following up on this...and any additional time you think you need. Seems to me that conditional approval is better than no approval, but you tell me what you want to do. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Tim Miller [mailto:tmiller@meridianwbe.com] Sent: Friday, September 06, 2013 2:30 PM To: Ellie Ray Cc: Roell, Katurah Subject: RE: SDP201300043 Cole's Import Specialist - Initial Ellie, This is to request that action be deferred for 7 days. Thanks, Tim Miller, P.E., L.S. Principal Meridian Planning Group, LLC 1413 Sachem Place,Suite One Charlottesville,VA 22901 434.882.0121 www.meridianwbe.com _lie Fay _ a' •e ' '- -,_ Sent: Weanesdc.;v, Sept°_ .n To: Tim Miller Subject: RE: SDP201300?43 Cole's Impor ecia s: - 2 *woe ,ftsse If you still want some additional time to try to work it out with them,you can request a deferral. You can set the time limit you want, like an additional 30 days or something like that. It's pretty much a technicality, but if you just send an email asking that action be deferred for X amount of time,that's all I need. I don't know why I didn't think of that before, but that's an easy fix. Effie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Tim Miller [mailto:tmiller(ameridianwbe.com] Sent: Wednesday, September 04, 2013 11:34 AM To: Ellie Ray Subject: RE: SDP201300043 Cole's Import Specialist- Initial Ellie, Katurah has not been able to get resolution on the VDOT comments so please proceed with the letter. Thank you for working with us on this. Thanks, Tim Miller, P.E., L.S. Principal Meridian Planning Group, LLC 1413 Sachem Place,Suite One Charlottesville,VA 22901 434.882.0121 www.meridianwbe.com From: Ellie Ray [mailto:eray(&albemarle.orq] Sent: Wednesday, August 28, 2013 3:50 PM To: Tim Miller Subject: RE: SDP201300043 Cole's Import Specialist - Initial I have to write the letter(take action) no later than 60 days into the review cycle...which is September 7t"....which is a Saturday, and I may be out of the office on the 6th....so September 5th is the last day that I can write the letter. Think you can work it out by then? Effie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Tim Miller Lmailtc:tmilierno meridiaowbe.comj Serf : Vk'canesday, August 2E, __ .,.__ ?'/ Tc S ;ec: RE: SDP2013O0:43 : 3 • Ellie, We contacted VDOT and are waiting to hear back from them. How much longer can you give us before you have to write the letter? Thanks, Tim Miller, P.E., L.S. Principal Meridian Planning Group, LLC 1413 Sachem Place,Suite One Charlottesville,VA 22901 434.882.0121 www.meridianwbe.com From: Ellie Ray [mailto:eray @albemarle.orq] Sent: Wednesday, August 28, 2013 3:12 PM To: Tim Miller Subject: FW: SDP201300043 Cole's Import Specialist- Initial Tim, Any progress on the VDOT comments? I wanted to follow up before I write the conditional approval letter. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Ellie Ray Sent: Monday, August 19, 2013 4:58 PM To: 'Tim Miller' Subject: SDP201300043 Cole's Import Specialist - Initial Tim, Please find attached the SRC comments received to date for the above referenced application. You can access these comments and any others that get submitted through online County View Application Tracking: http://www.albemarle.org/department.asp?department=cdd&relpage=2769. The Site Review meeting will be held at 10 a.m. this Thursday,August 22nd Thank you, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Pianninc 'Divisor 401 Mcinr±r€ h;,ad, North Wing Charlottesville, Virginia 22902 ph: 434.296.5832 x. 3432 4 New' Nome Ellie Ray From: Michelle Roberge Sent: Thursday, August 22, 2013 10:55 AM To: tmiller @meridianwbe.com Cc: Ellie Ray Subject: Regional SWM Basin - Facility ID 0041.01 Hello Tim, Please see below for the SWM I think you are referring to.The Facility ID is 0041.01. It does not appear that this basin is built to today's standard but,you are more than welcome to look into it. I believe this was built in the 80's.The correct folks to discuss the current state of the facility is Greg Harper and Repp Glaettli. SXa.. , 4%+ eRa YlJd? ....›,:\-4.j 675; h 1620° 31.619 175.E ,. 520 Facility H D 1618 )1617 4d� -4 L 52 17 0121.01! 161'6 11115 . ,• X174,t":i ' .,,, � 1.613 . .� 45-17301661124, 1 44611 � �,,�„�,, ` v 1610 160$ --t�41`rF'S�� `�-.. 444,5-1 62 1607 r 300 a-. F 4*:::;:' - 1 605, !,, 1&3G7s t ic. 6 52+ 7,;, , :1"J 6-'t0- 1654 .' ;r a \E33 1}#1'' r� 2t ' 17 45.-i �5. 2�1 11 r r 17'28 0041 Oi ID 5 i t <"'�'°.- 45 1 ''' i£r. 1.01f � ' -Michelle Roberge Michelle Roberge Deparunen!of Conumunity Deweiopment County of.Albemarle,Virginia 401 Mclntare Road Charlottesville,VA 22902 4.:,4.29(..5832 32 ext. X458 1 Ellie Ray From: Alex Morrison [amorrison @serviceauthority.org] Sent: Wednesday, August 21, 2013 10:40 AM To: Ellie Ray Subject: SDP201300043-Coles Import Specialists- Initial Site Plan Attachments: SDP201300043-Coles Import Specialists- Initial Site Plan.pdf COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, Room 227 Charlottesville, Virginia 22902-4596 Dear Ellie : The Albemarle County Service Authority(ACSA) has received and reviewed the plan/document/project described above. Attached is the ACSA comment sheet with any relevant comments and concerns we may have regarding the plan/document/project. Please feel free to contact me at the number below with any comments or questions you may have about the attached ACSA comment sheet. Thank you. Alexander J. Morrison, EIT Civil Engineer ,rA tie Canty Service Authority 168 Spotnap Road Charlottesville,VA 22911 Office: (434)977-4511 EXT: 116 This email may contain confidential information that should not be shared with anyone other than its intended recipient(s). 1 Nwe Ellie Ray From: Margaret Maliszewski Sent: Monday, August 19, 2013 4:28 PM To: Ellie Ray Subject: Cole's Imports Ellie, Here is the action from today's ARB meeting on the Initial Plan. I think they will need to revise the plan before it can be approved, but let's chat when you have a minute. Motion: Mr. Quale moved to forward the recommendations outlined by staff to the agent for the Site Review Committee, as follows: • Regarding requirements to satisfy the design guidelines as per § 18-30.6.4(2), (3) and (5): o As per § 32.4.2.2(b)(3) and 30.6.4(c)(3) and EC Guidelines 35a and 36a, it is not clear that sufficient planting area is available along the west side of the site to accommodate shrubs and trees at 2'/2" caliper, 40' on center, along the front parking lot or that sufficient planting area is available to accommodate trees and shrubs to mitigate the appearance of the east and west building elevations. • Regarding recommendations on the plan as it relates to the guidelines: o None. • Regarding recommended conditions of initial site plan approval: o A Certificate of Appropriateness is required prior to final site plan approval. o Provide utility free planting area along the west side of the site to accommodate shrubs and trees at 2%2" caliper, 40' on center, along the front parking lot or provide evidence that those trees and shrubs in this area will not conflict with or be compromised by existing or proposed utilities. o Provide sufficient planting area for trees and shrubs to mitigate the appearance of the east and west building elevations. • Regarding conditions to be satisfied prior to issuance of a grading permit: o Provide a tree conservation plan. Show tree protection fencing along all tree lines to remain. Ms. Joseph seconded the motion. The motion carried by a vote of 4:0. (Lebo absent.) Thanks. Margaret Margaret M.Maliszewski,Principal Planner Albemarle County Department of Community Development 401 McIntire Road, Charlottesville,VA 22902 434-296-5832 x3276 1 Ellie Ray From: Ellie Ray Sent: Monday, August 19, 2013 4:58 PM To: 'Tim Miller' Subject: SDP201300043 Cole's Import Specialist- Initial Attachments: SDP201300043-SRC Comments.pdf Tim, Please find attached the SRC comments received to date for the above referenced application.You can access these comments and any others that get submitted through online County View Application Tracking: http://www.albemarle.org/department.asp?department=cdd&relpage=2769. The Site Review meeting will be held at 10 a.m.this Thursday,August 22nd Thank you, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1