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HomeMy WebLinkAboutSDP201300058 Correspondence 2013-11-04 Ellie Ray From: Ellie Ray Sent: Friday, December 20, 2013 12:57 PM To: 'DHines @bohlereng.com' Subject: SDP201300058-Rolkin Road Retail Center Attachments: SDP201300058- I nitial_Site_Plan_Action__Approval_Letter.pdf Daniel, Please find attached the conditional approval letter for the above referenced application. If you need a copy mailed as well, please let me know. I noticed today that the fee for the mailing of legal notices was never paid ($200,you should have received a call or email regarding the fee)so I shouldn't be releasing this approval letter, but I understand the desire to try to get the early grading permit from Engineering and I am out of the office all of next week and most of the week after. Please pay the fee with the above application number referenced as soon as you can. When you submit the Final Site Plan,you can either submit directly to each reviewer on the SRC(8 total) or you can submit to me and I'll do the distribution for you. Though,you will have to submit directly to ACSA for their construction review. Feel free to get in touch if you need anything additional. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 Ellie Ray From: Ellie Ray Sent: Wednesday, December 18, 2013 8:55 AM To: Max Greene; Troy Austin; Margaret Maliszewski; Sarah Baldwin Subject: FW: SDP201300058 Rolkin Rd. Retail Center See below for comments received by an adjacent property owner. I met with him yesterday afternoon. Though his email references Hickman Road, I know from speaking with him that his concern is the entrance on Abbey Road. Ellie Carter Ray, PL4 Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: sschustekOcomcast.net [mailto:sschustekOcomcast.net] Sent: Wednesday, December 18, 2013 8:42 AM To: Ellie Ray Subject: SDP201300058 Rolkin Rd. Retail Center Dear Ms. Ray, I would like to thank you for your time and expertise in explaining the process concerning the proposed site plan for SDP201300058 Rolkin Rd. Retail Center yesterday. I would appreciate you forwarding the following comments to the Site Review Committee for their consideration when they meet on December 19, 2013. ARMCCA is the umbrella corporation that is comprised of 2050 Abbey Rd, "C" LLC, SOPJAC LLC, and SIDLAND LLC which is contiguous with the proposed retail development. Based upon the initial site plan we have the following thoughts and comments for your consideration: These offices are used for medically related specialties. Many elderly, infirmed, and orthopedically challenged patients have to navigate the one entry/exit point on Hickman Road. Many of these people use walkers, canes, or wheelchairs. We have a concern over a high volume retail center that will cause many vehicles sharing this common entry/exit point due to our concern for our patient and traffic safety. There is a concern that a drive through Starbucks will add to the traffic volume and exacerbate any traffic flow problems. We would like to ask that the long retaining wall in the back of the property be constructed in a manner that will use materials that are aesthetically pleasing and fit in with the pastoral nature of this area.This wall will be visible and will blend in with the backside of our building. We appreciate the opportunity to express our thoughts and concerns and hope to have a party represent us at your meeting. Sincerely yours, Samuel Schustek, DPM Secretary ARMCCA 1 434-295-4443 "`0 2 Ellie Ray From: Ellie Ray Sent: Monday, December 16, 2013 2:27 PM To: 'DHines @bohlereng.com' Subject: SDP201300058 Rolkin Road Retail Center- Initial Site Plan Attachments: SDP201300058-SRC Comments.pdf Mr. Hines, Please find attached the SRC comments received to date for the above referenced application.You can access these comments and any others that get submitted through online County View Application Tracking: http://www.albemarle.org/department.asp?department=cdd&relpage=2769. The Site Review meeting will be held at 10 a.m.this Thursday, December 19th Thank you, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville, Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 7'IRG v- COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road,North Wing Charlottesville,Virginia 22902-4596 Phone(434)296-5832 Fax(434)972-4126 December 16, 2013 Daniel Hines,P.E. 28 Blackwell Park Lane, Suite 201 Warrenton,VA 20186 RE: SDP201300058 Rolkin Road Retail Center—Initial Site Development Plan Dear Mr. Hines: The Site Review Committee has reviewed the development proposal referenced above. Initial comments for the following divisions of the Department of Community Development and other agencies, as applicable, are attached: Albemarle County Planning Services(Planner) Albemarle County Engineering Services (Engineer) Albemarle County Information Services(E911) Albemarle County Building Inspections Albemarle County Planning Services(Architectural Review Board) (separate) Albemarle County Department of Fire Rescue Albemarle County Service Authority(to be forwarded upon receipt) Virginia Department of Transportation Comments reflect information available at the time the development proposal was reviewed, and should not be considered final. However,the Site Review Committee has attempted to identify all issues that will be required to be resolved prior to Final Site Plan approval. The Lead Reviewer will either approve with conditions or deny the Initial Site Plan within 15 days of the Site Review Meeting. Please contact me at your earliest convenience if you have questions or require additional information. Sincerely, Ec..eLL, c . Ellie Carter Ray. CLA Senior Planner Planning Services Noy- Ellie Ray From: DHines @bohlereng.com Sent: Wednesday, December 11, 2013 4:04 PM To: Natasha Sienitsky Cc: alan @riverbenddev.com; Ellie Ray Subject: RE: SDP201300058 Rolkin Road Retail Center- Initial Site Plan Attachments: 131028 Pantops Initial Site Plan Rev 0.pdf Thank you Natasha! Please find attached the Initial Site Plan that was submitted. The landscaping is shown on sheet 8. I believe Alan Taylor has already discussed this project with you specifically regarding the roof material. (It will be the same as what is proposed with the 5th Street project.) Please let me know if you have any questions or need additional information. Thanks! Daniel R.Hines,P.E. Bohler Engineering Serving the East Coast Office: 540-349-4500 Cell: 540-454-9642 Email: dhines(abohlereng.com www.BohlerEngineering.com From: Natasha Sienitsky [mailto:nsienitskyCa>monticello.orq] Sent: Wednesday, December 11, 2013 1:35 PM To: Ellie Ray Cc: Daniel Hines Subject: RE: SDP201300058 Ikin Road Retail Center- Initi. Site Plan Thanks Ellie, I'd love to see the landscaping plan. Danie,can yo please provide this along with a brief description of how you all intend to protect Monticello's views? I've attached our design tools for reducing v' ual i pacts within the Monticello viewshed. Thanks! Natasha Sienitsky Director of Planning and Events Thomas Jefferson Foundation, Inc. 434-984-9809 Ellie Ray From: Natasha Sienitsky[nsienitsky @monticello.org] Sent: Wednesday, December 11, 2013 1:35 PM To: Ellie Ray Cc: DHines @bohlereng.com Subject: RE: SDP201300058 Rolkin Road Retail Center- Initial Site Plan Attachments: Design Tools for Reducing Visual Impacts within the Monticello Vistas.docx Thanks Ellie, I'd love to see the landscaping plan. Daniel,can you please provide this along with a brief description of how you all intend to protect Monticello's views? I've attached our design tools for reducing visual impacts within the Monticello viewshed. Thanks! Natasha Sienitsky Director of Planning and Events Thomas Jefferson Foundation, Inc. 434-984-9809 r.: b- s L„ I ' I> i. 4 t r: t�:.. 1;'i €.t ''.3 ,' '',1;c �*+"' r c« :rai a 'TICELLt From: Ellie Ray [mailto:eray@aalbemarle.orq] Sent: Wednesday, December 11, 2013 1:31 PM To: Natasha Sienitsky Cc: DHines@ bohlereng.com Subject: SDP201300058 Rolkin Road Retail Center- Initial Site Plan Hi Natasha, I am reviewing a site plan for a parcel along the edges of the Giant Shopping Center on Pantops. In the approval letter for the 1998 rezoning it mentions screening and landscaping in terms of the visual impact from Monticello. I was wondering if you would be interested in reviewing the plan and providing comments on the landscaping? I didn't have an extra copy, but I finally got my hands on one this morning, so if you want to review it I can leave it down at the front desk. I know it's late notice, but it goes to the site review meeting next week (Thursday). I think the ARB meeting is on Monday. Alternatively,you can contact the applicant's representative Daniel Hines DHines@bohlereng.com to get a digital copy. Let me know which you would prefer or what the best way is to proceed. Thanks, 1 Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 Nero Nourie %„ NTICELLO Design Tools for Reducing Visual Impacts within the Monticello Vistas Monticello and the Rotunda at the University of Virginia are jointly recognized as World Heritage Sites by the United Nations Educational, Scientific, and Cultural Organization (UNESCO)as sites of global historic and cultural significance.The Thomas Jefferson Foundation, the steward of Monticello, combines land acquisition, support for agriculture, citizen-based advocacy and collaborative planning tools to retain the rural view from Monticello and to improve the economic vitality of this community resource. These voluntary guidelines are intended to enhance the visitor experience at Monticello by identifying design practices that will help reduce the visual impact and better camouflage development in view of the Monticello mountaintop. The Monticello Vistas, defined in the Albemarle County Comprehensive Plan as all property visible from the Monticello mountaintop, is identified on a GIS map on file with Albemarle County called the Monticello Vistas Map. Since visibility is influenced by site specific characteristics such as location, existing vegetation and terrain,not all of the listed design practices will apply to every site. When considering exterior renovations, land clearing, and development projects within the vistas,the Thomas Jefferson Foundation encourages landowners and developers to visit Monticello to discuss their projects with Monticello planning staff. The Foundation strongly encourages the consideration of the following design principles to enhance the views from Monticello for future generations. • Avoid visibility by: o Keeping building heights below the mature tree line and/or ridge line. o Maintaining mature trees where possible • Reduce visibility by: o Using architectural elements and site design to break up large buildings and rooftops. o Locating parking on the far side of buildings as viewed from Monticello. o Interspersing trees and other landscaping to break up parking areas. o Minimizing clearing o Minimizing surfaces prone to glare • Complement the natural landscape by: o Avoiding materials. colors and finishes that are prone to glare and reflection. o Avoiding pastels and whites on exterior faces of buildings and roofs. o Using muted colors on roofs and walls to blend with the natural landscape(e.g. mid- spectrum browns and greys, sandy tones). o Breaking up large roof expanses with mottled colors and light and dark elements. • Respect Dark Skies o Using shielded fixtures that point dowry ard. o Keeping lighting as low to the ground r_:s ;n? u:id below the tree line. o Using fixtures that ,educeeiiminate Nose '4100 Ellie Ray From: Ellie Ray Sent: Wednesday, December 11, 2013 10:27 AM To: 'Cooper Planning' Subject: RE: Rolkin Road Project Hi Ashley, I will certainly try to remember to copy you on any communications. Generally, we send all information to the person designated as the contact person on the application...they are entered in our application tracking software, but I will make every effort to remember to add you in on email. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: ashleycooper78C&gmail.com [mailto:ashleycoober78Cagmail.com] On Behalf Of Cooper Planning Sent: Wednesday, December 11, 2013 10:08 AM To: Ellie Ray Subject: Rolkin Road Project Hi Ellie, My name is Ashley Cooper. Alan Taylor has asked me to help him manage the Rolkin Road project. I believe Valerie Long was serving this function previously. Can you please include me on any communications for the project? My contact information is below. Thanks very much, Ashley Ashley Cooper, AICP Cooper Planning 304 7th Street SW Charlottesville, VA 22903 434-409-9127 www.cooper-planninc.com �,of Al.,(1 Hi a leirLIFOtt COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road,North Wing Charlottesville,Virginia 22902-4596 Phone(434)296-5832 Fax(434)972-4126 MEMORANDUM TO: MEMBERS, SITE REVIEW COMMITTEE: Troy Austin —VDOT (Charlottesville) Chuck Proctor—VDOT (Culpeper) Health Dept. — (Charlottesville) Alex Morrison —ACSA David Benish — Planning Jay Schlothauer— Inspections Andrew Slack— GIS Robbie Gilmer — Fire & Rescue Dan Mahon — Parks & Rec. Margaret Maliszewski —ARB Glenn Brooks—County Engineer Deloris Bradshaw—Thomas Jefferson Soil and Water Conservation District FROM: Albemarle County Department of Community Development—Division of Planning DATE: November 22, 2013 RE: Site Review Committee Meeting—Thursday 10 a.m., Meeting Room#235, Second Floor, County Office Building Attached is the list of site plans to be reviewed based on the schedule below. Please review these projects and send your written comments to the applicable planner by the Monday preceding the Thursday meeting. The Submission and Review Schedule is: SITE REVIEW: December 19, 2013 For the attached site plans please review each plan for compliance with the technical requirements of Chapter 18 of the Code of the County of Albemarle and/or other applicable laws enforced by your agency/department. Please either 1. Recommend approval, including conditions that must be met prior to approval of the final plan and including conditions required to be satisfied before a grading permit may be issued under chapter 17 of the Code. Any recommended conditions shall pertain to any requirements of this chapter and other applicable laws. Or, 2. Recommend denial. Any recommendation for denial shall clearly state what requirements of Chapter 18 of the Code or other applicable laws that the plan does not satisfy. If you have any recommendations for revisions please feel free to provide that information. Please be clear in your comments what a "required" revision is and what a "recommended" revision is. If you are unable to attend the meeting, please submit your comments so they will be available at the meeting. Item Number: SDP201300060 Project Lead Reviewer: Megan Yaniglos Project Name: Plain Dealing Farm- Site Plan Exception PROPOSED: Request for an exception for the submittal of a site plan due to hardship. Owner requests to replace an existing dilapidated non-conforming third dwelling with a new dwelling in the same location. A site plan is required for a third dwelling on a property. ZONING CATEGORY/GENERAL USAGE: RA Rural Areas - agricultural, forestal, and fishery uses; residential density (0.5 unit/acre in development lots) SECTION: 32.3.5 Exception for the requirement of a site plan COMPREHENSIVE PLAN LAND USE/DENSITY: Rural Areas - preserve and protect agricultural, forestal, open space, and natural, historic and scenic resources/density ( 0.5 unit/acre in development lots) ENTRANCE CORRIDOR: No LOCATION: 949 Plain Dealing Farm which intersects with Glendower Road (713) TAX MAP/PARCEL: 12200000000010 MAGISTERIAL DISTRICT: Scottsville Item Number: SDP201300058 Project Lead Reviewer: Ellie Ray Project Name: Rolkin Road Retail Center Request for initial site plan approval for the construction of a single story 10,510 square foot retail building on a 1.672 acre site. Associated with this proposal is a special exception request for disturbance of critical slopes created by the construction of adjacent roads. ZONING: PD-MC - Planned Development Mixed Commercial; large-scale commercial uses; residential by special use permit (15 units/acre). SECTION: Section 32 Site Plan; Section 25A PD-MC - Planned Development Mixed Commercial ENTRANCE CORRIDOR: Yes COMPREHENSIVE PLAN: Urban Mixed Use —retail, commercial services, office, and a mix of residential types (6.01 —34 units/acre) LOCATION: Southwestern corner of Rolkin Road and Abbey Road intersection approximately 300 feet south of the Rolkin Road and Richmond Road (Route 250) intersection TAX MAP/PARCEL: 078000000075A0 MAGISTERIAL DISTRICT: Rivanna Cc: Architectural Review Board Mary Hughes Krystal Brinkley Melissa Spangler Jennifer Whitaker United States Postal Service Melvin Kosler Sandy VonThelen Sprint-Manager of Engineering Scott B. Peyton Ronnie Rutherford E-mail copy: Board of Supervisors Planning Commission Joe Letteri Dan Mahon David Benish Donna Shaunesey Ella Jordan Jack McClelland Jeff Werner Karla Bower Steve Blaine Melissa Wiley Mike Heckman Ron Higgins ar)-ina Stanwood =.l:spouse \RI 'r Ciiinberr New' 'true Ellie Ray I ,,II_-I,„ From: Ellie Ray Sent: Wednesday, November 20, 2013 9:49 AM To: 'DHines @bohlereng.com' Subject: RE: SDP 201300058 Rolkin Road Retail Center- Initial Site Plan Yes,the full payment has been received. You can pay the fee for the critical slopes exception when you make that request...it will not impact the comments or the SRC meeting. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: DHines @bohlereng.com [mailto:DHines @bohlereng.com] Sent: Tuesday, November 19, 2013 7:48 PM To: Ellie Ray Subject: RE: SDP 201300058 Rolkin Road Retail Center- Initial Site Plan Ellie, Thanks for your e-mail. Riverbend Management should have dropped off a check for$500 earlier today for this project. Can you please confirm that the full payment has now been received? Thanks! Daniel R.Hines,P.E. Bohler Engineering Serving the East Coast Office: 540-349-4500 Cell: 540-454-9642 Email: dhinesabohlereng.com www.BohlerEngineering.com From: Ellie Ray [mailto:era u albemarle.org] Sent: Monday, November 1:, 013 11:11 AM To: Daniel Hines Subject: RE: SDP 201300058 Rolkin ••ad Retail Center - Initial Site Plan The meeting you had with Megan was a pre-.∎•lication meeting f. the Special Permit/Rezoning required for the drive- thru. A pre-application plan for a site plan is a to-: different` ing... http://www.albemarle.org/upload/images/forms cen :r%d-.artments/Community Development/forms/applications/Si to Plan - Preapplication Plan Application and Checkli :.o•f The pre-application plan is an actual submittal, wit a fee, that is rev.z. ed by planning. Comments are provided that indicate any"big" issues that may come up duri._ the site plan app!icatio. . If a pre-application plan is submitted, the cost of that submittal is deducted once an a"- al site plan is submitted. Pre-ap ation plans aren't usually submitted unless it's a large and complex site plan. ,s, the fee mentioned below needs to be pa' ince no pre-application plan fee was ever submitted. I know it's a bit nfusing. ..does this ma 'e s_se? _ :5 N Ellie Ray From: Ellie Ray Sent: Tuesday, November 19, 2013 9:59 AM To: 'DHines @bohlereng.com' Subject: RE: SDP 201300058 Rolkin Road Retail Center- Initial Site Plan No problem, I know our process can be confusing. All fees have to go through our front desk...so it can't be paid at the meeting, but you can come in and pay prior to the meeting or call our main number and they can tell you how to send the payment in the mail to make sure it gets credited to the proper application. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: DHines @bohlereng.com [mailto:DHines @bohlereng.com] Sent: Tuesday, November 19, 2013 8:09 AM To: Ellie Ray Subject: RE: SDP 201300058 Rolkin Road Retail Center- Initial Site Plan Thanks Ellie! We will get the balance paid. Sorry about that. I thought the plan/sketch that we had presented would be the pre-application plan. Is the fee something that we can bring and pay at the meeting in December? We will also look at getting a critical slopes waiver submitted for the site. Thanks! Daniel R.Hines,P.E. Bohler Engineering Serving the East Coast Office: 540-349-4500 Cell: 540-454-9642 Email: dhines@bohlereng.com www.BohlerEngineering.com From: Ellie Ray [mailto:eray©albemarle.org] Sent: Monday, November 18, 2013 11:11 AM To: Daniel Hines Subject: RE: SDP 201300058 Rolkin Road Retail Center - Initial Site Plan The meeting you had with Megan was a pre-application meeting for the Special Permit/Rezoning required for the drive- thru. A pre-application plan for a site plan is a totally different thing... http://www.albemarle.org/upload,/images/forms center/departments/Community Development/forms/applications/Si to Plan - Preapplication Plan Application and Checitilist.pdf The pre-application plan is an actual submittal, with a fee, that is reviewed by planning. Comments are provided that indicate any"big" issues that may come up during the site plan application. if a pre-application olar, is sunmitted, the cost of that submittal is deducted once an actual site plan is submitted. Pre-application plans aren't. usually submitted unless it's a large and co w':, sr.e pia-n. Sc, the fee mentioned below needs d _ _ siire-apir plan fee was ever submitted. i know, _, c t ! .,_ , es _ ._ el.e s_nse? Thanks. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: DHines @bohlerenq.com [mailto:DHines @bohlereng.com] Sent: Monday, November 18, 2013 10:52 AM To: Ellie Ray Subject: RE: SDP 201300058 Rolkin Road Retail Center- Initial Site Plan Good Morning Ellie, Thank you for the e-mail. We had submitted and held a pre-application meeting with Megan Yaniglos. The comments/meeting minutes are attached. Is this acceptable? Please let me know if there is anything further that we need to do for the pre-application plan. Also, we will review the critical slopes concern and proceed accordingly. Thanks! Daniel R.Hines,P.E. Bohler Engineering Serving the East Coast Office: 540-349-4500 Cell: 540-454-9642 Email: dhines(Tbohlereng.com www.BohlerEngineering.com From: Ellie Ray [mailto:eray @albemarle.orq] Sent: Wednesday, November 13, 2013 4:25 PM To: Daniel Hines Subject: SDP 201300058 Rolkin Road Retail Center- Initial Site Plan Mr. Hines, I am the review coordinator for the above referenced project; in the process of writing the legal advertisement I came across a couple of issues with the application. First,there is no approved pre-application plan on record, so the application fee should have been $1357.65 ($1200 plus$0.015/sf non-residential ($157.65)). The remaining$500 fee must be paid before comments will be released at the SRC meeting. Additionally, it appears a special exception will be required for disturbance of critical slopes. Special exceptions go to the Board of Supervisors (on consent) for approval if the County is recommending approval. If the County recommends denial, it goes to public hearing. In this case, I anticipate that it will go on consent because the slopes appear to be manmade...the ultimate determination will be made during review of the request. The earlier the request is submitted (with the $425 fee)the earlier it can be reviewed and scheduled for a BOS meeting agenda. See sections 4.2.5 and 2.5 for information regarding how to submit the request and the review process. Please let me know if you have any questions or need additional information. Thank you, Ellie Ca.-s 6° PLA Senitc- _ .. 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126