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HomeMy WebLinkAboutSDP201300005 Correspondence 2013-01-22 Ellie Ray From: Charlene Harper[charper @Geosyntec.com] Sent: Friday, July 19, 2013 1:41 PM To: Ellie Ray Subject: RE: Hollymead Exhibit Thanks!! Charlene Harper,P.E.,LEED AP Senior Engineer Phone: 804-767-2206 ext.2215 cell: 804-393-9350 From: Ellie Ray [mailto:erayCaalbemarle.orq] Sent: Friday, July 19, 2013 1:40 PM To: Charlene Harper Cc: Michelle Roberge Subject: RE: Hollymead Exhibit Charlene, As an additional follow up...once the WPO is officially approved,you can submit four copies of the site plan amendment for signature. I think Michelle's approval letter will give you the instructions for bonding and the land disturbance permit. Once the site plan amendment is signed,you can apply for a building permit for the wall. Stewart Wright in Zoning is a good resource for information regarding building permits. His extension is 3024 or email is swright2@albemarle.org Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Michelle Roberge Sent: Thursday, July 18, 2013 5:22 PM To: Charlene Harper; Ellie Ray Cc: Ellie Ray Subject: RE: Hollymead Exhibit Hi Charlene, I still need to draft up the official letter. It will describe what you need to do. -Michelle From: Charlene Harper [mailto:charperGeosyntec.com] Sent: Thursday, July 18, 2013 4:02 PM To: Michelle Roberge; Ellie Ray Subject: RE: Hollymead Exhibit Hi there Michelle and Ellie, I want to make sure that I understand where we are in the review/approval process for Hollymead Substation. We have an approvable site plan (per Ellie 5-7-13), but were waiting on the WPO approval before submitting 4 sets for signature. Per Michelle's email below,the WPO is approved. Is there a letter or notification that must be given to planning? Or shall I go ahead and submit the 4 sets to you, Ellie? Once we have signed site plans, can you help me understand the steps we need to take to pull a land disturbance permit and a permit to construct the wall? Does engineering determine the bond amount? Thank you so much for your help, Charlene Charlene Harper,P.E.,LEED AP Senior Engineer Phone: 804-767-2206 ext.2215 cell: 804-393-9350 From: Michelle Roberge [mailto:mroberge(aalbemarle.orq] Sent: Wednesday, July 10, 2013 4:17 PM To: Charlene Harper Subject: RE: Hollymead Exhibit HI Charlene, Sorry I was out yesterday. It looks good. -Michelle From: Charlene Harper [mailto:charperCaGeosyntec.com] Sent: Tuesday, July 09, 2013 3:51 PM To: Michelle Roberge Cc: Chris Cocker Subject: Hollymead Exhibit Hi there Michelle, We sent revised plans to you addressing your written comments (attached) and our phone conversation. Attached, please find an exhibit that shows you what we are proposing, with the underground pipes turned off for clarity. You can see better in this exhibit the drainage pattern in the grassed swale, including the grade break at the center(elevation 94.3). As we discussed, we used the area of direct drainage into the Forest Hills pond to set the water quality removal goals. Given that a significant part of the drainage area is wooded (and undisturbed),the grassed swales are sufficient for water quality treatment and protection of the existing pond. We added a sheet to the drawing set to show the quality calculations so that it wouldn't create confusion on the water quantity control sheet. Water quantity control is provided within the pipes, and the 10-year model was sent along with the 2-year model to address your comment. I apologize if that was left out of the last submittal. Please let me know if you have any questions or if you do not received the resubmittal package this week. (we sent it overnight delivery last Friday) Best regards, Charlene Charlene Harper,P.E.,LEED AP Senior Engineer 2 • 1,•r Phone: 804-767-2206 ext.2215 cell: 804-393-9350 From: scanner@ geosyntec.com [mailto:scanner@ geosyntec.com] Sent: Tuesday, July 09, 2013 2:17 PM To: Charlene Harper Subject: Attached Image 3 Ellie Ray From: Charlene Harper[charper @Geosyntec.com] Sent: Monday, May 13, 2013 11:26 AM To: Michelle Roberge; Ellie Ray Cc: courtney.r.fisher @dom.com; Chris Cocker Subject: FW: UPS Delivery Notification, Tracking Number 1Z67V7731397959217 Michelle, We sent the WPO form and fee to your attention, and per the message below it looks to have been delivered and signed for by Mr or Ms Collins. We look forward to receiving any additional comments you may have. Thank you for your attention and help in this review, Charlene Charlene Harper,P.E.,LEED AP Senior Engineer Phone 804-767-2206 ext.2215 cell: 804-393-9350 From: UPS Quantum View [mailto:auto-notify@&ups.com] Sent: Monday, May 13, 2013 11:14 AM To: Charlene Harper Subject: UPS Delivery Notification,Tracking Number 1Z67V7731397959217 UPS My Choice® can help you avoid ***Do not reply to this e-mail. UPS and Dominion VA Power- OJRP will not missed home receive your reply. deliveries. At the request of Dominion VA Power- OJRP, this notice is to confirm Learn More that the following shipment has been delivered. Important Delivery Information GET ALERTS RES(HED( H Message from Dominion VA Power- OJRP: REROUTE Hollymead fee check & E&S control application delievered Tracking Number: 1Z67V7731397959217 Delivery Date/Time: 13-May-2013 / 10:52 AM Delivery Location: RECEIVER Signed by: COLLINS 1 Shipment Detail Ship To: Michelle Roberge Albemarle County 401 MCINTIRE RD ROOM N WING CHARLOTTESVILLE VA 22902 US Number of Packages: 1 UPS Service: NEXT DAY AIR SAVER Shipment Type: Letter Reference Number 1: 500809 ©2013 United Parcel Service of America,Inc.UPS,the UPS brandmark,and the color brown are trademarks of United Parcel Service of America,Inc.All rights reserved. For more information on UPS's privacy practices,refer to the UPS Privacy Policy. Please do not reply directly to this e-mail.UPS will not receive any reply message. For questions or comments,visit Contact UPS. This communication contains proprietary information and may be confidential. If you are not the intended recipient,the reading,copying,disclosure or other use of the contents of this e-mail is strictly prohibited and you are instructed to please delete this e-mail immediately. Privacy Notice Contact UPS 2 Ellie Ray From: Ellie Ray Sent: Tuesday, May 07, 2013 11:54 AM To: 'Charlene Harper' Subject: FW: Planning Application Review for SDP201300005 Hollymead Substation - Minor. Charlene, Engineering has no objection to the site plan. Michelle has notified Chris that a new WPO fee must be paid, and she will complete her review after that fee is received. The site plan amendment is approvable but cannot be approved until the WPO is approved and any bonds (if required) are posted. Once the WPO is approved,four copies of the site plan should be submitted for signature. I'm not sure how many copies are required for the WPO, but those will be in addition to the site plan. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Michelle Roberge Sent: Tuesday, May 07, 2013 10:23 AM To: Ellie Ray Subject: Planning Application Review for SDP201300005 Hollymead Substation - Minor. The Review for the following application has been completed: Application Number= SDP201300005 Reviewer= Michelle Roberge Review Status = No Objection Completed Date = 05/07/2013 1 Ellie Ray From: Ellie Ray Sent: Monday, May 06, 2013 2:31 PM To: 'Charlene Harper' Cc: Michelle Roberge Subject: SDP201300005 Hollymead Substation - Minor Charlene, I have reviewed the revisions submitted on the above noted application and all of my previous comments have been addressed. Engineering review is pending. Should they have concerns that require revisions, I may have additional comments depending on the nature of the changes required. Thank you, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 Ellie Ray From: Ellie Ray Sent: Wednesday, May 01, 2013 3:06 PM To: Stewart Wright Cc: 'Chris Cocker' Subject: FW: Hollymead Retaining Wall Stewart, I don't know enough about the building permit process to answer the questions below...do you mind getting back to Chris with the information he has requested? Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Chris Cocker [mailto:CCocker. Geos ntec.com] Sent: Wednesday, Ma 01, 2013 3:00 PM To: Ellie Ray Subject: Hollymead Retai g Wall Ellie, I have a question regarding the prop. ed retaining wall design for the Holl ead substation. Is there a specific wall permit application required for retaininz walls or do I need to file for a b ilding permit only? If we only need to file for a building permit, can it be submitted to th- Department of Community 4evelopment before we obtain site plan approval and LD permit(or should we wait until we o: .in all the necessary a'provals)? Also, if a building permit is the only permit require• or a wall, i appears the County may require the following(per the building permit application process): • 2 copies of structural wall plans • 2 copies of the recorded plat • Land Disturbing documentation (E&C App, critical Resou .es Plan, E&C agreement...) • 2 copies of approved site plan • Since this is a wall and not a dwelling, .n we assume that the ounty wouldn't require groundwater/well documentation? Can you please confirm the above, if ap licable; or let me know if there is ano 'er process/ permit for retaining walls? Thanks again for your help. Chris Chris Cocker Project Engineer We've moved! Please note our new address below... 9211 Arboretum Parkway,Suite 200 1 Now- Ellie Ray From: Ellie Ray Sent: Wednesday, May 01, 2013 3:04 PM To: 'Chris Cocker' Subject: RE: Hollymead Retaining Wall Chris, I know you will need the site plan approval before they will process any building permit applications, but other than that I am unfamiliar with the building permit process. I am going to forward your email to our permit planner and they should get back to you with answers. If they don't, let me know, and I'll try to follow up. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Chris Cocker [mailto:CCocker@ Geosyntec.com] Sent: Wednesday, May 01, 2013 3:00 PM To: Ellie Ray Subject: Hollymead Retaining Wall Ellie, I have a question regarding the proposed retaining wall design for the Hollymead substation. Is there a specific wall permit application required for retaining walls or do I need to file for a building permit only? If we only need to file for a building permit, can it be submitted to the Department of Community Development before we obtain site plan approval and LD permit (or should we wait until we obtain all the necessary approvals)? Also, if a building permit is the only permit required for a wall, it appears the County may require the following (per the building permit application process): • 2 copies of structural wall plans • 2 copies of the recorded plat • Land Disturbing documentation (E&C App, Critical Resources Plan, E&C agreement...) • 2 copies of approved site plan • Since this is a wall and not a dwelling, can we assume that the County wouldn't require groundwater/well documentation? Can you please confirm the above, if applicable; or let me know if there is another process/permit for retaining walls? Thanks again for your help. Chris Chris Cocker Project Engineer �+ We've moved! Please note our new address below... 9211 Arboretum Parkway,Suite 200 consultants Richmond,VA 23236 Phone: 804-767-2206 Fax: 804-767-2182 1 *awe "waif Geo syntec D 9211 Arboretum Parkway,Suite 2 Richmond,Virginia 23236 36 PH 804 767 2206 consultants FAX 804.767.2182 www.geosyntec.com 19 April 2013 Ms. Ellie Carter Ray, CLA County of Albemarle Department of Community Development 401 McIntire Road, North Wing Charlottesville, VA 22902-4596 Subject: SDP201300005 Hollymead Substation—Minor Amendment Comment Responses Dear Ms. Ray: Thank you for reviewing the above referenced project. All responses are based upon Albemarle County Planning comments dated 14 February 2013; and Engineering comments dated 11 February 2013. Listed below are the responses for your consideration. PLANNING COMMENT RESPONSE 1. [32.5.2(a)] Provide the name of the owner on the Cover Sheet. Please also add R-15 to the Zoning note, a portion of this parcel is zoned R-1 and a portion is zoned R-15. Please refer to sheet 1 where R-15 was added to the Zoning designation. 2. [32.5.2(a)] Please verify the accuracy of the'boundary lines. The lines shown (within proximity of the proposed work) appear much closer than those shown in GIS. Please refer to note#12 on both sheet 4 and the enclosed copy of the "Topographic Survey of a Portion of Hollymead Substation" stating "Property lines shown hereon are based upon field found monumentation, referenced deeds and plats." 3. [32.5.2(a)] Provide the source of survey and topography. Please refer to note#11 on both sheet 4 and the enclosed copy of the "Topographic Survey of a Portion of Hollymead Substation" stating "field work performed by Burgess & Niple, Inc., November 2,2012." 4. [32.5.2(d)] Show areas of the site where existing slopes are critical slopes. Please refer to sheet 4 for critical slope areas as determined per GIS Y2007 CRITICAL SLOPES >25%) REF: ALBEMARLE COUNTY G.I.S. 5. [4.2.6©] The Agent has determined that this use is exempt from the building site requirements of section 4.2.2. The applicable exemption section reads as follows, "A lot, structure, or improvement may be exempt from the requirements of section 4.2 a provided herein: ...Access ways,public utility lines and appurtenances, stormwater management facilities, and any other public facilities necessary to allow the use of the parcel shall not be required to be located within a building site and shall not be subject to the requirements of this section 4.2.2,provided that the applicant demonstrates that no reasonable alternative location or alignment exists. The county engineer shall require that protective and restorative measures be installed and maintained as 2013.04.19 Ablemarle County Comment Responses 'tipe '411410 Ms. Ellie Carter Ray, CLA 19 April 2013 Page 2 deemed necessary to insure that the development will be consistent with the intent of section 4.2 of this chapter. " Engineering comment#1 may be disregarded, but the reviewing engineer can require additional protective or restorative measures as noted above. Acknowledged, Thank you. 6. [32.6.1(a)] Site Plans, and any amendments to a plan, must be prepared, sealed, signed and dated by an architect, professional engineer, land surveyor, or certified landscape architect, each of whom shall be licensed to practice in the Commonwealth of Virginia. Please seal, sign and date each page of the plan set. Please refer to plans where seal, sign and date are included. 7. [32.6.2(j)] The landscape plan sheet should show any proposed tree removal. Please refer to sheet 6 for trees to be removed. 8. [32.6.2(j) & 32.7.9.4(b)] Existing trees may be preserved in lieu of planting new plant materials in order to satisfy the landscaping and screening requirements of section 32.7.9. The landscape plan should show the trees to be preserved, the limits of clearing, the location and type of protective fencing, grade changes requiring tree wells or walls, and trenching or tunneling proposed beyond the limits of clearing. The applicant shall sign a conservation checklist approved by the agent to ensure that the specified trees will be protected during construction. Except as otherwise expressly approved by the agent in a particular case, the checklist shall conform to the specifications in the Virginia Erosion and Sediment Control Handbook, pages III- 393 through 111-413, and as hereafter amended. This checklist should be scanned and added to the Landscape Plan Sheet. Please refer to sheet 6 where tree preservation, limits of clearing, type of protective fencing, grade changes and the conservation checklist are shown. 9. [32.6.2(j) & 32.7.9.7] Screening that meets the requirements of 32.7.9.7(d) is required (minimum 20' depth). It appears that existing vegetation meets this requirement; please verify. If this is correct, the addition of the above-noted conservation plan and checklist will satisfy this comment. Please refer to Landscape note#1 on sheet 6. 10. [32.6.2(j) & 32.7.9.8] Tree canopy that meets the requirements of 32.7.9.8(a)(1) is required (minimum 10%of parcel). It appears that existing vegetation meets this requirement; please verify. If this is correct, the addition of the above-noted conservation plan and checklist will satisfy this comment. Please refer to Landscape note#2 on sheet 6. 11. [32.6.2(k) & 4.17] Please clarify if any new outdoor lighting is proposed. If new fixtures are proposed, a lighting plan must be submitted that meets the requirements of section 4.17. No new outdoor lighting is proposed. 12. [Comment]This site plan amendment cannot be approved until VDOT completes their review and grants their approval; comments will be forwarded upon receipt. Zoning, Fire/Rescue, inspections, and ACSA have completed their reviews and each has no objection. Engineering comments have been provided. VDOT had no comments per the email from Ellie Carter Ray to Charlene Harper dated March 4,2013. P:\PROJECTS\DOMINION\MV0909 Hollymead Substation\100-Correspondence\2013.04.19 Albemarle County Comment Responses.doc • Novi Ms. Ellie Carter Ray, CLA 19 April 2013 Page 3 ENGINEERING COMMENT RESPONSE Please note that pre-developed and post-developed drainage areas have been revised based upon observations made at a field visit to the site after the initial plan submittal. A. Site Development Plan (SDP201300005) 1. It appears there is one critical slope located south of site that will be slightly disturbed during the construction of the additional gravel area. It also appears that the runoff for the entire site will be routed into a storm sewer with the outflow concentrated near the critical slope area. The applicant requesting the waiver shall file a written request explaining how the waiver, if granted, would address the rapid and/or large-scale movement of soil and rock, excessive stormwater runoff, siltation of natural and man-made bodies of water, loss of aesthetic resources, and, in the event of septic system failure, a greater travel distance of septic effluent(collectively referred to as the "public health, safety, and welfare factors")that might otherwise result from the disturbance of critical slopes. [Section 4.2.5] This comment has been disregarded per Albemarle County's Planning Division direction. Please refer to County Planning comment#5. 2. Please show the drainage easements within the property boundary. Per the certified "Topographic Survey of a Portion of Hollymead Substation," there is no drainage easement within the Hollymead Substation boundary. 3. The property drains into a lake managed by the Forest Lakes Community. Per Section 17.314 and section 17.315, water quality and quantity will need to be addressed. A WPO application can be filled out for the stormwater management and erosion and sediment control review. The load reduction calculation spreadsheet can be found on our website, (address provided). The file name is Plan Review BMP Removal Rate Computations. Please find the attached Albemarle County Plan Review BMP Removal Rate Computation. No water quality BMP measures will be required with this site expansion as the impervious cover is less than 20%. 4. Please show the VDOT Flared End Section ES-1 for the outlet pipe. The pipe E2 will now be removed. A proposed 12" outlet pipe (pipe number 7)will be anchored in the proposed retaining wall and the retaining wall will serve as a pipe headwall. 5. The area between the proposed grate inlets will start ponding. Please revise to prevent ponding. The wall has been revised and ponding resolved. Please refer to sheet 5 where a 4 foot wide flat bottom ditch provides positive drainage from elevation 494.30 east of storm structure #3 to the proposed inlet numbers 1 and 5 at elevation 493.90' respectively. 6. Please provide the detail of the I' wide wall located south of site. Please refer to sheet 8 for retaining wall details. Fully detailed wall construction plans will be submitted with the application for a wall building permit. 7. On sheets 5 and 9 for post development, please do not show the grate inlet and pipe to be removed. The existing grate inlet and existing 12" storm pipe that are to be removed are no longer shown on plan sheets 5 and 9. P:APROJECTS\DOMINION\MV0909 Hollymead Substation\100-Correspondence\2013.04.19 Albemarle County Comment Responses.doc Sloe *se Ms. Ellie Carter Ray, CLA 19 April 2013 Page 4 8. Please revise E2 to be a 24" RCP outlet pipe. The E2 drainage description is no longer valid and has been replaced with drainage description number 7. This pipe will remain as a 12" storm sewer pipe. The upstream manhole (structure number 3), pipe number 2 and pipe number 6 serve as storm detention. A plate with a 9" orifice will be placed on the upper invert of pipe number 7 to regulate flows to be less than the pre-development conditions. Please refer to attached stormwater management calculations for further detail and support. 9. The site will eventually drain into (2)-12" DIP before entering the pond. Please replace pipes with a 24" RCP. This will require permission from the Forest Lakes Community Association, Inc. Please provide. The(2) 12" DIP storm pipes do not need to be replaced with a 24" RCP since post- developed flows are less than the pre-developed flows and the existing system is stable. Please refer to attached stormwater management calculations for further detail and support. Three (3) folded full-sized plan sets and associated calculations have been enclosed for your review and approval. If you should have any questions or need additional information please do not hesitate to call me directly at 804.393.9350 or by email charper @geosyntec.com. Sincerely, Charlene Harp r, P.E., LEED AP Senior Engineer Copies to: Courtney Fisher, Dominion RECEIVED APR 222013 )EVELOPMENT P:A PROJECTS\DOMINION\MV0909 Holly mead Substation\100-Correspondence\2013.04.l9 Albemarle County Comment Responses.doc Noe Ellie Ray From: Oleynik, Megan (VDOT) [Megan.Oleynik @vdot.virginia.gov] Sent: Friday, February 22, 2013 12:24 PM To: Ellie Ray Subject: RE: Minor Amendment to Hollymeade Substation Expansion SDP-1984-60 Right, we have no comments. Sorry about that! From: Ellie Ray [mailto:eray @albemarle.orq] Sent: Friday, February 22, 2013 11:13 AM To: Oleynik, Megan (VDOT) Subject: RE: Minor Amendment to Hollymeade Substation Expansion SDP-1984-60 Thanks Megan...l assume this means you have no comments? Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Oleynik, Megan (VDOT) [mailto:Megan.Oleynik @vdot.virginia.gov] Sent: Friday, February 22, 2013 10:56 AM To: Ellie Ray Cc: Joel DeNunzio, P.E. Subject: Minor Amendment to Hollymeade Substation Expansion SDP-1984-60 Ellie, Joel and I have reviewed the minor amendment to the subject plan and have comments. Thanks, Megan Oleynik Engineering Intern VDOT-Culpeper District 1 Ellie Ray From: Ellie Ray Sent: Friday, February 22, 2013 11:03 AM To: 'charper @Geosyntec.com' Subject: FW: Minor Amendment to Hollymeade Substation Expansion SDP-1984-60 Charlene, VDOT comments below. Looks like only planning and engineering requested changes. If you need anything additional, please let me know. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Oleynik, Megan (VDOT) [mailto:Megan.Oleynik @vdot.virginia.gov] Sent: Friday, February 22, 2013 10:56 AM To: Ellie Ray Cc: Joel DeNunzio, P.E. Subject: Minor Amendment to Hollymeade Substation Expansion SDP-1984-60 Ellie, Joel and I have reviewed the minor amendment to the subject plan and have comments. Thanks, Megan Oleynik Engineering Intern VDOT-Culpeper District Ellie Ray From: Ellie Ray Sent: Thursday, February 14, 2013 4:40 PM To: 'charper @Geosyntec.com' Subject: SDP201300005 Hollymead Substation - Minor Attachments: P1_sdp_ECR_Hollymead Substation - Minor.pdf; E1_sdp_Hollymead Substation Expansion- Minor Amendment to SDP-1984-60 .pdf Charlene, Please find attached my comments for the above referenced application. I have also attached a PDF with Engineering comments. Feel free to contact me if you have any questions, concerns,or need further clarification. Thank you! Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 Ellie Ray From: Ron Higgins Sent: Friday, January 25, 2013 2:58 PM To: Ellie Ray Subject: FW: Hollymead Substation addition Ellie: This is what I sent to JT after discussing this with Greg Kamptner. From: Ron Higgins Sent: Thursday, January 03, 2013 9:52 AM To: Johnathan Newberry Cc: Greg Kamptner Subject: Hollymead Substation addition Good morning,J.T.: This is to reconfirm that the 35' addition to the Hollymead Substation for the Dominion Virginia Power 230kv power line is a by-right use as it was originally approved as such in 1984. The alterations to the substation are all part of the 230kv line approval by the SCC under Virginia Code 56-46.1. Of course, a site plan amendment will be required for the substation work. Ron H. 1