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HomeMy WebLinkAboutSDP201300045 Correspondence 2013-08-13 Ellie Ray From: Ellie Ray Sent: Tuesday, June 10, 2014 4:39 PM To: 'Christopher Mantle' Subject: RE: SOCA Site Plan Minor Amendment I've done my review and my previous comments have been addressed, but the E&SC sheets have been added back to this plan set. Additionally, not all of the sheets have been sealed and signed. I was willing to sign with some of the pages lacking a seal b/c the cover is sealed, but I think Engineering specifically requested that sheets 4&5 be removed from the Site Plan. So,we're going to need 4 new sets with those pages removed and the sheet index changed back to what is was on the previous submittal. Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Christopher Mantle [mailto:cmantle @mckeecarson.com] Sent:Tuesday,June 10, 2014 10:00 AM To: Ellie Ray Subject: RE: SOCA Site Plan Minor Amendment I understand, he is frustrated with the time this is taking on all ends. I just wanted to pass it along. Christopher Mantle, LA McKEECARSON and Field Sport Concepts, Ltd. 301 East High Street Charlottesville,VA 22902 434.979.7522 tel 434.977.1194 fax www.mckeecarson.com www.fieldsport.com a ta McKEECARSON Landscape Architects • Consulting Engineers • Land Planners This message is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged,confidential and exempt from disclosure under applicable law.If the reader of this message is not the intended recipient or the employee or agent responsible for delivering the message to the intended recipient,you are hereby notified any dissemination,distribution or copying of this communication is stnctly prohibited if you have received this communication in error,please notify us immediately by telephone or via email and delete this file from your mailbox. From: Ellie Ray [mailto:eray(aalbemarle.orq] Sent: Tuesday, June 10, 2014 9:55 AM To: Christopher Mantle Subject: RE: SOCA Site Plan Minor Amendment My plan is to review the minor revisions as soon as nil done with the review I'm currently working on; should be today or tomorrow. This is well in advance of the June 23rd deadline for revision review. I would like to point out, in response to Mr. Mueller's email below regarding staff's"seemingly endless ability to find new items to review and new issues to discuss causing continued delays", I'm not certain what he's referring to but my comments haven't changed from the beginning, it's just been a matter of them being addressed in an approvable fashion. While I understand the frustration with getting plans througPl r process it should be noted that the plaftleasn't submitted until mid-August, so it's been in the process less than 10 months and there was a 6 month delay between the second and third submittals which is entirely out of the control of the County. Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Christopher Mantle [mailto:cmantle @mckeecarson.com] Sent:Tuesday, June 10, 2014 9:40 AM To: Ellie Ray Subject: FW: SOCA Site Plan Minor Amendment Ellie, Please see below the email from Bill Mueller at SOCA. We look forward to hearing from you regarding the final approval and signature sets. Christopher Mantle, LA McKEECARSON and Field Sport Concepts, Ltd. 301 East High Street Charlottesville,VA 22902 434.979.7522 tel 434.977.1194 fax www.mckeecarson.com www.fieldsport.com a di di a McKEECARSON Landscape Architects • Consulting Engineers • Land Planners This message is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient or the employee or agent responsible for delivering the message to the intended recipient,you are hereby notified any dissemination,distribution or copying of this communication is strictly prohibited.If you have received this communication in error,please notify us immediately by telephone or via email and delete this file from your mailbox. From: Bill Mueller [mailto:bill.mueller@socaspot.orq] Sent: Saturday, June 07, 2014 8:29 AM To: Christopher Mantle Cc: Adam Swartout; Bob Hauser; Robert McKee; Lecky Stone; Natale, Rick J CIV USA INSCOM; Rick Natale; Bill Mueller; John Gobble Subject: Re: SOCA Site Plan Minor Amendment Chris, Thanks for your update. I am grateful for your relentless pursuit of completion on this project. What I was hoping to do is to get firm and final commitment from our public servants to acknowledge that the requirements have been met, and then get them to actually complete the signatures and approve the work, so that I would be able to present the good news that an approved minor site plan amendment has been achieved. Given the County staffs seemingly endless ability to find new items to review and new issues to discuss causing continued delays, I have become focused or getting the actual, approved drawings with staff signatures, so that we know with certainty that we have achieved completion. Until we have the signatures it appears that possibilities remain open for more discussion. Thanks again for your assistance throughout the process. I will hope for final approval in the coming week. 2 Sincere thanks, Bill On Fri, Jun 6, 2014 at 3:17 PM, Christopher Mantle<cmantle @mckeecarson.com>wrote: Bill, To address your email. The County has copies of the plans to be signed by all departments. In the last round of comments from the County they only had a few comments that didn't require an additional submittal to address,so these were able to be addressed in the signature set currently at the County. With those comments addressed we will have approval from all departments and will only need the plans signed. We hope to have the signed copies of the plans in hand next week. Best Regards, Christopher Mantle, LA McKEECARSON and Field Sport Concepts, Ltd. 301 East High Street Charlottesville,VA 22902 434.979.7522 tel 434.977.1194 fax www.mckeecarson.com www.fieldsport.com 1:1 McKEECARSON Landscape Architects w Consulting Engineers a Land Planners This message is intended only for the use of the individual or entity to which it is addressed and may contain intormatior that is privileged,confidential and exempt from disclosure under applicanie law if the reader of this message is not the intended recipient or the employee or agent responsible for delivering the message to 3 the intended recipient,you are hereby notified anNirecsemination,distribution or copying of this communicatiosmottrictly prohibited.If you have received this communication in en-or,please notify us immediately by telephone or via email and delete this file from your mailbox. From: Bill Mueller [mailto:bill.muellerCasocaspot.orq] Sent: Friday,June 06, 2014 10:23 AM To: Christopher Mantle; Adam Swartout Cc: Bob Hauser; Robert McKee; Lecky Stone; Natale, Rick 3 CIV USA INSCOM; Rick Natale Subject: SOCA Site Plan Minor Amendment Chris and Adam, I am hoping that between the two of you gentlemen a contact can be made to the County to get the final signatures and approval required so that we have an approved site plan. It would mean a great deal to my Board of Directors to know that this process has been completed successfully after pursuing it for almost one year (we met with the County staff on July 1, 2013, to kick of the minor site plan amendment). I have a Board meeting in the evening on Monday, June 9, and would be delighted to report that we have achieved approval. I am not sure of the best strategy, one call,multiple calls, should I call? What can we do to get this completed, so that all of us can focus on the next phase of the project? I am grateful for your help. Let me know if you need my help. Thanks, Bill \dueller SOCA A J xecutiv e irec.tor 434-975-5025, ext. 12 www.SOCAspot.org William Mueller SOCA Executive Director 434-975-5025. ext. 12 www.SOCAspot.org 4 Ellie Ray From: Ellie Ray Sent: Friday, June 06, 2014 12:59 PM To: 'Christopher Mantle' Subject: RE: SOCA Fieldhouse (WPO2013-00056) ESC & SWM Approved The County requires 4 copies. . .and yes you can go ahead and submit them. I won't sign until I get the official go-ahead from ACSA, but it sounds like everything is in order. Thanks, Ellie Carter Ray, PLA, LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 Original Message From: Christopher Mantle [mailto:cmantle @mckeecarson.com] Sent: Friday, June 06, 2014 11:29 AM To: Ellie Ray Subject: RE: SOCA Fieldhouse (WP02013-00056) ESC & SWM Approved Ellie, ACSA has the 3 copies of the plans for the approval on their end. How many copies do we need to submit to the County for signatures? And can we go ahead and submit those now? Thanks, Christopher Mantle, LA McKEECARSON and Field Sport Concepts, Ltd. 301 East High Street Charlottesville, VA 22902 434.979.7522 tel 434.977.1194 fax www.mckeecarson.com www.fieldsport.com McKEECARSON Landscape Architects • Consulting Engineers • Land Planners This message is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient or the employee or agent responsible for delivering the message to the intended recipient, you are hereby notified any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by telephone or via email and aelete this file from your mailbox. Original Message From: Ellie Ray mailto:eray @albema^le.org] Sent: Wednesday, May 21, 2014 5:01 PM To: Christopher Mantle 1 Ellie Ray From: Glenn Brooks Sent: Thursday, June 05, 2014 3:59 PM To: Christopher Mantle Cc: Ana Kilmer; Ellie Ray; Jack Kelsey Subject: RE: SOCA Fieldhouse (WPO2013-00056) ESC & SWM Approved Yes, it is valid for one year from approval, per code 17-204G. Our system shows an approval on 8/13/2013. You will need to check with our Office of Facilities Development on the status of the basin, or pending work at Belvedere. Our contact is Jack Kelsey (copied). You should also be aware of a pending deadline of July 1st. The new county VSMP requirements become effective on July 1st. You will need to have a VSMP permit as of that date. Glenn Brooks, P.E. County Engineer Albemarle County Original Message From: Christopher Mantle [mailto:cmantle0mckeecarson.com] Sent: Thursday, June 05, 2014 3:30 PM To: Michael Koslow Cc: Glenn Brooks; Ana Kilmer; Ellie Ray Subject: RE: SOCA Fieldhouse (WP02013-00056) ESC & SWM Approved I wanted to follow up on this email but wasn't sure who the proper recipient would be as I believe Michael no longer works for the Engineering department. It has been a while since this email was sent but I wanted to check to ensure Engineering still needed 2 copies of the plan. After speaking with the client I also wanted to verify a couple of things. First, the timeframe for which the WPO is valid, 1 year from date of issue? I also wanted to check on the status of the sediment basin adjacent to SOCA to make sure there weren't going to be issues using this. I know we have discussed that several times previously but wanted to follow up as the plans will soon be approved by all the departments and the service authority. Thanks, Christopher Mantle, LA McKEECARSON and Field Sport Concepts, Ltd. 301 East High Street Charlottesville, VA 22902 434.979.7522 tel 434.977.1194 fax www.mckeeca-son.com www.fieldsoo-t. ;om McKEECARSON 1 Landscape Architects • Con lting Engineers • Land Planner ••' This message is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient or the employee or agent responsible for delivering the message to the intended recipient, you are hereby notified any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by telephone or via email and delete this file from your mailbox. Original Message From: Michael Koslow [mailto:mkoslow @ albemarle.org] Sent: Tuesday, August 13, 2013 6:21 PM To: Christopher Mantle Cc: Glenn Brooks; Ana Kilmer; Ellie Ray Subject: SOCA Fieldhouse (WP02013-00056) ESC & SWM Approved Chris, Please consider this official notice of county approval for SOCA Fieldhouse (WP02013-00056) based on the plans dated 8/8/2013 and received on 8/9/2013. Please see attached fact sheet for engineering approvals. Could your office send two additional copies of the plans for the file? Also, prior to grading permit issuance we need a stormwater management maintenance agreement and WPO-ESC and WPO-SWM bond agreements. I understand the fieldhouse will utilize a previously approved basin for SWM. Please coordinate the bonding and SWM maintenance agreement process with Ana Kilmer. It typically starts with the completion of an owner signed WPO bond estimate request available here: «http://www.albemarle.org/upload/images/forms_center/departments/Commun ity_Development/forms/bonds/Bond_Estimate_Request_Form.pdf» Thanks, Michael Michael Koslow, PE County of Albemarle Community Development Department 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext. 3297 434-972-4126 (fax) mkoslow @albemarle.org 2 Ellie Ray From: Ellie Ray Sent: Wednesday, May 21, 2014 5:01 PM To: 'Christopher Mantle' Subject: RE: SOCA Fieldhouse (WPO2013-00056) ESC & SWM Approved Attachments: CDP4_sdp_ECR_SOCA Fieldhouse- Minor.pdf Christopher, My very minor comments are attached. Engineering had no objection to the site plan. Once we get ACSA's final approval, my comments can be handled on the sets you submit for signature. . .no need for an additional submittal in between unless you want to do it. Be aware of the WPO related requirements below in Michael's email from last year. I don't know if you have already gotten that process started, but I wanted to remind you just in case. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 Original Message From: Christop er Mantle [mailto:cmantle @mckeecarson.com. Sent: Wednesday, May 07, 2014 9:26 AM To: Ellie Ray Subject: RE: SOCA 'eldhouse (WP02013-00056) ESC & 'WM Approved Ellie, Understood, two copies o the site plan will resubmitted to the County today. Once we have the DB & PG numbers - will pass that - ong to ACSA so they can do the final approval on their end and pass that alo : to you all. Thanks, Christopher Mantle, LA McKEECARSON and Field Sport Conce• s Ltd. 301 East High Street Charlottesville, VA 22902 434.979.7522 tel 434.977.1194 fax www.mckeecarson.com www.fieldsport.com McKEECARSON Landscape Architects • Consulting Engineers • Land •lanners This message is intended only for the use of the individu.l or entity tc whf cK it is addressed and may contain fro ,ion that is privileged, onfident . Gnp t.tempt from disclosure under apo_icav':E :ay . _ -he reader of this n=E age `s nc'. _ _ . -.'ec recipient or the employee or agent . _t _ : =-o. livering the __ sage to The c recirient, you are he 'et y nctffLeP ary distr=.nu o- . _ r ing c° :a 4ion is *awe **are McKEECARSON ��&����������P�^���� � LANDSCAPE ARCHITECTS ° CONSULTING ENGINEERS• LAND PLANNERS 06 May 2014 Ellie Ray Senior Planner County of Albemarle 401 Mclntire Road Charlottesville,VA 22902 RE: SOCA Fieldhouse, Minor Site Plan Amendment Changes to Plans Dear Ellie: The County of Albemarle Planning Division will recommend approval of the plan referenced above once the following comments have been satisfactorily addressed (The following comments are those that have been identified at this time.Additional comments or conditions may be added or eliminated based on further review.): [Each comment is preceded by the applicable reference, which is to the Subdivision/Zoning Ordinances unless otherwise specified.] The County of Albemarle Planning Division will recommend approval of the plan referenced above once the following comments have been satisfactorily addressed(The following comments are those that have been identified at this time. Additional comments or conditions may be added or eliminated based on further review.): [Each comment is preceded by the applicable reference, which is to the Subdivision/Zoning Ordinances unless otherwise specified.] 7. [32'5.2(i)& Code of Development] Please label the adjacent street and alley pavement and right-of- way or easement widths. Rcv1: Comnrnumt.not oddrms�/ /'\vay and eascrntwiuLhs do not appear to have `nmo7 provided. Addit/rna|U!. .^/he7e dimension the mposed\fi.":�mmn� �'; /\tiey. Rev2: Comment not fully addressed. As noted above,the rig and easement widths,must be provided. Also,the Colvin Alley label is on top of other text and difficult to read,but it doesn't seem to dimension the widened portion. This label should be moved and indicate the width of the widening. Duly Noted: Labeling has been cleaned up, ROW and easement widths have been provided. 8. [32.5.2(k)] Verify that all necessary easements for proposed water, sewer and drainage facilities have been shown on the plan. pf>iCi/e!N:i.t:.)„`x0ro , ' //ryTosc.: /a»hr i�/� ��.um`eo\a v/�thi:n theopex' spoueo|onc Oo{vedene eascmmcx7 Aii'ro,,,!|y.there are severo/ ar`o� w/h*, 1, /.J,o8isproposed : ^�/��|n�/� . and Noted on the ph 41ft, !'/' wore ioic`�u.io, Rev2: Comment not fully addressed. All easements proposed on the easement plat must be shown and labeled properly on the site plan, including temporary construction easements. Duly Noted: All easements are shown and labeled as on the easement plat. 9. [32.5.2(1)] Provide the location of any other existing or proposed utilities and utility easements including telephone, oab|e, electric and gas. Affiliated with Field Sport Concepts,Ltd. 301 East High Street• Charlottesville,VA 22902 p:434.YrY 7522• t434.vr7. 1194 • coc@mckeeca/uzn.com • www.mckeecarson.com Ellie Ray 06 May 2014 Page 2 of 4 , .s;&, aa,.. }bxw. 3 c --01‘ 45, !,a "°- d'1„tL.i 3.cY Litt x,3.:,-L;,<aci.tio: °d' ..z :YSe§'• `.(i'xw$i il,> F C:iz+'3.,s . Rev2: Comment not fully addressed. Label the electric easement with the Deed Book and Page Number. Documentation of authorization from the easement holder must be provided. Duly Noted: Electric easement has been removed as discussed during our phone conversation on 05/05/2014 as neither Dominion Power or Albemarle County have record of the easement. 13. [32.6.2(j)& 32.7.9.8] The minimum tree canopy requirement is 10%; this use is not exempt from the tree canopy requirement(please remove the note that states this). It appears that this requirement is met if the street trees are included. However, the plant schedule lists 13 Cornus florida, but the plan appears to show 14; please verify and revise. R,av > Comment not f dik° ,'�t<° ;', l;,<Ca ";fir, .? ,< 4a a- r°icnt scit, <Ld ; iisi the quantity,• .,>. and :r "i B_ �r s . - . '. > 'c` ' th�_� t ." case.G° A°dilionally,two of the pie} :., ` , :e1 next t f e to CISre %t:rl; !e %' ; ` ffi p: "t',.:T lh F..(' . Z M':; , ... ,:c3teti toward the canon;, Rev2: Comment not fully addressed. Only the street trees located on the subject parcel should be included in the plant schedule and plant canopy calculations (this includes only three Sycamore and none of the Red Oak); revise the schedule and calculations accordingly. Duly Noted: Street tree count and canopy calculations have been updated. 14. [32.6.2(j)] Several of the proposed plantings appear to be within existing or proposed easements or have utility conflicts; please either move all landscaping outside of easements or provide proof of authorization from the easement holder. See the fire line and drain pipe next to the parking lot in particular. "`3 .•t s m 1:' 3' ':e a ; r �.�@.° . .fi"•Ki•<a. x •!'I�` £ , °'s. �>.. "s,,:'sis�`ia �% a�; - -. x >t:' ,. V€'i°: t� ai �tt4;'va may , iFch nt" `:` a.,"1u ti `<J : reso% C ,: e :on of p,>.;2das: ;.z$.i%2 to $'s the ° .: €: m o prov e .0 F, ;il,i'^. lid" s: . .'.r°' pl d1 ?nq s are outside (4 the rni-tr`e heur ipsiiee'; ploirte ee'T •. in 'a < a. :,` °>'""' > ":§ _ <.1 cap *t'<s€airz:nni.tin., 'c they .,- , .a--- >, I«.. i• r. th•beet `: tr<,. € .,tai"t prtt p:ps eo 4 p-,:? piunted, 3ipt"'.i{{n `•) . :? dslE3.:<t E^L a.: .";tr'"x " , :ni ohrit:st ":'scp ? prime' `"'tn Many ' the i,. �a'iinp ire :nt ll ."$ r v :fE in'sposi,to px'c •;"fir in ;'.ear ;: o.. .r< .°A %pd t ':u! c'd'Eu he r sd`*i+i Ma.>s �t•`.c,»C�, is ,i_a _. . _ iu. !:, it t t>ll Uric tree proposed Rev2: Comment pending. Awaiting ACSA comment for final approval of landscape placement. Duly Noted: Alexander Morrison at ACSA has stated their approval and is compiling their approval packet. Only issue still ACSA still needs is DB & PG numbers of recorded deed. 15. [32.6.2(k) & 4.17] The quantity of light fixtures listed in the luminaire schedule does not match the plan. There appear to be ten (10) C10 while 11 are listed, and there appear to be five (5) F5 while 4 are listed; please verify and revise. < ,a Ellie Ray 'Nor Nese 06 May 2014 Page 3 of 4 Rev2: Comment not fully addressed. Fixture "F" is still confusing, it looks as if two of the fixtures are essentially on top of one another; please clarify. Duly Noted: This was an error and should have only been one fixture, plan has been updated to show only 1 light in that location, and has been updated in the quantity and schedule. 17. [32.6.2(k) & 4.17] Provide the following standard lighting note on the lighting plan: Each outdoor luminaire equipped with a lamp that emits 3,000 or more initial lumens shall be a full cutoff luminaire and shall be arranged or shielded to reflect light away from adjoining residential districts and away from adjacent roads. The spillover of lighting from luminaires onto public roads and property in residential or rural areas zoning districts shall not exceed one-half footcandle. Rev1: Comment addressed. However, it is difficult to tell but it appears that the 0.5 footcandle limit may be exceeded in spots along the Belvedere Boulevard right-of-way; please verify that spillover at the edge of the right-of-way is 0.5 footcandle or less. Rev2: Comment not addressed. No photometric information is provided in this plan set. Duly Noted: photometric information is provided and spillover on Belvedere Blvd does not exceed the 0.5 footcandle limit. 18. [Comment] Provide documentation of all off-site easements, including grading and any other necessary easements. Revi: Comment not addretid, Ease in:.tit wdi b red for; any work propeerid within Pcivedere Boulnard, proposed construction ibbir and expanJion of Colvin Ailey, proposed construction and installation of utilitief,, and landscaping in the op:n sp,ice. and ins proposed grading on IMP 62A3-1 and ,triywhere -,;ce oft Si: :, <di C-E11altS must 1„,t,' r provdd and recorded poor to site plan approval. Rev2: Comment not fully addressed. As noted above, all easements must be shown and labeled on the site plan. ACSA comment for final approval of easements is still pending. Duly Noted: ACSA has approved easements. All easements have been shown and labeled. 19. [Comment] This site plan cannot be approved until ACSA completes their review and grants their approval; comments will be forwarded upon receipt. Fire/Rescue, Engineering, and E911 comments have been provided. Inspections and VDOT have completed their reviews and have no objection. Comfrz.snt not fully addh;:sserl. !his -.uto diart canine. be app,nvp-1 untfi ACSA and Engineering complete their reviews eec gr,ht; :taro comments wh: iie forwarded unca rereipi., E91 hispection end VPOI nave c=:,wpeti:‘,. 'heir rteiis and :e no objection. Rev2: Comment pending. This site plan cannot be approved until ACSA and VDOT complete their reviews and grant their approval; comments will be forwarded upon receipt. VDOT had no objection to the previous submittal, so no issues are anticipated. Engineering comments have been provided. Part of their request is to remove WPO related sheets from the plan set; this is a new process that's being implemented for better record keeping. Duly Noted: Will wait on ACSA and VDOT approval, and will remove WPO related sheets from set. 20. [Comment] Please clarify the note that reads, "Old line is hereby vacated" on sheet 3. Rev2: Comment not fully addressed. If this line was vacated with a previously recorded plat, the note should either be removed or it should say "old line vacated with plat recorded DB XX PG XX". Ellie Ray Now' 06 May 2014 Page 4 of 4 Duly Noted: Note has been removed. In accord with the provisions of Section 32.4.3.5 of Chapter 18 of the Code if the developer fails to submit a revised final site plan to address all of the requirements within six(6) months after the date of this letter the application shall be deemed to have been voluntarily withdrawn by the developer. We trust that the attached plans and response letter will adequately address your comments and will be sufficient to approve of the Minor Site Plan Amendment. Please call should you have any questions or comments. Sincerely, cif Christopher Mantle, LA enclosures: See Transmittal • Ellie Ray From: Christopher Mantle[cmantle @mckeecarson.com] Sent: Wednesday, May 07, 2014 9:26 AM To: Ellie Ray Subject: RE: SOCA Fieldhouse(WPO2013-00056) ESC & SWM Approved Ellie, Understood, two copies of the site plan will be resubmitted to the County today. Once we have the DB & PG numbers we will pass that along to ACSA so they can do the final approval on their end and pass that along to you all. Thanks, Christopher Mantle, LA McKEECARSON and Field Sport Concepts, Ltd. 301 East High Street Charlottesville, VA 22902 434.979.7522 tel 434.977.1194 fax www.mckeecarson.com www.fieldsport.com McKEECARSON Landscape Architects • Consulting Engineers • Land Planners This message is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient or the employee or agent responsible for delivering the message to the intended recipient, you are hereby notified any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by telephone or via email and delete this file from your mailbox. Original Message From: Ellie Ray [mailto:eray @albemarle.org] Sent: Tuesday, May 06, 2014 4:48 PM To: Christopher Mantle; John Anderson Cc: Robert McKee Subject: RE: SOCA Fieldhouse (WP02013-00056) ESC & SWM Approved Chris, I just spoke to Alex and he said he is waiting on the Deed Book and Page Number from the easement plat before he'll give his final approval on the site plan. Apparently he sent his approval on the plat back on the 31st of March, but I never received it. He said their network was having issues that day. Anyway, I sent his approval on the plat to Gwen a few minutes ago and told her that plat is ready for signature. So, once that's all signed and recorded, the DB and PG can be added to the site plan. Then, ACSA. shoulc give their approval on the site plan. In the meantime, John and I can dc our reviews of h= _:. e plan revisions. Thanks, Ellie Ca-te- Rai PJ. Senior Planner `` `— Albemarle County Community Development ph: 434.296.5832 x. 3432 Original Message From: Christopher Mantle [mailto:cmantle @mckeecarson.com] Sent: Tuesday, May 06, 2014 1:33 PM To: Ellie Ray; John Anderson Cc: Robert McKee Subject: FW: SOCA Fieldhouse (WP02013-00056) ESC & SWM Approved Ellie And John, As we are intending to resubmit the SOCA Fieldhouse plans for approval today I wanted to make sure we are all on the same page. We have removed the WPO sheets from the sheet set for the Minor Site Amendment. The WPO was approved as of 8/13/2013, see email below from Michael Koslow. I also requested that Alexander Morrison give you a call since during my phone call with him on May 2nd he said he it was approved on their end and was putting together the ACSA approval packet. We will be resubmitting the Minor Amendment sheet set today to address your previous comments and hopefully finally knock this out. Best Regards, Christopher Mantle, LA McKEECARSON and Field Sport Concepts, Ltd. 301 East High Street Charlottesville, VA 22902 434.979.7522 tel 434.977.1194 fax www.mckeecarson.com www.fieldsport.com McKEECARSON Landscape Architects • Consulting Engineers • Land Planners This message is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient or the employee or agent responsible for delivering the message to the intended recipient, you are hereby notified any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by telephone or via email and delete this file from your mailbox. Original Message From: Michael Koslow [mailto:mkoslow @albemarle.org] Sent: Tuesday, August 13, 2013 6:21 PM To: Christopher Mantle Cc: Glenn Brooks; Ana Kilmer; Ellie Ray Subject: SOCA Fieldhouse (WP02013-00056) ESC & SWM Approved Chris, 2 Please consider this offictIlnotice of county approval for Sb Fieldhouse (WP02013-00056) based on the plans dated 8/8/2013 and received on 8/9/2013. Please see attached fact sheet for engineering approvals. Could your office send two additional copies of the plans for the file? Also, prior to grading permit issuance we need a stormwater management maintenance agreement and WPO-E5C and WP0-5WM bond agreements. I understand the fieldhouse will utilize a previously approved basin for 5WM. Please coordinate the bonding and 5WM maintenance agreement process with Ana Kilmer. It typically starts with the completion of an owner signed WPO bond estimate request available here: «http://www.albemarle.org/upload/images/forms_center/departments/Commun ity_Development/forms/bonds/Bond_Estimate_Request_Form.pdf» Thanks, Michael Michael Koslow, PE County of Albemarle Community Development Department 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext. 3297 434-972-4126 (fax) mkoslow @albemarle.org Ellie Ray From: Christopher Mantle [cmantle @mckeecarson.com] Sent: Thursday, May 01, 2014 9:09 AM To: Ellie Ray Subject: RE: SOCA Fieldhouse Comment Question Ellie, Sorry to hear you are have a death in the family. Another one of the comments was for the temporary construction easements,this comment was specifically about labeling the electric easement with the deed book and page number, which apparently don't exist. Please give me a call when you return so we can get this finalized and approved. Thanks, Christopher Mantle, LA McKEECARSON and Field Sport Concepts, Ltd. 301 East High Street Charlottesville,VA 22902 434.979.7522 tel 434.977.1194 fax www.mckeecarson.com www.fieldsport.com artag ta McKEECARSON Landscape Architects • Consulting Engineers • Land Planners This message is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged,confidential and exempt from disclosure under applicable law.If the reader of this message is not the intended recipient or the employee or agent responsible for delivering the message to the intended recipient,you are hereby notified any dissemination,distribution or copying of this communication is strictly prohibited.If you have received this communication in error,please notify us immediately by telephone or via email and delete this file from your mailbox. From: Ellie Ray [mailto:eray @albemarle.org] Sent: Tuesday, April 29, 2014 10:40 PM To: Christopher Mantle Subject: Re: SOCA Fieldhouse Comment Question Christopher, I'm in Alabama for the week for a family funeral, so I can't pull your folder to look this up specifically...but I think I made that comment in regards to showing the temp construction easements on the plan... I think what you showed regarding the power line was fine. Ellie On Apr 29, 2014, at 12:32 PM, "Christopher Mantle" <cmantle@mckeecarson.com>wrote: Ellie, Hope your day is going wel,. . '7,F,,,`c v...:Y. c ue tior. cb: one of the comments that need to be aodir essed for the SOCA; Fiel'aa.',Z.:SE, 8. [32.5.2(k)]Verify that all necessary easements for proposed water, sewer and drainage facilities have been shown on the plan. Rev2: Comment not fully addressed. All easements proposed on the easement plat must be shown and labeled properly on the site plan, including temporary construction easements. I have spoken with Dominion Power, and they have no record of this easement. I have also reviewed the County records and there is no record of this easement recorded with the County. I am waiting to hear back from the group that handles this for the Belvedere Land Trust, but since the electric company and the County neither have a recorded easement I am not expecting them to have anything either. In which case, how should this be labeled on the plan? This is the only thing we have remaining to address before resubmitting the site plans, hopefully for final approval. Thanks, Christopher Mantle, LA McKEECARSON and Field Sport Concepts, Ltd. 301 East High Street Charlottesville,VA 22902 434.979.7522 tel 434.977.1194 fax www,mckeecarson.com www.fieldsport.com <image009.png><image010.png><image011 .png><imageol2.p ng> McKEECARSON Landscape Architects • Consulting Engineers • Land Planners This message is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law.If the reader of this message is not the intended recipient or the employee or agent responsible for delivering the message to the intended recipient,you are hereby notified any dissemination,distribution or copying of this communication is strictly prohibited.If you have received this communication in error,please notify us immediately by telephone or via email and delete this file from your mailbox. Ellie Ray From: Ellie Ray Sent: Wednesday, April 23, 2014 5:03 PM To: Christopher Mantle (cmantle @mckeecarson.com) Subject: SDP201300045 SOCA Fieldhouse- Minor Attachments: CDP3_sdp_ECR_SOCA Fieldhouse-Minor.pdf; SDP201300045- Engineering REV2.pdf Christopher, Please find attached my comments for the above referenced application. I am still awaiting comment from ACSA and VDOT...I will send them along as soon as I get them. VDOT had no objection on the previous submittal, so I don't anticipate any issues from them. Engineering comments are also attached. Feel free to contact me if you have any questions, concerns,or need further clarification. Thank you, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 McKEECARSON LANDSCAPE.ARCHITECTS • CONSULTING ENGII JEERS • LAND f' A.rIP is i s 08 April 2014 Ellie Ray Senior Planner County of Albemarle 401 McIntire Road Charlottesville,VA 22902 RE: SOCA Fieldhouse, Minor Site Plan Amendment Changes to Plans Dear Ellie: The County of Albemarle Planning Division will recommend approval of the plan referenced above once the following comments have been satisfactorily addressed (The following comments are those that have been identified at this time. Additional comments or conditions may be added or eliminated based on further review.): [Each comment is preceded by the applicable reference,which is to the Subdivision/Zoning Ordinances unless otherwise specified.] 1. [32.5.2(a)] Please provide the correct tax map and parcel number, it appears the old TMP information is still on the plan. Additionally, please revise the TMP acreage accordingly. Rev1: Comment not fully addressed.This has been addressed on sheet 2, but sheet 3 still lists a different TMP and inaccurate owner information; please revise. Also, please update the DB and PG information on sheet 2 to DB 4299 PG 328, as that is the deed that created the existing parcel. Duly Noted: TMP and Owner Information now match on sheet 2 and sheet 3. 4. [32.5.2(b)] Clarify the total square footage of the proposed building and the maximum footprint; there are several different references to various square footages, but the only numbers that need to be provided are the total square footage of the building and the maximum footprint. The breakdown of areas within the building assigned to different uses is good;just make sure these numbers add up to whatever total square footage you provide. This use isn't`recreational' as defined in county code (and recreational area isn't required), so please remove that acreage reference. This plan also doesn't provide 'open space' as defined in county code; please remove that reference as well. Rev1: Comment not fully addressed.The total square footage is blank; please provide this information. Duly Noted: Total Square Footage has been provided. 5. [32.5.2(b)] Please clarify how much parking is provided; the parking schedule lists 63 spaces, but the plan appears to include 64 spaces. Rev1: Comment addressed. However,the note references sheet 4 when it appears it should reference sheet 6. Duly Noted: Now references sheet 6 7. [32.5.2(i) & Code of Development] Please label the adjacent street and alley pavement and right-of-way or easement widths. Rev1: Comment not addressed. The right-of-way and easement widths do not appear to have been provided. Additionally, please label and dimension the proposed widening of Colvin Alley. Affiliated with Held Sport Concepts, Ltd. 301 East High Street• Charlottesville,VA 22902 p:434.979.7522 • f:434.977. 1 194 • mc:g ckeeccalson_com.• www.mckeecarson.com Nese Ms. Ellie Ray 08 April 2014 Page 2 of 6 Duly Noted: pavement has been labeled, ROW has been labeled. Colvin Alley has been labeled and dimensioned. 8. [32.5.2(k)]Verify that all necessary easements for proposed water, sewer and drainage facilities have been shown on the plan. Rev1: Comment not fully addressed. There are proposed water improvements within the open space along Belvedere Boulevard, yet no easement is noted. Additionally,there are several areas where grading is proposed outside of the parcel; grading/construction easements will be required and must be noted on the plan. See comment#18 for more information. Duly Noted: Easements are currently under review and have been approved by ACSA for the areas within Belvedere Boulevard, and Colvin Alley. It was requested that we submit the site plan updates and the easement updates concurrently so it can be verified that the easements align with the new utility locations. 9. [32.5.2(1)] Provide the location of any other existing or proposed utilities and utility easements including telephone, cable, electric and gas. Rev1: Comment not fully addressed. There is an underground electric line that runs between Colvin Alley and the proposed building and then out to Belvedere Boulevard; does this line have an easement? If so, it must be shown on the plan and permission must be granted from the easement holder for any construction or improvements within the easement. Duly Noted: 15' UGE Easement is now shown on plans. Permission from Dominion Power for construction within easement to be acquired. 13. [32.6.2(j)&32.7.9.8] The minimum tree canopy requirement is 10%; this use is not exempt from the tree canopy requirement(please remove the note that states this). It appears that this requirement is met if the street trees are included. However, the plant schedule lists 13 Cornus florida, but the plan appears to show 14; please verify and revise. Rev1: Comment not fully addressed. Please include the street trees in the plant schedule; list the species, quantity, and canopy provided. They can be noted as "already planted" if that's the case. Additionally,two of the proposed plantings are actually in the open space parcel next to Belvedere Boulevard; an easement must be established for landscape maintenance or these plantings cannot be counted toward the canopy requirement. Duly Noted: Street Trees have been included in plant schedule. Two plantings proposed in the open space parcel next to Belvedere Blvd have been removed. 14. [32.6.2(j)] Several of the proposed plantings appear to be within existing or proposed easements or have utility conflicts; please either move all landscaping outside of easements or provide proof of authorization from the easement holder. See the fire line and drain pipe next to the parking lot in particular. Rev1: Comment not fully addressed. As noted above, it appears that several plantings may be within an electric easement; this should be resolved and documentation of permission to plant in the easement must be provided. As noted in comment#13, two of the plantings are outside of the parcel boundaries; please create a landscape easement if they are to count toward the canopy requirement. If they are not to count toward the canopy requirement but are still proposed to be planted, permission to do so must be granted from the open space parcel owner. Many of the plantings are still very close to proposed water and sewer lines; ACSA approval will be required. Also, it appears there is still one tree proposed directly on top of the drain pipe; please revise. Duly Noted: Trees have been removed from 15' electric easement. Two plantings outside of parcel boundary have been removed. Ms. Ellie Ray Noe vftoe 08 April 2014 Page 3 of 6 15. [32.6.2(k) &4.17] The quantity of light fixtures listed in the luminaire schedule does not match the plan. There appear to be ten (10) C10 while 11 are listed, and there appear to be five (5) F5 while 4 are listed; please verify and revise. Rev1: Comment not addressed. The luminaire schedule now has quantity inaccuracies for fixtures G, H, I and possibly F. There are 11 "F" labels on the plan, but one fixture seems to be within the building. Lumen output must be provided for all proposed fixtures. Additionally, the labels listed for the fixtures in the schedule seem to be incorrect. Please revise the labels, quantities, and lumen information in the schedule and make sure each fixture is labeled properly on the plan itself. The cutsheet for fixture G should also include the catalog number. Duly Noted: Quantities have been updated. Cut sheet updated to include catalog number 16. [32.6.2(k) &4.17] Please clarify the exact location of the light poles for all pole mounted fixtures. The lighting plan appears to show boxes that represent the pole bases right on the curb for the parking lot, while the landscape and layout sheets have boxes that look like they might represent the poles, but are in different locations than the boxes on the lighting plan. All three sheets should show the exact size and location of the pole base to verify that no site conflicts exist. Additionally, if the poles are in the sidewalk around the parking lot, they should be located at the end of parking stripes to minimize the chance of a vehicle running into it. Rev1: Comment not fully addressed. The pole locations still aren't shown on the lighting plan; please revise. Also, it looks like several site conflicts still exist; the poles seem to be proposed right in the edge of the curb even extending beyond the curb, they are not at the ends of parking space stripes as requested, and one is proposed on top of a storm drain pipe. Please resolve all light pole conflicts. Duly Noted: The exact location of the light poles has been updated to reflect correctly on all sheets and any conflicts have been resolved. 17. [32.6.2(k)&4.17] Provide the following standard lighting note on the lighting plan: Each outdoor luminaire equipped with a lamp that emits 3,000 or more initial lumens shall be a full cutoff luminaire and shall be arranged or shielded to reflect light away from adjoining residential districts and away from adjacent roads. The spillover of lighting from luminaires onto public roads and property in residential or rural areas zoning districts shall not exceed one-half footcandle. Rev1: Comment addressed. However, it is difficult to tell but it appears that the 0.5 footcandle limit may be exceeded in spots along the Belvedere Boulevard right-of-way; please verify that spillover at the edge of the right-of-way is 0.5 footcandle or less. Duly Noted: 0.5 Footcandle limits have been met along all boundary lines, verified to ensure there is no spillover of 0.5 footcandles or more. 18. [Comment] Provide documentation of all off-site easements, including grading and any other necessary easements. Rev1: Comment not addressed. Easements will be required for: any work proposed within Belvedere Boulevard, proposed construction within and the expansion of Colvin Alley, proposed construction and installation of utilities and landscaping in the open space, and the proposed grading on TMP 62A3-1 and anywhere else off-site. All easements must be approved and recorded prior to site plan approval. Duly Noted: Easements have been shown on plan. Additionally, easements are currently under review and it was requested that the site plan be submitted along with the update to the easements so that they could be reviewed concurrently to ensure the easements aligned with the revised plan. 19. [Comment] This site plan cannot be approved until ACSA completes their review and grants their approval; comments will be forwarded upon receipt. Fire/Rescue, Engineering, and E911 comments have been provided. Inspections and VDOT have completed their reviews and have no objection. Rev1: Comment not fully addressed.This site plan cannot be approved until ACSA and Ms. Ellie Ray 08 April 2014 Page 4 of 6 Engineering complete their reviews and grant their approval; comments will be forwarded upon receipt. Fire/Rescue, E911, Inspections and VDOT have completed their reviews and have no objection. Duly Noted: Waiting on approval from ACSA and Engineering. 20. [Comment] Please clarify the note that reads, "Old line is hereby vacated" on sheet 3. Duly Noted: Note"Old line is hereby vacated" is shown on plan in location of previous property line that was vacated. Engineering Comments—To Be Addressed 1. Please provide a detail for proposed IN-1 (ADS Drop Inlet). For maintenance purposes, county recommends a "beehive"grate to maintain flow while debris surrounds this proposed inlet(see "12" and 15" Dome Light Duty on p. 9 of website below for reference): Duly Noted: Details have been provided for drop inlet and beehive grate see sheet 11 details H & I. 2. Please revise proposed alley layout on sheet 6 for parking spaces 1-15. Need runoff to drain away from the centerline of the proposed alley in this area with an inlet to capture runoff at the north end of parking space 15. Duly Noted: Runoff has been diverted to curb and gutter and captured on site. 3. Please provide a typical section including milling of existing alley pavement for the widened alley for parking spaces 1-15. Duly Noted: Pavement milling detail has been provided see sheet 12 detail O. 4.All proposed drainage lines running under proposed parking needs to be 15" diameter minimum for maintenance purposes including pipe flowing out from proposed MH-2. Duly Noted: All drainage lines under proposed parking have been upgraded to a minimum diameter of 15". ACSA Comments—To Be Addressed General Notes: 1) PE signature on first page must be original. Duly Noted: PE signature on first page is original 2) Submit updated water data sheet. Duly Noted: Updated water data sheet has been submitted Ms. Ellie Ray 08 April 2014 Page 5 of 6 3)Add updated ACSA Water&Sewer General notes on sheet 06. Updated notes are attached. Duly Noted: Updated notes have been added to Sheet 06. 4) Offsite easements will require ACSA approval and recordation, prior to the ACSA granting construction approval. Duly Noted: Offsite easements have been approved by ACSA and will be recorded once Albemarle County has approved as well. It was requested that we submit the easement and site plan updated simultaneously so they could be viewed together. 5) Reconfiguration of the proposed public water infrastructure is required, due to conflict with existing structures on Lot 85 and existing transformers on offsite parcel. Duly Noted: Proposed public water infrastructure has been reconfigured. Sheet 06: 1) Reconfigure proposed public water infrastructure, per marked up plans and attached reconfiguration sketch. Duly Noted: Duly Noted: Proposed public water infrastructure has been reconfigured. 2) Reconfigure 20'ACSA Water Easement,centered on proposed water infrastructure. Duly Noted: 20' ACSA Water Easement has been reconfigured to center on proposed infrastructure. 3) Call out offsite easements. Duly Noted: Offsite easements have been called out. 4) Properly show connection to existing water main. Duly Noted: Connection to existing water main has been showed properly. 5) Add note for RPZ backflow preventer on domestic water service. Duly Noted: Note for backflow preventer has been added. 6) Relocate proposed FDC so it is within 50' of the proposed fire hydrant assembly. Duly Noted: Proposed FDC has been relocated to be within 50' of proposed hydrant. 7) Relocate storm sewer MH3 so it is located outside of the ACSA Sanitary Sewer easement. Duly Noted: Storm sewer MH3 has been relocated outside of ACSA easement. 8) Confirm note on north corner of proposed Fieldhouse building. Duly Noted: Note has been confirmed. Sheet 08: 1) Relocate proposed landscaping so it is not within 10' of the proposed public water infrastructure (outside of 20' easement centered on proposed public infrastructure). Ms. Ellie Ray 08 April 2014 Page 6 of 6 Duly Noted: Landscaping has been removed from public water infrastructure easements. Sheet 11: 1)Add profile view of proposed public water infrastructure. Duly Noted: Profile of proposed public water infrastructure has been added. 2) Remove B11 detail (connection will be 4" DIP,4"gate valve,4" threaded plug and 2" copper to meter setter). Duly Noted: Typical Service Lateral Installation detail has been removed. 3)Add Type "A" Blow-off Assembly detail. Duly Noted: Type "A" Blow-off assembly detail has been added. 4) Add fire hydrant assembly detail. Duly Noted: Typical fire hydrant assembly detail has been added. In accord with the provisions of Section 32.4.3.5 of Chapter 18 of the Code if the developer fails to submit a revised final site plan to address all of the requirements within six(6) months after the date of this letter the application shall be deemed to have been voluntarily withdrawn by the developer. We trust that the attached plans and response letter will adequately address your comments and will be sufficient to approve of the Minor Site Plan Amendment. Please call should you have any questions or comments. Sincerely, / Christopher Mantle, LA enclosures: See Transmittal RECEIVED APR . u )1111 COMMUNITY DEVELOPMENT Ellie Ray From: Ellie Ray Sent: Wednesday, October 30, 2013 4:53 PM To: 'cmantle @mckeecarson.com' Subject: SDP201300045 SOCA Fieldhouse- Minor Attachments: CDP2_sdp_ECR_SOCA Fieldhouse- Minor.pdf Christopher, Please find attached my comments for the above referenced application. I am still awaiting comment from ACSA and engineering...I will send them along as soon as I get them. All other reviewers have no objection. Feel free to contact me if you have any questions, concerns, or need further clarification. Thank you, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 McKEECARSON LANDSCAPE ARCHITECTS • CONSULTING ENGI'JEERS• LAND PLANrIERS 21 October 2013 Ellie Ray Senior Planner County of Albemarle 401 McIntire Road Charlottesville,VA 22902 RE: SOCA Fieldhouse, Minor Site Plan Amendment Changes to Plans Dear Ellie: The County of Albemarle Planning Division will recommend approval of the plan referenced above once the following comments have been satisfactorily addressed (The following comments are those that have been identified at this time.Additional comments or conditions may be added or eliminated based on further review.): [Each comment is preceded by the applicable reference, which is to the Subdivision/Zoning Ordinances unless otherwise specified.] 1. [32.5.2(a)] Please provide the correct tax map and parcel number, it appears the old TMP information is still on the plan.Additionally, please revise the TMP acreage accordingly. Response: Duly Noted,tax map and parcel number and acreage information has been revised accordingly on Sheet 02. 2. [32.5.2(a)] Provide boundary dimensions. Response: Duly Noted, boundary dimensions have been provided,see Sheet 03. 3. [32.5.2(a)] Please reference variations#15-18 and#23 in addition to the ZMA information provided. Response: Duly Noted, note stating variations has been added on Sheet 02. 4. [32.5.2(b)] Clarify the total square footage of the proposed building and the maximum footprint;there are several different references to various square footages, but the only numbers that need to be provided are the total square footage of the building and the maximum footprint.The breakdown of areas within the building assigned to different uses is good;just make sure these numbers add up to whatever total square footage you provide.This use isn't 'recreational'as defined in county code (and recreational area isn't required), so please remove that acreage reference.This plan also doesn't provide 'open space' as defined in county code; please remove that reference as well. Response: Duly Noted,total square footage of the proposed building and maximum footprint have been revised. Affiliated with Field Sport Concepts, Ltd. 301 East High Street• Charlottesville,VA 22902 p:434.979.7522• f:434.977. 1 194 • me n'mckeecarson_com • www.mckeecarson.com Ms. Ellie Ray %rrP 21 October 2013 Page 2 of 6 5. [32.5.2(b)] Please clarify how much parking is provided; the parking schedule lists 63 spaces, but the plan appears to include 64 spaces. Response: Duly Noted, parking count has been updated to state 64 spaces. 6. [32.5.2(b)]Verify the maximum amount of paved parking and vehicular circulation area;the exact same number is provided as the previous plan,yet the parking layout has changed fairly significantly. If this number is different, the landscape plan notes must be revised accordingly. Response: Duly Noted, maximum amount of paved parking and vehicular circulation area has been updated to reflect current layout. 7. [32.5.2(i)&Code of Development] Please label the adjacent street and alley pavement and right-of-way or easement widths. Response: Duly Noted, easement, ROW, street and alleys have been labeled. 8. [32.5.2(k)]Verify that all necessary easements for proposed water, sewer and drainage facilities have been shown on the plan. Response: Duly Noted, easements have been verified. 9. [32.5.2(l)] Provide the location of any other existing or proposed utilities and utility easements including telephone, cable, electric and gas. Response: Duly Noted, proposed utility easements have been provided. 10. [32.5.2(n)] Dimension the proposed building and provide the maximum footprint. Response:To ensure there is no redundant and potentially incorrect information building dimensions are provided on Architectural drawings and not on provided site plan. 11. [32.6.2(j)&32.7.9.6(a)] An area of at least five (5) percent of the paved parking and vehicular circulation area shall be landscaped with trees or shrubs within or around the parking lot. As noted above,the square footage of'paved parking and vehicular circulation area' should be verified. Please also clarify why a different number is used for this area in the 5%calculation.Additionally,the 5% requirement refers to square footage of planting space, not tree canopy (as provided on the plan submitted). Please provide all relevant information to verify this requirement is satisfied. Response: Duly Noted, numbers have been updated to reflect minimum 5% planting area (not tree canopy calculations). 12. [32.6.2(j)&32.7.9.7] While screening of this building from the adjacent residential lots isn't technically required, due to its scale you may want to consider ways to mitigate the visual impact.Something like small islands in the hardscape next to the building to allow for vine plantings that will grow up the side of the building and/or installation of evergreen shrubs in the parking islands and under the trees specified along the facade. Ms. Ellie Ray Nor' ',owe 21+October 2013 Page 3 of 6 Response: Duly Noted, the trees are meant to mitigate the visual impact from the adjacent residential lots. 13. [32.6.2(j)&32.7.9.8]The minimum tree canopy requirement is 10%; this use is not exempt from the tree canopy requirement(please remove the note that states this). It appears that this requirement is met if the street trees are included. However,the plant schedule lists 13 Cornus florida, but the plan appears to show 14; please verify and revise. Response: Duly Noted, Minimum tree canopy coverage is achieved by inclusion of street trees directly in front of SOCA Fieldhouse on Belvedere BLVD as these are the only street trees located on property line. Plant schedule has been updated to show correct plant count for Cornus florida. 14. [32.6.2(j)]Several of the proposed plantings appear to be within existing or proposed easements or have utility conflicts; please either move all landscaping outside of easements or provide proof of authorization from the easement holder.See the fire line and drain pipe next to the parking lot in particular. Response: Duly Noted, plantings have been removed from easement areas. 15. [32.6.2(k)&4.17]The quantity of light fixtures listed in the luminaire schedule does not match the plan. There appear to be ten (10) C10 while 11 are listed, and there appear to be five (5) F5 while 4 are listed; please verify and revise. Response: Duly Noted, light fixture list contained a typographical error that has been corrected,which also corrected the quantity for both C and F fixtures to be off, which is also now correct. 16. [32.6.2(k)&4.17] Please clarify the exact location of the light poles for all pole mounted fixtures.The lighting plan appears to show boxes that represent the pole bases right on the curb for the parking lot,while the landscape and layout sheets have boxes that look like they might represent the poles, but are in different locations than the boxes on the lighting plan.All three sheets should show the exact size and location of the pole base to verify that no site conflicts exist.Additionally, if the poles are in the sidewalk around the parking lot,they should be located at the end of parking stripes to minimize the chance of a vehicle running into it. Response: Duly Noted, location of light poles has been updated to show correctly on all three sheets. 17. [32.6.2(k)&4.17] Provide the following standard lighting note on the lighting plan: Each outdoor luminaire equipped with a lamp that emits 3,000 or more initial lumens shall be a full cutoff luminaire and shall be arranged or shielded to reflect light away from adjoining residential districts and away from adjacent roads. The spillover of lighting from luminaires onto public roads and property in residential or rural areas zoning districts shall not exceed one-half footcandle. Response: Duly Noted, note has been added to Lighting Plan sheet 09. [Comment] Provide documentation of all off-site easements, including grading and any other necessary easements. *4111w v Ms. Ellie Ray rrr✓ 21 October 2013 Page 4 of 6 [Comment]This site plan cannot be approved until ACSA completes their review and grants their approval; comments will be forwarded upon receipt. Fire/Rescue, Engineering,and E911 comments have been provided. Inspections and VDOT have completed their reviews and have no objection. Staff has provided references to provisions of Chapter 18 of the Code of the County of Albemarle.The Code is kept up to date by the County Attorney's office.The Code may found on the County Attorney's website which may be found under"Departments and Services" at Albemarle.org. Ms. Ellie Ray `✓ 21 October 2013 Page 5 of 6 Fire/Rescue Comments 1. Colbert Street shall be 36 ft FC/FC to allow parallel parking on two sides. This will maintain the 20 ft unobstructed travel way for fire apparatus per VSFPC 503.2.1. Response:We understand the reviewer is required to comment on all information shown on submitted sheets, however, Colbert Street does not fall into the realm of work for this project. 2. Fire Hydrants shall be installed every 500 ft per travel way. VSFPC C1 05.1 Response: Duly Noted,fire hydrant to be added to address side of site to meet 500ft requirements. 3. Fire flow test required. Required fire flow is 1500 gpm @ 20 psi. Response: Duly Noted, fire flow test performed by Fire/Rescue,test results included in submittal packet. 4. The building must have an approved fire access within 150 ft of all portions of the first floor. VSFPC 503.1.1 Colvin Alley is not an approved fire access road due to the size and access. Response: Duly Noted, Colvin Alley access to be improved to allow for fire access. See sheet 06. 5. Contact the Albemarle County Fire Marshal's office for the location of the required Knox box. VSFPC 506.1 Response: As recommended during discussion with Fire/Rescue note stating comment above has been added to Sheet 06. 6. FDC Shall be located on the address side of the building and within 50 ft of a fire hydrant.VSFPC 912.2.1 Response: Duly Noted, FDC has been relocated to the address side of building. See sheet 06. Engineering Comments 1. Please provide spot elevation for the parking lot in front of proposed drainage structure IN2 on sheet 6. Response: Duly Noted, spot elevation has been provided in front of IN2 on Sht 06 2. Please update the proposed top elevations for IN1, IN2, and MH1 on drainage profiles on sheet 11 and the grading plan on sheet 6. These elevations should match. Response: Duly Noted, top elevations have been updated for requested structures on drainage profile so elevations on Sht 11 and Sht 06 match. E911 Comments 1.The applicant should remove"Colbert St West"from the plans and have it read the name"Colbert St". Response: Duly Noted, plans now read "Colbert St" VDOT Comments No comments Noe Ms. Ellie Ray 'err/ 21 October 2013 Page 6 of 6 Inspections Comments No comments or conditions In accord with the provisions of Section 32.4.3.5 of Chapter 18 of the Code if the developer fails to submit a revised final site plan to address all of the requirements within six(6) months after the date of this letter the application shall be deemed to have been voluntarily withdrawn by the developer. We trust that the attached plans and response letter will adequately address your comments and will be sufficient to approve of the Minor Site Plan Amendment. Please call should you have any questions or comments. Sincerely, Christopher Mantle, LA enclosures: See Transmittal Ellie Ray From: Christopher Mantle [cmantle @mckeecarson.com] Sent: Friday, October 18, 2013 3:37 PM To: Ellie Ray Subject: RE: SDP201300045: SOCA Fieldhouse- Minor Amendment Thanks Ellie, That should be 8 copies then. We had a WPO application with the last submittal that was approved. Have a great weekend, Christopher Mantle, LA McKEECARSON and Field Sport Concepts, Ltd. 301 East High Street Charlottesville, VA 22902 434.979.7522 tel 434.977.1194 fax www.mckeecarson.com www.fieldsport.com McKEECARSON Landscape Architects • Consulting Engineers • Land Planners This message is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient or the employee or agent responsible for delivering the message to the intended recipient, you are hereby notified any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by telephone or via email and delete this file from your mailbox. Original Message From: Ellie Ray [mailto:eray @albemarle.org] Sent: Friday, October 18, 2013 3:12 PM To: Christopher Mantle Subject: RE: SDP201300045: SOCA Fieidhouse - Minor Amendment Hi Chris, I'm not in the office right now to see how many reviewers had comments on the previous submittal, but you'll need to submit enough copies to cover all the reviewers that gave comments plus one extra. There isn't a resubmit fee for the site plan. . .if you have a WPO application (I can't remember off the top of my head) . . .I think they do have a fee, but you'll need to contact the engineer to find out the amount. Thanks - ellie Christopher P`Sa-. - _7 _leETckee:a . _- . wrote: I am pulling together the fi`11 pieces for the resubmittal of N'!e SOCA Fieldhouse plans and wanted to make sure we need to submit 8 copies of the plans, and also wanted to check on the resubmittal fee so I can pass that along to SOCA. Thanks, Christopher Mantle, LA McKEECARSON and Field Sport Concepts, Ltd. 301 East High Street Charlottesville, VA 22902 434.979.7522 tel 434.977.1194 fax www.mckeecarson.com<http://www.mckeecarson.com/> www.fieldsport.com<http://www.fieldsport.com/> [Description: Linkedln Logo_1OOpx_b]<http://www.linkedin.com/in/cmantle>[Description: Wordpress Logo_1OOpx]<http://fieldsportconcepts.wordpress.com/>[Description: Facebook Logo_1OOpx]<http://www.facebook.com/pages/Field-Sport-Concepts-Ltd/15266OO 71433635>[Twitter Logo_1OOpx]<http://twitter.com/#!/Field_Sport> McKEECARSON Landscape Architects ? Consulting Engineers ? Land Planners This message is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient or the employee or agent responsible for delivering the message to the intended recipient, you are hereby notified any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by telephone or via email and delete this file from your mailbox. From: llie Ray [mailto:eray @al.emarle.org] Sent: T -sday, September 10, 2x13 3:31 PM To: Chris •pher Mantle Subject: FW. SDP2O13O0O45: S6CA Fieldhouse - Minor Amendment See below for a.ditional AVSA comments. Ellie Carter Ray, • A Senior Planner Albemarle County Commu'ity Development ph: 434.296.5832 x. 3,34 From: Alex Morrison [mailto. -morrison @serviceauthority.org] Sent: Tuesday, Sep ember 10, :013 2:51 PM To: Ellie Ray Subject: FW: SDP•013O0045: SOU,. r e'dhouse - Minor Amendment Ellie, 77 n _ __.:ri something are • : - I . . er Ellie Ray From: Ellie Ray Sent: Tuesday, September 10, 2013 3:31 PM To: Christopher Mantle Subject: FW: SDP201300045: SOCA Fieldhouse- Minor Amendment Attachments: SDP201300045- SOCA Fieldhouse- Minor Amendment.pdf See below for additional ACSA comments. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Alex Morrison [mailto:amorrisonCa�serviceauthority.orq] Sent: Tuesday, September 10, 2013 2:51 PM To: Ellie Ray Subject: FW: SDP201300045: SOCA Fieldhouse - Minor Amendment Ellie, In addition, I forgot to mention something about the landscaping.They are proposing trees and/or bushes within the vicinity of the water service line,fire line and sewer lateral.The ACSA does not have ownership or jurisdiction over these lines (will be privately owned).The applicant may want to review the landscaping because this may create long term maintenance issues on the private infrastructure. Alexander J. Morrison, EIT Civil Engineer Service Autierihy 168 Spotnap Road Charlottesville,VA 22911 Office: (434)977-4511 EXT: 116 This email may contain confidential information that should not be shared with anyone other than its intended recipient(s). From: Alex Morrison [mailto:amorrison:Toserviceauthority.org] Sent: Tuesday, September 10, 2013 2:47 PM To: eravECDalbemarle.orq Subject: SDP201300045: SOCK. Fledd:ouse - Minor Amendment COUNTY OF A:BE MARLE Oepat.mento`Co,rnmJnit■ Oe. 40: M:inti-c Ra:7d, ?o^r; _. 7 s Ellie Ray From: Ellie Ray Sent: Tuesday, September 10, 2013 8:40 AM To: Christopher Mantle Subject: RE: SDP201300045 SOCA Fieldhouse-Minor No, nothing yet. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 Original Message From: Christopher Mantle [mailto:cmantle @mckeecarson.com] Sent: Monday, September 09, 2013 3:55 PM To: Ellie Ray Subject: RE: SDP201300045 SOCA Fieldhouse - Minor Ellie, I am assuming no word on the ACSA comments yet? Thanks, Christopher Mantle, LA McKEECARSON and Field Sport Concepts, Ltd. 301 East High Street Charlottesville, VA 22902 434.979.7522 tel 434.977.1194 fax www.mckeecarson.com www.fieldsport.com McKEECARSON Landscape Architects • Consulting Engineers • Land Planners This message is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient or the employee or agent responsible for delivering the message to the intended recipient, you are hereby notified any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by telephone or via email and delete this file from your mailbox. Original Message From: Ellie Ray [mailto:eray @albemarle.org Set: Friday, September 06, 2013 =0:52 AN To: Ch"isto?.rer Mantle _D72-20 .3006145 .JCS... .._ _ - 1':- 'wire *are Ellie, I spoke with Robbie at Fire/Rescue yesterday and discussed their comments on the SOCA Fieldhouse plan. Is there any word on the ACSA comments? Thanks, Christopher Mantle, LA McKEECARSON and Field Sport Concepts, Ltd. 301 East High Street Charlottesville, VA 22902 434.979.7522 tel 434.977.1194 fax www.mckeecarson.com<http://www.mckeecarson.com/> www.fieldsport.com<http://www.fieldsport.com/> [Description: Linkedln Logo_100px_b]<http://www.linkedin.com/in/cmantle>[Description: Wordpress Logo_100px]<http://fieldsportconcepts.wordpress.com/>[Description: Facebook Logo_100px]<http://www.facebook.com/pages/Field-Sport-Concepts-Ltd/1526600 71433635>[Twitter Logo_100px]<http://twitter.com/#!/Field_Sport> McKEECARSON Landscape Architects ? Consulting Engineers ? Land Planners This message is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient or the employee or agent responsible for delivering the message to the intended recipient, you are hereby notified any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by telephone or via email and delete this file from your mailbox. From: El ' - Ray [mailto:eray @albemarle.org] Sent: Thurs.; , September 05, 2013 10:35 AM To: Christophe Mantle Subject: RE: SDP2: 300045 SOCA Fieldhouse - Minor Just add a note with t' : ZMA reference under "Zoning" that says "variations #15-18 and #23"...that's it. Those va 'ations allowed this use, the general layout, and changed the setbacks. Including the re - ence helps the next person not have to do the history research like I had to do. I don't know if you've looked at the -ire/rescue comments yet, but my guess is that you're going to need some clarification. Robb' - Gilmer reviewed the plan, his number is 531-6606 and he is available to discuss their comm-•ts. Unfortunately, he leaves Saturday for a two week vacation, so you may want to call him t.•ay to get his input. Let me know if you need anything additional. Thanks, E-lie Carter FEN', PLA n-: 3432 Ellie Ray From: Christopher Mantle [cmantle @mckeecarson.com] Sent: Thursday, September 05, 2013 10:57 AM To: Ellie Ray Subject: RE: SDP201300045 SOCA Fieldhouse- Minor Thanks,for the clarification. I did look at the fire/rescue comments which will need some clarification, I will call Robbie today since he leaves for two weeks of vacation. I will let you know if I have any additional questions. Thanks, Christopher Mantle, LA McKEECARSON and Field Sport Concepts, Ltd. 301 East High Street Charlottesville,VA 22902 434.979.7522 tel 434.977.1194 fax www.mckeecarson.com www.fieldsr ort.com McKEECARSON Landscape Architects • Consulting Engineers • Land Planners This message is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged,confidential and exempt from disclosure under applicable law.If the reader of this message is not the intended recipient or the employee or agent responsible for delivering the message to the intended recipient,you are hereby notified any dissemination,distnbution or copying of this communication is strictly prohibited. If you have received this communication in error.please notify us immediately by telephone or via email and delete this file from your mailbox. From: Ellie Ray [mailto:eray @albemarle.org] Sent: Thursday, September 05, 2013 10:35 AM To: Christopher Mantle Subject: RE: SDP201300045 SOCA Fieldhouse - Minor Just add a note with the ZMA reference under"Zoning" that says"variations#15-18 and #23"...that's it. Those variations allowed this use,the general layout, and changed the setbacks. Including the reference helps the next person not have to do the history research like I had to do. don't know if you've looked at the fire/rescue comments yet, but my guess is that you're going to need some clarification. Robbie Gilmer reviewed the plan. his number is 531-6606 and he is available to discuss their comments. Unfortunately, he leaves Saturday for a two week vacation, so you may want to call him today to get his input. Let me know if you need anything additional. Thanks, Effie Sert,c,° 41b:.,., _ Niro From: Christopher Mantle [mailto:cmantle mckeecarson.com] Sent: Thursday, September 05, 2013 10:14 AM To: Ellie Ray Subject: RE: SDP201300045 SOCA Fieldhouse - Minor Ellie, Can you clarify what the County is looking for in the comment below from the Memorandum dated September 3, 2013. 3. [32.5.2(a)] Please reference variations#15-18 and#23 in addition to the ZMA information provided. Thanks, Christopher Mantle, LA McKEECARSON and Field Sport Concepts, Ltd. 301 East High Street Charlottesville,VA 22902 434.979.7522 tel 434.977.1194 fax www.mckeecarson.com www.fieldsoort.com csaLa McKEECARSON Landscape Architects • Consulting Engineers • Land Planners This message is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient or the employee or agent responsible for delivering the message to the intended recipient,you are hereby notified any dissemination,distribution or copying of this communication is strictly prohibited.if you have received this communication in error,please notify us immediately by telephone or via email and delete this file from your mailbox. From: Ellie Ray [mailto:eray @albemarle.orq] Sent: Tuesday, Septe •er 03, 2013 5:44 PM To: Christopher Mantle Subject: SDP201300045 e A Fieldhouse - Minor Christopher, Please find attached my comments forth° .bove referenced application. I have also attached a PDF with other reviewer comments received to date. I am still awaitin: omment from ACSA, I expect IT have it tomorrow or Thursday and will send it along. Fire/rescue comments include seve ..I items that I'm not certain are completely relevant to this site plan, once you review them please call me to discuss. The a/rescue reviewer has offered to discuss them directly as well. Feel free to contact me if you have any questions, concer or need further clarification. Thank you, Ellie Career Ray, PLA Senior Pianner 4ib-ema-le Clow-I - ;nic' Davei_oment Ellie Ray From: Ellie Ray Sent: Tuesday, September 03, 2013 5:44 PM To: 'Christopher Mantle' Subject: SDP201300045 SOCA Fieldhouse-Minor Attachments: CDP1_sdp_ECR_SOCA Fieldhouse- Minor.pdf; 2013-09-03 SDP201300045 - Reviewer Comments.pdf Christopher, Please find attached my comments for the above referenced application. I have also attached a PDF with other reviewer comments received to date. I am still awaiting comment from ACSA, I expect I'll have it tomorrow or Thursday and will send it along. Fire/rescue comments include several items that I'm not certain are completely relevant to this site plan, once you review them please call me to discuss. The fire/rescue reviewer has offered to discuss them directly as well. Feel free to contact me if you have any questions, concerns,or need further clarification. Thank you, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville, Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1