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Home My WebLink AboutSUB201300028 Correspondence 2013-02-25 Christopher Perez From: Christopher Perez Sent: Monday, August 05, 2013 2:33 PM To: Kaitlyn Kostelec Walthall Cc: 'Austin, Nathran. (VDOT)'; Shawn Maddox Subject: RE: Bollards at Lochlyn Hill Kaitlyn, Both VDOT and Fire and Rescue have weighed in with 2 bollards at each end as being appropriate. Please move forward with that number whenever you resubmit. Thanks ‘lristoplItz l'erc. I Senior Planner Department of Community Development 1County of Albemarle,Virginia 401 McIntire Road 1 Charlottesville,VA 22902 434.296.5832 ext.3443 From: Austin, Nathran. (VDOT) [mailto:Nathran.Austin @vdot.virginia.gov] Sent: Monday, August 05, 2013 2:30 PM To: Kaitlyn Kostelec Walthall; Christopher Perez Subject: RE: Bollards at Lochlyn Hill I think that would work. Troy Austin, P.E. Area Land Use Engineer Virginia Department of Transportation Land Development—South Culpeper District P.O. Box 1017 Troy,VA 22974 Phone: (434) 589-5871 Fax: (434) 589-3967 From: Kaitlyn Kostelec Walthall [mailto:kaitIvr acollins-engineering.com] Sent: Monday, August 05, 2013 2:27 PM To: Austin, Nathran. (VDOT); 'Christopher Perez' Subject: RE: Bollards at Lochlyn Hill From my understanding, Shawn suggested two bollards at each location. If spaced equally,this would be 6.67' apart across the 20' aisle. This is the revision I was prepared to make. Kaitlyn Kaitlyn Kostelec Walthall,PE LEED AP BD+C Project Manager Collins Engineering,Inc. 1400 Key Boulevard Suite 100 Arlington,VA 22209 PH:434.327.6528 1 NkNow -*or From: Austin, Nathran. (VDOT) [mailto:Nathran.Austin @vdot.virginia.gov] Sent: Monday, August 05, 2013 2:24 PM To: Kaitlyn Kostelec Walthall; 'Christopher Perez' Subject: RE: Bollards at Lochlyn Hill My question concerning this is if you have 20' of surface and a single bollard in the middle of the travel way, how is that going to prevent a passenger vehicle from using the access? You will have approximately 10'of surface on both sides of the bollard. I know from my stint in the design sector that many parking spaces are 10'wide or less, so I feel fairly confident in saying that 10' of surface is adequate space to drive a passenger vehicle on. The only traffic that I actually see those bollards limiting is fire truck traffic. Troy Austin, P.E. Area Land Use Engineer Virginia Department of Transportation Land Development—South Culpeper District P.O. Box 1017 Troy,VA 22974 Phone: (434) 589-5871 Fax: (434)589-3967 From: Kaitlyn Kostelec Walthall [mailto:kaitlyn @collins-engineering.com] Sent: Monday, August 05, 2013 2:09 PM To: Austin, Nathran. (VDOT); 'Christopher Perez' Subject: RE: Bollards at Lochlyn Hill Troy, I'm attaching the plan I sent to Shawn with my initial email for your reference. Kaitlyn Kaitlyn Kostelec Walthall,PE LEED AP BD+C Project Manager Collins Engineering,Inc. 1400 Key Boulevard Suite 100 Arlington,VA 22209 PH:434.327.6528 From: Austin, Nathran. (VDOT) [mailto:Nathran.Austin@vdot.virginia.gov] Sent: Monday, August 05, 2013 2:07 PM To: Christopher Perez Cc: Kaitlyn Kostelec Walthall Subject: RE: Bollards at Lochlyn Hill Christopher, Do you have a copy of what was sent to Shawn Maddox on July 31? My comment was based on review of a set of plans that had 1 bollard at each end. Before I can weigh in on this conversation, I need to know what everyone else is looking at. Troy Austin, P.E. Area Land Use Engineer 2 **Ow None "war Nye, Virginia Department of Transportation Land Development—South Culpeper District P.O. Box 1017 Troy, VA 22974 Phone: (434)589-5871 Fax: (434)589-3967 From: Christopher Perez [mailto:cperez(aalbemarle.orq] Sent: Monday, August 05, 2013 1:07 PM To: Kaitlyn Kostelec Walthall Cc: Austin, Nathran. (VDOT); Max Greene; Shawn Maddox Subject: RE: Bollards at Lochlyn Hill Troy, Please weight in on the amount of bollards of method of traffic prevention which you believe will adequately prevent through traffic on the access easement between the two public roads. Fire and Rescue commented (below) that 2 bollards at each end will suffice; however, I would like your opinion on this item before the applicant resubmits as the last time you reviewed it you provided the following comment: 7. I'm not convinced that the bollards shown on the emergency access road will prevent passenger vehicle traffic. An alternate solution needs to be considered. I'd like to come to some sort of agreement between fire and rescue and VDOT before this item is revised and resubmitted for review. Please provide your thoughts. Thanks P. 1'.'.e Senior Planner Department of Community Development(County of Albemarle.Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 From: Kaitlyn Kostelec Walthall [mailto:kaitlynCa�collins-engineering.com] Sent: Monday, August 05, 2013 12:31 PM To: Shawn Maddox Cc: Nathran.Austin(a�vdot.virginia.gov; Christopher Perez Subject: RE: Bollards at Lochlyn Hill Thank you for getting back to me Shawn. I'm copying Troy at VDOT, and Chris our planner on your response as they also had a comment to confirm with Fire and Rescue a method for blocking the emergency access. I will update the plans accordingly with two bollards at each location. Kaitlyn Kaitlyn Kosteiec Walthall,PE LEED AP BD+C Project Manager Collins Engineering,Inc. 1400 Key Boulevard Suite 100 Arlington,VA 22209 PH:434.327.6528 3 From: Shawn Maddox [mailto:smaddox@aalbemarle.orq] Sent: Monday, August 05, 2013 8:53 AM To: Kaitlyn Kostelec Walthall Subject: RE: Bollards at Lochlyn Hill Good morning Kaitlyn—I like where you have the bollards shown on the plan.Two bollards at each location should prevent people from using the emergency access.Thank you for contacting us and if you need further let me know. Shawn From: Kaitlyn Kostelec Walthall [mailto:kaitlyn(acollins-engineering.com] Sent: Wednesday, July 31, 2013 3:58 PM To: Shawn Maddox Subject: Bollards at Lochlyn Hill Shawn, As a requirement of our Lochlyn Hill Road Plan submission,the county is requesting that I work with you to determine the number of bollards required by Fire and Rescue to prevent through traffic on the emergency access road. I've attached a pdf of this page and put a box around the area. Please let me know what fire and rescue's preference is in this situation so I can incorporate it in the plans. Thank you, Kaitlyn Kaitlyn Kostelec Walthall,PE LEED AP BD+C Project Manager Collins Engineering,Inc. 1400 Key Boulevard Suite 100 Arlington,VA 22209 PH:434.327.6528 4 Christopher Perez From: Christopher Perez Sent: Wednesday, May 15, 2013 4:54 PM To: 'L.J. Lopez' Cc: Scott Collins Subject: RE: Lochlyn Hill Mr. Lopez, I received all the remaining comments by May 8th and forwarded them onto Scott. Summary of the comments: -ACSA had a couple minor issues but said that they could be conditions of the final. - RWSA had no further comments at this time. -VDOT provided what appears to be substantial comments For the remaining VDOT comments I can contact Troy and see if he feels these comments can be addressed at the final platting stage or if he requires they be done prior to preliminary approval. I'll send him and email about this now. As for the preliminary site plan for Lochlyn Hill phase 1b,that has been distributed to reviewers and is scheduled for the June 20th SRC date. C i�ri,rr.pher t'. !':rcr ;Senior Planner Department of Community Development (County of Albemarle,Virginia 401 McIntire Road;Charlottesville,VA 22902 434.296.5832 ext.3443 From: L.J. Lopez [mailto:llopez @milestonepartners.co] Sent: Tuesday, May 14, 2013 4:04 PM To: Christopher Perez Cc: Scott Collins Subject: Lochlyn Hill Chris: Hope you are doing well. I am following up on my voicemail that I left a minute ago on your office phone to check status on Lochlyn Hill review. If I recall correctly, Phase 1a has prelim approval, pending comments from ACSA, VDOT, and RWSA. Phase 1b is waiting on comments from all reviewers. If you wouldn't mind, please let me know the status of both items. Best -LJ Louis J. Lopez III stone milestone partners 300 2nd Street NE Charlottesville vA 22902 1 Christopher Perez From: Christopher Perez Sent: Tuesday, April 30, 2013 4:31 PM To: 'Scott Collins' Cc: 'L.J. Lopez' Subject: SUB2013-28 Lochlyn Hill prelim sub plat Attachments: CD2_SUB2013-28 Lochlyn Hill prelim_4-30-13.pdf Scott, Attached are the comments for SUB2013-28 Lochlyn Hill prelim sub plat as well as the 404 waiver approval. Please note that I am awaiting reviews on the resubmittal from 3 agencies(A SA,VD T, and R A). Once I receive their comments(if)they are minor in nature and can be addressed at the final plaiting sta a then I'll g ahead and put all my comments and theirs into a prelim plat approval letter w/conditions. I'll fo iward the comments s they come in. Thanks h/ v �'t1=i6t€>lsls s P. Peru:'Senior Planner / Department of Community Development 1County of Albemarle.Virginia 401 Mclntire Road l Charlottesville.VA 22902 (2 434.296.5832 ext.3443 (7 1,7( ct l Christopher Perez From: L.J. Lopez[Ilopez @milestonepartners.co] Sent: Monday, April 15, 2013 4:41 PM To: Christopher Perez Cc: Scott Collins; Kaitlyn Kostelec Subject: Re: 14-404 waiver request Attachments: 404 Waiver Request Letter.4.15.13.pdf Chris: Thank you for the information below regarding the 404 Waiver. I understand that Scott Collins has resubmitted the plans today. My apologies for not incorporating the waiver with the hardcopy submission. Please find the waiver attached to this email and please incorporate it into the submission package at your convenience. If there are any questions or concerns with the Waiver, please do not hesitate to contact me directly. Also, if you would, please confirm that we have met the resubmission requirements and the plan review clock starts today. Best -LJ Louis J. Lopez Ill stone milestone partners 300 2nd Street NE Charlottesville VA 22902 434.245.5803 T 434.409.1005 c 866.948.7684 F From:Christopher Perez<cperez@albemarle.org> Date: Monday, April 15, 2013 2:13 PM To: "L.J. Lopez III" <Ilopez@milestoneoartners.co> Subject: 14-404 waiver request Mr. Lopez, I've searched through our internal templates and forms and find there is no standard template for a 14-404 1 waiver request; rather, "a subdivialEr shall submit to the agent a written request stating the reason and justification for the request and all proposed alternatives. The subdivider shall have the burden of producing the evidence to enable the agent to make the findings required by this section. " In order to approve the waiver the following findings must be met: En approving a waiver, the agent shall find that requiring the extension would not forward the purposes of this chapter or otherwise serve the public interest; and granting the waiver would not.be detrimental to the public health. safety or welfare, to the orderly development of the area, to sound engineering practices, and to the land adjacent thereto. i'•EUlracr P.Pere7l Senior Planner Department of Community Development lCounty of Albemarle.Virginia 401 McIntire Road I Charlottesville.VA 22902 434.296.5832 ext.3443 2 COLLINS Noe r 200 GGArRRETT ST, SUITE K CHARLOTTESVILLE VA 22902 434.293.3719 PH 434.293.2813 FX www.collins-engineering.com April 15, 2013 Christopher Perez Senior Planner County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 5.C8Apii—2, RE: Lochlyn Hill—Comment response: Lochlyn Hill Dear Chris: Thank you for your comments dated March 20, 2013. Revised plans are hereby submitted incorporating the following changes in response to the items in your letter: Albemarle County Division of Planning ,4 The lot areas have been updated so that all the proposed lots meet the county requirements. su 6 / 51 '4'4k.4 The 404 waiver request is being submitted for these lots. ` .,, ' 4 A sidewalk has been added within the r/w for the lots on Vegas curt. .i- /4. The comment no longer applies. ✓3/The shared driveway has been shown at 20' X'6. This comment no longer applies. ve7. ..ot 20 will be designed with a driveway entrance off Vegas court. The lot setbacks have been updated accordingly. ,,'The setbacks have been updated. ,),013ased on fire flow, the setbacks can Fe reduce to 10'. This development has ample fire flow from the 18" w/l on rio road. �'� 4�4---^ � 0�—s711. It's been noted that the pocket park will be maintained by the HOA. izThe plan has been updated for the total open space, pocket park, etc. 3. Maintenance of the sidewalk and pocket park will be set up in a document which will be -submitted for review with the final subdivision plat. 4. The dimensions have been updated. 15,--This comment no longer applies. 44 , The deed book and page number has been added to the easements. ✓I7. The signature panel has been updated. A8. Acknowledged .X9. cknowledged X10. We are working with VDOT and the individual lot owners on this issue and the final plat will reflect additional r/w or transfer of the property to the lot owners. ✓x(21. This comment no longer applies. 2. This has been added to the plat. Virginia Department of Transportation 1. The existing r/w has been labeled. 2. The easements and r/w have been labeled. 3. The section of Pen park lane has been updated per our meeting with the County and VDOT. Sidewalk will be on one side. 4. Sidewalk will be on one side, as agreed upon with VDOT at the meeting. 5. Parking will be on one side of Road B, as discussed with county and VDOT. 6. An exception will be applied for the connection requirement. Engi eering Aj This comment is no longer applicable. , . This comment is no longer applicable. This comment is no longer applicable. 4. Acknowledged 5. Acknowledged 6. Acknowledged 7. Pen Park lane has to remain the tie in road as shown, due to existing addresses. 8. Acknowledged. 9. No longer applies. E911: 1. Road names have been added to the plat. Fire/Rescue 1. All streets will only have parking on one side. 2. Final fire flow requirements of 1000gpm will be verified with the final plans. Please contact me if you have any questions or require any further information. Sincer ly, Sc tt Collins, PE • ti... r Christopher Perez From: L.J. Lopez [Ilopez @milestonepartners.co] Sent: Wednesday, March 27, 2013 11:06 AM To: Christopher Perez Cc: Scott Collins; Frank Stoner; William DeVar Subject: Lochlyn Hill Attachments: Deferral Request Letter.3.27.13.pdf Chris: I am emailing to see if we can setup a meeting you yourself and VDOT on Monday of next week. We just finished a meeting with Scott Collins to discuss all comments received and strategies to address them. As a result, we have 2 concepts that we want to get your feedback on before resubmitting and we are also looking for clarification from VDOT on the written comments given that we could not discuss at the SRC. Please let us know if a meeting Monday is possible. Also, given that we are requesting a meeting for Monday, it is safe to assume that we will not meet the April 1 resubmission deadline. As such, please see the attached letter to formally request deferral until the next submission deadline. Best -LJ Louis J. Lopez ID stone milestone partners 300 2nd Street NE Charlottesville VA 22902 434.245.5803 T 434.409.1005 C 865.948.7684 F 1 Christopher Perez From: Christopher Perez Sent: Monday, March 25, 2013 5:06 PM To: 'L.J. Lopez' Cc: 'scott@collins-engineering.com' Subject: RE: Lochlyn Hill Attachments: Subdivision_Schedule.pdf Mr. Lopez, As requested, I am providing you the remainder of the comments from various review agencies (see below). Also during the SRC meeting you requested I check in on the potential for a fee for the 404 waiver...I have reviewed the provisions of Section 14-203 and there is no fee for a waiver of 14-404,please submit the required documents for agent consideration. Also attached is the schedule for resubmital of the SRC item. The resubmital deadline for this project is April 1st. If you miss or cannot meet this deadline please request deferal of the project. If this happens, you will be given additional time to meet all the requirements and resubmit, a max of 6 months, after which the project will be automatically withdrawn. Thanks z hrim pher P P ' Senior Planner Department of Community Development lCounty of Albemarle.Virginia 401 McIntire Road Charlottesville,VA 22902 434296.5832 ext.3443 From: Christopher Perez Sent: Monday, March 25, 2013 12:20 PM To: 'scott @collins-engineering.com' Subject: SUB201300028 Lochyln Hills- preliminary subdivision plat SUB201300028 - Lochlyn Hills preliminary sub plat This email is with regard to the pending comments from various review agencies...ACSA has provide me the following comments (these are also available in Countvview): I have reviewed the preliminary plat and have the following comments: • Label City/County line on Sheet 4. • 3 sets of final plans are required for ACSA Construction review. • The ACSA and City of Charlottesville are having ongoing conversations about the capacity and ownership of the existing and proposed sewer. Because my comments are minimal, I am approving the preliminary plat. Changes should be reflected on the final plat. Thank you. C;Hs. " q't'r"ez Senior Planner Department of Community Development!County of Albemarle.Virginia 401 McIntire Road!Charlottesville,VA 22902 434.296.5832 ext.3443 1 From: Christopher Perez Sent: Friday, March 22, 2013 12:10 PM To: 'scoff @collins-engineering.com' Subject: RE: SUB201300028 - Lochlyn Hills preliminary sub plat Scott, SUB201300028 -Lochlyn Hills preliminary sub plat This email is with regard to the pending comments from various review agencies...Below are VDOT's comments (these are also available in Countyview): 1. A 1978 Resolution for the Rio Heights subdivision shows a 50 ft r/w on Penn Park Lane up to .08 miles (447 ft) S. Easterly of the intersection with Rio Road. This existing 50 ft r/w should be shown on the plat and should continue along the proposed section of road. 2. Clearly define and label r/w and easements along Penn Park Lane. 3. The proposed section of Penn Park Lane should be centered within the r/w with curb and gutter on both sides and sidewalk located one foot off the r/w. 4. SSAR Regulations require that sidewalks shall be provided along both sides of the street in areas with a median lot size of one half acre or less. Sidewalks should be provided on both sides of Penn Park Lane. 5. Road B needs to provide parking on both sides, and should meet the Fire and Rescue requirements of 32 ft F/C-F/C. 6. An exception will be needed for the SSAR Multiple Connection Requirement. If you have any questions about the comments, please direct them to VDOT. Thanks Senior Planner Department of Community Development 1County of Albemarle.Virginia 401 Mclntire Road l Charlottesville.VA 22902 434.296.5832 ext.3443 From: Christopher Perez Sent: Friday, March 22, 2013 11:19 AM To: 'scott @collins-engineering.com' Subject: SUB201300028 - Lochlyn Hills preliminary sub plat Scott, SUB201300028 - Lochlyn Hills preliminary sub plat This email is with regard to the pending comments from various review agencies...ACSA has responded to my request and said they will provide me their comments very soon. Also, VDOT has also said they'll provide their comments very soon. Notably,I received RWSA-Victoria Fort's comments today, see the following (these are also available in Countyview): 1. There are two water lines along Pen Park Lane—an 18" ductile iron main belonging to RWSA and a 10" cast iron main belonging to the ACSA. Plans should be revised to show the location of both of these correctly. 2. The new 8" water line tap should be made on the ACSA water line. 3. There appear to be multiple proposed utility crossings with the RWSA water line.All utilities crossing the RWSA main must have at least 18" of vertical separation. 4. RWSA would like to review the site plan once it is submitted for review. 2 a t:t net Pere/. Senior Planner Department of Community Development County of Albemarle.Virginia 401 McIntire Road 1 Charlottesville,VA 22902 434.296.5832 ext.3443 From: L.J. Lopez [mailto:Ilopez @milestonepartners.co] Sent: Monday, March 25, 2013 4:25 PM To: Christopher Perez Subject: Lochlyn Hill Chris: Thanks for your time on the phone. Per our conversation, please provide the balance of the comments received from ACAS, VDOT, and RWSA as it relates to Lochlyn Hill. Also, please provide the resubmission timeline requirements in the event that we do not meet the April 1 deadline to resubmit. Best -LJ Louis J. Lopez Ill stone milestone partners 300 2nd Street NE Charlottesville VA 22902 434.245.5803 T 434.409.1005 C 866.948.7684 F 3