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Home My WebLink AboutWPO201300012 Correspondence 2013-02-11 Glenn Brooks From: Glenn Brooks Sent: Tuesday, May 28, 2013 8:40 AM To: 'mjcarmagnola @gmail.com' Cc: Ana Kilmer Subject: RE: Crozet United Methodist Church Site Improvement Project Mike, This plan has been approved. The bond estimates are; $46,040 erosion and sediment control bond $5,820 mitigation bond $1707.21 Lickinghole basin fee WP0201300012 From: mjcarmagnolaCagmail.com [mailto:mjcarmagnolaCa�gmail.com] Sent: Thursday, May 23, 2013 8:07 AM To: Glenn Brooks Subject: Re: Crozet United Methodist Church Site Improvement Project Glenn Do you want four copies of just the revised landscape sheet or the whole E+S set? Thanks Mike Sent via BlackBerry by AT&T From: "Glenn Brooks" <GBROOKS(&,albemarle.org> ,..�a,�..,,.,,y,.�,,,. Date: Thu, 23 May 2013 08:02:37 -0400 To: Mike Carmagnola<mjcarmagnola@gmail.com> Cc: Ana Kilmer<akilmer(aalbemarle.org>; Mark Graham<mgraham(&,albemarle.org>; Doug Walker<dwalker3 @albemarle.org>; Mark Hopkins<mhopkins a,albemarle.org>; Paul Rogers<rogers.crozet @gmail.com>; Douglas Forrester<doug(acrozetumc.org>; Linda Weirich<office @crozetumc.org>; Greg Harper<gharper albemarle.org>; David Anhold<danhold @hughes.net> Subject: RE: Crozet United Methodist Church Site Improvement Project I have the bond estimate request, and will estimate the bond when I approve the plan. From: Mike Carmagnola [mailto:mjcarmagnolaCa�gmail.com] Sent: Wednesday, May 22, 2013 3:11 PM To: Glenn Brooks Cc: Ana Kilmer; Mark Graham; Doug Walker; Mark Hopkins; Paul Rogers; Douglas Forrester; Linda Weirich; Greg Harper; David Anhold Subject: Re: Crozet United Methodist Church Site Improvement Project Glenn, 1 Thanks for the update and clarifications. Here is where we stand on things:,"'' 1. We have written permission from our neighbor to the north to enter his property to complete required work as shown on our latest plan submission. A copy of this agreement is attached. 2. We have sent a letter to Mr. Harper re: the storm water tie-in fee. A copy of this letter is attached. 3. We have a planting plan. We do not yet have a response back from the County on our bond estimate request. I will follow up with Ms. Kilmer on that. Do you want four copies of the planting plan only or the entire E&S set? My plan is to deliver this all to you tomorrow or Friday, except for the bond piece. I am unsure of the turnaround time needed for that particular item. See you soon, Mike On Tue, May 21, 2013 at 8:35 AM, Glenn Brooks <GBROOKSnalbemarle.org>wrote: Mr. Carmagnola, Prior to scheduling a preconstruction meeting,the plan must be approved and bond posted. Referring to our last correspondence,the following items remain before plan approval; 1. Permission or easement from owner of parcel 56A2-01-53,where the plan currently shows work. Alternatively,the plan can be revised to removed any work from this neighboring parcel. See comment 1 in the attached memo. 2. Water Protection Ordinance requirements must be addressed. We have agreed that the plan could be approved without on-site collection and treatment or downstream channel protection, provided there is a written agreement between the church and the County General Services Department to make use of the county project and pay a pro-rata share when an amount is officially established. See comment 7 in the attached memo. 3.A planting plan must be included for the restoration of the stream buffer area on-site. See comment 8 in the attached memo. When you have your plan approved, and the bond has been posted and signed by the owners, county attorney and county engineer, a preconstruction meeting can be held. This meeting is held in the county offices. You and your contractor will receive two of the four plan copies you submit with your last revision, stamped approved by Community 2 Development. Our inspector, Mark Hopkins,will go over the plan and county procedures. You will need to identify your certified responsible land disturber prior to receiving a grading permit. Glenn Brooks, P.E. County Engineer Albemarle County Prom: Mike Carmagnola [mailto:mjcarmagnola(agmail.com] Sent:Tuesday, May 21, 2013 8:14 AM To: Glenn Brooks Subject: Crozet United Methodist Church Site Improvement Project Glenn, We are very close to starting our construction activities on site and wanted to schedule our pre-construction meeting. I trust that this will be an on site meeting with the architect and contractor to conditions, game plan, etc. Please advise how I can get this scheduled? Thanks Mike 3 ax Crozet t)niteirivletfiod?st Church . g Douglas Forrester, Pastor Established 1856 } 1156 Crozet Avenue P.0.Box 70 Crozet,Virginia 22932 (434) 823-4420 go j, Email: office @crozetumc.org Webpage:www.crozetumc.org pt%r' hurt ' 4.9pe .44 op'tm' @- May 15, 2013 Mr. Greg Harper Water Resources Manager County of Albemarle Department of General Services, Water Resources 401 McIntire Road Charlottesville, VA 22902 Re: Crozet United Methodist Church Site Development Project T.M. 56A2-01-17 Dear Mr. Harper: In support of our application for required permits for our Site Development Project, we are writing to confirm our agreement to participate in the County Storm Water Pro-Rata District for Crozet. We understand that the County is still in the process of setting up the District and the mechanism for non-residential landowners to participate. Since the timing of our project requires us to move forward now, Crozet United Methodist Church (CUMC) acknowledges and agrees to pay the required one-time fee at a rate of $20,000 per added impervious acre when the District and administrative structure is set up and in place. We have calculated the additional net impervious area that our project is creating at a total of 0.543 acres. Based on our understanding, this would obligate CUMC to pay a one-time tie-in fee of $10,860.00. We also understand that acceptance of the terms of this letter will allow the church to proceed with the necessary work to tie into the existing system prior to submitting the required fee due to the fact that the administrative system is not yet set up. We acknowledge that issuance of a grading permit is conditional upon acceptance of these terms. We appreciate your prompt response to this matter, as we are prepared to start construction within the next week or so. Sincerely, Jane Rogers Chair, CUMC Board of Trustees 72t.‘44.)0,691:410) Susan Miller CUMC Board of Trustees fc°Virree411 Bob Terrill CUMC Board of Trustees C: Glenn Brooks, Albemarle County Mike Carmagnola, CUMC Mark Graham, Albemarle County • • • PERMISSION TO ACCESS PROPERTY 15 MAY 2013 This agreement will give permission for Crozet United Methodist Church (CUMC)to access the Blue Goose property in support of construction activities related to its Site Development Project. Certain work as part of the CUMC Site Development Project requires the Contractor to cross the shared property line on the north side of the project area. This work will be intermittent during the construction period (May through August 2013) and will have no material impact on any current activities on the Blue Goose property. Any work performed in support of the CUMC Site Development Project will be done in accordance with Contract Documents prepared by Anhold Associates, PLC. This agreement applies only to the necessary work along the shared property line. Any site disturbance will be restored to its original condition or better. Agreed: Blue Goose, L.C. Crozet United Methodist Church Sandy Wilcox Mike Carmagnola 7-e-9 ZA 64-"1-4-re— C/f5/45 Sir-q /3 Mark Graham From: Greg Harper Sent: Friday, May 10, 2013 1:46 PM To: Mark Graham Cc: Bill Letteri; Doug Walker; George Shadman Subject: FW: CUMC Storm Water System Tie In Mark, FYI—below is the email that I sent to Mr. Carmagmola in mid-April. I estimated the church's future fee to be about $5,000 to $6,250 based on their project scope and a pro rata rate of approximately$20,000 to $25,000 per impervious acre. Greg From: Greg Harper Sent: Friday, April 19, 2013 11:38 AM To: 'Mike Carmagnola' Cc: David Anhold; Paul Rogers; Glenn Brooks Subject: RE: CUMC Storm Water System Tie In Mike, I was able to speak with both Mark Graham and Glenn Brooks (Community Development Department)yesterday and we'd like to suggest a way to address the issue with the timing of your project versus the establishment of a County process allowing developers to "buy into" the recently-constructed Crozet Stormwater Wetlands Project. The County has begun—but not completed— the process of creating a pro-rata district, in which development projects naturally draining to the County project would pay a fee to the County in lieu of constructing onsite stormwater management.The fee would likely be based on the amount of additional impervious area created by the development with the intent that all future development within the watershed would, collectively and over time, pay for the County project. Unfortunately, we don't yet know the rate of the fee. However, early discussions and calculations suggest that the rate would be in the range of roughly$20,000 to$25,000 per(added) impervious acre. Therefore, if your site work resulted in an additional quarter acre of parking lot your fee would be $5,000 to $6,250. Note that this would be cheaper than designing and constructing onsite stormwater management. In order for you to receive a permit from the Department of Community Development, you are requested to submit a letter from the Church stating that the Church will pay the appropriate fee to the County once the County process is established. If you have any questions about the specifics of the letter, please contact Glenn Brooks(copied). Greg Greg Harper, P.E. Water Resources Manager Department of General Services Albemarle County,Virginia 434.296.5816 gharper@albemarle.org 1 www.albemarle.org/water From: Mike Carmagnola [mailto:mjcarmagnola@igmail.com] Sent: Thursday, April 04, 2013 6:10 PM To: Greg Harper Cc: David Anhold; Paul Rogers Subject: CUMC Storm Water System Tie In Greg, I am following up on the County process and logistics needed to secure an agreement to tie into the regional storm water system recently installed. As you know, we are the first project to do this and plan to start construction in May. We will need to have the process in place or an agreement to undertake the process later when it is finalized. We certainly don't want this part of the project puzzle to hold us up. Please advise if there is anything further you need form me or the church. I would also appreciate an update so I can keep folks informed. Thanks Mike 2