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SUB201300055 Correspondence 2013-04-22
Ellie Ray From: Vito Cetta[vitocetta @me.com] Sent: Thursday, January 09, 2014 2:52 PM To: Ellie Ray Cc: Koppel Paul; Winkler Matt; Wildman Pete; Pohl Frank Subject: Wickham Pond 2 phase 2 Ellie, 1 The plats and deeds have been reeMed. Many thanks for all of your help. Itr"ceipt is AThearle County, VA Debra M. Snips, Ciruit 501 East Jefferson St. Challotteuville, VA T29C2 Phone *ober: {434)972-4;03 Fax Number: (44)293-02S0 Official Receipt: 2014-DX100235 Printed on 01/090014 at 02:13:33 PM firj ())5490 itrEffri- Date RecoPded: 01/09/2014 .41340uRellt_D , R4c.V40 Tlot____ _A4Aqt A 4452 Pg 257/ 02:03:55 04 $52.00 File P . 2014-00000227 DEC- DECLARATIOA- S7ATEHEAT GRANTER:WICKHAM YO HOLDIWS LTD EX:k GRANTEE:NICXHAM r MOLDS LTO EX:N Address1.71:30 CWENSFIELD DRIVE Address?: CitylStateilio:D4ARLDTTESVILLE VA 22901 Ctinsideratter: 4550Ption: iocaltty:CC Percent:100.00S Pages:7 Maces: kcoy,45 Mount 301-'DEEDt -$44.50 745- 4LF S1.50 106- TECHNLLOGY TRUST FUND FEE 15.00 035 - OPEN SPACE PRESERVATION $1.00 151( 4452 Pp 275/ 02:12:11 PM $77.0) File Mo. 2014-00=22$ OE- DEED OF EASEMENT/RIGHT Of MY VANTUR:WIOCHAM 1 HOLON:S LID EX:N GRANTEE:COOP OF AteEMAPti EXA Address!: Address2. CitY/Statealc: ConsiCeration:SO.00 Assunction: Locality:CO Percent:100.00X Fages.7 Rom Accounts 413.111t 0397-a-EDS 5 COCRACTS V0.00 213- COUNrY GRANTEE TAX $0.0) 301- CEEDS $14.50 145- VSLF $1.50 106- TEC4/0.50Y MST FUKO FEE SCOO e36 DEED PROCESSING FEE $0.00 035 - DPEN SPACE RESEW/4110N $1.00 ItesizeC Check Liiii;g Check % 4054 SE9.00 total D,e: --*T:156 Ped By Check: $69.0D Chme Tendered: $0.00 visit uS ON THE NEB AT HTTPWCOTTHOSTING.COM/vAALBEMARLEEXTERNAL attached. Vito Cetta, aia 1730 Owensfield Dr Charlottesville, VA 22901 2 home: 434-296-0003 cell: 434-531-2192 vitocetta @mac.com 3 Ellie Ray From: Ellie Ray Sent: Thursday, January 09, 2014 11:37 AM To: 'Vito Cetta' Subject: RE: Wickham Pond 2 Vito, I got the plat signed late yesterday, but have been in a meeting most of the morning. The signed plat and associated documents are at the front desk for you to pick up at your earliest convenience. The cover sheet explains what needs to be done with each of the documents. Please return recorded copies of each for the county file as soon as possible. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 Original Message From: Vito Cetta [mailto:vitocettaRme.com] Sent: Thursday, January 09, 2014 9:04 AM To: Ellie Ray Subject: Wickham Pond 2 Ellie, As you can see, the bonds have been signed. It would be great if the Plats could be recorded today. Thanks Vito Cetta, aia 1730 Owensfield Dr Charlottesville, VA 22901 home: 434-296-0003 cell: 434-531-2192 vitocetta @mac.com 1 Ellie Ray From: Ellie Ray Sent: Wednesday, January 08, 2014 4:10 PM To: 'Vito Cetta' Subject: RE: Wickham Pond 2 Once I get official word from Ana that everything is finalized I will get the plat signed and let you know it's ready. I've sent her a note asking to be notified when the bonds are complete. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 Original Message From: Vito Cetta [mailto:vitocetta @me.com] Sent: Wednesday, January 08, 2014 3:56 PM To: Ellie Ray Subject: Wickham Pond 2 Ellie, The bonds have been posted and should be signed by the county today. Are we now ready to record?? Vito Cetta, aia 1730 Owensfield Dr Charlottesville, VA 22901 home: 434-296-0003 cell: 434-531-2192 vitocetta @mac.com 1 1 Ellie Ray From: Ana Kilmer Sent: Friday, December 20, 2013 10:09 AM To: Vito Cetta; Ellie Ray Cc: Max Greene Subject: RE: Wickham Pond II SUB201300055 Do you have the letters of credit ready? Glenn has not approved the schedule of completion form. I cannot format any bond forms until he approves this form. Thanks Ana D. Kilmer Management Analyst County of Albemarle Community Development Department 401 McIntire Road Charlottesville,VA 22902 434-296-5832 akilmer @albemarle.org From: Vito Cetta [mailto:vitocetta@me.com] Sent: Friday, December 20, 2013 10:07 AM To: Ellie Ray Cc: Max Greene; Ana Kilmer Subject: Re: Wickham Pond II SUB201300055 Ana, We have the bond amounts, what is needed allowing us to issue the bonds? Vito On Dec 19, 2013, at 4:24 PM, Ellie Ray<eray @albemarle.org>wrote: Vito, I got the signed deed back from the County Attorney's Office today,so the only outstanding item is the bonds. Once I get word that they are posted, I will get the plat signed and leave the plat and the deed at the front desk for you to pick up. The deed should be recorded with the plat; once that's done, please provide a copy of the recorded deed for the County file. Thanks, Ellie Carter Ray,PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Vito Celia [mailto:vitocetta @me.com] Sent: Thursday, December 12, 2013 4:16 PM 1 To: Ellie Ray Subject: Re: Wickham Pond II Ellie, I am waiting for Ana to give me the bond amounts. Vito On Dec 12, 2013, at 1:39 PM, Ellie Ray<eray @albemarle.org> wrote: I'm going to send the Deed to the County Attorney today, but since we're getting close to the holidays it's hard to say how quickly it will get back to me. The bonds also need to be posted. Ellie Carter Ray, PIA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Vito Cetta [mailto:vitocetta @me.com] Sent: Thursday, December 12, 2013 1:35 PM To: Ellie Ray Subject: Re: Wickham Pond II Ellie, I assume you now have what is needed for Wick 2. Vito On Dec 10, 2013, at 4:03 PM, Ellie Ray<eray @albemarle.org>wrote: See below for County Attorn: comment on the documents submitted. It looks e you will need to sign the drainage easement and resubmit before .e will make his determination that it is appr. 'ed and send it on to the County Executive for signature. Thanks, Ellie Carter Ray,PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Greg Kamptner Sent: Tuesday, December 10, 2013 3:44 PM To: Ellie Ray Cc: Lisa Busch Subject: Wickham Pond II Ellie- The street maintenance agreement is app'.ved.You also sent up the drainage easemen or signature, but it was unsigned by the grantor,and part of th= review I need to do before I can approve it as to fo is confirm that it was 2 Ellie Ray From: Vito Cetta[vitocetta @me.com] Sent: Wednesday, December 11, 2013 10:35 AM To: Ellie Ray Subject: Is this one correct? Attachments: deed of easement2-11-26-13.doc Vito Cetta, aia 1730 Owensfield Dr Charlottesville, VA 22901 home: 434-296-0003 cell: 434-531-2192 vitocetta0mac.corn 1 Noe Ellie Ray IIIII II From: Ellie Ray Sent: Wednesday, December 11, 2013 8:52 AM To: 'Vito Cetta' Subject: RE: Drainage Easement Attachments: Re: Wickham Pond 2 Vito, The one you sent is an old version...please send the one from the attached email (sent by Frank on 11/27). Ellie Carter Ray,PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Vito Cetta [mailto:vitocetta @me.com] Sent: Wednesday, December 11, 2013 8:49 AM To: Ellie Ray Subject: Drainage Easement Ellie, Attached is what I will sign today and deliver to you. Vito Cetta,aia 1730 Owensfield Dr Charlottesville,VA 22901 home:434-296-0003 cell:434-531-2192 vitocetta @mac.com 1 Ellie Ray From: Ellie Ray Sent: Wednesday, December 11, 2013 8:44 AM To: 'Vito Cetta' Subject: RE: Wickham Pond II The deed of easement(not the road maintenance agreement) needs to be signed and sent back to the County Attorney's Office. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Vito Cetta [mailto:vitocetta@ me.com] Sent: Wednesday, December 11, 2013 8:42 AM To: Ellie Ray Subject: Re: Wickham Pond II Ellie, Today I will sign the attached Road Maintenance agreement and deliver to you. On Dec 10, 2013, at 4:03 PM, Ellie Ray<eray @albemarle.org>wrote: See below for Co. ty Attorney comment on the documents submitted. It looks like you will need • ign the drainage easement and resub it before he will make his determination that it is approved and send i to the County Executive for signature. Thanks, Ellie Carter Ray,PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Greg Kamptner Sent: Tuesday, December 10, 2013 3:44 PM To: Ellie Ray Cc: Lisa Busch Subject: Wickham Pond II Ellie- The street maintena agreement is approved.You also sent up the drainage ea = ent for signature, but it was unsigned by the .ntor,and part of the review I need to do before I can approve it as • form is confirm that it was correctly signed by the grantor. Let me know if you want me to return the deed and plat to ou or if the subdivider will submit a signed deed. Greg Kamptner Deputy County Attorney County of Albemarle gkamptner@albemarle.org 1 Nftie Ellie Ray From: Ellie Ray Sent: Tuesday, December 10, 2013 4:03 PM To: 'Vito Cetta' Cc: Frank Pohl Subject: FW: Wickham Pond II See below for County Attorney comment on the documents submitted. It looks like you will need to sign the drainage easement and resubmit before he will make his determination that it is approved and send it on to the County Executive for signature. Thanks, Ellie Carter Ray, PL4 Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Greg Kamptner Sent: Tuesday, December 10, 2013 3:44 PM To: Ellie Ray Cc: Lisa Busch Subject: Wickham Pond II Ellie- The street maintenance agreement is approved.You also sent up the drainage easement for signature, but it was unsigned by the grantor, and part of the review I need to do before I can approve it as to form is confirm that it was correctly signed by the grantor. Let me know if you want me to return the deed and plat to you or if the subdivider will submit a signed deed. Greg Kamptner Deputy County Attorney County of Albemarle gkamptner @albemarle.org Ellie Ray From: Frank Pohl [fvpohl @gmail.com] Sent: Wednesday, November 27, 2013 9:40 AM To: Vito Cetta Cc: Ellie Ray Subject: Re: Wickham Pond 2 Attachments: DEED_OF_EASEMENT_DRAFT-WICKHAM_POND_PHASE II-BLOCK_2-11-26-13.doc; PRIVATE STREET MAINTENANCE AGREEMENT-WICKHAM POND 2-11-26-13.doc Here you go Vito, revised documents are attached! Have a happy turkey day! These files are saved in Word97' so you should be able to open them if needed... Frank On Tue,Nov 26, 2013 at 9:09 AM, Vito Cetta<vitocetta @me.com> wrote: Thanks Ellie, Frank,please complete these changes for us. Thanks On Nov 26, 2013, at 9:06 AM, Ellie Ray<eray @albemarle.org>wrote: Vito Cetta, aia 1730 Owensfield Dr Charlottesville, VA 22901 home: 434-296-0003 cell: 434-531-2192 vitocetta @mac.com 1 Ellie Ray From: Ellie Ray Sent: Tuesday, November 26, 2013 9:07 AM To: 'Vito Cetta' Cc: Frank Pohl Subject: RE: Wickham Pond 2 Attachments: Wickham -deed &declaration edits.pdf What you sent changed something that didn't need to be changed. I have attached a PDF showing the things that need to be revised. Ellie Carter Ray,PL4 Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Vito Cetta [mailto:vitocetta @me.com] Sent: Tuesday, November 26, 2013 7:44 AM To: Ellie Ray Cc: Frank Pohl Subject: Re: Wickham Pond 2 Ellie, Under separate email, you received the Private Street document with the changed date. I had that document is a form that could be changed. The easement document is not is a changeable form and Frank will provide you with that today. Vito On Nov 25, 2013, at 10:59 AM, Ellie Ray<eray @albemarle.org>wrote: Vito, Before I send the .. up to the County Attorney's office a • potentially waste additional time, I noticed that both of these documents reference :ust 19, 2013 as the"last rev' ed" date of the plat...the plat that I have deemed approvable has a "last revised" date of No -I ber 11, 2013. Both ••cuments should be updated to reflect this revision date. Additionally,the deed of easem- It starts, "Thi Peed of Easement is made this day of October,2013 by...." I believe this should be revised as well since i • no lo'ger October. Please make these revisions and send e up. to documents...then I'll send them to the County Attorney's Office for review. Thanks, Ellie Carter Ray,PLA Senior Planner Albemarle County Corn .nity Development ph: 434.296.5832 x. 3432 1 Ellie Ray From: Vito Cetta[vitocetta @me.com] Sent: Tuesday, November 26, 2013 7:14 AM To: Ellie Ray Cc: Frank Pohl Subject: Wickham Pond 2, Private Street Attachments: Private Street.zip Ellie, The attached shows the November 11,2013 date for the Private Street document. Vito Cetta,aia 1730 Owensfield Dr Charlottesville,VA 22901 home:434-296-0003 cell:434-531-2192 vitocetta @mac.com 1 Ellie Ray From: Ellie Ray Sent: Monday, November 25, 2013 1:44 PM To: Max Greene; Glenn Brooks Subject: FW: WP2 Block 2 bond breakdown Attachments: 112513 WP2 Block 2 bond breakdown for Vito.pdf FYI—I think Vito is going to submit his bond request tomorrow. Ellie Carter Ray,PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Vito Cetta [mailto:vitocetta(ame.com] Sent: Monday, November 25, 2013 1:42 PM To: Ellie Ray Subject: Fwd: WP2 Block 2 bond breakdown Ellie, The attached is from the site improvement contractor that should be helpful for engineering in calculating the bond amounts. Vito Begin forwarded message: From: Tripp Gough <tgough aearthworksexcavating.com> Subject: WP2 Block 2 bond breakdown Date: November 25, 2013 11:58:17 AM EST To: 'Vito Cetta' <vitocetta@me.com> Vito, Hope this is what you need. Call if you need anything else. Pete Vito Cetta, aia 1730 Owensfield Dr Charlottesville, VA 22901 home: 434-296-0003 cell: 434-531-2192 vitocetta @mac.com Ellie Ray From: Ellie Ray Sent: Monday, November 25, 2013 10:59 AM To: 'Vito Cetta' Subject: RE: Wickham Pond 2 Vito, Before I send these up to the County Attorney's office and potentially waste additional time, I noticed that both of these documents reference August 19, 2013 as the "last revised" date of the plat...the plat that I have deemed approvable has a "last revised" date of November 11, 2013. Both documents should be updated to reflect this revision date. Additionally,the deed of easement starts, "This Deed of Easement is made this day of October,2013 by...." I believe this should be revised as well since it is no longer October. Please make these revisions and send the update documents...then I'll send them to the County Attorney's Office for review. Thanks, Ellie Carter Ray,PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Vito Cetta [mailto:vitocetta @me.com] Sent: Sunday, November 24, 2013 9:37 AM To: Ellie Ray Subject: Wickham Pond 2 Ellie, Attached find: Private Street Agreement Deed of Easement Vito Cetta,aia 1730 Owensfield Dr Charlottesville,VA 22901 home:434-296-0003 cell:434-531-2192 vitocetta @mac.com 1 Ellie Ray From: Ellie Ray Sent: Monday, November 18, 2013 11:38 AM To: 'Vito Cetta' Subject: RE: Wickham Pond 2- Revised Easement Agreements Attachments: RE: SUB201300055 Wickham Pond Phase II - Final Vito, I copied you on three email sent last Thursday and Friday that detail what is needed to approve the plat. See attached email string...all three email in the string have pertinent information. The Deed of Drainage easement and Declaration need to be revised per the County Attorney's comments sent on October 28th and resubmitted for their review and approval. Additionally, the Deed of Drainage easement must be signed by the County Executive once deemed approved by the County Attorney's Office. Bonds also need to be posted. Ellie Carter Ray,PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Vito Cetta [mailto:vitocettaCa�me.com] Sent: Monday, November 18, 2013 11:29 AM To: Ellie Ray Subject: Re: Wickham Pond 2 - Revised Easement Agreements Ellie, Is there anything you need from us and when do you think we can record the deed. vito On Nov 18, 2013, at 9:13 AM, Ellie Ray<erayc albemarle.org>wrote: yes Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Vito Cetta [mailto:vitocetta @me.com] Sent: Saturday, November 16, 2013 10:27 AM To: Ellie Ray Subject: Fwd: Wickham Pond 2 - Revised Easement Agreements Ellie, Do you need? Vito 1 Ellie Ray From: Ellie Ray Sent: Friday, November 15, 2013 10:39 AM To: 'Laura Shavis'; 'Tom Lincoln'; 'Vito Cetta' Subject: RE: SUB201300055 Wickham Pond Phase II - Final Attachments: SUB201300055- ENG 11-15-13.pdf Max's comments with additional information is attached. Ellie Carter Ray,PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Ellie Ray Sent: Friday, November 15, 2013 10:26 AM To: 'Laura Shavis'; 'Tom Lincoln'; 'Vito Cetta' Subject: RE: SUB201300055 Wickham Pond Phase II - Final Engineering says additional bonds will need to be posted for Delila Drive. Please submit a bond request form: http://www.albemarle.org/upload/images/forms center/departments/Community Development/forms/bonds/Bond E stimate Request Form.pdf Please contact Max Greene if you have any questions. Ellie Carter Ray,PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Ellie Ray Sent: Thursday, Nove er 14, 2013 4:38 PM To: 'Laura Shavis'; Tom L Coln; Vito Cetta Subject: SUB201300055 WI ham Pond Phase II - Final Laura/Tom/Vito, The plat revisions address my previous conments, so the p . is now approvable. The Deed of Drainage easement and Declaration need to be revised per the Count`NAttorney' comments sent on October 28th and resubmitted for their review and approval. Additionally,the Deed ofbrn.:e easement must be signed by the County Executive once deemed approved by the County Attorney's Office tgineering is still reviewing previous bond files to determine if bonds for this phase have been posted. If they r.ven't,bonds must be posted prior to final approval of the plat. I'll send their comments as soon as I get them. \� Thanks, Ellie Carter Ray, PLA N. Senior Planner Albemarle County Community �Dev-i�;ment Planning Division NN 4C1 McIntire Roa No-ti, v'1i. C a:bt es;'iii 4'i'J'lic 229 ph: x. 343: c 4- Ellie Ray From: Ellie Ray Sent: Thursday, November 14, 2013 4:38 PM To: 'Laura Shavis'; Tom Lincoln; Vito Cetta Subject: SUB201300055 Wickham Pond Phase II - Final Laura/Tom/Vito, The plat revisions address my previous comments, so the plat is now approvable. The Deed of Drainage easement and Declaration need to be revised per the County Attorney's comments sent on October 28th and resubmitted for their review and approval. Additionally,the Deed of Drainage easement must be signed by the County Executive once deemed approved by the County Attorney's Office. Engineering is still reviewing previous bond files to determine if bonds for this phase have been posted. If they haven't, bonds must be posted prior to final approval of the plat. I'll send their comments as soon as I get them. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 632 Berkmar Circle LINC,��LN 349r74.14171/Fax 434.974.1776 SURVEYING www.lincolnsurveying.com Thomas B.Lincoln,LS / Christopher B.Kean,LS Lincoln Surveying responses to County comments (Memorandum) dated May 17, 2013, Rev1: June 10, 2013, Rev2: July 26, 2013, Rev3: October 28, 2013 RE: SUB-2013-00055 Wickham Pond Phase II-Final 1. [14-302(A)5] Public Easements. Please submit a Deed of Drainage Easement, for review and approval by the County Attorney's Office, for all stormwater easements proposed to be dedicated to public use. Rev3—Plat was changed to reflect Wickham Two Holdings, LTD as the owner and signatory of TMP 56-91. 2. [14-302(B)8] Proposed lots. List the number of proposed lots in the note section. (Addressed in previous submittal) 3. [14-302(A)9] Building sites on proposed lots. The building site note provided refers to the existing parcels, when it should refer to the proposed parcels; please revise. The note should include a reference to the previously approved critical slope waiver (approved 11/9/10.) (Addressed in previous submittal) 4. [14-302(A)14] Land to be dedicated in fee or reserved. Provide the location and acreage of all land intended to be dedicated in fee or reserved for public use, or to be reserved in a deed for the common use of lot owners in the subdivision. The preliminary plat and previous final plat appear to indicate that a portion of TMP 55-91 should be common area; however County GIS doesn't show that this area has been subdivided. The Wickham Pond Code of Development shows that 5.2 acres of green space/amenities would be provided in Block 1. Please clarify when this open space will be provided and include it on this plat, if necessary, as residue labeled 'common area'. (Addressed in previous submittal) 5. [14-302(B)5] Zoning Classification. Please revise the zoning note to indicate that TMP 55-91 is not in the entrance corridor. (Addressed in previous submittal) 6. [14-302(B)8] Yards. In addition to a front setback, there is also a 'build-to' distance of 30' for single-family detached, and 20' for single-family attached; please add this information to the setback notes. (Addressed in previous submittal) 7. [14-302(B)8] Yards. The side setback for single-family attached units is 0-7'1 please revised this information in the setback notes. (Addressed in previous submittal) 8. [14-302(B)8] Yards. Please provide documentation for the 7.5' front setback note for Lot 138, there doesn't appear to be any reference to this in the Code of Development or subsequent variation. Innovation. Integrity. Vision. 4,400' *ow (Addressed in previous submittal) 9. [14-303(D)] Acreage of lots. Please provide the acreage of the existing parcel and the residue after this phase of the subdivision. Clarifying the common area as indicated above should resolve this issue. (Addressed in previous submittal) 10. [14-303(G)] Ownership of common areas. As indicated under 'land to be dedicated in fee or reserved' above, please clarify the ownership of the 'Common Area' and add any necessary information to both the plat and the notes section. (Addressed in previous submittal) 11. [14-303(N)] Statement pertaining to private streets. Please add the following note for Allyn Alley: "The streets in this subdivision may not meet the standards for acceptance into the secondary system of state highways and will not be maintained by the Virginia Department of Transportation or the County of Albemarle." (Addressed in previous submittal) 12. [14-317] Instrument evidencing maintenance of certain improvements. Please provide a road maintenance agreement for Allyn Alley or, if one was established with the previous phase, provide a supplemental declaration that adds the proposed portion of the alley to that agreement. This document will be reviewed by the County Attorney's office. Rev3—Plat was changed to reflect Wickham Two Holdings, LTD as the owner and signatory of TMP 56-91. 13. [Comment] This plat cannot be approved until ACSA and VDOT completed their reviews and grant their approval; comments will be forwarded upon receipt. Zoning comments have been provided. Engineering, ARB, Fire/Rescue, inspections, and E911 all have no objection. N/A Lincoln Surveying 14. [Comment] This plat cannot be approved until all relevant bonds have been posted. Engineering is in the process of verifying the status of all bonds. Rev3—N/A Lincoln Surveying Ellie Ray From: Ils.tblsurveying @gmail.com on behalf of Laura Shavis [laura.shavis @lincolnsurveying.com] Sent: Monday, November 11, 2013 1:24 PM To: Ellie Ray Subject: Re: Wickham Pond 2 Okay, thanks, Ellie! On Mon,Nov 11, 2013 at 1:18 PM, Ellie Ray<eray @albemarle.org>wrote: I think Engineering is good to go. They were checking on the status of the bonds, but I think that's all fine...l'll verify before the plat gets signed. But, in terms of actual revisions to the plat...they didn't have any comments. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Ils.tblsurveyingCa�gmail.com [mailto:lls.tblsurveying(agmail.com] On Behalf Of Laura Shavis Sent: Monday, November 11, 2013 11:35 AM To: Ellie Ray Cc: Vito Cetta Subject: Re: Wickham Pond 2 Ellie, I have revised the plat to list "Wickham Two Hoidings, LTD" as the owner of TMP 56-91 on sheet 1. I have "Wickham Pond Community Association, Inc." listed as the owner of the existing Open Space/Common Area, on sheet 3. A new revision date has been added as well. Per comment #14, you had contacted the engineering department. Does Engineering have any revisions we need to resolve? Ellie Ray From: Ellie Ray Sent: Monday, November 11, 2013 10:45 AM To: 'Laura Shavis'; Vito Cetta Cc: Frank Pohl Subject: RE: Wickham Pond 2 Attachments: SUB201300055 Wickham Pond Phase II - Final Comments on the 22nd submittal were sent on October 28th. See attached. We are awaiting revisions to address those comments. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Ils.tblsurveying(agmail.com [mailto:Ils.tblsurveying(thgmail.com] On Behalf Of Laura Shavis Sent: Monday, November 11, 2013 7:44 AM To: Vito Cetta Cc: Ellie Ray; Frank Pohl Subject: Re: Wickham Pond 2 Vito, We submitted to the County for their review on October 22. On Sun,Nov 10, 2013 at 1:22 PM, Vito Cetta<vitocetta @me.com>wrote: Where do we stand with wrapping this up and getting it recorded? Thanks Vito Cetta, aia 1730 Owensfield Dr Charlottesville, VA 22901 home: 434-296-0003 cell: 434-531-2192 vitocetta0t,,mac.com Laura Shavis Senior CAD Technician Lincoln Surveying Berkn.ar Circle VA 22901 V...1,;., Norge *me Ellie Ray From: Vito Cetta[vitocetta @mac.com] Sent: Tuesday, October 29, 2013 3:52 PM To: Ellie Ray Cc: Laura Shavis; Lincoln Tom; Frank (fvpohl @gmail.com) Pohl Subject: Re: SUB201300055 Wickham Pond Phase II - Final Laura, I suggest we process what we have an follow up later with the townhouses. Vito On Oct 29, 2013, at 12:16 PM, Ellie Ray<eray@albemarle.org> wrote: The townhouse lots cannot be subdivided without first submitting and gaining approval of both preliminary and final site development plans. I know it's confusing, but townhouses are a special case where they need both site plan and subdivision approval...and the site plan must be approved first. I've looked through the files and can't find a site plan for those townhouses, but if I've overlooked something please let me know. So,to answer your question,the townhouse lots can't be subdivided on this plat unless an approved site plan exists. Hopefully this makes sense, feel free to give me a call if you need further clarification. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Ils.tblsurveying@agmail.com [mailto:lls.tblsurveying©amail.com] On Behalf Of Laura Shavis Sent: Tuesday, October 29, 2013 7:59 AM To: Ellie Ray Cc: Torn Lincoln; Vito Cetta Subject: SUB201300055 Wickham Pond Phase II - Final Ellie, I got your comments regarding Wickham Pond Phase II. The client is requesting that we go ahead and add the townhouse lots (the area labeled "future development" between Lots 130 and 149) to this plat. Is that something that can be done mid-process or will that need to be a different submittal? Also, if the townhouse lots are added to this plat, will there be any additional fee and/or requirements? Thanks. Laura Shavis Senior CAD Technician Lincoln Surveying 63_ Berlinar Circle C'.:-L:3-,Wecvi1le. VA EI CriTi 434-974-1776 fax `'OW Lincoln Surveying thanks you for your business! B. Vito Cetta, aia 1730 Owensfield Dr Charlottesville, VA 22901 home: 434-296-0003 cell: 434-531-2192 vitocetta(a.mac.com Noe- Ellie Ray From: Ellie Ray Sent: Monday, October 28, 2013 4:49 PM To: 'Laura Shavis'; 'tom.lincoln @lincolnsurveying.com'; 'vitocetta @mac.com' Subject: SUB201300055 Wickham Pond Phase II - Final Attachments: CDP4_sub_ECR_Wickham Pond Phase II - Final.pdf; SUB201300055-CAO comments- REV.pdf Tom/Laura/Vito, Please find attached my comments regarding the above referenced application. I have also attached comments from the County Attorney's Office regarding the drainage easement deed and the private street maintenance agreement. I am awaiting bond comments from Engineering; I will forward them, if any, once received. Please feel free to contact me if you have any questions, concerns,or need further clarification. Thank you, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 632 Berkmar Circle LINO% L N 34974.14171/Fax 434 974.1776 SURVEYING www.lincolnsurveying.com Thomas B.Lincoln,LS / Christopher B.Kean,LS Lincoln Surveying responses to County comments (Memorandum) dated May 17, 2013, Rev1: June 10, 2013 T}tIS 1S -ri-ke sr./eoL.i CtO9- It--1Ef l RE: SUB-2013-00055 Wickham Pond Phase II-Final _- - , L-LS - 4.0E Gt. a 1. [14-302(A)5] Public Easements. Please submit a Deed of Drainage Easement, for review and approval by the County Attorney's Office, for all stormwater easements proposed to be dedicated to public use. N/A Lincoln Surveying—to be submitted by owner/representative 2. [14-302(B)8] Proposed lots. List the number of proposed lots in the note section. (Addressed in previous submittal) 3. [14-302(A)9] Building sites on proposed lots. The building site note provided refers to the existing parcels, when it should refer to the proposed parcels; please revise. The note should include a reference to the previously approved critical slope waiver (approved 11/9/10.) (Addressed in previous submittal) 4. [14-302(A)14] Land to be dedicated in fee or reserved. Provide the location and acreage of all land intended to be dedicated in fee or reserved for public use, or to be reserved in a deed for the common use of lot owners in the subdivision. The preliminary plat and previous final plat appear to indicate that a portion of TMP 55-91 should be common area; however County GIS doesn't show that this area has been subdivided. The Wickham Pond Code of Development shows that 5.2 acres of green space/amenities would be provided in Block 1. Please clarify when this open space will be provided and include it on this plat, if necessary, as residue labeled 'common area'. (Partially addressed in previous submittal) Note: With this submittal, all notes, signatures and references to TMP 56-91B have been removed. Road acreage tabulation has been revised accordingly. Newly assigned tax map and parcel number TMP 567-2-2-OS (for previously dedicated Common Area) has been added to the plat. 5. [14-302(B)5] Zoning Classification. Please revise the zoning note to indicate that TMP 55-91 is not in the entrance corridor. (Addressed in previous submittal) 6. [14-302(B)8] Yards. In addition to a front setback, there is also a 'build-to' distance of 30' for single-family detached, and 20' for single-family attached; please add this information to the setback notes. (Addressed in previous submittal) 7. [14-302(B)8] Yards. The side setback for single-family attached units is 0-7'1 please revised this information in the setback notes. (Addressed in previous submittal) Innovation. Integrity. Vision. Nose 8. [14-302(6)8] Yards. Please provide documentation for the 7.5' front setback note for Lot 138, there doesn't appear to be any reference to this in the Code of Development or subsequent variation. (Partially addressed in previous submittal) Note: With this submittal, setback information has been revised to remove reference to 7.5' front setback for Lot 138. 9. [14-303(D)] Acreage of lots. Please provide the acreage of the existing parcel and the residue after this phase of the subdivision. Clarifying the common area as indicated above should resolve this issue. (Partially addressed in previous submittal) Note: With this submittal, all notes, signatures and references to TMP 56-91B have been removed. Road acreage tabulation has been revised accordingly. 10. [14-303(G)] Ownership of common areas. As indicated under'land to be dedicated in fee or reserved' above, please clarify the ownership of the 'Common Area' and add any necessary information to both the plat and the notes section. Ownership of common area was previously noted on plat. A note indicating said ownership was added to sheet 1. (Addressed in previous submittal) 11. [14-303(N)] Statement pertaining to private streets. Please add the following note for Allyn Alley: "The streets in this subdivision may not meet the standards for acceptance into the secondary system of state highways and will not be maintained by the Virginia Department of Transportation or the County of Albemarle." (Partially addressed in previous submittal) Note: With this submittal, statement has been revised to indicate that this applies only to Allyn Alley. 12. [14-317] Instrument evidencing maintenance of certain improvements. Please provide a road maintenance agreement for Allyn Alley or, if one was established with the previous phase, provide a supplemental declaration that adds the proposed portion of the alley to that agreement. This document will be reviewed by the County Attorney's office. N/A Lincoln Surveying—to be submitted by owner/representative 13. [Comment] This plat cannot be approved until ACSA and VDOT completed their reviews and grant their approval; comments will be forwarded upon receipt. Zoning comments have been provided. Engineering, ARB, Fire/Rescue, inspections, and E911 all have no objection. N/A Lincoln Surveying Nidie Ellie Ray From: Ils.tblsurveying @gmail.com on behalf of Laura Shavis [laura.shavis @lincolnsurveying.com] Sent: Thursday, October 17, 2013 7:51 AM To: Vito Cetta Cc: Tom Lincoln; Ellie Ray Subject: Fwd: 106-0022-27 Wickham Pond subdivision plat Attachments: CDP3_sub_ECR_Wickham Pond Phase II - Final.pdf Vito, I have clarified things with Ellie Ray regarding our end of the Wickham Plat subdivision. Our office is up-to-date with the platting aspect of the subdivision. The plat is ready to be resubmitted to the county for approval. The drainage easement deed and private road agreement should be submitted along with the plat. If you would like us to resubmit the plat, you can drop off the above documents at our office and we will submit everything all together. If you would like to handle the resubmission, then the county will need 8 copies of the subdivision plat to be submitted along with the easement and agreement documents. The attached PDF entitled, 106002227_SP_13231.pdf is the current plat version that needs to be resubmitted. The drainage easement and road agreement documents should both reference the original plat date as well as the most recent revision date. Forwarded message From: Ellie Ray<eray c@albemarle.org> Date: Wed, Oct 16, 2013 at 1:41 PM Subject: RE: 106-0022-27 Wickham Pond subdivision plat To: Laura Shavis <laura.shavis cr,lincolnsurveying.com> The CAO comments I sent to Vito are in reference to changes that need to be made to the drainage easement deed and private road agreement; I assume that's something he is going to take care of, but I don't know what your arrangement is with him. The latest plat that I reviewed was dated July 19, 2013...so according to the plat you emailed, it looks like it's been revised twice since then but not submitted to the County. My most recent comments were mostly about the deed and agreement referenced above, but I did have one minor comment about the owner of the open space (I have attached that email for reference). Based on a quick review of the PDF it looks like that's been addressed but it was never officially submitted for review. As I said in my email to Vito, at this point his deed and agreement need to include the last revision date of the plat (along with the other revisions noted by the County Attorney's Office) and then the revised plat and the revised deed and agreement should be submitted at the same time for review. At that point, I will send the revised deed and agreement (with a copy of the revised plat) to the County Attorney's Office for review and (hopefully) approval. Simultaneously I will review the plat. Hopefully this makes sense...I know it can be confusing. I do this all day,everyday and sometimes it still confuses me! If you have any questions, !et me know, otherwise I'd say submit the plat whenever Vito gets the documents revised and hopefully that will wrap things up. Thanks, ::. e Carer Ray, P LA Senior Planner Albemarle County Community Developmele 'woe ph: 434.296.5832 x. 3432 From: Ils.tblsurveying©agmail.com [mailto:Ils.tblsurveying@ gmail.com] On Behalf Of Laura Shavis Sent: Wednesday, October 16, 2013 12:58 PM To: Ellie Ray Cc: Tom Lincoln Subject: 106-0022-27 Wickham Pond subdivision plat Ellie, Vito Cetta forwarded to me the email chain containing your correspondence with him. With all the parties, plat changes and county comments involved I am no longer sure where we stand with things! Your comments in the email today were addressed to Vito and not to our office. Can you please let me know exactly what we (Lincoln Surveying) need to do, if anything, to have the plat approved? I am attaching the lastest version we have of the plat for your reference as I don't know which version you have... I am also attaching the comments from the County Attorney's office for your reference. Thanks for your help! Vito, Please find the County Attorney's comments on the submitted documents attached. In addition to their comments, the plat reference dates should include the original date as well as the last revision date. If I remember correctly, I had one small comment remaining, so there will be one additional revision date. Make sure that is the date referenced in the documents when you submit for final approval. It's generally easier to submit the revised plat and documents at the same for review. If you have any additional questions, please let me know. hams, ►./' r..,.-acr A.. : F.PL4 cae:rtior ::%art ler Albemarle County Community Developm ph: 434.296.5832 x. 3432 Laura Shavis Senior CAD Technician Lincoln Surveying 632 Berkmar Circle Charlottesville,VA 22901 434-974-1417 office 434-974-1776 fax Lincoln Surveying thanks you for your business! Forwarded message From: "Ellie Ray" <eray @albemarle.orq> To: "Tom Lincoln" <tom.Lincoln @lincolnsurveving.com>, "Laura Shavis" <laura.shavi snlincolnsurveving.com> Cc: Date: Fri, 26 Jul 2013 16:34:02 -0400 Subject: SUB201300055 Wickham Pond Phase II - Final Tom/Laura, Please find attached my comments regarding the above referenced application. I am awaiting review comments from Zoning and bond comments from Engineering; I will forward them, if any, once received. Please feel free to contact me if you have any questions, concerns, or need further clarification. Thank YOU, 3 Ellie Carter Ray, PLA ``�" Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 Laura Shavis Senior CAD Technician Lincoln Surveying 632 Berkmar Circle Charlottesville, VA 22901 434-974-1417 office 434-974-1776 fax Lincoln Surveying thanks you for your business! 4 Ellie Ray From: Ellie Ray Sent: Wednesday, October 16, 2013 11:59 AM To: Vito Cetta Cc: Laura Shavis Subject: RE: Private Road (alley) Deed of Easement Attachments: SUB201300055 Wickham -CAO comments.pdf Vito, Please find the County Attorney's comments on the submitted documents attached. In addition to their comments,the plat reference dates should include the original date as well as the last revision date. If I remember correctly, I had one small comment remaining, so there will be one additional revision date. Make sure that is the date referenced in the documents when you submit for final approval. It's generally easier to submit the revised plat and documents at the same for review. If you have any additional questions, please let me know. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Vito Cett: mailto:vitocetta(ame.com] Sent: Wednesday, •ctober 09, 2013 11:09 AM To: Ellie Ray Subject: Re: Private R.- :1 (alley) Deed of Easement Thanks Ellie, Vito On Oct 9, 2013, at 11:04 AM, Elh. Ray <eravnalbemarle.org>wrote: I have forwarded these to the County Attorne■'s Office...will let you know when I get their comments. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Vito Cetta [mailto:vitocetta©me.ccm] Sent: Wednesday, October 09, 2013 9:10 AM To: Ellie Ray Subject: Fwd: Private Road (alley) Deed of Easement Se,airi forwarded messag=e: Ellie Ray From: Vito Cetta [vitocetta @me.com] Sent: Wednesday, October 09, 2013 11:09 AM To: Ellie Ray Subject: Re: Private Road (alley) Deed of Easement Thanks Ellie, Vito On Oct 9, 2013, at 11:04 AM, Ellie Ray<eray @,albemarle.org> wrote: I have forwarded these to the County Attorney's Office...will let you know when I get their comments. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Vito Cetta [mailto:vitocetta @me.com] Sent: Wednesday, October 09, 2013 9:10 AM To: Ellie Ray Subject: Fwd: Private Road (alley) Deed of Easement Begin forwarded message: From: Frank Pohl <fvDohk gmail.com> Subject: Re: Private Road (alley) Deed of Easement Date: October 9, 2013 6:04:16 AM EDT To: Vito Cetta <vitocetta @me.com> Vito, here they are again. These need to be submitted to Ellie at the County for the County Attorney to review. Frank On Mon, Aug 26, 2013 at 8:57 AM, Frank Pohl <fvpohl @Lmail.com>wrote: Here you go Vito. This is the Private Street Maintenance Agreement. On Mon, Aug 26, 2v1 a; 7:39 AM. Vito cell,- ,ce "me._'-l?1 >wro`;.e: 1 Please make this as easy as possibv``Ye for me to process. Could you please seme the Supplemental Declaration and Amendment in its final form with blanks filled in and not red lettering. I will simply send that on to Michelle and if she approves it will be recorded. Many thanks as always Frank. Vito On Aug 25, 2013, at 9:50 PM, Frank Pohl <fvpohl(a)gmail.com> wrote: Vito, I revised the Private Street Maintenance Agreement(attached). You could first try to submit the "Supplemental Declaration and Amendment..." (DB4216p180) since that has maintenance included to see what the county says about it. If they think it isn't enough, you can then submit this. Frank Vito Cetta, aia 1730 Owensfield Dr Charlottesville, VA 22901 home: 434-296-0003 cell: 434-531-2192 vitocetta @mac.corn 2 Ellie Ray From: Ellie Ray Sent: Tuesday, October 08, 2013 4:34 PM To: Vito Cetta Cc: fvpohl @gmail.com Subject: RE: Wickham Pond 2 Attachments: SUB201300055 Wickham Pond Phase II - Final; Fwd: Alley agreement and Stormwater Maint agreement Vito, This plat has a couple of other comments, so it is not ready to be recorded. I have attached the email with my most recent comments for reference. The private road maintenance agreement that was previously submitted is dated 2011 and refers to a plat "prepared by Timmons Group dated February 10th, 2011" (I have attached that email as well) . The plat currently under review is dated July 19, 2013 and is prepared by Lincoln Surveying. In my most recent comments, I noted that the agreement submitted was not a recorded copy and I could find no documentation of its recordation. I requested that either the Deed Book and Page Number be provided, or that a new revised agreement be submitted. I sent my comments on July 26th and haven't received a response until now. The agreement as submitted will be denied by the County Attorney's Office due to the inaccurate date and reference to a different plat, so as I requested previously, I will need documentation of the recordation or a revised agreement that references the plat currently under review. Please let me know if you have any additional questions. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 Original Message From: Vito Cetta [mailto:vitocettaOme.com] Sent: Tuesday, October 08, 2013 4:17 PM To: Ellie Ray Cc: Frank Pohl Subject: Wickham Pond 2 Ellie, Many weeks ago we sent you the private road maintenance agreement. We would like to record the plat and need this document approved. thanks Vito Cetta, aia 1730 Owens-Field Dr Charlottesville, VA 22901 home: 434-296-0003 cell: 434-531-2192 v tocetta0mac.c om • Ellie Ray From: Ellie Ray Sent: Friday, July 26, 2013 4:34 PM To: Tom Lincoln; 'Laura Shavis' Subject: SUB201300055 Wickham Pond Phase II - Final Attachments: CDP3_sub_ECR_Wickham Pond Phase II - Final.pdf Tom/Laura, Please find attached my comments regarding the above referenced application. I am awaiting review comments from Zoning and bond comments from Engineering; I will forward them, if any, once received. Please feel free to contact me if you have any questions, concerns, or need further clarification. Thank you, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 torefor 'loaf 632 Berkmar Circle L I N CJ L N 34.974.14171/Fax 434.974.1776 SURVEYING www.lincolnsurveying.com Thomas B.Lincoln,LS / Christopher B.Kean,LS Lincoln Surveying responses to County comments (Memorandum) dated May 17, 2013, Rev1: June 10, 2013 RE: SUB-2013-00055 Wickham Pond Phase II-Final 1. [14-302(A)5] Public: Easements. Please submit a Deed of Drainage Easement, for review and approval by the County Attorney's Office, for all stormwater easements proposed to be dedicated to public use. N/A Lincoln Surveying 2. [14-302(B)8] Proposed lots. List the number of proposed lots in the note section. (Addressed in previous submittal) 3. [14-302(A)9] Building sites on proposed lots. The building site note provided refers to the existing parcels, when it should refer to the proposed parcels; please revise. 1 he note should include a reference to the previously approved critical slope waiver (approved 11/9/10.) (Addressed in previous submittal) 4. [14-302(A)14] Land to be dedicated in fee or reserved. Provide the location and acreage of all land intended to be dedicated in fee or reserved for public use, or to be reserved in a deed for the common use of lot owners in the subdivision. The preliminary plat and previous final plat appear to indicate that a portion of TMP 55-91 should be common area; however County GIS doesn't show that this area has been subdivided. The Wickham Pond Code of Development shows that 5.2 acres of green space/amenities would be provided in Block 1. Please clarify when this open space will be provided and include it on this plat, if necessary, as residue labeled 'common area'. (Partially addressed in previous submittal) Note: With this submittal, all notes, signatures and references to TMP 56-91B have been removed. Road acreage tabulation has been revised accordingly. Newly assigned tax map and parcel number TMP 561-2-2-OS (for previously dedicated Common Area) has been added to the plat. 5. [14-302(B)5] Zoning Classification. Please revise the zoning note to indicate that TMP 55-91 is not in the entrance corridor. (Addressed in previous submittal) 6. [14-302(B)8] Yards. In addition to a front setback, there is also a 'build-to' distance of 30' for single-family detached, and 20' for single-family attached; please add this information to the setback notes. (Addressed in previous submittal) 1. [14- 302(B)8] Yards. The side setback for single-family attached units is 0-7'I please revised this information in the setback notes. (Addressed in previous submittal) Innovation. Integrity. Vision. 8. [14-302(6)8] Yards. Please provide documentation for the 7.5' front setback note for Lot 138, there doesn't appear to be any reference to this in the Code of Development or subsequent variation. (Partially addressed in previous submittal) Note: With this submittal, setback information has been revised to remove reference to 7.5' front setback for Lot 138. 9. [14-303(D)] Acreage of lots. Please provide the acreage of the existing parcel and the residue after this phase of the subdivision. Clarifying the common area as indicated above should resolve this issue. (Partially addressed in previous submittal) Note: With this submittal, all notes, signatures and references to TMP 56-91B have been removed. Road acreage tabulation has been revised accordingly. 10. [14-303(G)] Ownership of common areas. As indicated under'land to be dedicated in fee or reserved' above, please clarify the ownership of the 'Common Area' and add any necessary information to both the plat and the notes section. Ownership of common area was previously noted on plat. A note indicating said ownership was added to sheet 1. (Addressed in previous submittal) 11. [14-303(N)] Statement pertaining to private streets. Please add the following note for Allyn Alley: "The streets in this subdivision may not meet the standards for acceptance into the secondary system of state highways and will not be maintained by the Virginia Department of Transportation or the County of Albemarle." (Partially addressed in previous submittal) Note: With this submittal, statement has been revised to indicate that this applies only to Allyn Alley. 12. [14-317] Instrument evidencing maintenance of certain improvements. Please provide a road maintenance agreement for Allyn Alley or, if one v,,as established with the previous phase, provide a supplemental declaration that adds the proposed portion of the alley to that agreement. This document vvill be reviewed by the County Attorney's office. N/A Lincoln Surveying 13. [Comment] This plat cannot be approved until ACSA and VDO1 completed their reviews and grant their approval; comments ents will bcc forwarded upon receipt. Zoning comments have been provided. Engineering, ARE, Fire/Rescue, inspections, and L911 all have no objection. N/A Lincoln Surveying Ellie Ray From: Ellie Ray Sent: Friday, July 19, 2013 2:17 PM To: 'Laura Shavis' Subject: RE: Wickham Pond II Sounds good. I knew at some point that Ty had sent me the tentative TMP, but the parcel itself wasn't reflected in GIS...anyway,glad to hear it's finally done! Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Ils.tblsurveying@ gmail.com [mailto:lls.tblsurveying(agmail.com] On Behalf Of Laura Shavis Sent: Friday, July 19, 2013 2:04 PM To: Ellie Ray Subject: Wickham Pond II Ellie, I remembered why we were sitting on the Wickham Pond plat re-submittal. There was an "issue" with the real estate office in which they had not assigned a tax map/parcel number to the common area that had previously been dedicated/platted. According to the county GIS, it has now been assigned a number so we should be re-submitting the plat next week. Laura Shavis Senior CAD Technician Lincoln Surveying 632 Berkmar Circle Charlottesville,VA 22901 434-974-1417 office 434-974-1776 fax Lincoln Surveying thanks you for your business! 1 Ellie Ray From: Vito Cetta [vitocetta @me.com] Sent: Thursday, June 27, 2013 3:48 PM To: Ellie Ray Subject: Fwd: Alley agreement and Stormwater Maint agreement Attachments: PRIVATE STREET MAINTENANCE AGREEMENT FINAL-WICKHAM POND 2.pdf; ATT1518861.htm Ellie, Ellie, The below email speaks for itself They refer to the recent County comments on Wickham Pond 2. Vito Begin forwarded message: From: Frank Pohl <frankpohlconsultingllc.com> Subject: RE: Alley agreement and Stormwater Maint agreement Date: June 27, 2013 7:33:02 AM EDT To: Vito Cetta' <vitocetta@me.com> Attached is the "final" PDF version. Frank V. Pohl, PE, LEED AP BD+C Pohl Consulting, LLC 1603 Kenwood Lane Charlottesville,VA 22901 434-466-7458 CONFIDENTIALITY NOTICE: This message and any attachments are solely tor the intended recipient and may contain confidential or privileged information.if you,are n0.the intended recipient,any disclosure,ccipying,Use,or distribution of the information included in this message and any attachments is prohibited.If you have received this communication?ication'in rot, pease notify us;31 reply od and immediately and permanently aner'.tti delete this message and any attachments.Thank you. From: Frank Pohl [mailto:frank @pohlconsultingllc.com] Sent: Thursday, June 27, 2013 7:31 AM To: 'Vito Cetta' Subject: Alley agreement and Stormwater Maint agreement Vito, So sorry for the confusion... Here are the agreements that we submitted to the County back in 2011.They are not the executed copies, but are the final drafts I am pretty sure. 1 - - You need to talk to Ellie at the Cou speak with her about comment 1 and . Let her know that these were submitted already for the first phase of Wick Pond 2. She'll then need to review these to see if anything else (i.e. revisions) are needed. Best, Frank Frank V. Pohl, PE, LEEDApnm+C Pohl Consulting, LLC 1603 Kenwood Lane Charlottesville,VA 22901 434'466'7458 CnmFmsmTmurvwOT/Cc: This message and any attachments are soiely for the intended recipient and may contain confidential or privileged information.If you are not the intended recipient,any disclosure,copying, use,or distribution of the information included in this message and any attachments is prohibited.If you have received this communication in error, please notify us by reply e-maii and immediately and permanently delete ihis message and any attachments.Thank vou. 2 Prepared by Pohl Consulting,LLC Albemarle County Tax Map 05600-00-00-09100 DECLARATION WAS — H iS a.t.Coeo d7 The PRIVATE STREET MAINTENANCE AGREEMENT (hereinafter,the "Agreement") is made this day DAY of April,2011, by WICKHAM TWO HOLDINGS LTD (hereinafter,the "Declarant"), whose address is 1730 Owensfield Drive, Charlottesville,Virginia 22901. WHEREAS, the Declarant(s) is/are the owner(s) of a parcel of land known as Albemarle County Tax Map 56 Parcel 91 pursuant to the plat/deed in Deed Book 3443, Page 210; and WHEREAS, Tax Map 56 Parcel 91 will be subdivided by the Declarant into Lots 94 through 149, containing a total 6.525 acres, as shown and described on a plat by Timmons Group, dated February 10,2011, a copy of which is hereto attached and made part of this Agreement(hereinafter,the "Plat"); and WHEREAS,the access easement shown on the Plat will be a new or existing 24 foot non-exclusive ingress and egress easement (hereinafter,the "Street") for the use and benefit of Lots 94 through 149 (all lots) shown on the Plat. NOW, THEREFORE, for and in consideration of the premises and the undertakings contained herein,the Declarant hereby imposes upon Lots 94 through 149 (all lots) an Alley to be maintained as follows: MINIMUM STANDARD: The Alley shall be maintained with a minimum 15-feet wide asphalt surface with a 2-inch asphaltic concrete surface layer and 8-inches of base stone, or a superior surface as agreed to in the future via supplemental declaration, and maintained in perpetuity to substantially the same condition it was in when approved by the County. The travelway shall at all times be maintained so that it is safe and convenient for passenger automobiles and emergency vehicles at all times except in severe temporary weather conditions. MAINTENANCE: For purposes of this instrument, `maintenance', includes the maintenance of the private alley, and all curbs, curbs and gutters, drainage facilities, utilities, dams, bridges and other private alley improvements, and the prompt removal of snow, water, debris, or any other obstruction so as to keep the private alley reasonably open for usage by all vehicles, including emergency services vehicles. The term"to maintain," or any derivation of that verb, includes the maintenance, replacement, reconstruction and correction of defects or damage. COST OF MAINTENANCE: The owners of Lots 94 through 149 (all lots) shall be equally responsible for the cost of the maintenance of, and or repair to the Alley, from Wickham Place to Bevin Drive (the entire length of the Alley). Any further division of Lots 94 through 149 (all lots) shall require the reassessment of cost to be equally shared by all owners using of the Alley. No public agency, including the Virginia Department of Transportation and the County of Albemarle,Virginia,will be responsible for maintaining any improvement identified herein. WHEN TO MAINTAIN: After the initial construction of the Alley, any further construction, maintenance or repair shall be undertaken only with the mutual consent of all owners, provided that in the event that one of the owners determines that the Alley is not safe and convenient for passenger automobiles and emergency vehicles at all times except in severe temporary weather conditions and such owner gives 30 days prior written notice to all other owners using the Alley, such owner may commence or contract for maintenance or repair to bring the Alley to the minimum standard and the charges therefore shall be the responsibility of all owners using the Alley. DEFAULTING OWNER(S): If any owner shall fail to pay his/her proportionate share of the costs of maintenance or repair for which he/she is responsible, as provided hereinabove, any other owner not in default, or the person or corporation performing such maintenance, may after 30 days written notice to the defaulting parcel owner(s) bring an action of law against each defaulting parcel owner in a court of competent jurisdiction and/or may record in the Clerk's Office of the Circuit Court of Albemarle County, a Notice of Lien against all of the said defaulting parcel owners to secure the payment of the assessment of a parcel failing to pay his/her proportional share of maintenance or repair. The amount due by any delinquent Owner shall bear interest at the maximum judgment rate provided by law from the date of completion of the maintenance; and the delinquent Owner shall be liable to pay all costs of collection, including reasonable attorney's fees. IN WITNESS WHEREOF, the Declarant has caused this Declaration to be executed on its behalf by its duly authorized agent. BY: WICKHAM TWO HOLDINGS LTD VITO CETTA (President) STATE OF VIRGINIA AT LARGE CITY/COUNTY OF , to-wit: The foregoing Declaration was acknowledged before me this day of , 2011, by VITO CETTA, President of WICKHAM TWO HOLDINGS LTD. Notary Public My commission expires: Ellie Ray From: Ellie Ray Sent: Wednesday, June 19, 2013 3:36 PM To: 'Laura Shavis' Subject: RE: SUB201300055 Wickham Pond Phase II - Final Laura, I heard back from real estate and they are still working on making all of the corrections, but it looks like they have assigned 056J0-02-02-0000S as the TMP for the open space parcel. I think they are still finalizing this, but I wanted to send it along while it's fresh in my mind. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Ils.tblsurve ins •mail.com [mailto:Ils.tblsurveying@ gmail.com] On Behalf Of Laura Shavis Sent: Tuesday, June 18, -013 9:33 AM To: Ellie Ray Cc: Tom Lincoln Subject: Re: SUB201300055 Wic am Pond Phase II - Final Okay, Ellie. Thank you. I just w. ted to make sure I was up to date. On Tue, Jun 18, 2013 at 9:23 AM, Ellie Ray era • albemarle.or> wrote: Laura, I did talk to the people in real estate and they are working on it. 'e common space parcel should have been created when the previous phase was recorded, but somehow it slipped throb:h the cracks. Apparently they have had some unexpected turn-over there in the last few weeks, and the person who :ft was responsible for creating new tax map and parcel numbers...and I think she left without training anyone else. An ay,they are definitely working on it, but it might take a bit for them to get it all together. VDOT had no objection on the first submittal, so the revisions weren't sent back to the This submittal was sent to engineering, ACSA and zoning and I am still waiting on their reviews. I got mine done reall quickly, so I would expect to hear from them in the next week or so. Thanks, Ellie Carter Ray, PLA 1 Ellie Ray From: Ellie Ray Sent: Tuesday, June 18, 2013 9:24 AM To: 'Laura Shavis' Subject: RE: SUB201300055 Wickham Pond Phase II - Final Laura, I did talk to the people in real estate and they are working on it. The common space parcel should have been created when the previous phase was recorded, but somehow it slipped through the cracks. Apparently they have had some unexpected turn-over there in the last few weeks,and the person who left was responsible for creating new tax map and parcel numbers...and I think she left without training anyone else. Anyway,they are definitely working on it, but it might take a bit for them to get it all together. VDOT had no objection on the first submittal, so the revisions weren't sent back to them. This submittal was sent to engineering,ACSA and zoning and I am still waiting on their reviews. I got mine done really quickly, so I would expect to hear from them in the next week or so. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Ils.tblsurveying@&gmail.com [mailto:lls.tblsurveying@gmail.com] On Behalf Of Laura Shavis Sent: Tuesday, June 18, 2013 7:26 AM To: Ellie Ray Cc: Tom Lincoln Subject: Re: SUB201300055 Wickham Pond Phase II - Final Ellie, Were you able to get the real estate office clear on the common space parcel? Are there any ACSA or VDOT comments we need to address? I haven't received anything regarding their comment(s)/approval. Thanks. On Mon, Jun 10, 2013 at 4:39 PM, Ellie Ray<eray @albemarle.org> rote: Tom/Laura, Please find attached my comments regarding the ab• e r- - enced application. I am awaiting review comments from ACSA, Engineering and Zoning; I will fo .rd them, if. once received. The person I need to speak with in Real Estate was out of the office today •ut I will try again to • ow and will let you know what I find out regarding the common space parcel. Pl-.se feel free to contact me if y• •ave any questions, concerns, or need further clarification. 1 Ellie Ray From: Ellie Ray Sent: Monday, June 10, 2013 4:40 PM To: Tom Lincoln; 'Laura Shavis' Subject: SUB201300055 Wickham Pond Phase II - Final Attachments: CDP2_sub_ECR_Wickham Pond Phase II - Final.pdf Tom/Laura, Please find attached my comments regarding the above referenced application. I am awaiting review comments from ACSA, Engineering and Zoning; I will forward them, if any, once received. The person I need to speak with in Real Estate was out of the office today, but I will try again tomorrow and will let you know what I find out regarding the common space parcel. Please feel free to contact me if you have any questions, concerns,or need further clarification. Thank you, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 Ellie Ray From: Johnathan Newberry Sent: Wednesday, May 29, 2013 6:13 PM To: Vito Cetta; Frank Pohl Cc: Ellie Ray; Rebecca Ragsdale; Michael Koslow Subject: FW: Wickham Pond 2 Hi Vito, I wanted to follow-up our brief phone conversation with a quick heads-up. We have seen some examples lately where seemingly minor changes made in the field result in the construction of the types of things you mentioned (retaining walls, porches, etc.) that ultimately cannot be approved and end up needing to be significantly altered or removed to meet code. If possible, you might want to schedule a Monday pre-app with Planning or reserve a Thursday time with Engineering to more specifically discuss those areas that are being modified out in Wickham. Thanks, J.T. Newberry Planner County of Albemarle, Planning Division 434-296-5832, ext. 3270 Original Message From: Michael Koslow Sent: Wednesday, May 29, 2013 3:39 PM To: Rebecca Ragsdale; 'Vito Cetta' Cc: 'Frank Pohl'; Johnathan Newberry; Ellie Ray Subject: RE: Wickham Pond 2 Vito and Rebecca, I haven't seen the language for drainage easements and would recommend discussing this with a planner. My checklist includes excluding trees from drainage easements; however it doesn't talk about the items you mention below. I looked up Wickham Pond Phase 2 and it looks like Ellie Ray and JT Newberry recently worked on Wickham Pond Phase 2. Cordially, Michael Michael Koslow, PE County of Albemarle Community Development Department 401 McIntire Road Charlottesville, VA 22902 434-296-5832 ext. 3297 434-972-4126 (fax) mkoslow@albemarle.org Original Message From: Rebecca Ragsdale 1 Sent: Wednesday, May 29, 201 :13 PM To: Vito Cetta Cc: Frank Pohl; Michael Koslow Subject: RE: Wickham Pond 2 I would contact someone in Engineering regarding this easement question such as Michael Koslow. Thanks, Rebecca Rebecca Ragsdale, Senior Planner County of Albemarle Department of Community Development-Zoning Services 401 McIntire Road Charlottesville, VA 22902-4596 (434) 296-5832 Ext. 3226 E-mail: rragsdale(albemarle.org Original Message From: Vito Cetta [mailto:vitocetta @me.com] Sent: Thursday, May 23, 2013 11:09 AM To: Rebecca Ragsdale Cc: Frank Pohl Subject: Wickham Pond 2 Rebecca, Please help us understand what is allowed or not allowed in a storm water easement. Can a balcony, patio, a porch that can easily be removed, retaining wall, project into the easement? Vito Cetta, aia 1730 Owensfield Dr Charlottesville, VA 22901 home: 434-296-0003 cell: 434-531-2192 vitocetta @mac.com 2 632 Berkmar Circle L I NC,� L N 434 9x74.14171/Fax 434.974.1776 SURVEYING www.lincolnsurveying.com Thomas B.Lincoln,LS / Christopher B.Kean,LS Lincoln Surveying responses to County comments (Memorandum) dated May 17, 2013 RE: SUB-2013-00055 Wickham Pond Phase II-Final 1. [14-302(A)5] Public Easements. Please submit a Deed of Drainage Easement, for review and approval by the County Attorney's Office, for all stormwater easements proposed to be dedicated to public use. N/A Lincoln Surveying 2. [14-302(B)8] Proposed lots. List the number of proposed lots in the note section. Note added to sheet 2 regarding total number of proposed lots. 3. [14-302(A)9] Building sites on proposed lots. The building site note provided refers to the existing parcels, when it should refer to the proposed parcels; please revise. The note should include a reference to the previously approved critical slope waiver (approved 11/9/10.) Note has been revised to reflect proposed parcels and has referenced critical slope waiver. 4. [14-302(A)14] Land to be dedicated in fee or reserved. Provide the location and acreage of all land intended to be dedicated in fee or reserved for public use, or to be reserved in a deed for the common use of lot owners in the subdivision. The preliminary plat and previous final plat appear to indicate that a portion of TMP 55-91 should be common area; however County GIS doesn't show that this area has been subdivided. The Wickham Pond Code of Development shows that 5.2 acres of green space/amenities would be provided in Block 1. Please clarify when this open space will be provided and include it on this plat, if necessary, as residue labeled 'common area'. A note has been added to sheet 2 regarding the acreage and previous delineation and dedication of common area on plats previously recorded. 5. [14-302(B)5] Zoning Classification. Please revise the zoning note to indicate that TMP 55-91 is not in the entrance corridor. Note has been revised to remove the TMP 55-91 designation from the entrance corridor. 6. [14-302(B)8] Yards. In addition to a front setback, there is also a 'build-to' distance of 30' for single-family detached, and 20' for single-family attached; please add this information to the setback notes. Note has been added to the setback notes as requested. 7. [14-302(B)8] Yards. The side setback for single-family attached units is 0-7'1 please revised this information in the setback notes. Setback information has been revised accordingly. Innovation. Integrity. Vision. 8. [14-302(B)8] Yards. Please provide documentation for the 7.5' front setback note for Lot 148, there doesn't appear to be any reference to this in the Code of Development or subsequent variation. (Lot 138 is assumed to be the lot in question as it was the one with a setback of 7.5' shown) Front setback for Lot 138 as revised to be 12'. 9. [14-303(D)] Acreage of lots. Please provide the acreage of the existing parcel and the residue after this phase of the subdivision. Clarifying the common area as indicated above should resolve this issue. Acreage of existing parcel has been added to sheet 2. There is no residue for this parcel. 10. [14-303(G)] Ownership of common areas. As indicated under 'land to be dedicated in fee or reserved' above, please clarify the ownership of the 'Common Area' and add any necessary information to both the plat and the notes section. Ownership of common area was previously noted on plat. A note indicating said ownership was added to sheet 1. 11. [14-303(N)] Statement pertaining to private streets. Please add the following note for Allyn Alley: "The streets in this subdivision may not meet the standards for acceptance into the secondary system of state highways and will not be maintained by the Virginia Department of Transportation or the County of Albemarle." Allyn Alley was previously established on plat recorded in D.B. 4216 P. 175. However, the note shown above was added to sheet 2 as requested. 12. [14-317] Instrument evidencing maintenance of certain improvements. Please provide a road maintenance agreement for Allyn Alley or, if one was established with the previous phase, provide a supplemental declaration that adds the proposed portion of the alley to that agreement. This document will be reviewed by the County Attorney's office. N/A Lincoln Surveying 13. [Comment] This plat cannot be approved until ACSA and VDOT completed their reviews and grant their approval; comments will be forwarded upon receipt. Zoning comments have been provided. Engineering, ARB, Fire/Rescue, inspections, and E911 all have no objection. N/A Lincoln Surveying Ellie Ray From: Ellie Ray Sent: Monday, May 20, 2013 1:27 PM To: 'Laura Shavis' Cc: Tom Lincoln; Frank Pohl Subject: RE: Wickham Pond Phase II subdivision (Sub 2013-00055) Laura, Sorry about that,that comment was a little confusing. The way that I read the Code of Development for Wickham, it should be single family detached units have 5' side setbacks, and single family attached setbacks are 0' at common walls and 7'on the end units. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Ils.tblsurveying@gmail.com [mailto:lls.tblsurveying @gmail.com] On Behalf Of Laura Shavis Sent: Monday, May 20, 2013 11:49 AM To: Ellie Ray Cc: Tom Lincoln; Frank Pohl Subject: Wickham Pond Phase II subdivision (Sub 2013-00055) Ellie, Regarding your comment #7, should the side setback read: side--5' single family and townhome end units (and) 0-7' for single family attached units OR side--0-7' (for all units) In other words: What is the side setback for single family (detatched)? What is the side setback for single family townhome (attatched)? What is the side setback for single family townhome (attached) end units? Thank you for the clarification. Laura Shavis Senior CAD Technician Lincoln Surveying 632 Berkmar Circle Charlottesville,VA 22901 434-974-1417 office 434-974-1776 fax Lincoln Surveying thanks you for your business! 1 fir Nurse Ellie Ray From: Ellie Ray Sent: Friday, May 17, 2013 10:51 AM To: 'Tom Lincoln' Subject: SUB201300055 Wickham Pond Phase II - Final Attachments: CDP1_sub_ECR_Wickham Pond Phase II - Final.pdf; SUB201300055- Reviewer Comments.pdf Tom, Please find attached my comments regarding the above referenced application. I am awaiting review comments from VDOT and ACSA; I will forward them, if any,once received. Zoning has provided comments,they are also attached. Engineering, Inspections,ARB, E911 and fire/rescue have completed their reviews; each has no objection. Please feel free to contact me if you have any questions,concerns, or need further clarification. Thank you, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville, Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1