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HomeMy WebLinkAboutSDP201400003 Correspondence 2014-01-14 Ellie Ray From: Ellie Ray Sent: Wednesday, May 28, 2014 9:53 AM To: 'Craig Kotarski' Subject: FW: Agnor Hurt See below. You can submit signature sets at your convenience. Thanks, Ellie Carter Ray, PL4 Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Alex Morrison [mailto:amorrisoraserviceauthority.orq] Sent: Wednesday, May 28, 2014 8:10 AM To: Ellie Ray Subject: Agnor Hurt Ellie, I am working on the approval documentation for the above project. I do not anticipate any further revisions.You can request signature sets from the applicant at this time, if you are only waiting on my review.Thank you. Alexander J. Morrison, EIT Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville,Virginia 22911 (0)434-977-4511 Ext. 116 (F)434-979-0698 Like the ACSA on Facebook at www.facebook.com/acsaconnect Ellie Ray From: Ellie Ray Sent: Tuesday, May 27, 2014 4:19 PM To: 'Craig Kotarski' Subject: RE: SDP-2014-00003 Agnor-Hurt Elementary School Major Amendment Yes,four is correct. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Craig Kotarski [mailto:Craig.Kotarskk timmons.com] Sent: Tuesday, May 27, 2014 3:35 PM To: Ellie Ray Subject: RE: SDP-2014-00003 Agnor-Hurt Elementary School Major Amendment Ellie, I've asked Alex over at ACSA to send you something saying the drawings are good to go. Once he does that how many copies do you need for signature? I want to say its 4, but thought I would double check. Thanks. Craig Kotarski, P.E., LEED AP Project Manager TIMMONS GROUP I www.timmons.com 919 2nd Street S.E. I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craig.kotarski@timmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. From: Ellie Ray [mailto:era Ealbemarle.or•] Sent: Thursday, May 22, 2014 1:13 AM To: Craig Kotarski Subject: FW: SDP-2014-00003 Agnor-Hurt Eleme' ary School Major Amendment Please find VDOT comments attached. •y :id he can review for these change on the signature copies. So, at this point, we're waiting on ACSA and then sig re copies with Troy's requested changes can be submitted. Thanks, Ellie Carter Ray, P.A Senior Planner Albemarie County Communt pr;: L w4.29:..5E32 x. 1 Ellie Ray From: Ellie Ray Sent: Thursday, May 22, 2014 11:13 AM To: 'Craig Kotarski' Subject: FW: SDP-2014-00003 Agnor-Hurt Elementary School Major Amendment Attachments: SDP-2014-0003 Agnor-Hurt Elementary School Review Comments-5-21-14.pdf Please find VDOT comments attached. Troy said he can review for these change on the signature copies. So, at this point,we're waiting on ACSA and then signature copies with Troy's requested changes can be submitted. Thanks, Ellie Carter Ray,PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Austin, Nathran. (VDOT) [mailto:Nathran.Austin(a>vdot.virginia.gov] Sent:Thursday, May 22, 2014 7:43 AM To: Ellie Ray Subject: SDP-2014-00003 Agnor-Hurt Elementary School Major Amendment Troy Austin, P.E. Area Land Use Engineer Virginia Department of Transportation Land Development—South Culpeper District P.O. Box 1017 Troy,VA 22974 Phone: (434) 589-5871 Fax: (434) 589-3967 Aso- Ellie Ray From: Ellie Ray Sent: Wednesday, May 21, 2014 9:27 AM To: 'Craig Kotarski' Subject: RE: Agnor Hurt Attachments: RE: Agnor Hurt Craig, See the attached email. I wouldn't submit copies for signature until you get tentative approvals from both ACSA and VDOT. Ellie Carter Ray,PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Craig Kotarski [mailto:Craig.KotarskiCa�timmons.com] Sent:Tuesday, May 20, 2014 8:13 AM To: Ellie Ray Subject: Agnor Hurt Ellie, Are there any outstanding comments for Agnor Hurt(besides ACSA)? We'd like to get copies for signature into you all, but I wanted to double check with you. Best, Craig Craig Kotarski, P.E., LEED AP Project Manager TIMMONS GROUP I www.timmons.com 919 2nd Street S.E. I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craig.kotarski atimmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. Ellie Ray From: Ellie Ray Sent: Thursday, May 15, 2014 2:48 PM To: 'Craig Kotarski' Subject: RE: Agnor Hurt Craig, I have completed my review of the revisions and my previous comments have been addressed. We are still awaiting approval from ACSA and VDOT. The WPO plan will need final approval as well before the site plan can be signed. Once all approvals are in place,you will need to submit four copies(including all `slip in' sheet(s) noted below)for signature. When the signature copies are submitted, Intake processes them and sends an email to all reviewing agencies notifying them that the plans are ready for signature and giving them 10 business days in come in and sign the plans. Once the plans are signed, I will notify you that one signed plan is ready to be picked up (two go to zoning and one stays in the file). I'll pass along anything I receive from ACSA or VDOT as soon as I receive it. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Craig Kotarski [mailto:Craig.Kotarskatimmons.com] Sent: Monday, May 12 14 10:04 AM To: Ellie Ray Subject: Agnor Hurt Ellie, I am checking in with regards to Agnor Hurt to see if you have any questions or additional comments? I also have a message in to Troy at VDOT and Frank who is covering the engineering. Alex has sent me some minor items from ACSA that he said we could slip sheet in. Thanks for your help on this. Best, Craig Craig Kotarski, P.E., LEED AP Project Manager TIMMONS GROUP I www.timmon .com 919 2nd Street S.E. I Charlottesvill , VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craig.kotarski @timmons.com Your Vision Achieved Through Our To send me files greater than 20MB click e . Ellie Ray From: Ellie Ray Sent: Monday, May 12, 2014 10:11 AM To: 'Craig Kotarski' Subject: RE: Agnor Hurt My internal due date is the 19th...I am totally swamped, so I hope to be able to get to it by then, but it will just depend on how things go. Once my review is complete, I'll let you know. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Craig Kotarski [mailto:Craig.Kotarskatimmons.com] Sent: Monday, May 12, 2014 10:04 AM To: Ellie Ray Subject: Agnor Hurt Ellie, I am checking in with regards to Agnor Hurt to see if you have any questions or additional comments? I also have a message in to Troy at VDOT and Frank who is covering the engineering. Alex has sent me some minor items from ACSA that he said we could slip sheet in. Thanks for your help on this. Best, Craig Craig Kotarski, P.E., LEED AP Project Manager TIMMONS GROUP I www.timmons.com 919 2nd Street S.E. I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craig.kotarski(ciltimmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. 1 • . % TIMMONS GROUP YOUR VISION ACHIEVED THROUGH OURS. April 28, 2014 Ellie Carter Ray Senior Planner County of Albemarle Community Development 401 McIntire Road North Wing Charlottesville,Va. 22902-4596 RE: SDP201400003 Agnor-Hurt Elementary School-Major Amendment- Comment Response Letter Dear Ms. Ray: N 0 m N - We have reviewed all of your comments from April 9th, 2014 and made the necessary revisions. a 23 Please find our responses to the individual comments below: N y M Application Information: I) (32.5.2(a)] This property is zoned R-6 and, therefore, technically doesn't have parking setbacks;please remove this information from the "site data". Additionally, this property has v two fronts;one on Berkmar and one on Woodburn. Because there are two fronts, all of the W other property lines are sides (fronts and backs don't intersect). Please show the setbacks on the layout plan and label them correctly. -no m Setbacks have been revised. Revl: Comment addressed. °' 2) [32.5.2(a)] Provide the names of the owners, zoning district, tax map and parcel number, and o present uses of all abutting parcels. E Information has been provided. E Rev I: Comment addressed. 3) [32.5.2(b)] List the number of parking spaces removed and the number proposed. Verify the total number of spaces provided; "site data"indicates 118, but the landscape plan states 128. The total number of pre and post spaces have been verified and listed on Sheet - C 1.0. 118 parking spaces are provided. The landscape plan has been revised. Rev.1: Comment addressed. v 4) (32.5.2(d)]A critical slope waiver was requested to disturb 0.55 acres of man-made slopes in excess of 25%. However, a Zoning Text Amendment (ZTA) is currently underway that, if il approved, would designate the slopes on this property as "managed". The ZTA, as proposed, a. would allow for the disturbance of"managed"critical slopes for many permitted uses as long as certain design standards are met, and would make this waiver unnecessary. The ZTA will be o y R:\103\3443 I-Agnor_Hurt\Docs\2-Design\Letters Iviwo April 30,2014 Page 2 of 8 heard by the Board of Supervisors on Wednesday March 56. If the ZTA is not approved, the waiver request will be processed while revisions to the site plan are underway. The slopes are now considered "managed" and have been noted as such on the plan. Rev. 1: Comment addressed. 5) (32.5.2M Provide the pavement width for Woodburn Road. Width has been provided on Sheet C2.0. Rev. 1: Comment addressed. 6) (32.5.2(l)] Provide the pavement width for both entrances and their associated accessways. Widths have been provided. See Sheet CO.I and Sheet C4.0. Rev. I: Comment addressed. 7) (32.5.2(j,k,l)] Verify that the location(s) of all existing or proposed utilities and utility easements including water, sewer, drainage, telephone, cable, electric and gas are shown on the plan. Locations have been verified. Rev. I: Comment addressed. 8) (32.5.2(m)]Show the distance to the centerline of the nearest existing street intersection from the proposed ingress and egress locations. Distance has been shown for existing and proposed entrance see Sheet CO.I. Rev. 1: Comment addressed. 9) (32.6.2(e)5] Provide a legend showing all symbols and abbreviations used on the plan. A legend has been provided on Sheet C I.I. Rev. 1: Comment addressed. 10) (32.6.2(g)]All water and sewer facilities to be dedicated to public use and the easements for those facilities and shall be identified by a statement that the facilities are to be dedicated to the Albemarle County Service Authority. The waterline easement has been identified. Rev. I: Comment addressed. I I) (32.6.2(i)]Dimension all travelways. Travelways have been dimensioned see Sheet C4.0. Rev. 1: Comment addressed. 12) (32.6.2(i)]Show the location of any loading space(s) and provide dimensions. The entrance to the loading dock on the east side of the building will serve as a loading space. Rev. 1: Comment addressed. I 3) (32.6.2(i)] Provide the location of any signs. Signs locations have been provided on Sheet C4.1. Rev. I: Comment addressed. 14) (.32.6.2(i)] Indicate the type of surfacing for all paved or gravel areas. Surfacing type has been indicated with hatches on Sheet C4.0 that match details on Sheet C I.I. R\1 03\3443 I-Agnor_Hurt\Docs\2-Design\Letters N„t„. ,orse April 30,2014 Page 3 of 8 Rev. I: Comment addressed. However, the hatching patterns used to designate different surfacing types are very hard to distinguish on the copies submitted for review. The hatching has been updated. 5) 132.6.2(i)] Label the angle of any non-perpendicular parking spaces. The angle of non-perpendicular spaces has been labeled.The only non- perpendicular spaces are the bus parking spaces and the angle of these has been labeled. Rev. 1: Comment addressed. 16) (32.6.2(i) &4.12.15 (f)] Each end of the 10 parking space row on the eastern side of the parking lot should be protected by raised traffic islands instead of painted stripes. Raised curb islands have been added. Rev. I: Comment addressed. 17) (32.6.2(j)&32.7.9.4(b)]Existing trees maybe preserved in lieu of planting new plant materials in order to satisfy the landscaping and screening requirements of section 32.7.9 or to meet conditions of approval, subject to the agent's approval. It appears that some of the Landscape Plan should show the trees to be preserved, the limits of clearing, the location and type of protective fencing,grade changes requiring tree wells or walls, and trenching or tunneling proposed beyond the limits of clearing. In addition, the applicant shall sign a conservation checklist approved by the agent to insure that the specified trees will be protected during construction. Except as otherwise expressly approved by the agent in a particular case,such checklist shall conform to specifications contained in the Virginia Erosion and Sediment Control Handbook, pp/II-284 through 111-297, and as hereafter amended. This checklist must be signed, dated, and added to the landscape plan sheet. The landscape plan (L I.0) has been updated to show the trees to be preserved, the limits of clearing,the location and type of protective fencing, grade changes requiring tree wells or walls, and trenching or tunneling proposed beyond the limits of clearing. The `Conservation Checklist' has been added to the landscape notes and details Sheet (L2.0). Rev. I: Comment not fully addressed. The majority of the required tree canopy is provided through preservation of existing trees along the perimeter of the property. The tree protection measures for these trees are only shown on the Sheet C3.I, not the landscape plan. Frequently E&S plans are pulled from the site plan set at the request of Engineering; make sure Sheet C3.I remains with the site plan set or add an additional landscape sheet showing tree protection for all trees remaining on the site. Additionally, the conservation checklist must be completed, signed and dated. Sheet L I.0 includes reference to Sheet C3.2 for Tree Protection Layout and Sheet C3.0 for Tree Protection Detail. The Conservation Checklist has been completed and signed. 18) (32.6.2(j)&32.7.9.6(b)] The 5%landscaped area required shall be planted with a mixture of shade trees and shrubs and shall include one (I) large or medium shade tree per ten (10) parking spaces or portion thereof if five (5) spaces or more. As noted above, clarify how many total parking spaces are proposed. Additionally, it appears that one Betula nigra is proposed within a striped paved area;please revise. R:\103\3443 I-Agnor_Hurt\Docs\2-Design\Letters .,,,,o April 30,2014 Page 4 of 8 118 parking spaces are proposed. The requirements chart on L I.0 has been updated to reflect the 5% landscape area for 118 parking spaces. The Betula nigra within the paved area has been relocated. Rev. 1: Comment not fully addressed. The parking lot tree note indicates that 11.8 (12)trees are required, and only I 0 are provided. However, the Landscape Plan shows many more trees than 10 are proposed. Revise the note to indicate that at least the minimum required number is provided. Please also revise the size of the proposed trees to indicate the minimum caliper instead of height. The minimum requirement for parking lot trees is 1 1/2" — 13/4" caliper. The proposed trees tabulation has been updated accordingly. All tree sizes have been adjusted to I '/z"— 13/4" caliper. 19) 132.6.2(j)&32.7.9.8] The tree canopy requirement for this site is 10%;please provide information to verify that this requirement is being met. If existing trees are to be used to satisfy this requirement, provide the information requested above regarding preserving existing trees in lieu of planting new plant material. Please also provide the tree canopy information for all proposed plantings. The landscape plan (L 1.0) has been updated to show the trees to be preserved, the limits of clearing,the location and type of protective fencing,grade changes requiring tree wells or walls,and trenching or tunneling proposed beyond the limits of clearing. The `Conservation Checklist' has been added to the landscape notes and details Sheet (L2.0). The plant schedule on L 1.0 has been updated to provide the tree canopy information for all proposed plantings. Rev. 1: Comment not fully addressed. See comment#I7 above. Additionally, use numbers from the County's "Approved Plant Canopy Calculations" to indicate the canopy provided by the proposed plantings. (http://www.albemarle.org/upload/images/forms center/departments/Community Development/forms/applications/Approved Plant Canopy Calculations 02-05- 03.pdf) The tree canopy requirement tabulation has been updated accordingly. 20) (32.6.2(k)&4.17]Is any outdoor lighting proposed> If so, all lighting(including building mounted fixtures) must be shown on a lighting plan that includes a photometric plan, luminaire schedule and cut sheets for each proposed fixture. A lighting plan has been included. Rev. I: Comment not fully addressed; a lighting plan has now been added to the application, see lighting comments below. Acknowledged. 21) (Comment] This amendment cannot be approved until VDOT completes their review and grants their approval;comments will be forwarded upon receipt. Engineering, Fire/Rescue,ACSA, inspections, and E9 I I comments have been provided. Acknowledged. Rev. 1: Comment addressed. This amendment cannot be approved until VDOT, Engineering, Fire/Rescue, and ACSA complete their review and grant their approval; comments will be forwarded upon receipt. The VDOT, Engineering,and ACSA comments have been received and addressed. R:\103\3443 I-Agngnor_Hurt\Docs\2-Design\Letters *.r' ..+ April 30,2014 Page 5 of 8 22) (32.6.2(k)&4.17]Show the proposed lighting locations on the layout and landscape sheets to verify that no site conflicts exist. The proposed lighting is now shown on Sheet C4.0 and L 1.0. 23) [32.6.2(k) &4.17]Lighting spillover exceeds 0.5 footcandle along the Woodburn Road right-of- way, and possibly along the northern property line in one small area;revise the lighting to reduce the spillover to 0.5 footcandle or less (4.17.4(b)I). Moved poles to reduce spillover to less than 0.5 FC along Woodburn Road. 24) (32.6.2(k) &4.17]Albemarle County requires that the LLF(maintenance factor)be 1.0;revise the photometric plan to use the proper LLF. Revised calculations with LLF set to 1.0. 25) (32.6.2(k) &4.17]Provide the following standard lighting note on the lighting plan: Each outdoor luminaire equipped with a lamp that emits 3,000 or more initial lumens shall be a full cutoff luminaire and shall be arranged or shielded to reflect light away from adjoining residential districts and away from adjacent roads. The spillover of lighting from luminaires onto public roads and property in residential or rural areas zoning districts shall not exceed one-half footcandle. Added note as indicated to plans. WPO Plan Review(Frank Pohl): I) Sheets C3.I and C3.2—Adjust CWD off f o f paved court and onto grassed area. The clean water diversion has been moved off the paved court. 2) Sheets C3.I and C3.2-Adjust CWD on the north side of the parcel so that the clean water is not routed to the sediment basin. The clean water diversion has been updated to ensure that clean water is not being routed through the sediment basin. 3) Sheets C3.1 and C3.2—Add fabric to uphill side of slope drain. Fabric has been added to the uphill side of the slope drain. 4) Sheets C3.I and C5.I —Verify that riprap outlet at STR 400 was sized correctly(velocity). The riprap outlet is sized correctly. 5) Sheet C3.2—Add inlet protection to inlet located in small parking lot on north side of building. Inlet protection has been added to STR 108. 6) Sheet C6.1 — "pre"should be "post"at bottom of upper pond drainage area table. "Pre" has been changed to"Post". 7) Sheet C6.2-Forgot to mention this one, and it is minor, but in scheduled, "Rim Length"should be "Rim Elev". Rim length has been updated to Rim Elev. 8) Sheet C6.3—Add pipe 213 crossing to STR 116-Bayfilter#2 profile. The profile has been updated. 9) Sheet C7.0—Minor but extend arrows. The arrows have been extended. R:\103\3443 I-Agnor_Hurt\Docs\2-Design\Letters Nifty, No, April 30,2014 Page 6 of 8 Stormwater Management (Glenn Brooks): I) I could not find verification of water quality treatment for the new entrance and bus loop area. Water quality treatment information is provided on Sheet C6.1. 2) Better explanation needs to be provided for the area/volume curve used in the routings. It appears as though the modeling for the stone field voids and the arches may be counting some portion of storage areas double, which erroneously helps results. Design has been changed. 3) I did not find anything regarding MS-19, and we know this is a problem area with the channel and grate inlet next to Berkmar. Design has been changed. Flow and volume into channel will not be increased. Additional flow and volume has been redirected to existing ponds. 4) The storage chamber system is not recommended for a county maintained infrastructure. Plastic chambers under a heavily loaded bus loop may have structural problems in the long term. The system is very difficult to inspect and clean out, and as proposed, has no reasonable access. It is recommended that a surface pond, or reinforced concrete storage chamber system be considered, and not placed directly under the bus route. Storage chamber has been removed and stormwater design has been changed. Review Comments (Max Greene): I) Curb and gutter should be added to the parking area that drains across the proposed fill over the existing swale on the North side of the site. Curb and gutter have been added. 2) Sight distance details (C7.0) should be clearly labeled as new entrance onto Woodburn Road. Site distance profile labels have been updated. 3) VDOT approval is required for new entrance onto Woodburn Road. Acknowledged. Fire and Rescue (Robbie Gilmer): I) 20 foot lane designed for student drop-off and pick-up needs to have signs "No Parking/ Student Drop-off and Pick-up Only". Signs have been added. See Sheet C4.I. 2) The inside Radii on the drive lane designed for student drop-off and pick-up needs to be no less than 25 ft. Radii has been revised to 25'. 3) Bus parking lot needs to have the area near the building marked as "Fire Lane No Parking". Fire lane marking has been added. See Sheet C4.I. R:\103\3443 I-Agnor_H urt\Docs\2-Design\Letters w .ome April 30,2014 Page 7 of 8 ACSA (Alex Morrison): General Notes: I) Add ACSA Water and Sewer General Conditions. The ACSA Water and Sewer General Conditions are shown on Sheet C I.2. Sheet 4.0: I) Show existing 6"water main from the existing meter to the fire hydrant assembly at the end of the water main (the water main that extends to the North between "Play Are W/Equipment" and"(3) Frame Sheds." The existing main is now shown. 2) Call out existing water main as "6"DIP." The existing main is now called out as 6" DIP. 3) Update connection to 6"x 6"tapping sleeve and valve, followed by a 90 degree bend(see sketch I on Sheet 4.0). The tie in to the existing line has been updated per sketch I. 4) Call out cut and cap after tapping sleeve and valve (see sketch I on Sheet 4.0). The existing line is now shown as being cut and capped. 5) Add gate valve on fire line to end ACSA ownership (see sketch 2 on Sheet 4.0). The gate valve has been added. 6) Update water meter service line configuration,per sketch 2 on Sheet 4.0. The water meter service line configuration has been updated per sketch 2. 7) Add additional proposed ACSA water easement near the proposed water meter, as shown. The easement has been updated. 8) Call out all bends, fittings,gate valves, etc. All water structures have now been called out. 9) Add sequence of construction to Sheet 4.0 (see below). The sequence of construction has been added to Sheet C4.0. However,the final step in the sequence has been updated to say"Remove existing water main which is now out of service". It is necessary to remove the line as opposed to abandoning it in place because the line runs under the proposed building footprint. Sheet L 1.0: 1) Show proposed FHA. The FHA is now shown on Sheet L I.0. R:\103\3443 I-Agnor_Hurt\Docs\2-Design\Letters Niere — April 30,2014 Page 8 of 8 VDOT(Troy Austin): I) The sight line and sight distance to the right should be shown on the plan view. The Site lines/distances to the right,and left are now shown on Sheet CO.I. 2) The entrance detail provided is for a Private Subdivision Road Entrance. The entrance should be designed based on the Commercial Entrance Design Along Highways with Shoulders standard as found in Appendix F of the Road Design Manual. The detail has been updated; it's shown on Sheet C I.2. We have attached (10)full size of the revised plans and (2)copies of the calculations,and narratives for your review. If you have any questions or comments, please feel free to give me a call at 434.327.1688. Sincerely, CAockA41 /j1/4.........0. Craig Kotarski, PE Project Manager R:\103\3443 I-Agnor_Hurt\Docs\2-Design\Letters Ellie Ray From: Ellie Ray Sent: Thursday, April 17, 2014 10:59 AM To: 'Craig Kotarski'; Montle Breeden; 'MKavanaugh @shwgroup.com' Cc: Max Greene Subject: RE: AGNOR-HURT Addtns& Renovs: Site Plan Approval and Impact on Issuance of Building Permit Just wanted to mention that engineering comments are still in the works. There shouldn't be any major issues, but you'll want to get their comments before you resubmit. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Craig Kotarski [mailto:Craig.Kotarski @timmons.com] Sent:Thursday, April 17, 2014 9:05 AM To: Montie Breeden; 'MKavanaugh @shwgroup.com' Cc: Ellie Ray Subject: RE: AGNOR-HURT Addtns &Renovs: Site Plan Approval and Impact on Issuance of Building Permit Montle, We've received comments from or discussed the outstanding reviews with everyone at this point. There is nothing that I see that should cause any trouble. We should have all review responses by tomorrow and will have everything turned back to the County by the end of the following week. I would anticipate approval will come from that submission,which would allow 6+weeks before mid June for plans to be signed and such for subsequent permit issuance. Craig Kotarski, P.E., LEED AP Project Manager TIMMONS GROUP I www.timmons.com 919 2nd Street S.E. I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craig.kotarski@timmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. From: Montie Breeden [mailto:mbreeden2@albemarle.orq] Sent: Thursday, April 17, 2014 8:56 AM To: 'MKavanaugh @shwgroup.com'; Craig Kotarski Cc: Ellie Ray Subject: RE: AGNOR-HURT Addtns &Renovs: Site Plan Approval and Impact on Issuance of Building Permit Matthew/Craig: In case you didn't know, I cannot secure a building permit until the site plan submission is fully accepted by all reviewing agencies and COMMUNITY DEVELOPMENT has designated the project "aro-oved". This will be an l5SJE. ius: before the mid-JUN timeframe when the G,. rh,or. untie, contract by;here will make application. 1 '..ro r r Given the nature of the remaining VDOT issues (site line/site distance&entrance detail as per Commercial Entrance guidelines) and the ACSA issue (water line), it is unclear how long this will delay their final acceptances. As I'm sure you know, any additional revisions to the drawings will have to be included in the review sets (to ensure they are accurate). I've copied Ellie (our plan reviewer/ coordinator with COMMUNITY DEVELOPMENT) so perhaps she can offer insight on the logistics of updating the current copies of the submittal. I realize resolution is currently underway and my hope is that final site plan approval can be garnered sometime in the coming week(s);well before the time we seek the building permit. Please let me know is you think this will be a problem. Thanks, Montie From: Montie Breeden Sent: Wednesday, April 16, 2014 5:07 PM To: Alex Morrison Cc: 'MKavanaugh @shwgroup.com'; 'Craig Kotarski'; Frank Pohl Subject: RE: AGNOR-HURT Addtns &Renovs: Site Plan Review by ACSA Alex: Thanks for the update! I just received word from the A/E that they are looking into changes to the water line work(to area "C" ) so that if would afford the least disruption to service. Craig should be following up with you on that(as I don't yet know all the particular details). Montie From: Alex Morrison [mailto:amorrison@serviceauthority.orq] Sent: Wednesday, April 16, 2014 4:43 PM To: Montie Breeden Subject: RE: AGNOR-HURT Addtns &Renovs: Site Plan Review by ACSA Montie, The plans are currently under construction review.This is a separate process from the county. Once the plans are approved for construction and approval e-mail is sent to the county for CountyView. I let Craig know earlier that I have the plans scheduled for final review at our plan review meeting on Friday. Once the meeting is over I will distribute comments. I did ask Craig to follow up on one question I had which will affect the sequence of construction. How long can the school be without water? If a cut and tie in is used then the school would be without water for 3+days. If this is unacceptable there is an alternative sequence that would put the school out of water for only a few hours. Please advise. Thanks. Alexander J. Morrison, Eli 2 Civil Engineer New ,gwe Albemarle County Service Authority 168 Spotnap Road Charlottesville,Virginia 22911 (0)434-977-4511 Ext. 116 (F)434-979-0698 From: Montie Breeden [mailto:mbreeden2@ albemarle.orq] Sent: Wednesday, April 16, 2014 3:15 PM To: Alex Morrison Subject: AGNOR-HURT Addtns &Renovs: Site Plan Review by ACSA Alex: Sorry for the belated follow-up but several weeks ago I dropped off site plan (re-submittal)drawings for the AGNOR- HURT project at your office on Pantops. Usually Ellie Ray, in COMMUNITY DEVELOPMENT, coordinates dispersal of the review documents and I offered to help her out since the department is short-staffed. I'm just checking in to see where you, or your colleagues, stand on your re-review -- I consulted CountyView but could only find limited information on the current review application (likely due to my lack of experience successfully logging onto the database). Thanks in advance for your reply! Montie Montie R. Breeden,AIA Senior Project Manager Office of Facilities Development County of Albemarle 401 McIntire Road, Room 228 Charlottesville,Virginia 22902-4596 T (434)872-4501 ext. 9 3423 F (434) 972-4091 C (434) 566-6014 mbreeden2 @albemarle.org 3 wow .,,.,,,, Ellie Ray From: Ellie Ray Sent: Tuesday, April 15, 2014 3:48 PM To: 'Craig Kotarski' Subject: SDP-2014-0003 Agnor-Hurt Elementary School Fire rescue has also provided comments on the latest revision...they have no objection. Still waiting on Engineering and ACSA. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 Ellie Ray From: Ellie Ray Sent: Wednesday, April 09, 2014 5:43 PM To: 'Craig Kotarski' Subject: SDP201400003 Agnor-Hurt Elementary- Major Amendment Attachments: CDP2_sdp_ECR_Agnor-Hurt Elementary.pdf Craig, Please find attached my comments for revisions to the above referenced application. I will send along the other reviewer comments as soon as I receive them. Thank you, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 • . , TIMMONS GROUP YOUR VISION ACHIEVED THROUGH OURS March 27, 2014 Ellie Carter Ray Senior Planner County of Albemarle Community Development 401 McIntire Road North Wing Charlottesville,Va. 22902-4596 RE: SDP201400003 Agnor-Hurt Elementary School—Major Amendment - Comment Response Letter Dear Ms. Ray: ,,, 0 N - We have reviewed all of your comments from March 4th, 2014 and made the necessary revisions. Q co Please find our responses to the individual comments below: tea,- N o en N M Application Information: o I) (32.5.2(a)] This property is zoned R-6 and, therefore, technically doesn't have parking setbacks;please remove this information from the "site data". Additionally, this property has U v two fronts;one on Berkmar and one on Woodburn. Because there are two fronts, all of the N other property lines are sides (fronts and backs don't intersect). Please show the setbacks on c;; o the layout plan and label them correctly. N ei Setbacks have been revised. o` 2) (32.5.2(a)]Provide the names of the owners,zoning district, tax map and parcel number, and o present uses of all abutting parcels. Information has been provided. o a •3) (32.5.2(b)] List the number of parking spaces removed and the number proposed. Verify the v 3 X total number of spaces provided; "site data"indicates 118, but the landscape plan states 128. The total number of pre and post spaces have been verified and listed on Sheet C 1.0. 118 parking spaces are provided. The landscape plan has been revised. 4) 132.5.2(d)]A critical slope waiver was requested to disturb 0.55 acres of man-made slopes in excess of 25%. However, a Zoning Text Amendment (ZTA) is currently underway that, if approved, would designate the slopes on this property as "managed". The ZTA, as proposed, would allow for the disturbance of"managed"critical slopes for many permitted uses as long as certain design standards are met, and would make this waiver unnecessary. The ZTA will be heard by the Board of Supervisors on Wednesday March 5`h. If the ZTA is not approved, the waiver request will be processed while revisions to the site plan are underway. The slopes are now considered "managed" and have been noted as such on the plan. R:\103\3443 I-AgnorHurt\Docs\2-Design\Letters March 27,2014 Page 2 of 6 5) [32.5.2(I)]Provide the pavement width for Woodburn Road. Width has been provided on Sheet C2.0. 6) (32.5.2(1)]Provide the pavement width for both entrances and their associated accessways. Widths have been provided. See Sheet CO.1 and Sheet C4.0. 7) (32.5.2(bk,l)] Verify that the location(s) of all existing or proposed utilities and utility easements including water, sewer, drainage, telephone, cable, electric and gas are shown on the plan. Locations have been verified. 8) (32.5.2(m)]Show the distance to the centerline of the nearest existing street intersection from the proposed ingress and egress locations. Distance has been shown for existing and proposed entrance see Sheet CO.I. 9) (32.6.2(e)5]Provide a legend showing all symbols and abbreviations used on the plan. A legend has been provided on Sheet C 1.1. 10) 132.6.2(g)]All water and sewer facilities to be dedicated to public use and the easements for those facilities and shall be identified by a statement that the facilities are to be dedicated to the Albemarle County Service Authority. The waterline easement has been identified. 1 1) 132.6.2(i)] Dimension all travelways. Travelways have been dimensioned see Sheet C4.0. 12) (32.6.2(i)]Show the location of any loading space(s) and provide dimensions. The entrance to the loading dock on the east side of the building will serve as a loading space. I 3) 132.6.2(i)]Provide the location of any signs. Signs locations have been provided on Sheet C4.I. 14) [32.6.2(i)] Indicate the type of surfacing for all paved or gravel areas. Surfacing type has been indicated with hatches on Sheet C4.0 that match details on Sheet Cl.I. 15) (32.6.2(i)]Label the angle of any non-perpendicular parking spaces. The angle of non-perpendicular spaces has been labeled.The only non- perpendicular spaces are the bus parking spaces and the angle of these has been labeled. 16) 132.6.2(i) &4.12.15 (f)]Each end of the 10 parking space row on the eastern side of the parking lot should be protected by raised traffic islands instead of painted stripes. Raised curb islands have been added. 17) (32.6.2(j)&32.7.9.4(b)] Existing trees may be preserved in lieu of planting new plant materials in order to satisfy the landscaping and screening requirements of section 32.7.9 or to meet conditions of approval, subject to the agent's approval. It appears that some of the Landscape Plan should show the trees to be preserved, the limits of clearing, the location and type of R:\103\3443 I-Agnor_Hurt\Docs\2-Design\Letters A■■,w .ose March 27,2014 •• Page 3 of 6 protective fencing,grade changes requiring tree wells or walls, and trenching or tunneling proposed beyond the limits of clearing. In addition, the applicant shall sign a conservation checklist approved by the agent to insure that the specified trees will be protected during construction. Except as otherwise expressly approved by the agent in a particular case, such checklist shall conform to specifications contained in the Virginia Erosion and Sediment Control Handbook, pp 111-284 through 111-297, and as hereafter amended. This checklist must be signed, dated, and added to the landscape plan sheet. The landscape plan (L1.0)has been updated to show the trees to be preserved, the limits of clearing,the location and type of protective fencing,grade changes requiring tree wells or walls,and trenching or tunneling proposed beyond the limits of clearing. The 'Conservation Checklist' has been added to the landscape notes and details Sheet (L2.0). 18) 132.6.26)&32.7.9.6(b)] The 5%landscaped area required shall be planted with a mixture of shade trees and shrubs and shall include one (I) large or medium shade tree per ten (10) parking spaces or portion thereof if five (5) spaces or more. As noted above, clarify how many total parking spaces are proposed. Additionally, it appears that one Betula nigra is proposed within a striped paved area;please revise. 118 parking spaces are proposed. The requirements chart on L I.0 has been updated to reflect the 5% landscape area for 118 parking spaces. The Betula nigra within the paved area has been relocated. 19) (32.6.2(j)&32.7.9.8] The tree canopy requirement for this site is 10%;please provide information to verify that this requirement is being met. If existing trees are to be used to satisfy this requirement, provide the information requested above regarding preserving existing trees in lieu of planting new plant material. Please also provide the tree canopy information for all proposed plantings. The landscape plan (L I.0) has been updated to show the trees to be preserved, the limits of clearing,the location and type of protective fencing, grade changes requiring tree wells or walls,and trenching or tunneling proposed beyond the limits of clearing. The 'Conservation Checklist' has been added to the landscape notes and details Sheet (L2.0). The plant schedule on L I.0 has been updated to provide the tree canopy information for all proposed plantings. 20) (32.6.2(k)&4.17] Is any outdoor lighting proposed> If so, all lighting(including building mounted fixtures) must be shown on a lighting plan that includes a photometric plan, luminaire schedule and cut sheets for each proposed fixture. A lighting plan has been included. 21) [Comment] This amendment cannot be approved until VDOT completes their review and grants their approval;comments will be forwarded upon receipt. Engineering, Fire/Rescue,ACSA, inspections, and E911 comments have been provided. Acknowledged. WPO Plan Review(Max Greene & Frank Pohl): I) Please submit a request for a modified inlet protection for the files. Request has been submitted. 2) Please state on the plans the date of topography. If topo is more than I year old, then please note on plan that topo was visually field verified by Engineer and date of verification. Date has been stated on Sheet C1.0. R:\103\3443 I-Agnor_H urt\Docs\2-Design\Letters „,,oe March 27,2014 Page 4 of 6 3) Please locate at least I bench mark on the plans that will be utilized throughout the duration of the site work. A benchmark has been added see Sheet C2.0. 4) Inlet protection shown is for toe of slope installation due to lack of emergency overflow and can cause erosion problems when installed in other location. Please show inlet protections suited for each application. Inlet details have been coordinated see Sheet C3.0. 5) Please place a note next to the sediment trap "Sediment control structure removals shall be approved in writing from WPO inspector.” Note has been added see Sheet C3.I. 6) Cleanwater diversion appears to dump a large area of drainage into back of building with no outlet. Please explain how stormwater is to be handled at the outlet of the Cleanwater Diversion. Design has been revised see Sheet C3.I. 7) Cleanwater diversion near Woodburn Road is within the proposed grading and will need to be moved back if water is to remain clean. Grading has been revised. 8) Cleanwater diversion will require a lining to prevent erosion of the berm. Lining has been added. 9) Cleanwater diversion across critical slope will require a lot of grading to install. Please show grading required to install Cleanwater diversion in conformance with Std. &Spec 3.17— Stormwater conveyance Channel. Clean water diversions have been relocated to avoid critical slopes. 10) Please clarify drainage path from sediment basin and detention facility. Drainage area is shown with a dashed line and divisions see Sheet C3.I. I I) Inlet protection along Woodburn Road appears too shallow and may cause the stormwater to overflow down the slope into the Cleanwater diversion. Please show detail of how this will be constructed. A detail for culvert inlet protection has been added see Sheet C3.0. 12) Mountable berm appears to be draining in the wrong direction. The angle of the berm has been adjusted to ensure positive drainage. 13) Several inlet protections maybe exceeding the I acre drainage area limit. Please show corresponding drainage areas for each sediment control structure including roof drains. (Inlets draining to sediment basin with overland relief flows into basin are exempt from I acre rule.) All existing and proposed roof drains are routed underground. Inlet protection drainage areas have been shown see Sheet C3.I and C3.2. 14) Please show inlet protection on the existing inlet in the parking lot on the South side of the site. This may not be required unless the WPO inspector requires it. R:\103\3443 I-Agnor_Hurt\Docs\2-Design\Letters "Now .,Noe March 27,2014 • Page 5 of 6 Inlet protection has been added. 15) Please show curb and gutter along I I space parking area to reduce erosion on new slope. Curb and gutter has been added. 16) Diversion into basin from building does not appear to be a stable proposal and could blow-out in a storm event. Please clarify the construction and stability of the diversion across the existing swale area. Please consider extending basin over existing swale. Design has been revised see Sheet C3.I. 17) Please show Albemarle County detail for temporary paved construction entrance on the plans. Detail has been added see Sheet C3.0. Stormwater Management (Glenn Brooks): I) I could not find verification of water quality treatment for the new entrance and bus loop area. Water quality treatment information is provided on Sheet C6.I. 2) Better explanation needs to be provided for the area/volume curve used in the routings. It appears as though the modeling for the stone field voids and the arches may be counting some portion of storage areas double, which erroneously helps results. Design has been changed. 3) I did not find anything regarding MS-19, and we know this is a problem area with the channel and grate inlet next to Berkmar. Design has been changed. Flow and volume into channel will not be increased. Additional flow and volume has been redirected to existing ponds. 4) The storage chamber system is not recommended for a county maintained infrastructure. Plastic chambers under a heavily loaded bus loop may have structural problems in the long term. The system is very difficult to inspect and clean out, and as proposed, has no reasonable access. It is recommended that a surface pond, or reinforced concrete storage chamber system be considered, and not placed directly under the bus route. Storage chamber has been removed and stormwater design has been changed. Review Comments (Max Greene): I) Curb and gutter should be added to the parking area that drains across the proposed fill over the existing swale on the North side of the site. Curb and gutter have been added. 2) Sight distance details (C7.0) should be clearly labeled as new entrance onto Woodburn Road. Site distance profile labels have been updated. 3) VDOT approval is required for new entrance onto Woodburn Road. Acknowledged. Fire and Rescue (Robbie Gilmer): I) 20 foot lane designed for student drop-off and pick-up needs to have signs "No Parking/ Student Drop-off and Pick-up Only". Signs have been added. See Sheet C4.I. R:\103\3443 I-AgnorHurt\Docs\2-Design\Letters %Pe ,O,: March 27,2014 Page 6 of 6 2) The inside Radii on the drive lane designed for student drop-offand f'and pick-up needs to be no less than 25 ft. Radii has been revised to 25'. 3) Bus parking lot needs to have the area near the building marked as "Fire Lane No Parking". Fire lane marking has been added. See Sheet C4.I. ACSA (Alex Morrison): I) Need 3 copies of the construction plan submitted to Jeremy Lynn, PE. Acknowledged. 2) Need water data sheet submitted to Jeremy Lynn, PE. Acknowledged. 3) Need existing building fixture counts submitted to Jeremy Lynn, PE. Acknowledged. 4) Need Proposed additional fixture counts submitted to Jeremy Lynn, PE. Acknowledged. VDOT(Troy Austin): 1) The proposed entrance onto Woodburn Road will need to be designed and constructed in accordance with VDOT commercial entrance standards. The appropriate detail should be added to the plans and the entrance should be dimensioned accordingly. Entrance has been revised to comply with VDOT commercial entrance standards and detail has been added. See Sheet C1.2. 2) The sight distance shown on the plans for the proposed entrance onto Woodburn Road does not meet the minimum sight distance requirements. This entrance cannot be approved unless it meets the minimum requirements. Design has been revised and the 390' site distance requirement is now met. See Sheet C7.0. We have attached (8)full size of the revised plans and (2) copies of the calculations, and narratives for your review. If you have any questions or comments, please feel free to give me a call at 434.327.1688. Sincerely, / • Craig Kotarski, PE Project Manager R:\103\3443 I-ggnorHurt\Docs\2-Design\Letters Ellie Ray From: Montle Breeden Sent: Wednesday, March 19, 2014 4:02 PM To: Ellie Ray Subject: RE: AGNOR-HURT Addnts & Renovs: Site Plan Review(initial and re-submission) Ellie: Thanks! I learned this morning TIMMONS is trying to make re-submittal by next WED(26th) -- I'm trying to get the school division to finalize some design decisions to ensure our A/E can make that date. Montle From: Ellie Ray Sent: Wednesday, March 19, 2014 9:38 AM To: Montie Breeden Cc: 'Craig Kotarski'; Rosalyn Schmitt; MWaguespack @shwgroup.com Subject: RE: AGNOR-HURT Addnts &Renovs: Site Plan Review (initial and re-submission) This all sounds good to me. I will try my best to remember to let you know once the revision copies are submitted. You've probably seen this, but here is the map showing managed and preserved slopes for this area: http://www.albemarle.org/upload/images/forms center/departments/Community Development/forms/critical slopes /critical slopes preserved managed N1 2.pdf Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Montie Breeden Sent: Tuesday, March 18, 2014 4:47 PM To: Ellie Ray Cc: 'Craig Kotarski'; Rosalyn Schmitt; MWaguespack @shwgroup.com Subject: AGNOR-HURT Addnts &Renovs: Site Plan Review (initial and re-submission) Ellie: I am writing to: 1. inform you of the pending re-submission of the site plan (that addresses the initial round of review comments) -- perhaps Craig can provide us with an anticipated date; and 2.to ask that you immediately alert me when that re-submission lands on your desk as I would like to offer to walk the other copies to VDOT, Fire Marshal;,ACSA, etc. as we need to complete the re-review as quickly as possible. I am in the process of securing copies of the critical slope maps,that indicate areas of managed slopes,and forwarding them to the civil engineer so that they can be indicated on the site plan (because we anticipate final approval around the time frame this information must be documented on the plans). 1 Let me know if this is acceptable. '`war °'r" Thank You! Montie Montie R. Breeden,AIA Senior Project Manager Office of Facilities Development County of Albemarle 401 McIntire Road, Room 228 Charlottesville,Virginia 22902-4596 T (434)872-4501 ext.9 3423 F (434) 972-4091 C (434) 566-6014 mbreeden2Palbemarle.org 2