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Home My WebLink AboutSUB201300043 Correspondence 2013-03-26 ww Christopher Perez From: Christopher Perez Sent: Wednesday, September 24, 2014 4:36 PM To: 'Adam Long' Subject: RE: Briarwood Prelim Plat PDFs YES,that's it.Ok...great this will suffice.Thanks for your help. Christopher P.Perez Senior Planner Department of Community Development 1County of Albemarle.Virginia 401 Mclntire Road Charlottesville.VA 22902 434.296.5832 ext.3443 From: Adam Long [mailto:adam@collins-engineering.com] Sent: Wednesday, September 24, 2014 4:33 PM To: Christopher Perez Subject: Briarwood Prelim Plat PDFs Hey Chris, Are these the ones you are looking for? Thanks, Adam Long,PE Project Engineer Collins Engineering, L.L.C. 200 Garrett Street,Suite K Charlottesville,VA 22902 PH:434.293.3719 adam @collins-engineering.com 1 Christopher Perez From: Scott Collins[scott@collins-engineering.com] Sent: Tuesday, June 17, 2014 8:30 AM To: Christopher Perez Subject: Briarwood Attachments: Briarwood waiver request for modifications to the planting strips and sidewalks.pdf Chris- We have resubmitted all the site plans, road plans,ARB plans, and WPO plans for the Briarwood projects over the last week. Let me know if you have any questions or need anything additional. The mitigation plan was resubmitted along with the fee and waiver request for the planting strip reductions and sidewalk modification. If there is any way that we can get on the consent agenda for July BOS meeting,that would be extremely helpful. Mr.Wood has commitments with the property and is depending on some of these approvals by then. Thanks Chris, and let me know if there is anything else that you need. Scott 1 Nov Christopher Perez From: Scott Collins[scott@collins-engineering.com] Sent: Wednesday, July 16, 2014 9:01 AM To: Troy Austin Cc: Christopher Perez; John Anderson; Jeremy Lynn; Adam Long; Gardner, Teresa (VDOT); Umberger, Nathan (VDOT) Subject: RE: Briarwood Thanks. I am acceptable with that. That seems to make the most sense. We can all meet in the field once the construction has started and we can really get a good sense as to the alignments of the 2 lanes with the existing traffic heads. From:Austin, Nathran. (VDOT) [mailto:Nathran.Austin @vdot.virginia.gov] Sent:Wednesday,July 16, 2014 8:58 AM To:Scott Collins Cc:Christopher Perez;John Anderson;Jeremy Lynn; Adam Long; Gardner,Teresa (VDOT); Umberger, Nathan (VDOT) Subject: RE: Briarwood Just so that we are all on the same page, at this point,the potential signal modifications have moved from a planning item to an operations item. Chuck Proctor, and to a large extent myself, look at developments from a planning perspective. Once construction is ready to begin, Northwest Regional Operations, i.e.the VDOT Traffic Section, are the approving body for the signal improvements. This concept will need their blessing before I am willing to approve the road plans. Troy Austin, P.E. Area Land Use Engineer Virginia Department of Transportation Land Development—South Culpeper District P.O. Box 1017 Troy,VA 22974 Phone: (434) 589-5871 Fax: (434) 589-3967 From: Scott Collins [mailto:scotb collins-engineering.com] Sent: Wednesday,July 16, 2014 8:46 AM To: Austin, Nathran. (VDOT) Cc: Christopher Perez; John Anderson; Jeremy Lynn; Adam Long Subject: RE: Briarwood Thanks Troy! Yes,the traffic engineer,Joe Wallace, has discussed this with Chuck Proctor, and he is on board with this concept that the gas station and neighborhood traffic will function fine with just the 2 outbound lanes. From:Austin, Nathran. (VDOT) fmailto:Nathran.Austin @vdot.virginia.gov] Sent:Wednesday,July 16,2014 8:36 AM To:Scott Collins Cc:Christopher Perez;John Anderson;Jeremy Lynn;Adam Long Subject: RE: Briarwood Scott, 1 I missed the note about striping out the two lanes. Sorry about that. Does the TIA give any thresholds to when the lanes would be necessary? I am still not sold on this method, but we will consider. I will get my comments to the County this morning. Obviously I won't be here to receive the resubmittal on Monday. Troy Austin, P.E. Area Land Use Engineer Virginia Department of Transportation Land Development—South Culpeper District P.O. Box 1017 Troy,VA 22974 Phone: (434)589-5871 Fax: (434) 589-3967 From: Scott Collins [mailto:scott @collins-engineering.com] Sent: Wednesday, July 16, 2014 8:30 AM To: Austin, Nathran. (VDOT) Cc: Christopher Perez; John Anderson; Jeremy Lynn; Adam Long Subject: RE: Briarwood Troy- Thanks for the email. We are working through all these issues, because we are on a tight timeline form the county. There are a couple of zoning violation on the property associated with re-planting the vegetative buffer. Zoning has given my client until November to get the plantings completed. In order to get the plantings completed,we need approved WPO and road plans approved in August so they can grade the property, install the walls, and plant the trees. I have received engineering and planning comments, and once I receive your comments today, our pledge is to resubmit a full set of plans to the county with all the changes and modifications by Monday morning at the latest(2 business days). That was the agreement to Amelia. We are trying to get all comments and all comments addressed so that we are not piece-milling the plans,this is not our intent. As far as the intersection and phasing, our plans show what we would like to do. We want to build the entire intersection,then stripe out(2) outbound lanes for the first phase (gas station). Any final modifications to the signal to accommodate 4 outbound lanes will be worked out in over the next 9 months,and before the next site plan is submitted, reviewed, and approved. Certainly any modifications to the signals can be worked out for these (2) outbound lanes. Keep in mind,the signal for these lanes is about 70' away, and from the picture attached,the proposed (2)outbound lanes as shown in our drawings are more in-line with the signal heads than the current lane configuration. What I do not want to do is to re-adjust the road plans at this time, removing(2) lanes and building just 2 of the 4 outbound lanes while preserving the entire r/w at this time, and showing a future ultimate design. This would require us to re-install drainage structures and curbing, and it would be much easier to install the final curbing and drainage structures at this time,and just stripe out the lanes. Thanks. Scott From:Austin, Nathran. (VDOT) fmailto:Nathran.Austin @vdot.virginia.gov) Sent:Wednesday,July 16, 2014 7:48 AM To:Scott Collins Cc:Christopher Perez;John Anderson;Jeremy Lynn;Adam Long Subject: RE: Briarwood 2 Scott, I need a plan showing what you are proposing for both the sewer and the phasing of the signal. My review comments will be based on the plan that I have before me, which has been submitted through the County. Just so that you know, the traffic engineers are not enthusiastic about building the section and not modifying the signal. They need to see a plan showing all of the phasing of what you are proposing. One key item is that the signal heads may need to be adjusted so that they are aligned correctly with the proposed lanes of Briarwood regardless of whether or not you can "hatch out" some of the lanes. I know that you are pushing for approval, however,tomorrow will be my last work day until 7/28/14. As I mentioned, my review is based on the plans that I have before me. I will not be able to take formal action on the proposed changes to the plan until I return from vacation. The sewer sounds like something that I can work with, but I will need to receive revised plans for review. The other concern is that we need to make sure that all reviewing agents are looking at the same plan. I am ok with informal agreement with proposed changes, but I will not formally respond/approve changes to the plan unless we are all looking at the same plan. "Piece-milling"the approval is a recipe for disaster when it comes to starting construction. Troy Austin, P.E. Area Land Use Engineer Virginia Department of Transportation Land Development—South Culpeper District P.O. Box 1017 Troy,VA 22974 Phone: (434) 589-5871 Fax: (434) 589-3967 From: Scott Collins [mailto:scottCacollins-engineering.com] Sent: Wednesday, July 16, 2014 7:26 AM To: Austin, Nathran. (VDOT) Cc: Adam Long Subject: Briarwood Troy- Thanks again for discussing the sewer manholes in the roadway with me yesterday and being flexible. We have re- looked at the roadway, and we can make a slight adjustment in the roadway to keep the problematic manhole as-is, and outside the roadway(the manhole at the intersection of Briarwood drive and Elm Court). The other 3 manholes will be relocated outside of the roadway. Also,do you have any feedback yet from the traffic engineers about just striping out the other(2)outbound lanes for now, or will we need to update these drawings for phasing, and just go forward with a phased intersection with only 2 outbound lanes for now,for just the Gas station. Thanks. Scott 3 Christopher Perez From: Scott Collins[scott@collins-engineering.com] Sent: Wednesday, July 16, 2014 4:41 PM To: Christopher Perez Cc: Stephanie Mallory Subject: RE: Briarwood subdivision landscape waiver request Attachments: Briarwood waiver request for modifications to the planting strips and sidewalks-revised.pdf; 2- Existing conditions.pdf; 3-Layout.pdf; 1-COVER.pdf Chris- That's great. Thank you. Can you confirm that this will be on the consent agenda as well. Attached is the updated request letter and the pdf of the preliminary plat submission. Thx and let me know if you need anything else. Scott From: Christopher Perez [mailto:cperez @albemarle.org] Sent:Wednesday,July 16,2014 11:05 AM To:Scott Collins Cc:Stephanie Mallory Subject: Briarwood subdivision landscape waiver request Scott, Briarwood subdivision landscape waiver request—July 29th PC meeting. I currently have the Planting Strip Waiver staff report complete and ready to go to the PCs July 29 meeting, pending the required PDF of the prelim plat and a revised waiver request. If you provide me the revised waiver request and the PDF of the preliminary plat by today or tomorrow (COB) the item will remain on the agenda, otherwise, if I don't receive these items, the waiver will be pulled from that agenda and placed on some other PC agenda pending the receipt of the above required items. Christopher P. Perez Senior Planner Department of Community Development(County of Albemarle,Virginia 401 McIntire Road(Charlottesville,VA 22902 434.296.5832 ext.3443 From: Christopher Perez Sent: Friday, July 11, 2014 2:00 PM To: 'Scott Collins' Subject: RE: Briarwood subdivision preliminary plat Scott, SUB2013-43 Briarwood Commercial Lots— prelim plat. I am looking at the file copy of the preliminary plat dated 6-20-13 and it has substantial 1 ✓amounts of my notes and coffee stains on it and is not fit for the file. This was my review copy and prior to your request of an approval letter w/ conditions I was expecting a resubmittal of the plat. I need you to provide me a new fresh hard copy of the plat for the file dated 6-20-13, and I need a PDF copy of the plat (to be used as an attachment for the landscape strip waiver request going to the PC). Also, please provide me that revised waiver request. Thanks. Attached is your approval letter with conditions, this is available in Countyview too. Hope that helps. Christopher P.Perez Senior Planner Department of Community Development 1County of Albemarle,Virginia 401 McIntire Road 1 Charlottesville,VA 22902 434.296.5832 ext.3443 From: Scott Collins [mailto:scott(alcollins-engineering.com] Sent: Friday, July 11, 2014 9:18 AM To: Christopher Perez Subject: RE: Briarwood subdivision preliminary plat Awesome. Thank you Chris! From:Christopher Perez [mailto:cperez@albemarle.org] Sent: Friday,July 11,2014 8:40 AM To:Scott Collins Subject: RE: Briarwood subdivision preliminary plat Alright, I'll try and shoot that out today. Christopher P. Perez 1 Senior Planner Department of Community Development 1County of Albemarle,Virginia 401 McIntire Road 1 Charlottesville,VA 22902 434.296.5832 ext.3443 From: Scott Collins [mailto:scottC&collins-engineering.com] Sent: Friday, July 11, 2014 7:40 AM To: Christopher Perez Subject: Briarwood subdivision preliminary plat Chris- Can you email me the conditions of approval today for the Briarwood preliminary subdivision plat. We are hoping to submit the plat on Monday,and just want to make sure we address all the comments. Thank you Chris. Scott 2 Christopher Perez From: Scott Collins[scott@collins-engineering.com] i ..,,, Sent: Tuesday, July 01, 2014 1:15 PM To: Christopher Perez „•••••• Subject: Briarwood , Chris- I Thanks for sending over the info for Lochlyn and Stonewater this morning. I wanted to touch ba with you for a minute on Briarwood. Wendell and Nena would like to move forward with a review for the final subdivis• • • - or thg commercial lots. This too,will be conditional of the approval of the mitigation plan in Augus •ut I wanted to see if we r a ead and get our conditional letter of approval for the preliminary plan of the commercial lot subdivision,so we can move forward with the final subdivision process. �___ ___.--- Also,we are wrapping up the changes to the mitigation plan now, and will be submitting that tomorrow for review. Let me know if you want to try and schedule a meeting for a couple of weeks from now to review the final comments on the Mitigation plan and the waiver request to make sure we are set for the BOS meeting in August and everyone is satisfied that this addresses all the concerns, prior to the meeting. I just want to make sure we are getting everything done on our end for the approval. Thanks. Scott 1 COLLINS le Po 200 GARtlicT ST, SUITE K CHARLOTTESVILLE VA 22902 434.293.3719 PH 434.293.2813 FX www.collins-engineering.com June 20,2013 Christopher Perez Senior Planner Department of Community Development 401 McIntire Road Charlottesville,VA 22902 RE: SUB-2013-00043, Briarwood—Preliminary subdivision plat and private road request. Thank you for your comments dated April 17, 2013 on the above-referenced project. The attached plans reflect changes to address your comments as described below: 1. Traffic analysis included as part of this submittal package. 2. Private street has been labeled "private street easement" on the plans. 3. Maintenance agreement will be included with the final plat. 4. Lot sizes corrected on this plan as well as on the Briarwood Gas Station site plan. 5. Note removed. 6. Documents will be provided with the final plat. 7. Temporary turnaround provided. 8. Note added. 9. The right-in/right-out is within the VDOT right-of-way and will be dedicated to VDOT. 10. Revision date included on the plans. Engineering 1. Traffic analysis included as part of this submittal package. 2. SWM will be accommodated on each lot with underground detention and Filterra boxes as necessary to comply with Albemarle County standards. Note added to plans. 3. Road will be private. 4. Curve radii listed at intersections. 5. Comment acknowledged. 6. Island modified. 7. This comment refers to the Gas Station site plan,the area in question is a one-way travelway. 8. Comment acknowledged. 9. Comment acknowledged. 10. Up-to-date topo provided. Should you have any questions, please feel free to contact me at 434-293-3719 Sincerely, Scott Collins, PE Collins Engineering Christopher Perez �r^ From: Christopher Perez ( 7 p Sent: Monday, May 06, 2013 9:46 AM �p To: 'Nena Harrell' -- Cc: 'ulcwww2 @embargmail.com'; Stephanie Mallory Subject: SUB2013-43 Briarwood Commercial Lot—preliminary plat and private road request. Nena, I just spoke to Caroline of your office about the fees for the Briarwood project. I'm hoping we can resolve this by the end of the day. Evidently when you came in to pay the fees on Friday for Briarwood you paid the fees for SUB2013-29 which is the final subdivision plat for Briarwood Lots 14-22 (phase 1A-1), 15-23A(phase IA-2),and 43-47 (phase 5). These fees were outstanding too, and the same amount and definitely needed to be paid; however,the fees I requested were for SUB2013-43 Briarwood Commercial Lot—preliminary plat and private road request. Ultimately the fee($424.64) needs to be paid by the end of the day for this project to be advertised for the upcoming PC meeting on May 21. I spoke with Stephanie Mallory about this and we need the fee no later than COB of today, she'll hold the notices till tomorrow but the fees need to be paid today otherwise we'll have to bump the project to the next PC date. Hope this helps clear things up, please see my initial email below to Scott Collins on Tuesday about the fees and which project they are for. Cm-keutmel P.Perez!Senior Planner Department of Community Development!County of Albemarle,Virginia 401 McIntire Road;Charlottesville,VA 22902 434.296.5832 ext.3443 From: Christopher Perez Sent: Tuesday, April 30, 2013 3:25 PM To: 'Scott Collins' Cc: Stephanie Mallory Subject: SUB2013-43 Briarwood Commercial Lot— preliminary sub plat Scott, As discussed with you over the phone earlier today,the abutting owner mailing fees for the SRC item SUB2013-43 Briarwood Commercial Lot—preliminary sub plat have not been paid yet. This item is being scheduled for the Planning Commission's May 215t meeting for the Private Road request (as noted in the initial comment letter); however, staff is lacking the notification fee.The fee is$424.64 Please provide this fee no later than this Friday, May 3rd in order to maintain the May 215t PC meeting date, if the fee is not paid by this date the item will need to be pushed to the next PC meeting. Thank you for your help. Christopher P.Pere . Senior Planner Department of Community Development;County of Albemarle,Virginia 3 7 401 McIntire Road Charlottesville,VA 22902 / 434.296.5832 ext.3443 3o3/V Christopher Perez From: Christopher Perez Sent: Friday, May 03, 2013 6:10 PM To: Stephanie Mallory Subject: SUB2013-43 Briarwood Commercial Lot—preliminary sub plat Stephanie, I was downstairs at 4pm on Friday and Ninna was in paying for briarwood stuff...she said she was also paying for the notice fees we've been discussing for the PC...etc I just checked Countyview and I don't see it listed as paid...BUT I was down stairs when she paid it...please check with Todd or the front desk to see if its in our hands just not entered into Countyview yet. Thanks Christopher P.Perez 1 Senior Planner Department of Community Development(County of Albemarle.Virginia 401 McIntire Road I Charlottesville.VA 22902 434.296.5832 ext.3443 From: Christopher Perez Sent: Friday, May 03, 2013 11:45 AM To: 'Scott Collins' Cc: Stephanie Mallory Subject: RE: SUB2013-43 Briarwood Commercial Lot— preliminary sub plat Scott, I still have not received the fee for the above project...just want to make sure you saw this email sent 4-30-13 which was sent after our last discussion on the topic. (See below). Thanks Christopher P. Perez!Senior Planner Department of Community Development(County of Albemarle,Virginia 401 McIntire Road(Charlottesville,VA 22902 434.296.5832 ext.3443 From: Christopher Perez Sent: Tuesday, April 30, 2013 3:25 PM To: 'Scott Collins' Cc: Stephanie Mallory Subject: SUB2013-43 Briarwood Commercial Lot— preliminary sub plat Scott, As discussed with you over the phone earlier today,the abutting owner mailing fees for the SRC item SUB2013-43 Briarwood Commercial Lot—preliminary sub plat have not been paid yet. This item is being scheduled for the Planning Commission's May 21st meeting for the Private Road request (as noted in the initial comment letter); however, staff is lacking the notification fee.The fee is$424.64 Please provide this fee no 1 later than this Friday, May 3rd in order o maintain the May 21St PC meeting date, if th fee is not paid by this date the item will need to be pushed to the next PC meeting. Thank you for your help. Christopher P.Perez Senior Planner Department of Community Development 1County of Albemarle,Virginia 401 McIntire Road!Charlottesville,VA 22902 434.296 58 32 ext.3443 2 Christopher Perez From: Christopher Perez Sent: Friday, April 19, 2013 4:10 PM To: 'Scott Collins' Subject: VDOT's comments on SUB-2013-00043 Briarwood Commercial Lot—Preliminary Subdivision Plat& Private Road Scott, Below are VDOT's comments on SUB-2013-00043 Briarwood Commercial Lot—Preliminary Subdivision Plat& Private Road 1. Lengths of the deceleration lanes should be calculated based on the design speed of the road 2.Acceleration lane is not necessary for entrance. 3.A median that prevents left turn ingress movements should be used instead of the large right-in, right-out triangular entrance median. The egress lane should meet Seminole Trail straight on and have a stop sign and stop bar. 4. Shoulder should meet VDOT Road Design Manual GS-1 Standards including minimum shoulder width of 13ft with 8ft paved shoulder and minimum width of ditch front slope of l Oft. 5.Detailed road plans will need to be submitted for the entrance. Christopher P.Perez Senior Planner Department of Community Development County of Albemarle.Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 45 O La) ft' `�`' 4, 1 --C)A 0 01 J^v^ Jl 1