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HomeMy WebLinkAboutSUB201300120 Correspondence 2013-08-22 iii _.. on U�1ii 9� Iriffr �tJ�P COUNTY OF ALBEMARLE Office of Facilities Development 401 McIntire Road, Room 228 Charlottesville,Virginia 22902-4596 (434)872-4501 Fax(434)972-4091 TRANSMITTAL TO: Ellie Ray Date: October 16, 2014 Community Development RE: SUB201300120 and SUB201300121 and LOD201300022 Crozet North Sidewalk Project The following items are being sent ® Attached ❑ Via Fax ['Copy of Letter ❑ Specifications ❑ Shop Drawings ❑ Plans ❑ Contract ® Other Deeds ® Plat El Change Order COPIES DESCRIPTION 1 Executed Mylar Plat with owner's signatures(SUB-201300120) and executed Deed 1 Executed Mylar Plat with owner's signatures (SUB-201300121)and executed Deed ❑ For Approval ❑Approved as Submitted ❑ Resubmit Original for Approval ❑ For Your Use ❑Approved as Noted ❑ Submit Copies for Distribution ❑As Requested ❑ Returned for Corrections ❑ Return Corrected Prints ❑ For Review and Comment ❑ For Bids Due El Prints Returned after Loan to Us ® For Signatures Remarks: Attached are the original mylar plats that have been signed for the Crozet N. Sidewalk project. A copy of the executed deeds are also attached: n / / Signed: V Frank Pohl (ext. 7914) If enclosures are not as noted,kindly notify us at once Frank Pohl From: Andy Herrick Sent: Thursday, October 16, 2014 10:20 AM To: Frank Pohl Subject: RE: Crozet Sidewalk/Hilker Attachments: im3511_20141016_110646.pdf Frank, Here's the signed deed for the Hilker sidewalk. I'll circulate it for the County Executive's final signature once we have a final plat to go with it. Let me know if you need anything else. Thanks. Andy Herrick Sr. Asst. County Attorney Notice: This email may contain attorney-client privileged information,privileged work product,or other confidential information. It is intended only for the designated recipient. If you receive this message and are not a designated recipient you are requested to delete this message immediately and notify me that you have received this by mistake. Thank you. From: Frank Pohl Sent:Thursday, October 16, 2014 9:10 AM To: Andy Herrick; Erika Castillo Subject: Crozet Sidewalk/Hilker Andy/Erika, I am submitting the plats today to Community Development and they would like a copy of the executed deeds. You may have sent them to me but please resend so I can be sure I have the correct one. I can also come upstairs to pick up a copy if that is easier for you. I am not sure if there are two deeds or just one. I have two plats, one showing parcels"X" and "Y" and the other showing parcel "Z", and am looking for the executed deed(s)for these two plats. Thank you, Frank Frank V. Pohl,PE Senior Project Manager Office of Facilities Development County of Albemarle 401 McIntire Road, Room 228 Charlottesville,Virginia 22902-4596 T (434) 872-4501 ext. 9-7914 F (434) 972-4091 C (434)466-7458 1 Ellie Ray From: Ellie Ray Sent: Tuesday, March 25, 2014 12:15 PM To: Frank Pohl Subject: SUB201300120 Crozet North Sidewalk Project- BLA Frank, I have reviewed the revisions submitted for this application and all of the changes look acceptable. The plat can now be signed and submitted for County signature. This plat covers TMP 56A(1) Parcels 1-74& 1-74C.....if similar revisions were made on the plat for TMP 56A(1) Parcel 1-74D (SUB201300121),that revised plat needs to be submitted for review as well. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville, Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 Ellie Ray From: Frank Pohl Sent: Monday, March 24, 2014 4:32 PM To: Ellie Ray Subject: FW: Downtown Crozet Avenue Sidewalk(St. George to Crozet Elementary) Ellie, Below is the email from Alex approving the revised Crozet N. plat. Frank Frank V. Pohl, PE, LEED AP BD+C Senior Project Manager Office of Facilities Development County of Albemarle 401 McIntire Road, Room 228 Charlottesville,Virginia 22902-4596 T (434)872-4501 ext. 9-7914 F (434)972-4091 C (434)466-7458 From: Alex Morrison [mailto:amorrison @serviceauthority.org] Sent: Wednesday, March 19, 2014 10:04 AM To: Frank Pohl Subject: RE: Downtown Crozet Avenue Sidewalk(St. George to Crozet Elementary) Frank, The updated plat is approved. Please have the deed forwarded to me for review and approval. Can you have a copy of the latest plans sent to me (1 set)? I am working off an old copy that Tom Garrison was reviewing before he retired. Alexander J. Morrison,EIT Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville,Virginia 22911 (0)434-977-4511 Ext. 116 (F)434-979-0698 From: Frank Pohl [mailto:fpohk albemarle.orq] Sent: Wednesday, March 19, 2014 8:59 AM To: Alex Morrison Subject: RE: Downtown Crozet Avenue Sidewalk(St. George to Crozet Elementary) Alex, 1 Any word on this plat?The revisions'minor and our attorney would like your Setting before he revises the deed. I realize you also need to review the deed so just would like to get that ball rolling. I appreciate anything you can do. And if not, no worries but just wanted to ask. Thanks again, Frank Frank V. Pohl, PE, LEED AP BD+C Senior Project Manager Office of Facilities Development County of Albemarle 401 McIntire Road, Room 228 Charlottesville,Virginia 22902-4596 T (434)872-4501 ext.9-7914 F (434)972-4091 C (434)466-7458 From: Frank Pohl Sent: Wednesday, March 12, 2014 1:08 PM To: Alex Morrison Cc: I aura.shavis(alincolnsurveying.com; tom.lincoln@ lincolnsurveying.com; ermandersongmail.com; Brian McPeters; Andy Herrick; Jack Kelsey; Trevor Henry Subject: RE: Downtown Crozet Avenue Sidewalk(St. George to Crozet Elementary) Alex, please refer to attached, revised plat indicating the area of ACSA easements to be vacated. Please review and approve the plat if the changes are acceptable to you. Once you approve, we will update the deed to include the revised date and will forward you the deed for review. Please also note that the areas of the easements and R/W to be transferred are now noted in both acres and SF areas. This will be used to confirm the areas in the appraiser's offer letter, so that the owner can clearly see that the area in the plat and letters match since the letters use SF as the basis for compensation. Thanks, Frank From: Alex Morrison [amorrison @serviceauthority.org] Sent:Tuesday, March 11, 2014 10:25 AM To: Brian McPeters Cc: I aura.shavisCalincolnsurveying.com; tom.lincoln©lincolnsurveying.com; Frank Pohl; ermandersonc gmail.com Subject: RE: Downtown Crozet Avenue Sidewalk(St. George to Crozet Elementary) Brian, I agree,the old easement should be vacated where it is no longer required or falls within the new ROW. We should be able to handle this with one plat and deed.The plat should clearly illustrate the new easement as well as the portion of the old easement that is being vacated. I will need to review the plat once it is created.The deed of easement, which also requires ACSA review and approval,will define the easements that are being acquired as well as the easements that 2 are being vacated. Please let me knovalf you need anything further from me at tifiwAe'ime to complete the revision.Thank you. Alexander J. Morrison, EIT Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville,Virginia 22911 (0)434-977-4511 Ext. 116 (F)434-979-0698 From: brian.mcpeters @kimley-horn.com [mailto:brian.mcpeters @kimley-horn.com] Sent: Tuesday, March 04, 2014 5:10 PM To: amorrison @serviceauthority.orq Cc: laura.shavis @lincolnsurveying.com; tom.lincoln @lincolnsurveying.com; fpohl @albemarle.orq; ermanderson @gmail.com Subject: FW: Downtown Crozet Avenue Sidewalk(St. George to Crozet Elementary) Alex, We believe we need to add a vacation to a portion of the existing water line easement where the ROW is being acquired over top of the existing easement and the waterline relocated outside the proposed right-of-way in new easement. Do you have a process or how ACSA wishes to handled. We'd prefer to hook the vacation to acceptance of the new line and avoid having to get multiple signatures on plats after the fact. Please advise,as we are trying to go talk with owners in the near future on these acquisitions. Thanks, Brian From: Frank Pohl [mailto:fpohl @albemarle.orq] Sent: Tuesday, March 04, 2014 2:06 PM To: McPeters, Brian; ermanderson @gmail.com Cc: Andy Herrick; Jack Kelsey; ermdugan @gmail.com; bill @chipmanrealestate.com; laura.shavis @lincolnsurveying.com; Trevor Henry Subject: RE: Hilker Appraisal Please refer to attached redline of plat showing what I think should be vacated, contingent on a clarification as noted in the PDF. My understanding is we should show vacated easements on the plat in addition to any description in the deed (if any),especially since this is a ACSA easement. ACSA will need to review this plat again if we go this route. The water line will be relocated hence the old easement should be vacated and an easement provided over the new line only. I don't know for certain but it seems that the ACSA wouldn't have paid for the previous easement. So,would we need to pay for it now? If so,just the net increase should be compensated in my opinion so we will need the area breakdown. Thanks, Frank 3 Nader Frank V. Pohl, PE, LEED AP BD+C Senior Project Manager Office of Facilities Development County of Albemarle 401 McIntire Road, Room 228 Charlottesville,Virginia 22902-4596 T (434) 872-4501 ext. 9-7914 F (434)972-4091 C (434)466-7458 4 Ellie Ray From: Frank Pohl Sent: Monday, March 24, 2014 3:21 PM To: Ellie Ray Subject: RE: Downtown Crozet Avenue Sidewalk (St. George to Crozet Elementary) I bet you are... I am too and I am supposedly"running" this job!! O So,once they were approved I thought that we needed to show the area of the old ACSA waterline easement and that it should be vacated. So,we've added that to the plat.Also,we've added all the easement areas in "SF" areas in addition to acreage since our appraisals were basing compensation on SF(just to make it immediately apparent to anyone reading the docs and to show there was no error in conversion). So,those are the only two changes.ACSA has seen these and approved, I'll forward you their email shortly. Sorry for the confusion. Frank Frank V. Pohl, PE,LEED AP BD+C Senior Project Manager Office of Facilities Development County of Albemarle 401 McIntire Road, Room 228 Charlottesville, Virginia 22902-4596 T (434)872-4501 ext. 9-7914 F (434)972-4091 C (434)466-7458 From: Ellie Ray Sent: Monday, March 24, 2014 3:17 PM To: Frank Pohl Subject: RE: Downtown Crozet Avenue Sidewalk(St. George to Crozet Elementary) Frank, I'm totally confused...both of the crozet sidewalk plats were reviewed in January and noted as ready for signature....but neither was ever submitted for signature. I was reminding you to submit for signature. This plat you sent appears to have revisions that were done after the January review that I did...so, can you let me know what changed?And why? Did the other plat change as well? Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Frank Pohl Sent: Monday, March 24, 2014 2:24 PM To: Ellie Ray Subject: Downtown Crozet Avenue Sidewalk(St. George to Crozet Elementary) Ellie, Sorry, I forgot to send this back to you.Thank you for the reminder. Frank Frank V. Pohl,PE, LEED AP BD+C Senior Project Manager Office of Facilities Development County of Albemarle 401 McIntire Road, Room 228 Charlottesville,Virginia 22902-4596 T (434) 872-4501 ext.9-7914 F (434) 972-4091 C (434)466-7458 2 Ellie Ray From: Ellie Ray Sent: Thursday, January 16, 2014 4:19 PM To: Frank Pohl Subject: SUB201300120 Crozet North Sidewalk Project- BLA Frank, I have reviewed the revisions submitted for this application and all of my comments have been addressed. The plat can now be signed and submitted for County signature. Thanks, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 :mow Ellie Ray From: Frank Pohl Sent: Tuesday, January 07, 2014 4:39 PM To: Ellie Ray Subject: RE: SUB201300120 Crozet Sidewalk 1 &2- BLA Yes please. Do you prefer hard copies? Frank Frank V. Pohl,PE,LEED AP BD+C Senior Project Manager Office of Facilities Development County of Albemarle 401 McIntire Road, Room 228 Charlottesville,Virginia 22902-4596 T (434)872-4501 ext. 9-7914 F (434)972-4091 C (434)466-7458 From: Ellie Ray Sent: Tuesday, January 07, 2014 4:38 PM To: Frank Pohl Subject: RE: SUB201300120 Crozet Sidewalk 1 &2 - BLA Ok,Alex called and what I suspected was the case; he mentally combined the two reviews. So his approval on SUB201300120 is applicable to SUB201300121. Should I consider the PDF you sent earlier as a revision submittal for both applications? Ellie Carter Ray,PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Ellie Ray Sent: Tuesday, January 07, 2014 3:58 PM To: Frank Pohl Subject: RE: SUB201300120 Crozet Sidewalk 1 &2 - BLA I'm totally confused...are you submitting for review or are you waiting until we hear something official from ACSA before you do that? Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Frank Pohl Sent: Tuesday, January 07, 2014 3:57 PM To: Ellie Ray Subject: Re: SUB201300120 Crozet Sidewalk 1 &2 - BLA Yes, both plats are in one PDF. I'll separate when hard copies are submitted. Sent from my mobile device On Jan 7, 2014, at 3:33 PM, "Ellie Ray" <eray @albemarle.org>wrote: Is this two different resubmittals? Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Frank Pohl Sent: Tuesday, January 07, 2014 2:10 PM To: Ellie Ray Subject: RE: SUB201300120 Crozet Sidewalk 1 &2 - BLA Attached is the revised plat. I will submit hard copies when you are ready for me to.The Letter of Determination was finalized so I think we are good to go. Can you please forward me a copy of your comments, I can't seem to find them.They were originally sent to Jack on Sept 13`h (email below) but I can't seem to find where he sent it to me... Thanks, Frank Frank V. Pohl, PE, LEED AP BD+c Senior Project Manager Office of Facilities Development County of Albemarle 401 McIntire Road, Room 228 Charlottesville,Virginia 22902-4596 T (434)872-4501 ext. 9-7914 F (434)972-4091 C (434)466-7458 From: Ellie Ray Sent: Tuesday, January 07, 2014 1:54 PM To: Frank Pohl Subject: RE: SUB201300120 Crozet Sidewalk 1 &2 - BLA SUB201300120 did get an approval memo from ACSA, but SUB201300121 (the one that needed the parcel determination)did not. I did get an approval letter from Jeremy at the ACSA concerning approval of the construction plans. My guess is that Alex sort of combined the reviews for these two separate plats into one review in his mind and forgot to send a second memo with the official approval for SUB201300121...1 have a call in to him to verify. I'll let you know when I hear back from him. Ellie Carter Ray,PLA Senior Planner Albemarle County Community Development 2 ph: 434.296.5832 x. 3432 w. From: Frank Pohl Sent: Tuesday, January 07, 2014 1:43 PM To: Ellie Ray Subject: RE: SUB201300120 Crozet Sidewalk 1 &2 - BLA Ellie, I am ready to resubmit these plats for your review. It appears you haven't received comments yet from ACSA,from what CountyView states, is that correct? Thanks, Frank Frank V. Pohl, PE, LEED AP BD+C Senior Project Manager Office of Facilities Development County of Albemarle 401 McIntire Road, Room 228 Charlottesville,Virginia 22902-4596 T (434) 872-4501 ext. 9-7914 F (434) 972-4091 C (434)466-7458 • : Ellie Ray Sen . ' esday, October 01, 2013 10:23 AM To: Fran I Cc: Jack Kel- Subject: RE: 1111 11300120 Crozet Streetscape Phase 2 - BLA It is possible for these pr."-cts to have different names...some lik- "Crozet North Sidewalk Project 1" and "Crozet North Sidewalk • 'Sect 2"? Our files get confusin: hen more than one application has the exact same name. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Frank Pohl Sent: Tuesday, October 01, 2013 10:13 To: Ellie Ray; Jack Kelsey Subject: RE: SUB201300120 Croze treetscape Phase 2 - BLA Ellie, I apologize but I forgot to .pdate the Project Name on this application. It shou be "Crozet North Sidewalk Project" inste. : of"Crozet Streetscape Project Phase 2". Don't hesitate to I•t me know if there is something else I need to do to process this change. Thanks, Frank 3 Nwor Ellie Ray From: Frank Pohl Sent: Tuesday, October 01, 2013 10:26 AM To: Ellie Ray Cc: Jack Kelsey Subject: RE: SUB201300120 Crozet Streetscape Phase 2- BLA As just discussed, let's keep the name the same and we will refer to each by the application number and the name. Thanks, Frank Frank V. Pohl, PE,LEED AP BD+C Senior Project Manager Office of Facilities Development County of Albemarle 401 McIntire Road, Room 228 Charlottesville,Virginia 22902-4596 T (434) 872-4501 ext.9-7914 F (434)972-4091 C (434)466-7458 From: Ellie Ray Sent: Tuesday, October 01, 2013 10:23 AM To: Frank Pohl Cc: Jack Kelsey Subject: RE: SUB201300120 Crozet Streetscape Phase 2 - BLA It is possible for these projects to have different names...some like "Crozet North Sidewalk Project 1" and "Crozet North Sidewalk Project 2"? Our files get confusing when more than one application has the exact same name. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Frank Pohl Sent: Tuesday, October 01, 2013 10:13 AM To: Ellie Ray; Jack Kelsey Subject: RE: SUB201300120 Crozet Streetscape Phase 2 - BLA Ellie, I apologize but I forgot to update the Project Name on this application. It should be "Crozet North Sidewalk Project" instead of"Crozet Streetscape Project Phase 2". Don't hesitate to let me know if there is something else I need to do to process this change. Thanks, Frank Frank V. Pohl, PE,LEED AP BD+C Senior Project Manager Office of Facilities Development County of Albemarle 401 McIntire Road, Room 228 Charlottesville,Virginia 22902-4596 T (434)872-4501 ext.9-7914 F (434)972-4091 C (434)466-7458 From: Ellie Ray Sent: Friday, September 13, 2013 4:05 PM To: Jack Kelsey Subject: SUB201300120 Crozet Streetscape Phase 2 - BLA Jack, Please find attached my comments regarding the above referenced application. Feel free to contact me if you have any questions, concerns,or need further clarification. Hope to have the second one reviewed this afternoon or Monday. Thank you, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 2