HomeMy WebLinkAboutWPO202200013 Correspondence 2023-01-17608 Preston Avenue p 434.295.5624
Suite 200 IF434.295.1800
T I M M O N S GROUP
Charlottesville, VA 22903 www.timmons.com
January 17, 2023
John Anderson
County of Albemarle
Community Development
401 McIntire Rd, North Wing
Charlottesville, VA 22902
RE: WP02022-00013-TJACHPremier Circle —VSMPPermit Plan Review —(Rev.2)Comment
Response Letter
Dear Mr. Anderson:
We have reviewed all of your comments from (Rev. 2) December 23, 2022, and made the
necessary revisions. Please find our responses to the comments below in bold lettering.
A. Stormwater Pollution Prevention Plan (SWPPP)
The SWPPP content requirements can be found in County Code Section 17-405. A SWPPP
must contain (1) a PPP, (2) an ESCP, (3) a SWMP, and (4) any TMDL measures necessary.
1. Submit SWPPP (please use county template).
SWPPP has been included with this submission.
a. Ensure (VAR10) CGP Registration Statement is complete. Include ref. to
WP02022-0013 in SWPPP title. Noted.
Rev. 1 2): Partially addressed. As follow-up:
i. Revise Sec. 1 of SWPPP (VAR 10 Permit Registration):
1. Sec. I.A. to list primary and cc email (required).
The SWPPP has been revised accordingly
(Rev. 2) Addressed.
2. Sec. I.B.: Check 'yes' or 'no' (whether permissible (for DEQ) to
transmit correspondence electronically to Julie Anderson).
Recommend check'yes'.
The SWPPP has been revised accordingly
Rev. 2 Not addressed.
The 'yes' box has been checked to allow for electronic
correspondence.
ENGINEERING I DESIGN I TECHNOLOGY
3. Sec. II.C: Revise consistent with plan, which indicates 1.75
Area of land disturbance.
The SWPPP has been revised accordingly
Rev.2 Addressed.
4. Sec. II.F.: List Albemarle, since located in Albemarle MS4.
The SWPPP has been revised accordingly
Rev.2 Addressed.
5. Sec. V: Print/sign/date Certification.
Comment acknowledged. A signature will be provided prior
to WPO approval.
Rev. 2 Not addressed.
A signature will be provided prior to WPO approval.
ii. Sec. 3/Nature of Activity: Recommended incl. ref. to Phase I, 1.75 ac
Area of disturbance, to avoid misunderstanding /limit confusion.
The SWPPP has been revised accordingly
Rev. 2 Not addressed. As follow-up: please delete 26-pages, pp. 10-
35 of SWPPP. Instead use this link to retrieve 2019 VAR10 permit, and
include /position 2019 VAR10 at Sec. 11 (CGP copy) of SWPPP. At Sec.
3 of SWPPP, provide brief project description (Nature of Activity).
Pages have been deleted and replaced with the 2019 VAR10 permit
found at the provided link. A general description has been added to
Section 3 of the SWPPP.
iii. Sec. 4/5 (ESC/SWM plans): Update, once review comments
addressed.
The sheets have been revised accordingly
Rev.1 2 Persists.
The sheets have been revised accordingly
iv. Sec. 6.A./PPP Exhibit:
1. Phase I (of ESC): Relocate vehicle wash station coincident
with PCE. There is considerable distance between proposed
vehicle wash station and PCE.
The PPP has been revised accordingly
Rev.2 Addressed.
2. Phase II (of ESC): Similarly, show vehicle was station
coincident with PCE.
The sheet has been revised accordingly.
Rev.2 Addressed.
3. Recommend revise sheet titles (Phase 1/11 of ESC) to PPP
Exhibit, Phase 1/11.
The sheets have been revised accordingly
Rev.2 Addressed.
V. Sec. 6.E: Name individual responsible for PPP practices prior to
project registration, prior to Grading permit (prerequisite), but this is
not required for WPO plan approval.
Comment Acknowledged
(Rev. 2) Addressed.
vi. Sec. 6.F.: Include incident reporting telephone number in SWPPP, at
6.F., for example:
(Rev. 2) Addressed.
1. DEQ Valley Regional Office.
Acknowledged
2. Local Fire / Albemarle County fire -rescue.
Acknowledged
3. DEQ spill incident -reporting hotline (DEQ may
impose fine for failing to report)
Acknowledged
vii. Sec. 8: Name qualified individual responsible for VESCH/SWPPP
compliance inspections prior to project (VAR 10 state permit)
registrations, prior to Grading permit (prerequisite), but listing
qualified personnel is not required for WPO plan approval.
A name has been added. This will be finalized as required prior to
WPO approval.
(Rev. 2) Addressed.
viii. Sec. 9/Signed Certification: Sign certification. [please complete all
blanks].
Comment Acknowledged. A signed certification will be provided
prior to WPO plan approval.
Rev. 2 Partially addressed. As follow-up: Bradford J. Nichols
signature/date required.
Comment Acknowledged. A signed certification will be provided
prior to WPO plan approval.
b. Ensure SWPPP includes PPP Exhibit / SWPPP, Sec. 6.A. Ensure exhibit shows
(initial locations of):
Rev. 1): Partially addressed. Please see follow-up items at 1.a.iv., above.
(Rev. 2) Addressed.
1. Rain gauge
2. Concrete wash -out
3. Vehicle wash station LLev. 2 Addressed.
4. Portable sanitary facility
5. Paint, stucco wash-out/storage
6. On -Site fuel station, as needed
7. Solid, non -hazardous waste dumpster
8. Slight depression / catchment for collecting vehicle wash
waters, prior to discharge to ex. storm drain inlet
The SWPPP has been updated accordingly
B. Pollution Prevention Plan (PPP) —See above, items 1.a.iv.-vi, above. Rev. 2 Addressed.
The PPP content requirements can be found in County Code Section 17-404.
C. Stormwater Management Plan (SWMP)
VSMP Regulation 9VAC25-870-108 requires the VSMP authority to approve or disapprove a
SWMP. This plan is disapproved for relatively few reasons: Items 3.b.,9 (New, Rev. 2), item
1.c 7 Rd o Item 44may 'st as a Planning niyisien , nt Engi. eeFi.....IefeFS
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to plaRning. The stormwater management plan content requirements can be found in
County Code Section 17-403.
1. General:
a. Revise title page of plan, Calc. packet to include ref. to WP0202200013.
The title page of the plan and calculations packet have been revised to
include WP0202200013.
Rev. 1): Addressed.
b. Revise title of plan, SWPPP, and Calc. packet to eliminate references to WPO
Master Plan, a term without basis in state code. Please revise titles of plan,
SWPPP, and Calc. packet to read TJACH Premier Circle — WP0202200013,
Phase 1. May include optional subtitle: 'Conceptual design for (Future) phase
2 and 3'.
The title of the plan and calculations packet has been revised to eliminate
references to WPO Master Plan.
Rev. 1): Addressed.
c. Retaining wall ht. >3' requires a building permit; retaining wall ht. >4-ft.
requires sealed, detailed retaining wall plans. Furnish retaining wall plans for
WPO plan approval. Engineering reviews retaining wall design from spatial
rather than building code perspective.
Acknowledged. This will be coordinated for future submission.
Rev. 1): Persists.
Comment Acknowledged. This is being coordinated with a structural
engineer and will be submitted once completed.
(Rev. 2) Persists.
Retaining wall details have been added to sheets C1.2 and C1.3.
2. C2.2 identifies'SWM Facility to be abandoned.'
a. Please revise calculation packet narrative to clarify that existing stormwater
pre -development HydroCAD routings include the existing SWM facility, that
this pre -development (entire) site discharge reflects attenuating effect of
existing on -site SWM facility. Please clarify existing SWM dry detention basin
role in context of pre -development stormwater runoff, as narrative text. This
pre -developed condition establishes baseline for all phases, both Phase 1 and
future Phase 2 and Phase 3. Also, email, county to Applicant, May 4, 2022
5:52 PM.
The existing detention the pond is including in the pre -developed routing
calculations. The narrative has been revised to reflect this.
Rev. 1): Addressed.
b. Engineering recommends table for this Phase 1 WPO plan to allow this
/future WPO plan review to track existing pre -development land cover across
phased WPO plans. For example:
Rev. 1): Addressed.
i. Table columns for pre/post-developed condition for each phase, and
entire site.
ii. Table rows for land cover type/s (impervious, turf, forest) —values
reported in acres.
The land cover table for the pre and post condition of Phase 1 is
included on sheet C6.0 under water quality and also in the routing
calculations in the Calculations Book. Since this is the only phase
being permitted under this WPO the preference is to leave off the
estimate of future phases at this point. Those are subject to change
and will be shown on the future WPO plans for each phase. The
current pre land cover condition will be used for each of those
phases.
c. Provide deed bk.-pg. reference for the existing SWM facility. If unknown,
provide ref. to SDP198600037 as plan label.
A label has been added to the survey referencing the above site plan for
the existing SWM facility.
Rev .1): Addressed.
d. Since existing SWM facility must remain operational for Premier Circle Phase
1 SWM compliance:
Rev. 1): Withdrawn.
i. Provide As -built drawing of dry detention basin (Knights Inn (Red
Carpet Inn) — SDP198600037). County SWM facility ID, 22.01. Link to
site plan. [Note: though county inspects facility, Albemarle cannot
furnish As -Built required with WPO Plan submittal.]
The survey provided captures the existing condition of the
stormwater facility. The facility has been routed in the pre -
developed conditions and calculations.
Rev. 1): As follow-up: Routing facility based on existing topography
(and Ex. SWM facility control structure dimensions /elevations) is
sufficient to support compliant design. No modification to the Ex.
SWM facility is proposed with Premier Circle VSH Building (Phase 1)
WPO plan.
Acknowledged
1. Verify approximate dimensions of basin.
See response to comment 2.d.i above.
2. Verify structure #5 control structure.
a. Existing condition reflects design
b. Fitness for continued service, phase 1, Premier Circle.
c. From link to SDP198600037, Sheet 8
See response to comment 2.d.i above.
ii. Confirm critical elevations/pipe slopes, etc.
See response to comment 2.d.i above.
iii. Confirm SWM facility outfall pipe is clear/not obstructed.
See response to comment 2.d.i above.
iv. Confirm SWM facility is functional (last county inspection was 20
months ago, 09/15/2020).
See response to comment 2.d.i above.
v. Provide plan /profile of existing SWM facility and propose any repair
to facility required to conform with initial facility design.
See response to comment 2.d.i above.
vi. Recommend ref. label that reads: 'County inspection, 09/15/2020,
indicates SWIM facility is compliant.'
See response to comment 2.d.i above.
C4.1: Label area NW of phase 1 as turf. List turf acreage once existing impervious
buildings/parking are demolished.
The land cover table for the pre and post condition of Phase 1 is included on sheet C6.0 under
water quality and also in the routing calculations in the Calculations Book.
Rev. 1): Addressed.
3. C5.0:
a. Label phases: 1, 2, 3.
Phases 1, 2, and 3 have been labeled on Sheet C0.1.
Rev. 1): Addressed.
b. This /other sheets: Please incorporate 15 Apr 2022 SDP202200019 Engineering
review comments into WPO202200013 plan/calc. packet revisions.
Rev. 2 Persists. As follow-up: Items discussed 20-Dec 2022 during video
meeting may require linework revisions to WPO plan.
Site plan comments have been addressed and responded to in separate
comment response letter provided. Updates have been caried over to WPO
plan.
i. For example: Engineering will likely not approve 18" DIA HDPE pipe as
adequate replacement for existing 21: DIA RCP as this restricts capacity of
conveyance, when compared with existing conveyance, unless LD-229
compares existing 21" RCP with proposed 18" HDPE with upstream UG
detention. LD-229 may clarify that 18" HDPE has capacity to convey the
post -developed Phase 1 flow adequately to ex. SWM facility and should
also indicate that 18" DIA HDPE has adequate capacity to convey post -
developed Phase 1, 2, 3 runoff to existing storm conveyance network
once ex. SWM facility is removed, and UG detention is installed in Phase
2. Lack of capacity may cause flooding of Premier Circle or U.S. Rt. 29 SBL.
LD-229 Calculations provided in the calculation book, show the 18"
HDPE pipe has capacity.
Rev. 1): NA. Comment applies to future Phase 2 if Phase 2 proposes 21
"storm pipe upstream of existing 18" DIA RCP beneath Premier Circle.
Phase 2 design may need to consider this comment, now deferred.
Acknowledged
c. Provide TW/BW elevation labels, for retaining wall at SW edge of parcel.
TW/BW elevations provided on sheet C5.0.
Rev. 1): Partially addressed. As follow-up: Three (3) BW retaining wall elevations
provided on Sheet C5.0. Please provide corresponding TW elevations.
Bottom of wall elevations have been added to the Grading and Drainage sheet.
(Rev. 2) Addressed.
4. C5.1:
a. Label inlet structures 114, 116, 118.
The inlet structures 114, 116, and 118 have been labeled.
Rev. 1): Addressed.
b. Revise CG-2 to CG-6 wherever grade concentrates runoff against curbing.
Comment acknowledged. CG-2 was upgraded to CG-6 along front of building.
Rev. 1): Partially addressed. Engineering discussed need for CG-6 with Applicant,
who expressed reservation concerning CG-6 in locations adjacent to Phase 2.
Engineering recommends CG-6 wherever grade concentrates runoff against
curbing, and defers to Planning since requirement is listed at 18-4.12.15.g.
Requirement has been discussed with Planning Site Plan Coordinator.
Acknowledged
Rev. 2 Addressed. Planning email, December 20, 2022 4:33 PM; Engr.
Concurrence, December 20, 2022 5:09 PM.
Acknowledged
5. C5.2
a. Provide VDOT LD-204, Storm Inlet Computations (table)
LD-204, storm inlet computations provided in calculation book.
Rev. 1): Addressed.
b. Provide VDOT LD-229, Storm Drain Design Computations (table)
LD-229, storm drain design computations provided in calculation book.
Rev. 1): Addressed.
6. C6.0
a. Revise sheet title to Overall Stormwater Management Plan, Phases 1, 2, 3.
Plan has been revised to now just be a WPO for Phase 1.
Rev. 1): Addressed. Sheet title is descriptive (Premier Circle VSH Building (Phase
1)).
b. In addition, provide stormwater quantity and quality data for phase 1 (stand-
alone), as well as the entire development. Narrative, calc. packet p. 3, states that
'For Phase 1, 1.75 acres of disturbance was analyzed for water quality. Due to
the decrease in impervious area in phase 1, no credits will be required.' Provide
plan sheet ref. to calc. packet narrative, and calc. packet pp. that incl. relevant
re -development VRRM.xls.data.
Plan has been revised to now just be a WPO for Phase 1. A VRRM spreadsheet
for phase 1 only is provided in the calculation book.
Rev. 1): Addressed.
7. C6.1 / Calc. packet: Revise plan sheet and calculation booklet to:
a. Correlate values reported on plan sheet with values from calc. packet.
Noted
Rev. 1): Addressed.
b. Revise to include design schematics that identify separate phases, as
WPO202200013 will serve as basis for future phase WPOs. (Phase 2 and 3).
Plan has been revised to now just be a WPO for Phase 1. Future WPOs will be
submitted for phase 2 and phase 3.
Rev. 1): Addressed.
c. Include drainage maps.
Inlet drainage area map was added to the plans. Refer to sheet C6.1
Rev. 1): Addressed.
d. Include index in calc. packet that points to specific HydroCAD routings by title
/page # in calc. packet such that values in plan clearly correlate plan with calc.
booklet. Please guide reviewer to calculated compliance values.
Noted.
Rev. 1): Addressed.
e. Calc. packet. Pg.42:
i. Revise Project Name to: Premier Circle, Entire site (Phase 1, 2, 3)
Project name has been updated to "PREMIER CIRCLE VSH BUILDING
(PHASE 1)"
Rev. 1): Addressed.
ii. Transfer land cover values from calc. packet pp. 42, 43 to plan, to tables,
preferably, recommended at item 2.b., above.
Since plan and calculations have been revised to just be for Phase 1
therefore this is no longer needed.
Rev. 1): NA.
f. Calc. packet, p. 3/Narrative
i. Edit to isolate Phase I independent of later phases. WPO202200013
provides discrete design for Phase I, but only conceptual design for later
phases.
Plan has been revised to now just be a WPO for Phase 1. Future phases
are referenced. Based on conversations with the County a Master Plan
is not needed. The current existing conditions land cover will be used
as the pre -condition for each future phase of development.
Rev. 1): Addressed.
ii. Delete reference to Master Plan as WPO202200013 is not being
evaluated for overall (Phase 1,2,3) site compliance, given development is
projected to occur under different owners at different points in time, as
independent phases but with dependent SWM design. Possible
subdivision, discrete bonding/easement requirements that cannot be
assigned with accuracy to unknown future (or multiple) owners work
against a single WPO that covers all 3 phases. WPO202200013 is a
VSMP/WPO plan that provides overall (entire site) SWM strategy -
concept, and that provides detail sufficient to approve plan and grading
for phase 1, only. Future phases will require separate WPO submittals
that will reference pre -developed condition first reported with
WPO202200013, land cover conditions that exist on this date,
05/05/2022.
Acknowledged. Plan has been revised to now just be a WPO for Phase
1. Future phases are referenced. Based on conversations with the
County a Master Plan is not needed. The current existing conditions
land cover will be used as the pre -condition for each future phase of
development.
Rev. 1): Addressed.
8. New:
a. Revise C0.0 reference to 3.25 Ac. Limits of disturbance, consistent with 1.75 Ac.
Ref., elsewhere.
Callouts for LOD have been updated throughout the plan including the cover
sheet.
Rev.2 Addressed.
9. New: (Rev. 2): A SWM facility Maintenance Agreement and Easement for existing SWM
is required. Ref. Engineering email sent December 22, 2022 12:52 PM; TG response,
December 22, 2022 2:37 PM, partial text: 'I have looping in Joe in our survey group so
we can update the plat on the next submission to shown an easement' (Easement may
be recorded with Premier Circle subdivision plat, SUB202200196). Timmons' response
indicates it will coordinate a Maintenance Agreement for existing SWM facility with
Albemarle.
A SWM Easement has been added to the existing BMP.
D. Erosion and Sediment Control Plan (ESCP)
Virginia Code 62.1-44.15:55 requires the VESCP authority to approve or disapprove an ESCP.
This plan is approved.
1. C33: Farthest area upslope of silt fence (SF), NW section of LOD, contour interval
485-480, appears to lie >100' upslope of SF. Revise to provide temporary diversion
leading to sediment trap, or other VESCH measure/s since SF alone appears to
provide inadequate perimeter control. The maximum slope length behind the
barrier (SF) is 100' — please see VESCH Std. & Spec. 3.05, Silt Fence.
Acknowledged. A swale has been added along the up -hill side of the existing
parking lot to remain to direct water to a protected inlet.
Rev. 1): Addressed.
Next Steps after WPO Plan Approval:
1. Purchase Nutrient Credits (if required)
a. PLEASE coordinate with the County reviewer before working with a nutrient
bank. The reviewer must confirm if your project must follow the DEQ hierarchy
requirements.
b. Letter of availability must be provided on the WPO approved plans.
c. Applicant must contact/coordinate nutrient credit purchase with Ana Kilmer,
akilmer@albemarle.org
d. Affidavit of Purchase must be provided to Ana Kilmer before a grading permit
can be issued.
2. Post WPO Bond
a. Applicant must submit a 'Request to Establish a Bond' form and fee to CDD.
i) Complete the form and email it to akilmer@albemarle.org, along with proof
of payment (see below).
Comment Acknowledged
b. Payment can be made either online or with a check.
i) If paying online:
1. Go to the online payment portal.
a. Select WPO/VSMP as the application 'type.'
b. Type in the WPO number and project name in the Notes/Details section of the
form.
c. Type in the 'payment amount' as $294.34.
d. Click "Proceed to Secure Checkout" link to make payment.
Comment Acknowledged
2. You will receive a receipt in an email.
ii) Email a copy of the receipt to akilmer@albemarle.org.
c. Once the bond request and payment are received, the applicant can provide the
bond estimate (completed on the County worksheet), or Engineering staff will
complete the estimate. Once the estimate is approved, Ana Kilmer will contact
and work with the applicant to post the bond.
3. Obtain DEQ Permit (if required)
After nutrient credits have been purchased and the bond has been posted:
a. County staff will register the project with DEQ.
b. Applicant/operator listed on the Registration Statement will receive an email with
instructions on how to pay the DEQ permit fee.
b. Applicant must email a copy of the DEQ receipt of payment to charris@albemarle.org.
C. DEQ typically will issue a permit within 2 weeks of receiving payment.
4. Request pre -construction meeting:
a. Complete and email the Request for a Preconstruction Meeting and Grading
Permit to charris@albemarle.org.
a. Pay the fee via the online payment portal or a check at the pre -construction meeting. If
paid online, email a copy of the receipt to charris@albemarle.org.
All steps must be completed before the grading permit can be issued.
We have included PDF copies of the plans and calculations for your review. If you have any
questions or comments, please feel free to give me a call at 434.295.5624 or email
jonathan.showalterPtimmons.com .
Sincerely,
Jonathan Showalter, PE
Project Manager