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HomeMy WebLinkAboutSUB201300136 Review Comments 2013-09-17Review Comments Project Name: Lochlyn Hill, Phase 1A & 1 B - Final Final Plat Date Completed: JFriday, April 04, 2014 Reviewer: Christopher Perez Department /Division /Agency: CD Reviews All platting items have been addressed, the legal docs have all been revised with last revised date and re approved by County Attorney. The WPO plan was approved by the City and staff has obtained copies of their approval from city Engineers. All bonds have been posted. The plat has since been approved 4 -4 -14. Review Status: Approved Christopher Perez From: Christopher Perez Sent: Wednesday, April 02, 2014 9:59 AM To: 'L.J. Lopez' Subject: Lochyln Hill -- Drainage Easement LJ, As discussed in the phone call: prior to sending the Drainage Easement to the County Attorney I have reviewed it. It appears that page one references the plat's last revised date of Jan 8, 2014. However we've had a couple revisions since then. Thus this page in the document shall be revised to utilize the true last revised date of March 26, 2014. Once you correct this error, I'll slip sheet it in the document and send it to Greg today,thus avoiding resigning by the owner. It appears that the Declaration of Covenants and Restrictions (pg 1,pg 5, and pg 46) also reference the Jan 8th revision date. However these legal docs must be revised to reference the correct last revised date of the plat March 26, 2014. Please revise. Christopher P.Perez Senior Planner Department of Community Development(County of Albemarle,Virginia 401 McIntire Road Charlottesville,VA 22902 434.296.5832 ext.3443 1 *IMO Christopher Perez From: Christopher Perez Sent: Friday, March 14, 2014 11:11 AM To: 'Rob Cummings' Subject: Lochyln Hill Lot 21 -landscape easement depicted on final plat Rob, To speak directly about your question as to whether Lot 21 needs the 10' landscape easement to screen their property from the alley. I would say, no they would not need to have that 10' landscape strip on lot 21 because they are accessing their garage from the alley. Similar to how Lots 22—26 does not have screening from a use (the alley)they use. Thus on the final plat when you resubmit to show all the changes for Y,Z, A, and X go ahead and remove the 10' landscape easement from Lot 21. Please note that I'm a little concerned about Lot 21's garage location to the alley turn around as they may feel they can use this turn around as their private parking space, or prohibit others from using it to turn around their vehicle. Thus when the final site plan comes in we will require they provide a"no parking" sign in this location. Christopher P.Pere<=.!Senior Planner Department of Community Development 1County of Albemarle,Virginia 401 McIntire Road!Charlottesville.VA 22902 434.296.5832 ext.3443 6-(1) 0 tM 1 Review Comments Project Name: Lochlyn Hill, Phase 1A & 1 B - Final Final Plat Date Completed: Monday, February 24, 2014 Reviewer: Robbie Gilmer Department /Division /Agency: Fire Rescue Reviews Based on Plat dated 1/8/14 No comments or objections Review Status: No Objection Christopher Perez From: Christopher Perez Sent: Friday, February 21, 2014 11:45 AM To: 'Rob Cummings'; Mary Zylowski; Pete Caramanis; Jeremy Lynn Cc: L.J. Lopez; Scott Collins; Graham Murray; Kirk Hughes Subject: RE: Parcels Y and Z Sheets 1-2 REV 02-20-2014.PDF Rob, Per my records this plat was on its way to City Council earlier in the week, what was the results of the city council meeting? The latest submittal has some changes which need to be reviewed by ACSA (additional 10' Waterline easement) anditmignring. I'll forward the revised plat to them today. At 1st glance one thing that jumps out to me is that the plat does not specify the terminology of what exactly is a "DW/E-1, DW/E-2, DW/E-3", I deduce it's Driveway Easement 1, 2, and 3 but it's not actually spelled out anywhere on the plat, is it? It should be. Also will there be a deed associated with the new access easements being shown on this plat? Also it appears you are adding area to Lochlyn's Common Area Open Space 2 in the form of "Common Open Space 2A "...to assure that this doesn't create some type of spike strip you will need to provide the same note that was provided on the final plat for lochyln hill "Common Area Open Space 2A is Hereby Reserved for future right of way and shall be dedicated upon demand of the county. " Also, once this Parcel Y and Z plat is set to record, the final plat for Lochyln Hill (SUB2013-136) should be revised to add the land to the subdivision assuring to update the acreage of the property and add the acreage to the Common Open Space 2 acreage to assure that it's covered in the Covenants and Restrictions etc... Any questions or comments? Christopher P. Perez Senior Planner Department of Community Development 1County of Albemarle.Virginia 401 McIntire Road Charlottesville.VA 22902 434.296.5832 ext.3443 From: Rob Cummings [mailto:rob@ khals.net] Sent: Friday, February 21, 2014 10:18 AM To: Christopher Perez; Mary Zylowski; Pete Caramanis; Jeremy Lynn Cc: L.J. Lopez; Scott Collins; Graham Murray; Kirk Hughes Subject: Parcels Y and Z Sheets 1-2 REV 02-20-2014.PDF Chris, I hope all is well. 1 In`preparation to the upcoming quit claim for that 20'parcel of land currently belonging to the city, I have attached the latest revisions to the Parcel Y and Z plat for review and comments. A few of things to draw attention to. 1.)Driveway Easements across the Common Area Open Space 2A. I think through all our reviews we almost overlooked that. Please keep in mind that the properties to the north and adjacent to the 10' strip have access by deed to the area where the driveway easements are shown. Just want to all to be assured that is not a spite strip. 2.) ( Mary Z.) The Gas Easement is still proposed across Parcel "Z". There is no change in the intent to plat that easement. 3.) (Jeremy Lynn) The New 10' Waterline Easement along the southerly portion of Common Area Open Space 2A along with the 10' water line easement shown on the Lochlyn Hills plat will comprise to make a 20' Easement being the initial goal of the ACSA comment to plat a 20' Water Line Easement along the existing waterline within Pen Park Lane. Graham, I have attached the ACAD version for your records as well. Chris, Once the quit claim is recorded we will revise the deed references on this plat and prepare for signatures pending any comments as we look forward to your approval. Please let me know if there are any questions or comments. Thanks to all and have a great weekend. Rob Cummings Project Manager Kirk Hughes&Associates Land Surveyors&Planners 220 East High Street Charlottesville,VA 22902 (434)296-6942.Ext. 109 (434)295-7540 Fax rob @khals.net This e-mail and any attachments may be confidential or legally privileged. If you received this message in error or are not the intended recipient,you should destroy the e-mail message and any attachments or copies,and you are prohibited from retaining, distributing,disclosing or using any information contained herein. Please inform us of the erroneous delivery by return e-mail. Thank you for your cooperation. 2 Christopher Perez From: Christopher Perez Sent: Thursday, February 20, 2014 1:17 PM To: 'L.J. Lopez'; Rob Cummings Cc: 'Scott Collins'; Kirk Hughes Subject: RE: SUB2013-136 Lochyln Hill -final sub phase IA and IB Attachments: CD3 SUB201300136 2-19-14.pdf LJ, I have received word from Greg Kamptner about the need for a Deed to go with the drainage easements. He has confirmed my original request for the deed(comment#18). Once developed please submit the draft deed to me and I'll forward it to him for County Attorney review/approval. His response is below in yellow. Hope that helps. From: Greg Kamptner Sent:Thursday, February 20, 2014 12:23 PM To: Christopher Perez Subject: Lochlyn Hill drainage easements Even though recording a subdivision plat conveys to the County any drainage easement dedicated to public use,the County began requiring deeds of drainage easements about 10 or so years ago to delineate the rights and responsibilities of the County and the landowner,e.g.,the right of the landowner to maintain certain vegetation within the easement;the obligation of the landowner to not obstruct the drainage;the obligation of the County to replace certain plantings after work within the drainage easement,and removing any trash related to the repair or maintenance work. Greg Kamptner Deputy County Attorney County of Albemarle gkamotnerPalbemarle.org Christopher P. Perez I Senior Planner Department of Community Development(County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 From: L.J. Lopez [mailto:IlopezOmilestonepartners.co] Sent: Wednesday, February 19, 2014 4:38 PM To: Christopher Perez; Rob Cummings Cc: 'Scott Collins'; Kirk Hughes Subject: Re: SUB2013-136 Lochyln Hill - final sub phase IA and IB The builder has confirmed that Lot 20 is to be designated as affordable. -LJ Louis J. Lopez III I 1 1,.'stone 1 milestone partners 300 2nd Street NE Charlottesville VA 22902 434.245.5803 T 434.409.1005 C 866.948.7684 F ki„11 F'lec<se cor',icier the enviruiitnent 6 foie printing this e-in,it From:Christopher Perez<cperez @albemarle.org> Date:Wednesday, February 19, 2014 at 4:30 PM To: Rob Cummings<rob @khals.net> Cc: "L.J. Lopez III"<Ilopez@milestonepartners.co>, Scott Collins<scott@collins-engineering.com>, Kirk Hughes <kirk@khals.net> Subject:SUB2013-136 Lochyln Hill-final sub phase IA and IB Rob, Attached are my comments...all fairly minor. If you have any questions,please give me a call. I have a feeling LJ will want to discuss comment #17 with me, and I'm glad to have that conversation, but please be advised that comment came from the Subdivision Agent in consultation with Zoning. So there is not much further I can take this one. Let me know. Aside from required bonds being posted,the County Attorney's review of the maintenance doc/covenants and restrictions that LJ provided me is all that I see being a large item that's pending. Once I hear from Greg I'll forward you his findings. Christopher P. Perez Senior Planner Department of Community Development 1County of Albemarle,Virginia 401 McIntire Road l Charlottesville,VA 22902 434.296.5832 ext.3443 2 County of Albemarle Department of Community Development Memorandum To: Kirk Hughes From: Christopher P. Perez- Senior Planner Division: Planning Services Date: February 19, 2014 Subject: SUB2013000136 Lochlyn Hill — Final Subdivision Plat for Phase IA and IB The Planner for the Planning Services Division of the Albemarle County Department Community Development will recommend approval of the plat referred above when the following items have been satisfactorily addressed. (The following comments are those that have been identified at this time. Additional comments or conditions may be added or eliminated based on further review.) [Each comment is preceded by the applicable reference to the Albemarle County Code.] 1. [Comment Revised and Reworded] The applicant seeks to subdivide Phase IA and Phase IB on a single final plat; however, this is not permissible due to how Phase IB originated and its dependence on the Cluster Development provisions of the ordinance... Rev 2. Comment no longer relevant as previously written per 1 -15 -14 meeting. Comment addressed. 2. [Comment] Phase IB of this development straddles County and City boarders; as such the City as well as the County will be required to sign the final subdivision plat for Phase IB of the development including road plan review and bonding of the road. Rev 1. Off -site easements reviewed and approved by the City of Charlottesville and or the County of Albemarle recorded in the Clerk's Office will be adequate to assert the City's approval. Thus note #14 should be revised to include all recorded deed book page numbers of recorded plats /deeds. Also, revise the final plat to provide details /cutsheets for each item subject of note #14, similar to those details provided on sheet 4 for the water line easement detail and the storm drainage easement detail. Rev 2. Comment addressed with the exception of note #13, which should be revised to include all recorded deed book page numbers of recorded plats /deeds. 3.114-302(A4) and (A5), 14 -305, 14 -3111 Water protection plans are required to be approved prior to final plat approval. Please coordinate this effort with Engineering, notably it appears the Stormwater Management Facility for this site is offsite and within the City of Charlottesville, thus I believe the City will be required to approve that aspect of the plan. Will this issue require offsite Access and Maintenance Easement for the SWM pond? If so, they will be required prior to approval of the final plat. Please address this issue. Rev 1. Once the City of Charlottesville has approved the WPO provide Engineering with a copy of the approval letter. Rev 2. Comment addressed. 4.[Comment] On the approved preliminary platfor Phase IA_ Lot 19 and Lot 20 were approved as attached single family lots; however, on the final plat they are depicted as separate detached single family lots. Please address this inconsistency. Also, on the approved preliminary plat for Phase IA, Lot 20 was designated /approved to as an affordable unit which was provided to meet the phases ' density requirements. Please address the inconstancy with the approved preliminary plat. Revise appropriately to include a note on sheet 1 which lists the Lot 20 as an affordable unit. Rev 1. Comment no longer relevant. 5.[14- 302B(8), 14 -302A (9) and 4.11.3] Side yard setbacks for R4 zoning are 15',- however, if the applicant aims to reduce the setback to 10' as depicted on the plat the applicant will need approval from the Fire Official that the development has adequate fire flows for such a reduction. Prior to final subdivision plat approval please coordinate this effort with the Fire and Rescue Dept to assure compliance with Section 4.11.3 (A1). Notably, Robbie Gilmer and Alex Morrison have requested a fire flow test for Lochlyn Hills. Results are pending. Rev 1. Comment addressed. 6. [Condition of Approval for Preliminary Plat] As proposed the realignment of Pen Park Lane will require alterations in existing access for TMP 61A -19, 20, 21, 22, and 23A. As such this may require access easements to be provided to those owners across Lochlyn Hills property OR boundary line adjustments to transfer the excess land to those owners. Depending on the solution to the above this may also require offsite construction easements to construct the modified driveways on the above properties. Per the applicant, they are working with VDOT and individual lot owners on this issue and the final plat will reflect additional r/w or transfer of the property to the lot owners. Prior to Final Plat approval this issue shall be resolved and approved by VDOT and the County. Rev 1. Comment being addressed through Parcel Y and Z, and off site temp grading /construction easement. Off -site easements reviewed and approved by the City of Charlottesville and or the County of Albemarle recorded in the Clerk's Office will be adequate to assert the City's approval. Note #14 should be revised to include all recorded deed book page numbers of recorded plats /deeds. Also, revise the final plat to provide details /cutsheets for each item subject of note #14, similar to those details provided on sheet 4 for the water line easement detail and the storm drainage easement detail. Rev 2. Comment addressed with the exception of note #13 which should be revised to include all recorded deed book page numbers of recorded plats /deeds. 7.[14- 302(A)9 and 4.6.4] The rear setbacks for Lots 19 and 21 should be revised to account for the approved L- turnaround of the 20' Private Alley Easement. The rear setback shall be measured from the easement. The approved preliminary subdivision plat for Phase IA (SUB201300028) did not contain a turn around on these lots, thus it was not relevant on that plat. Only during the review and approval of the Initial Site Plan for Phase IB did this item come into play. This will need to be corrected on the final subdivision plat prior to approval. Also, the required /approved L- turnaround will affect the rear setback for "Para ' ' rear setback shall be measured from the easement. Revise appropriately. Rev 1. Comment addressed. 8.114-303(G)] Ownership of Common Area. On the final plat provide the intended ownership for all the easements, specifically for the Pocket Park, 20' shared driveway easements, 20' Private Alley Access Easement, 30' Private Alley Easement (Points B to C), and 30' Emergency Fire Access Easement and pedestrian and bike connection (Points A to B). Rev 1. Comment addressed. 9.[Comment] The preliminary plat denotes the Pocket Park as being maintained by the HOA; however, the final plat labels it as "Public " and is not include on Sheet 1 under General Notes #6 along with the other items to be maintained by the HOA. On the plat clam who 2 shall maintain this space. Is it to be maintained by the HOA, individual property owners of Lots 7 -9 or some otherparty? Please clarify. Also, staff recommends that a note be added to sheet I of the plat to denote the Pocket Park Access Easement traverses Lots 7 -9. Rev 1. Comment addressed. 10. [4.6.3(a)] The side yard setbacks abutting the "20' shared driveway easements " are not accurately shown. Pursuant to Section 4.6.3(a) "I fa shared driveway is concurrent with the shared lot line of the lots served by the shared driveway, each primary structure also shall be located at least six (6) feet from the edge of the shared driveway easement. " Thus on the plat there should be an additional 6' side yard setback from each side of the easement per Section 4.6.3(a). If the shared easements are to remain as depicted this will need to be corrected prior to final subdivision plat approval. Rev 1. Comment addressed. 11. [14 -303E] Shared Driveway Easements. The easement holder(s) of the shared driveway easements shall be identified on the plat. Revise plat. Also, a note shall be added to the plat stating that maintenance shall be by the owners of the lots affected by the shared driveway easement, not by the Virginia Department of Transportation or the county. Revise. Rev 2. Comment addressed. 12. [14 -317] Instrument evidencing maintenance of certain improvements. Prior to Final Plat approval, an instrument evidencing maintenance of the Pocket Park, Common Area Open Space, 20' shared driveway easements, 20' Private Alley Access Easement, 30' Private Alley Easement (Points B to C), and 30' Emergency Fire Access Easement and pedestrian and bike connection (Points A to B) will need to be submitted for County review and approval. The County Attorney will be required to review/ approve the maintenance documents prior to final plat approval. Submit the draft documents to Planning staff for cursory review and then we'll forward them to the County Attorney for review/ approval. Rev 2. Maintenance document have been submitted by applicant and have been sent to County Attorney for review/ approval. These must be approved prior to the signing of the final plat. 13. [14 -435] Roads must be built or bonded prior to the signing of the final plat. Rev 2. Comment still applicable. 14. [Comment] The note for Open space #2 should be revised to read: "Reserved for dedication upon demand of the County." Rev] s Rev 2. Comment addressed. 15. [Comment] Note #6, "The 20' access easement across lots 19, 20, 21 and Block A " should be revised to also include Lot 14 as the easement also traverses this lot. Rev 2. Comment addressed. 16. [14- 303(A)] Statement of consent to division. Changes to the State Code and to the County of Albemarle Subdivision Ordinance require changes to the consent to division statement. Please revise the statement to read: "The platting or dedication of the following described land [insert correct description of the land subdivided] is with free consent and in accordance with the &- 7dersigned owners, proprietors and trustees, if any. " Revise. Rev 2. Comment addressed. New Comments 17. [Comment] General note #10 shall be revised to specify which lot will be the affordable unit. Per recent discussions with the Zoning Department the note in its current form will pose an enforcement issue to track the affordable unit. Revise the note to specific which single lot will contain the affordable unit. If later the developer decides the affordable unit shall be moved to an alternative lot in this phase they need only apply and staff will review it administratively. 18. [14 -303L] The project has Variable Width Drainage Easements running throughout the lots. It is staffs' understanding that because of this the project requires a Deed of Easement for the Drainage Easements which shall be approved by the County Attorney? Currently the developer does not have these deeds developed and questions whether they are truly needed as note #5 on the plat states: `Drainage Easements shown hereon are hereby dedicated to public use, unless otherwise noted". Staff has posed the question to the County Attorney and is awaiting a response. 19. [14, 30294), 303(L)] Easements. On the plat please label and provide the deed book page number for the temporary construction and grading easement over the 3,680SF portion of land owned by Charlottesville. 20. [14- 302(B)(1)] General Information. When the plat is revised, please provide the date of the last revision on the plat. 21. [Comment/Recommendation] The approved road plan depicts the required 2nd set of bollards at the beginning of the 30' private alley easement at Point "C ", this prohibit Lots 22 — 26 from accessing the rear of their properties where their required parking is located. The road plan shall be revised to relocate the above mentioned bollards to Point "B" (as previously approved) to allow lots 22 -26 to access their required parking. It is advisable that the applicant correct this error on the road plans prior to final subdivision plat approval; however, the applicant can wait till the final site plan stage for the townhouse lots. Regardless this item must be completed before the final site plan for the townhomes is approved. Engineering — Max Greene 1) Road bond will need to be posted and approved prior to final plat approval. 2) Deed book reference numbers will need to be filled in prior to final plat approval. VDOT — Troy Austin Comments pending ACSA — Alex Morrison Comments pending Fire and Rescue — Robbie Gilmer Comments pending Please contact Christopher P. Perez at the Department of Community Development 296 -5832 ext. 3443 for further information. 4 Review Comments Project Name: Lochlyn Hill, Phase 1A & 1 B - Final Final Plat Date Completed: Wednesday, February 12, 2014 Reviewer: Max Greene Department /Division /Agency: Engineering Reviews Road bond willl need to be posted and approved prior to final plat approval. Deed book reference numbers will need to be filled in prior to final plat approval. Review Status: See Recommendations vow Nov Wednesday,Jan 15`h from Ipm—2pm Attendees: Bill, Chris, Francis,Kirk,LJ, Megan,Rob The applicant of Lochlyn Hill has requested a meeting with staff to discuss the final plat SUB2013- 136. They would like to discuss the possibility of get the townhomes and the single family lots on one plat vs two plats(the subject of comment#1,provided below). During the discussions staff and the applicants brainstormed on how to remedy the situation within the confines of the ordinance. The end result was being phase IA has an approved preliminary plat, and being phase IB has an approved initial site plan and being we have an approved road plan which depicts the entire road through both phases then the applicant could subdivide both phases (phase IA and IB)on a single final plat. On this plat it should be clear which portion of open space is for phase IB to qualify the townhomes to be min lot size of NA. During this meeting it was discussed that the Final Site Plan for the townhomes does not have to be approved prior to the final plat; rather, the final plat can divide the townhome lots prior to a final site plan being approved. (l.ui still unsure;fthis is/00%true being most planning staff have ahrays interpreted the ordinance the latter:however this portion of the discussion is an ongoing issue that will have to he remedied through staff discussion of the ordinance).74-nit ti.', ar:/✓, f:lt p v.,r„ M,'k ...rP „ Regardless, as such the townhome lots will have to be divided on this plat, and when the fig site plan is approved and the townhomes built the lot lines in the townhome section will nee o be rearranged to match the fire walls...through a BLA. 1. [Original Comment Not Addressed,Comment Revised and Reworded] The applicant seeks to subdivide Phase IA and Phase IB on a single final plat; however,this is not permissible due to how Phase IB originated and its dependence on the Cluster Development provisions of the ordinance. The preliminary subdivision plat for Phase IA which was approved on 5-17-13 depicted Phase IB as "future development",which was essentially a 22"d lot with an area of 1.27 acres. Subsequently Phase IB went to SRC as an Initial Site Plan for the townhomes. Notably the townhouse lots in Phase IB utilize the Cluster Development provision of the ordinance based on providing a minimum of 25%open space. Thus what is depicted as Common Area Open Space 1 and 3 on this plat is the area which qualified Phase IB of the development to have townhome units at a min lot size below the minimum lot size of 10,890SF or 7,260 SF. This was all contingent on Phase IB being its own lot to be developed at a future date. In order to move forward with subdividing both Phase IA and IB on a single final plat 25%open space would be required for the entire 6.3989 acres.At this time there is not enough open space for this to be qualified. It is advisable that the applicant removes Phase IB from this final subdivision plat and moves forward with the review/approval of the Phase IA,to include the 22"d lot at 1.27 acres as shown on the preliminary plat. Once the road plan and the final plat for Phase IA are approved and recorded then submit a Final Site Plan for Phase IB, once that's approved then submit a Final Plat for Phase IB. Revise appropriately. Christopher Perez From: Alex Morrison [amorrison @serviceauthority.org] Sent: Thursday, January 09, 2014 12:32 PM To: Christopher Perez Subject: RE: SUB2013 -136 Lochyln Hill - final plat Chris, The project manager for Lochyln Hills has reviewed the plat and has 1 comment that needs to be addressed: • Provide a 20' easement on the existing ACSA waterline near the intersection of Pen Park Lane and Lochyln Hill Lane. The VDOT right of way has been changed in this area and our waterline no longer is within the ROW. Once this comment is addressed I will review the updated plat for approval. Thank you. Alexander J. Morrison, EIT Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville, VA 22911 [434] 977 -4511 Ext. 116 (0) [434] 979 -0698 (F) Albemarle County Service Auth4rity Su-% ny 6 C r.!,aRoinq f,. Please consider the environment before printing this email. From: Christopher Perez [mailto:cperez @albemarle.org] Sent: Tuesday, January 07, 2014 12:33 PM To: Alex Morrison Subject: SUB2013 -136 Lochyln Hill — final plat Alex, I am checking on the status of SUB2013 -136 Lochyln Hill — final plat. I have your latest review pending (distributed on 12- 16 -13) and wanted to see when you think you'd have the revised plan reviewed. Let me know. I plan to send my comments out today before COB. Thanks Christopher P. Perez I Senior Planner Department of Community Development ICounty of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 From: Alex Morrison [ma i Ito: amorrison (Dserviceauthority.org] Sent: Thursday, November 07, 2013 2:39 PM To: Christopher Perez Subject: Lochlyn Hill- Phase 1A & 1B, Road and Utility Plan Chris, Be advised that the ACSA has granted construction approval for the above referenced project. Please advise if the applicant would like to resubmit SUB201300136 with updated changes based on the approved construction plans for ACSA review and approval. If not, I will comment on the existing copy I have from late September. Alexander J. Morrison, EIT Civil Engineer Service Auth6rlitr 168 Spotnap Road Charlottesville, VA 22911 Office: (434)977-4511 EXT: 116 This email may contain confidential information that should not be shared with anyone other than its intended recipient(s). From: Alex Morrison [ amorrison @serviceauthority.org] Sent: Monday, October 07, 2013 3:18 PM To: Christopher Perez Subject: SUB201300136: Lochlyn Hill - Phase 1 - Final Plat Chris, The construction documents related to the above referenced plat are currently under review by ACSA staff. The ACSA will comment on the plat once construction approval is granted. Alexander J. Morrison, EIT Civil Engineer 168 Spotnap Road Charlottesville, VA 22911 Office: (434) 977 - 4511 EXT: 116 This email may County of Albemarle Department of Community Development Memorandum To: Kirk Hughes From: Christopher P. Perez- Senior Planner Division: Planning Services Date: January 8, 2014 Subject: SUB2013000136 Lochlyn Hill — Final Subdivision Plat for Phase 1 The Planner for the Planning Services Division of the Albemarle County Department Community Development will recommend approval of the plat referred above when the following items have been satisfactorily addressed. (The following comments are those that have been identified at this time. Additional comments or conditions maybe added or eliminated based on further review.) [Each comment is preceded by the applicable reference to the Albemarle County Code.] 1. [Original Comment Not Addressed, Comment Revised and Reworded] The applicant seeks to subdivide Phase IA and Phase E3 on a single final plat; however, this is not permissible due to how Phase IB originated and its dependence on the Cluster Development provisions of the ordinance. The preliminary subdivision plat for Phase IA which was approved on 5 -17 -13 depicted Phase IB as "future development ", which was essentially a 22nd lot with an area of. 1.27 acres. Subsequently Phase IB went to SRC as an Initial Site Plan for the townhomes. Notably the townhouse lots in Phase IB utilize the Cluster Development provision of the ordinance based on providing a minimum of 25% open space. Thus what is depicted as Common Area Open Space 1 and 3 on this plat is the area which qualified Phase IB of the development to have townhome units at a min lot size below the minimum lot size of 10,890SF or 7,260 SF. This was all contingent on Phase IB being its own lot to be developed at a future date. In order to move forward with subdividing both Phase IA and IB on a single final plat 25% open space would be required for the entire 6.3989 acres. At this time there is not enough open space for this to be qualified. It is advisable that the applicant removes Phase IB from this final subdivision plat and moves forward with the review /approval of the Phase IA, to include the 22nd lot at 1.27 acres as shown on the preliminary plat. Once the road plan and the final plat for Phase IA are approved and recorded then submit a Final Site Plan for Phase IB, once that's approved then submit a Final Plat for Phase 113. Revise appropriately. 2. [Comment] Phase IB of this development straddles County and City boarders; as such the City as well as the County will be required to sign the final subdivision plat for Phase IB of the development including road plan review and bonding of the road. Rev 1. Off-site easements reviewed and approved by the City of Charlottesville and or the County of Albemarle recorded in the Clerk's Office will be adequate to assert the City's approval. Thus note #14 should be revised to include all recorded deed book page numbers of recorded plats /deeds. Also, revise the final plat to provide details /cutsheets for each item subject of note #14, similar to those details provided on sheet 4 for the water line easement detail and the storm drainage easement detail. 3.[14-302(A4) and (A5),14- 305,14 -311] Water protection plans are required to be approved prior to final plat approval. Please coordinate this effort with Engineering, notably it appears the Stormwater Management Facility for this site is offsite and within the City of Charlottesville, thus I believe the City will be required to approve that aspect of the plan. Will this issue require offsite Access and Maintenance Easement for the SWM pond? If so, they will be required prior to approval of the final plat. Please address this issue. Rev 1. Once the City of Charlottesville has approved the WPO provide Engineering with a copy of the approval letter. 4. j�Lgrcaac�nea�tf On the appravec..11rr elirrrirrcar °y plat for° Phase L I Lot 14 taro./ Lot 20 vMere approved as alluched single famdV lots; holwver, on the final plat thev are depicted cis separate lots. Please address this inconsistency. A /so, on the appr °ovecl prelinrirrary plat, for° Phase L4, Lot 20 iwus to as an affordahle ctnit iwhich evas provided to niece the phases' density recp. ireurents. Please address the inconslancv frith the aplrr °ovecl pr�elimiriary plot. Revise approprialely to include ca note on sheet 1 lvhich lists the Lot 20 as an uffordahle unit. Rev 1. Comment no longer relevant. 5.114 - 3022(8), 14- 302A(9) and 4.11.31 Side yard setbacks for R4 zoning are 15',- hoi�vcwer. if fhe applicant aims to reduce the setback to 10' as depicted on the plat the applicant ia:ill need apprn val. rotu the hire (>fficicd Thal the developtent has adequate fire flola�s fin° such a reduc lion. Prior to final subdivision plat approval please coordinate this effor °t tivith the 17ire and Rescue Dept to assure compliance wwith Section 4.11.3 (41). Notably, Robbie Gihner° and Alex Morrison have requested a fire floiv test, for Lochlvrr hills. Results are pending. Rev 1. Comment addressed. 6. [Condition of Approval for Preliminary Plat] As proposed the realignment of Pen Park Lane will require alterations in existing access for TNT 61A -19, 20, 21, 22, and 23A. As such this may require access easements to be provided to those owners across Lochlyn Hills property OR boundary line adjustments to transfer the excess land to those owners. Depending on the solution to the above this may also require offsite construction easements to construct the modified driveways on the above properties. Per the applicant, they are working with VDOT and individual lot owners on this issue and the final plat will reflect additional r/w or transfer of the property to the lot owners. Prior to Final Plat approval this issue shall be resolved and approved by VDOT and the County. Rev 1. Comment being addressed through Parcel Y and Z, and off site temp grading /construction easement. Off -site easements reviewed and approved by the City of Charlottesville and or the County of Albemarle recorded in the Clerk's Office will be adequate to assert the City's approval. Thus note #14 should be revised to include all recorded deed book page numbers of recorded plats /deeds. Also, revise the final plat to provide details /cutsheets for each item subject of note #14, similar to those details provided on sheet 4 for the water line easement detail and the storm drainage easement detail. 7.114 - 3112(,1)9 and 4.6.41 The rear setbacks for Lets 19 and 21 should be revised to account , for the approved L - turnaround Of the 20' Private .r HeY Easellient. The rear setback Shall he lneasured.froin the caseinew. The approved pre:?linunarV Subdivision plat for Phase L"i (SUB201300028) did not contain a turn around on these /ots, thus it bNas not releva771 on that plat. Only during the review and approval of the Initial Site Plan for Phase II3 did this itein cotne into plc' {y. This will need to be corrected on the , final sribdivision plat prior to approval. A /so, the reCluired&approvcd L-turnaround will affect the rear sethack for "Parcel A . The rear Setback shall be ineasured fi'ow the easeinent. Revise appropriately. Rev 1. Comment addressed. 8.6 M- 303(C)J Obl'nersh7p of Cotninon Area. On the linal plat provide the intended ownership for all the easements, specifically 6or the Pocket Park, 20' shared driveway easements, 20' Private Alley Access Easement, 30' Private Alley Easement (Points B to Q.. and 30' Emergency Fire Access Easement and pedestrian and bike connection (Points A to i3). Rev 1. Comment addressed. 9.10munentl The preliniimay plat denotes the Pocket _Park (xs being Inaintailled by the 110A.- however, the,final plat labels it as "Public "and is not include (gin Sheet I under General Notes 116 along with the other iteins to he inaintained by the HOA. On the plat clarifi) who !shall maintain this space. Is it to he inaintained by the I-10A, individual property olPners of Lots 7-9 or soine other party? Please Clurih.'. A /so. Staff recon7i'nendy that a note be added to Sheet 1 of the plat to denote the Pocicel Park Access Basement traverses Lots 7 -9. Rev 1. Comment addressed. 10. 14.6.3(q)] The side yard setbacks abutting the "20' shared driveway ecisetnents" are not accuralely shoivn. Pursuant to Section 4.63(x) "If a shared driveway is concurrent with the shared lot line of'lhe lots served by the shared driveiway, each primary siructtire also shall he located at least six (6), feet, f •oin the edge of the shared driveway easenient. " Thus on the plat there should be an additional G' side vay,d setbackfroin each side of'the easement per Section 4.6.3(a). f the shared easements are to remain as depicted this ivill need to be corrected prior to final subdivision plat approval. Rev 1. Comment addressed. 11. [14 -303E] Shared Driveway Easements. The easement holder(s) of the shared driveway easements shall be identified on the plat. Revise plat. Also, a note shall be added to the plat stating that maintenance shall be by the owners of the lots affected by the shared driveway easement, not by the Virginia Department of Transportation or the county. Revise. Rev 1. Comment not adequately addressed. Revise plat to address this comment. 12. [14 -317] Instrument evidencing maintenance of certain improvements. Prior to Final Plat approval, an instrument evidencing maintenance of the Pocket Park, Common Area Open Space, 20' shared driveway easements, 20' Private Alley Access Easement, 30' Private Alley Easement (Points B to C), and 30' Emergency Fire Access Easement and pedestrian and bike connection (Points A to B)'will need to be submitted for County review and approval. The County Attorney will be required to review/ approve the maintenance documents prior to final plat approval. Submit the draft documents to Planning staff for cursory review and then we'll forward them to the County Attorney for review/ approval. Rev 1. Comment still applicable. Pending submittal of documentation by the applicant. 13. [14 -435] Road plans must be approved and the roads must be built or bonded prior to the signing of the final plat. Rev 1. Comment still applicable. New Comment 14. [Comment] The note for Open space #2 should be revised to read: "Reserved for dedication upon demand of the County. " Revise. 15. [Comment] Note #6, "The 20' access easement across lots 19, 20, 21 and Block A" should be revised to also include Lot 14 as the easement also traverses this lot. 16. [14- 303(A)] Statement of consent to division. Changes to the State Code and to the County of Albemarle Subdivision Ordinance require changes to the consent to division statement. Please revise the statement to read: "The platting or dedication of the following described land [insert correct description of the land subdivided] is with free consent and in accordance with the desire of the undersigned owners, proprietors and trustees, if any. " Revise. 17. [14- 302(B)(1)] General Information. When the plat is revised, please provide the date of the last revision on the plat. 4 Fire and Rescue — Robbie Gilmer 1) No objection Building Inspections - Jay Schlothauer No objection E911- Andrew Slack Approved Engineering — Max Greene 1) Easements will need to be recorded for the portions in the City of Charlottesville prior to final plat approval. VDOT — Troy Austin See attached comments ACSA — Alex Morrison Comments pending RWSA - Victoria Fort Comments pending Please contact Christopher P. Perez at the Department of Community Development 296 -5832 ext. 3443 for further information. E COMMONWEALTH of 'VIRGINIA DEPARTMENT OF TRANSPORTATION 1601 Orange Road Culpeper, Virginia 22701 -3819 Gregory A. Whirley Commissioner of Highways January 6, 2014 Mr. Christopher Perez Senior Planner County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Re: SUB - 2013 -00136 Lochlyn Hill — Phase 1— Final Plat SUB - 2013 -00185 Lochlyn Hill — Parcel Y and Z — BLA Plat Dear Mr. Perez: We have reviewed the final plat for Parcels "Y" and "Z" dated December 5, 2013 and the final plat for Lochlyn Hill, Phase 1 dated September 4, 2013, both being submitted by Kirk Hughes & Associates, and offer the following comments: 1. It appears that the final plat for parcels "Y" and "Z" should be completed and recorded first. 2. The final plat for Lochlyn Hill, Phase 1 should reflect the newly created parcels including the Deed Book and Page designation of the recorded plat. 3. It may actually be "cleaner" if the parcels were combined with tax map parcel 61A -2 prior to the final plat for Lochlyn Hill, Phase 1. If you need additional information concerning this project, please feel free to contact me. Sincerely, Troy ustin, P.E. Area Land Use Engineer Culpeper District VirginiaDOT.org WE KEEP VIRGINIA MOVING Review Comments Project Name: Lochlyn Hill, Phase 1A & 1 B - Final Final Plat Date Completed: IThursday, January 02, 2014 Reviewer: Robbie Gilmer Department /Division /Agency: Fire Rescue Reviews Based on plat dated 8/4/13 No Comments or Objections Review Status: No Objection Review Comments Project Name: Lochlyn Hill, Phase 1A & 1 B - Final Final Plat Date Completed: Thursday, December 19, 2013 Reviewer: Jay Schlothauer Department /Division /Agency: Inspections Reviews Based on plat dated September 4, 2013. No comments or conditions. Review Status: No Objection Review Comments Project Name: Lochlyn Hill, Phase 1A & 1 B - Final Final Plat Date Completed: Monday, December 16, 2013 Reviewer: Max Greene Department /Division /Agency: Engineering Reviews 'Alley on Plat does not appear to match as shown on road plan. 'Easements will need to be recorded for the portions in the City of Charlottesville prior to final plat approval. Review Status: See Recommendations Review Comments Project Name: Lochlyn Hill, Phase 1A & 1 B - Final Final Plat Date Completed: Monday, December 16, 2013 Reviewer: Andrew Slack Department /Division /Agency: E911 Reviews Approved Review Status: Approved Review Comments Project Name: Lochlyn Hill, Phase 1A & 1 B - Final Final Plat Date Completed: Monday, December 16, 2013 Reviewer: Victoria Fort Department /Division /Agency: RWSA Reviews no comments recieved Review Status: Pending Christopher Perez From: Ron Higgins Sent: Monday, December 16, 2013 2:58 PM To: Christopher Perez Cc: Amelia McCulle Subject: RE: Setback q Chris: I agree with your conclusion. It would be a side y. : from the"alley easement"or the "30' Pedestrian, Bicycle, and Emergency Access Easement". ;;but all function more as"alley" easements. Ron H. From: Christopher Perez Sent: Monday, December 16, 2013 12:18 PM To: Ron Higgins Cc: Amelia McCulley; Stewart Wright Subject: Setback questions for Lochlyn Hill Lot 20 and Townhome Lot E Ron, I'd like to followup with the Zoning Administrator or their designee about determining a setback for Lochyln Hill townhomes lots (see attached scanned plat). The applicant would like to maintain the lot's side setback against the emergency connection. This road is to be bollarded off and only emergency vehicles can access it through a key, the rest of the time it will remain a pedestrian connection. The applicant has been asking me how to assure that this remains a side rather than becoming a front per section 4.6.3(d). Below I had advised him how to proceed, but before I move forward with approval of the plat would like to get the Zoning official to weigh in on this, be if it needs to change now is the time to change it. They currently are labeling it as a"30' Pedestrian, Bicycle, and Emergency Access Easement" , I do not believe this would be a true Vehicle Access Easement as noted in 4.6.3(d) as it is only for Emergency vehicles and is to be bollarded. Please weigh in on the above. Christopher P.Perez'Senior Planner Department of Community Development'County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 From: Christopher Perez Sent: Tuesday, November 26, 2013 12:38 PM To: 'rob @khals.net' Subject: Setback questions for Lochlyn Hill Lot 20 and Townhome Lot E Rob, After reading through the ordinance with regard to Section 4.6.3(d)ill. I feel fairly confident guiding you with the following. But if you want an official determination from the Zoning Administrator it'll have to wait till 1 Monday when Amelia gets back into the office. Below is my guidance which stems from my reading of Section 4.6.3(d)1. 1) The initial site plan which was approved for Phase B/townhomes, depicts Lot E with a side setback to the "30' Alley Easement". This appears to truly be a side per 4.6.3(d)1, as a front yard cannot come off an alley easement. 2) Upon reviewing your question about Lot 20 and it's setbacks from the "30' Access Easement". I see your concerns as to whether this would remain a side setback or if it would truly be a front. Upon reviewing Section 4.6.3d1 of the ordinance, if it's a"30' Access Easement", then it'd be a front. If you revise it to be a"30' Alley Easement"the whole way through then it'd be a side setback. That's the cleaner preferred method. Or you could revise it to be a"30' Emergency Access Easement", at which point staff feels comfortable with it as a side. Hope the above helps guide you. Let me know if you need anything else. 1114.6.3d.-A front yard shall be measured from the right-of-way of public streets,private roads and vehicular access easements except alley easements and shared driveway easements. Christopher P.Perez Senior Planner Department of Community Development(County of Albemarle,Virginia 401 Mclntire Road l Charlottesville,VA 22902 434.296.5832 ext.3443 ill 4.6.3d.-A front yard shall be measured from the right-of-way of public streets,private roads and vehicular access easements except alley easements and shared driveway easements." 2 'k'.ti'X6 1--:••• ".-\ic'Nc.; - 4"‘ • ''‘,. -N, / • ,,, '.,, ■ , -_. . -,- -...,.. N.< i 14.r9.' \-:, ?.'';'- ..„..■''°-.''' Cv-4. 7-, -,-1,-. (-; -:,,:.: ,() , i\ .- *ere • ,. IvoK ..-) , . ' ... :_, Q--)' f+-7-• \,-":"---- ______,,s,--`,.; '-'--' \ \ i '-'" - N'1,0 . ---•--- -- .7 e.1 ' i. - ■-• :.,,..i ...-1. _---- ‘. / P ID/ ) ..) 1 ..., , 1 •1 . • '•.s = .1 \ ,■ .- --4-r- \ N ' CP ,n 1 — -- (5, — . 0,1 .6", GI LOT 14 LOT 21 4k 1,, es,_e.'; i__*.. _ IL:3 1 1S' —44 ' t % BLOCK "A" (----____ / P-•• .._ C11 .1 ;3 ._ S 7T34'40" E 8.14' ------ - 6.85 / i ir 7 , I c\, , I Z::, TO SAN. SEWER MAIN i d I/..-)' / ct? ' sx I 1 - w i it m , 0, 4231:ic\ ■ ',i, , ill- 10 c1.4 c-Ci Ct P'/`' \ ,s? ---32.0-77, ---- _ I " ..._• . -- ' 16,n---- ---- - ) / N 2Z20'30" E _ LOT 19 4t) - 44/0osc-------_____ -----,-, .,. -, --/- 44 '`41/1/Ce4Peiliyo _OT 18 „.. LOT 0 ..,01/7. ---: \-`'..------ /...---- p-, :.. (76.1, Vtek. Z 8 ,, <,c, -0• eLQ>,--', .°./)\- ',/' y PO k\ ..„.• ...... .”. , .('3D '\.N' '' ,' ../..CD ../ o• ./.. • / • - ....../.. /."'. , — — ___--- - . * - " -.; ••• - -2' COMMON AREA - , , ■■ OPEN SPACE 3 234.33 " 14414 .47' ' ARM 0 . A 7,229 S.F. ' .7, CENTERLINE-OF-60 PEDESTRIAN, BICTOLE,A,EMERGENCY GAS COURI ACCESS,'EASDAEK-4,- - I 50' 01 FROtt POINTS' "A' TO ir LOT 34 IMP 61A-01-35 SEE DETAIL 1 AND 2— '— , — — — — _ _ SHEET 4 OF 4 I. , r(ii2- SAad5ee)1 (0,4 ■S , - _ 1 SHEET 3 OF 4 vat Christopher Perez From: Christopher Perez Sent: Tuesday, November 26, 2013 12:38 PM To: 'rob @khals.net' Subject: Setback questions for Lochlyn Hill Lot 20 and Townhome Lot E Rob, After reading through the ordinance with regard to Section 4.6.3(d)[1l. I feel fairly confident guiding you with the following. But if you want an official determination from the Zoning Administrator it'll have to wait till Monday when Amelia gets back into the office. Below is my guidance which stems from my reading of Section 4.6.3(d)1. 1) The initial site plan which was approved for Phase B/townhomes, depicts Lot E with a side setback to the "30' Alley Easement". This appears to truly be a side per 4.6.3(d)1, as a front yard cannot come off an alley easement. pon reviewing your question about Lot 20 and it's setbacks from the "30' Access Easement". I see your ncerns as to whether this would remain a side setback or if it would truly be a front. Upon reviewing Section 4.6.3d1 of the ordinance, if it's a"30' Access Easement", then it'd be a front. If you revise it to be a"30' Alley Easement"the whole way through then it'd be a side setback. That's the cleaner preferred method. Or you could revise it to be a"30' Emergency Access Easement", at which point staff feels comfortable with it as a side. Hope the above helps guide you. Let me know if you need anything else. f'f 4.6.3d.-A front yard shall be measured from the right-of-way of public streets,private roads and vehicular access easements except alley easements and shared driveway easements. .,,. qv;,.. c`. e't- . Senior Planner Department of Community Development !County of Albemarle,Virginia 401 McIntire Road 1 Charlottesville.VA 22902 434 296.5832 ext.3443 Ell 4.6.3d.-A front yard shall be measured from the right-of-way of public streets, private roads and vehicular access easements except alley easements and shared driveway easements." Christopher Perez From: Robbie Gilmer Sent: Monday, December 02, 2013 5:17 PM To: Graham Murray Cc: Alex Morrison; mvieira @serviceauthority.org; Christopher Perez Subject: RE: SUB201300136 Lochyln Hill Phase I —final subdivision plat Chris, Based on the fire flow's from ACSA Fire Rescue is willing to sign off on the 5' reduction in side yard setbacks. Thanks, Robbie From: Graham Murray [mailto: graham @collins- engineering.com] Sent: Monday, December 02, 2013 10:51 AM To: Robbie Gilmer Cc: Alex Morrison; mvieira @serviceauthority.org; Christopher Perez Subject: RE: SUB201300136 Lochyln Hill Phase I — final subdivision plat Good morning Robbie, Adequate fire flows are present for this development. I've attached the approved water model for this project, which shows a flow test performed by ACSA with close to 1100 gpm of flow and only a 3 psi pressure drop. If you have any questions please feel free to call me. Also, please note this water model was simulated with an extremely high need fire flow of 3,000 gpm and still maintained minimum pipe pressures. Thanks, Graham From: Christopher Perez [mailto:cperezCai)albemarle.org] Sent: Monday, December 02, 2013 10:35 AM To: Robbie Gilmer Cc: Alex Morrison; mvieira(aOserviceauthority.org; Graham Murray Subject: SUB201300136 Lochyln Hill Phase I — final subdivision plat Robbie, The developers of Lochyln Hill are requesting confirmation from the County that they have received approval for a 5' reduction in side yard setbacks based on fire flows. Your October 10th email (see below) suggests you were awaiting the results of the fire flows from ACSA. Have you received this information... if so, please provide a status update on this aspect of the plan. Is it approved for a 5' side yard setback reduction based on available fire flows? In the attached PDF the developer sites ACSA's approval of reduced setback based on fire flows; however, the ordinance required the Fire Official's approval. Let me know where this stands. Thanks Christopher P. Perez I Senior Planner Department of Community Development ICounty of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 From: Robbie Gilmer Sent: Thursday, October 10, 2013 12:46 PM To: Christopher Perez Subject: RE: SUB201300136 Lochyln Hill Phase I — final subdivision plat Chris, Alex has requested a fire flow test for Lochyln Hills. We should know something by middle of next week. Thanks, Robbie From: Christopher Perez Sent: Wednesday, October 09, 2013 3:23 PM To: Robbie Gilmer Cc: Shawn Maddox Subject: SUB201300136 Lochyln Hill Phase I — final subdivision plat Robbie, SUB201300136 Lochyln Hill Phase I — final subdivision plat I received your comments "no objections" from 9 -29 -13 to the final subdivision plat for Lochyln Hill. However I was reviewing the file and wanted to get final clarification from Fire and Rescue that this project has adequate fire flows for a reduction in side yard setbacks per 4.11.3. 1 sent Shawn Maddox the email below seeking clarification on this item during the review of SDP201300026 Lochlyn Hill - initial site plan but cannot find any record that he responded/ or confirmed it is adequate. This is about the same time you took over his projects once you came back. As noted on the plan the applicant is seeking to reduce the side yard setbacks from 15' to 10'. This is permitted in the R -4 zoning district; however, it requires Fire Official approval with special regard to Fire Flows (see the section of the Ordinance which allows this reduction Section 4.11.3 (see below)). Has Fire Flow tests been done to confirm that they have the required flow for the reduction in side yard setbacks? If so, please confirm, if not, the applicant shall have these done prior to the final plat approval. Christopher P. Perez I Senior Planner Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 From: Christopher Perez Sent: Tuesday, June 18, 2013 9:06 AM To: Shawn Maddox Subject: SDP201300026 _ Lochlyn Hill - initial site plan Shawn, I have reviewed your comments for SDP201300026 - Lochlyn Hill - Initial site plan. I have a quick question which I want to get clarification from you. As noted on the plan the applicant is seeking to reduce the side yard setbacks from 15' to 10'. This is permitted in the R -4 zoning district; however, it requires Fire Official approval with special regard to Fire Flows (see the section of the Ordinance which allows this reduction Section 4.11.3 (see below)). Has Fire Flow tests been done to confirm that they have the required flow for the reduction in side yard setbacks? If so, please confirm, if not, I can always make that a condition of Final Site Plan approval and they will have to get that done prior to the final site plan approval. 4.11.3 REDUCTION OF BUILDING SEPARATION AND SIDE YARDS (Added 1 -1 -83, Amended 6 -11- 08) The minimum building separation and side yards for primary structures may be reduced in accordance with the applicable district regulations as follows: A. Reductions for structures not within zero lot line developments; with adequate fire flows or which are constructed in accordance with the building code. The minimum building_ separation or side yards for primary structures may be reduced if the structure is not located within a zero lot line development, but is located in an area where available fire flows are adequate under Insurance Service Offices standards to allow the reduction. Each primary structure for which the minimum building separation or side yard has been reduced as provided in this subsection shall be subject to the following: 1. In the case of a side yard reduction, the Albemarle County fire official may require a guarantee as deemed necessary to insure compliance with the provisions of this section, and this guarantee may include, but not be limited to, appropriate deed restrictions, disclosure, and other such instruments, which shall be of a substance and be in a form approved by the fire official and the county attorney, and shall be recorded in the records of the circuit court of the county; 2. No structure shall encroach within any emergency accessway required by the Albemarle County fire official; 3. Unless constructed to a common wall, no structure shall be located closer than six (6) feet to any lot line; and 4. No structure shall encroach on any utility, drainage or other easement, nor on any feature required by this chapter or other applicable law. Thanks Christopher P. Perez I Senior Planner Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 �I.11111��� County of Albemarle Department of Community Development Memorandum To: Kirk Hughes From: Christopher P. Perez- Senior Planner Division: Planning Services Date: October 10, 2013 Subject: SUB2013000136 Lochlyn Hill — Final Subdivision Plat for Phase 1 The Planner for the Planning Services Division of the Albemarle County Department Community Development will recommend approval of the plat referred above when the following items have been satisfactorily addressed. (The following comments are those that have been identified at this time. Additional comments or conditions may be added or eliminated based on further review.) [Each comment is preceded by the applicable reference to the Albemarle County Code.] 1. [Comment] The final plat which was submitted attempts to subdivide Phase IA and Phase IB on the same final plat; however, this is not permissible at this time because Phase IB was not depicted/reviewed on the preliminary subdivision plat for Phase IA which was approved on 5- 17 -13, rather on the plat it was depicted as "future development." Subsequently Phase IB has not went to SRC as a Subdivision Plat on its own accord, rather it only went to SRC as an Initial Site Plan for the townhomes. It is advisable that the applicant removes Phase IB from this final subdivision plat and move forward with the review /approval of the Phase IA. Once the road plan and the final plat for Phase IA are approved then submit a Final Site Plan for Phase IB and then a Preliminary Plat or a Final Plat Prior to and without a preliminary (to SRC) for Phase IB. Also another reason why it is not permissible to include both phases on one plat is because Phase IB utilized the standard level cluster development provision of the ordinance in R4 zoning district based on providing a minimum of 25% open space. Thus what is depicted as Common Area Open Space 1 and 3 on this plat is the area which qualified Phase IB of the development to have townhome units at a min lot size below the standard 10,890SF min lot size. This was all contingent on Phase IB being its own lot to be developed at a future date. Revise appropriately. If you have any questions please give me a call, for your convenience below I am providing a history of the submittals for this project. History of submittals: * SUB201300028_Phase IA (Lots 1 -21) — Preliminary subdivision plat (went to SRC) approved w/ conditions on 5- 17 -13. * SDP201300026 —Phase IB (Townhomes) — Initial site plan (went to SRC) approved w/ conditions on July 29, 2013. * SUB201300092_Road Plans (for both Phase IA and IB) - currently under review. * SUB201300136_Final Plat (for both Phase IA and IB) — this plat, currently under review. 2. [Comment] Phase IB of this development straddles County and City boarders; as such the City as well as the County will be required to sign the final subdivision plat for Phase IB of the development including road plan review and bonding of the road. [14- 302(A4) and (A5), 14 -305, 14 -3111 Water protection plans are required to be approved prior to final plat approval. Please coordinate this effort with Engineering, notably it appears the Stormwater Management Facility for this site is offsite and within the City of Charlottesville, thus I believe the City will be required to approve that aspect of the plan. Will this issue require offsite Access and Maintenance Easement for the SWM pond? If so, they will be required prior to approval of the final plat. Please address this issue. 4. [Comment] On the approved preliminary plat for Phase IA_ Lot 19 and Lot 20 were approved as attached single family lots; however, on the final plat they are depicted as separate detached single family lots. Please address this inconsistency. Also, on the approved preliminary plat for Phase IA, Lot 20 was designated/approved to as an affordable unit which was provided to meet the phases' density requirements. Please address the inconstancy with the approved preliminary plat. Revise appropriately to include a note on sheet 1 which lists the Lot 20 as an affordable unit. 5.[14-302B(8), 14- 302A(9) and 4.11.31 Side yard setbacks for R4 zoning are 15% however, if the applicant aims to reduce the setback to 10' as depicted on the plat the applicant will need approval from the Fire Official that the development has adequate fire flows for such a reduction. Prior to final subdivision plat approval please coordinate this effort with the Fire and Rescue Dept to assure compliance with Section 4.11.3 (Al). Notably, Robbie Gilmer and Alex Morrison have requested a fire flow test for Lochlyn Hills. Results are pending. In the case of a side yard reduction, the Albemarle County fire official may require a guarantee as deemed necessary to insure compliance with the provisions of this section, and this guarantee may include, but not be limited to, appropriate deed restrictions, disclosure, and other such instruments, which shall be of a substance and be in a form approved by the fire official and the county attorney, and shall be recorded in the records of the circuit court of the county; " Also, if approved for the reduction revise the side yard setback note on sheet 1 to state: "Minimum side yard setbacks for this development are 10' per Section 4.11.3 ". 6. [Condition of Approval for Preliminary Plat] As proposed the realignment of Pen Park Lane will require alterations in existing access for TMP 61A -19, 20, 21, 22, and 23A. As such this may require access easements to be provided to those owners across Lochlyn Hills property OR boundary line adjustments to transfer the excess land to those owners. Depending on the solution to the above this may also require offsite construction easements to construct the modified driveways on the above properties. Per the applicant, they are working with VDOT and individual lot owners on this issue and the final plat will reflect additional r/w or transfer of the property to the lot owners. Prior to Final Plat approval this issue shall be resolved and approved by VDOT and the County. 2 As proposed it does not appear that the above mentioned issue has been addressed, rather there is a portion of land being dedicated as "Common Area Open Space 2" which appears to create an island in the middle of Pen Park Lane. Please clarify. 7.[14-302(A)9 and 4.6.41 The rear setbacks for Lots 19 and 21 should be revised to account for the approved L- turnaround of the 20' Private Alley Easement. The rear setback shall be measured from the easement. The approved preliminary subdivision plat for Phase IA (SUB201300028) did not contain a turn around on these lots, thus it was not relevant on that plat. Only during the review and approval of the Initial Site Plan for Phase IB did this item come into play. This will need to be corrected on the final subdivision plat prior to approval. Also, the required/approved L- turnaround will affect the rear setback for "Parcel A ". The rear setback shall be measured from the easement. Revise appropriately. 8. [14- 303(G)] Ownership of Common Area. On the final plat provide the intended ownership for all the easements, specifically for the Pocket Park, 20' shared driveway easements, 20' Private Alley Access Easement, 30' Private Alley Easement (Points B to C), and 30' Emergency Fire Access Easement and pedestrian and bike connection (Points A to B). 9. [Comment] The preliminary plat denotes the Pocket Park as being maintained by the HOA; however, the final plat labels it as "Public" and is not include on Sheet 1 under General Notes #6 along with the other items to be maintained by the HOA. On the plat clarify who shall maintain this space. Is it to be maintained by the HOA, individual property owners of Lots 7 -9 or some other party? Please clarify. Also, staff recommends that a note be added to sheet 1 of the plat to denote the Pocket Park Access Easement traverses Lots 7 -9. 10. [4.6.3(a)] The side yard setbacks abutting the "20' shared driveway easements " are not accurately shown. Pursuant to Section 4.6.3(a) "If a shared driveway is concurrent with the shared lot line of the lots served by the shared driveway, each primary structure also shall be located at least six (6) feet from the edge of the shared driveway easement. " Thus on the plat there should be an additional 6' side yard setback from each side of the easement per Section 4.6.3(a). If the shared easements are to remain as depicted this will need to be corrected prior to final subdivision plat approval. It. [14 -303E] Shared Driveway Easements. The easement holder(s) of the shared driveway easements shall be identified on the plat. Also, a note shall be added to the plat stating that maintenance shall be by the owners of the lots affected by the shared driveway easement, not by the Virginia Department of Transportation or the county. Revise. 12. [14 -317] Instrument evidencing maintenance of certain improvements. Prior to Final Plat approval, an instrument evidencing maintenance of the Pocket Park, Common Area Open Space, 20' shared driveway easements, 20' Private Alley Access Easement, 30' Private Alley Easement (Points B to C), and 30' Emergency Fire Access Easement and pedestrian and bike connection (Points A to B) will need to be submitted for County review and approval. The County Attorney will be required to review/ approve the maintenance documents prior to final plat approval. Submit the draft documents to Planning staff for cursory review and then we'll forward them to the County Attorney for review/ approval. 13. [14 -435] Road plans must be approved and the roads must be built or bonded prior to the signing of the final plat. Fire and Rescue — Robbie Gilmer 1) No objection* *Notably, Robbie Gilmer and Alex Morrison have requested a fire flow test for Lochlyn Hills to qualify the side yard reduction. Results are pending. E911 - Andrew Slack Approved Engineering — Max Greene 1) Plat does not appear to match the initial site plans alley access and requires a turn around that matches the site plan. 2) Road plans will need to be approved and bonded prior to final plat approval. 3) Water protection plans need to be approved prior to final plat approval. 4) Common Open Space # 2 appears to be blocking existing lot access or is creating an island in the middle of the existing road. Please clarify road alignment. 5) Private drainage easements do not appear to match Initial site and subdivision plans. 6) Emergency Fire Access Easement is not labeled on plat. VDOT — Troy Austin 1) The road and utility plans for this project are currently in the review process. There are a few sanitary sewer and storm sewer alignment changes that we are working with the engineer on which could impact the easements shown on the final plat. As such, the road plans need to be approved before we can recommend approval on the final plat. ACSA — Alex Morrison 1) The construction documents related to the above referenced plat are currently under review by ACSA staff. The ACSA will comment on the plat once construction approval is granted. Building Inspections - Jay Schlothauer No objection RWSA - Victoria Fort Comments pending Please contact Christopher P. Perez at the Department of Community Development 296 -5832 ext. 3443 for further information. 4 •t3 . , COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1601 Orange Road Culpeper, Virginia 22701 -3819 Gregory A. Whirley Commissioner of Highways October 8, 2013 Mr. Christopher Perez. Senior Planner County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Re: SUB - 2013 -00136 Lochlyn Hill — Phase 1 Final Plat Dear Mr. Perez: We have reviewed the final subdivision plat for Lochlyn Hill, Phase 1 dated September 4, 2013 as submitted by Kirk Hughes & Associates and offer the following comments: The road and utility plans for this project are currently in the review process. There are a few sanitary sewer and storm sewer alignment changes that we are working with the engineer on which could impact the easements shown on the final plat. As such, the road plans need to be approved before we can recommend approval on the final plat. If you need additional information concerning this project, please feel free to contact me. Sincerely, Troy Austin, P.E. Area Land Use Engineer Culpeper District VirginiaDOT.org WE KEEP VIRGINIA MOVING Christopher Perez From: Alex Morrison [amorrison @serviceauthority.org] Sent: Monday, October 07, 2013 3:18 PM To: Christopher Perez Subject: SUB201300136: Lochlyn Hill - Phase 1 - Final Plat Chris, The construction documents related to the above referenced plat are currently under review by ACSA staff. The ACSA will comment on the plat once construction approval is granted. Alexander J. Morrison, EIT Civil Engineer Mcwk Cc'ni -I Service Authkity • 168 Spotnap Road Charlottesville, VA 22911 Office: (434)977-4511 EXT: 116 This email may contain confidential information that should not be shared with anyone other than its intended recipient(s). Review Comments Project Name: Lochlyn Hill, Phase 1A & 1 B - Final Final Plat Date Completed: Isunday, September 29, 2013 Reviewer: Robbie Gilmer Department /Division /Agency: Fire Rescue Reviews Based on plans dated 9/4/13 No comments or objections Review Status: No Objection Review Comments Project Name: Lochlyn Hill, Phase 1A & 1 B - Final Final Plat Date Completed: Thursday, September 26, 2013 Reviewer: Max Greene Department /Division /Agency: Engineering Reviews 'Plat does not appear to match the initial site plans alley access and requires a turn around that matches the site plan. 'Road plans will need to be approved and bonded prior to final plat approval. 'Water protection plans need to be approved prior to final plat approval. 'Common Open Space # 2 appears to be blocking existing lot access or is creating an island in the middle of the existing road. Please clarify road alignment. 'Private drainage easements do not appear to match Initial site and subdivision plans. 'Emergency Fire Access Easement is not labled on plat. Review Status: Requested Changes Review Comments Project Name: Lochlyn Hill, Phase 1A & 1 B - Final Final Plat Date Completed: 1wednesday, September 25, 2013 Reviewer: Andrew Slack Department /Division /Agency: E911 Reviews Approved Review Status: Approved Review Comments Project Name: Lochlyn Hill, Phase 1A & 1 B - Final Final Plat Date Completed: Monday, September 23, 2013 Reviewer: Jay Schlothauer Department /Division /Agency: Building Code Zoning Reviews Based on plat dated September 4, 2013. No comments or conditions. Review Status: No Objection �C �9 4 COMMONWEALTH:of VIRGINIA _ DEPARTMENT OFE.NT17RONItIENTAL QUALITY' VALLEY REGIONAL OFFICE DOUglas, W. Domenech _ 44.11. Early Road, P.O. Boa 3000, Harrisonburg, Virginia 2280:1 David K..Paylor Secretary of.Natural:Resources (540):574 -7800 Fax.(540) 574 -7878 Director www.deq,.viTgini'a.gov AmvThatcher':0wens Regional 'Director September 13,2013 1 &. Scott .Collins Collins Engineering 200 Garrett Street, Suite 'K Charlottesville, VA 22902 RE; Lochlyn Hill Scott,. Regional and Central Office DEQ staff have been reviewing options for the oversight of the E &S and Stormwater activities associated with this project. Based on this review,, wehave made the following observations: • 'l lie law provides that DEQ may review multijurisdictional plans; however, DEQ ip declining to review this plan because the City of Charlottesville and the County of Albemarle_ have. demonstrated the technical expertise to handle projects of this type. • Both the City of Charlottesville and.Albemarle County are MS4s and are required to operate stormwater. and erosion & sediment control programs. • Based on '§ 62.1- 44.15:55.B and the review of the information we have been provided, by operation of law the project is approved -and can proceed. • DEQ recommends that the project engineer respond to the comments provided by the :City of Charlottesville and transmitted to DEQ on.August 23, 201.1. (attached) o In addition to the requirement -to develop and implement an approved erosion and ediment control. plan for the site, you should also begin the process of applying:for .coverage under the Virginia Stormwater.Management General Permit. In orderto better serve the, development community and :our local partners, DEQ will be developing procedures .for the.review and approval of future projects where complex multijurisdictional issues require. agency expertise.