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HomeMy WebLinkAbout1986-01-03, 231- January 3, 1986 (Page 1) A regular meeting of the Board of Supervisors of Albemarle County, Virginia, was held on January 3, 1986, at 1:30 P.M., in Meeting Room 7, Second Floor, County Office Building, 401 McIntire Road, Charlottesville, Virginia; this date had been selected by the Board as a replacement, date for the regular meeting which would have been held on January 1, 1986, a holiday. BOARD MEMBERS PRESENT: Mr. Frederick R. Bowie, Mrs. Patricia H. Cooke, Messrs. Gerald E. Fisher, J. T. Henley, Jr., C. Timothy Lindstrom and Peter T. Way. (Note: Mrs. Cooke, Mr. Fisher and Mr. Lindstrom are all beginning a new term as Board members having been reelected during the last General Election.) BOARD MEMBERS ABSENT: None. OFFICERS PRESENT: County Executive, Mr. Guy B. Agnor, Jr.; County Attorney, Mr. George R. St. John; Deputy County Executive, Mr. Robert W. Tucker, Jr; and Director of Plan- ning and Community Development, Mr. John T. P. Horne. Agenda Item No. 1. The meeting was called to order at 1:33 P.M. by Mr. Agnor, County Executive, who noted for the record that he would act as temporary chairman during the organ- izational meeting until a Chairman is elected under Agenda Item No. 4. Agenda Item No. 2. Agenda Item No. 3. Pledge of Allegiance. Moment of Silence. Agenda Item No. 4. Election of Chairman. Mr. Agnor asked for nominations for the office of Chairman of the Board of Supervisors. Mr. Lindstrom nominated Mr. Fisher and Mrs. Cooke seconded the nomination. Mr. Agnor asked if there were other nominations. Hearing none, Mr. Lindstrom made motion that the nominations be closed and Mr. Fisher be elected chairman by acclamation. Mr. Way seconded the motion. Roll was called and the motion carried by the following recorded vote: AYES: Mr. Bowie, Mrs. Cooke, Messrs. Henley, Lindstrom and Way. NAYS: None. ABSTAIN: Mr. Fisher. Mr. Fisher assumed the chair at this time, but made no statement. Agenda Item No. 5. Election of Vice-Chairman. Mr. Fisher asked for nominations for the office of Vice-Chairman of the Board of Supervi- sors. Mr. Lindstrom nominated Mrs. Cooke. Mr. Fisher asked if there were other nominations. Hearing none, Mr. Lindstrom moved that the nominations be closed and Mrs. Cooke be elected vice-chairman by acclamation. Mr. Way seconded the motion. Roll was called and the motion carried by the following recorded vote: AYES: Messrs. Bowie, Fisher, Henley, Lindstrom and Way. NAYS: None. ABSTAIN: Mrs. Cooke. Agenda Item No. 6. Appointment of Clerk and Deputy Clerks. Mr. Lindstrom made motion to appoint Miss Lettie E.Neher as Clerk and to appoint Mrs. Yvonne B. Vess and Mrs. Ella W. Carey as Deputy Clerks for the 1986 calendar year. Mr. Way seconded the motion. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Way. None. Agenda Item No. 7. Set Meeting Times, Dates and Places for Calendar Year 1986. Mr. Lindstrom made motion that regular meeting times of the Board be 7:30 P.M. on the first and third Wednesdays of the month and at 9:00 A.M. on the second Wednesday, in the County Office Building at 401 McIntire Road. Mr. Way seconded the motion. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Way. None. Agenda Item No. 8. Set Dates for Hearing Zoning Text Amendments Requested by Citizens. Mr. Fisher noted that if past procedures are followed, the dates would be set for the first meeting in June and the first meeting in December. Mr. Lindstrom made motion that the first meeting in June and the first meeting in December be set as dates to hear zoning text amendments from citizens. Mrs. Cooke seconded the motion. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Way. None. 232 January 3, 1986 (Page 2) Agenda Item No. 9. Rules of Procedure. Mr. Fisher noted that no changes have been proposed by any Board member to the Rules of Procedure previously adopted by the Board. Mrs. Cooke made motion to readopt the same Rules of Procedure for the Albemarle County Board of Supervisors as those adopted on January 2, 1985. Mr. Lindstrom seconded the motion Roll was called and the motion carried by the following recorded vote: AYES: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Way. NAYS: None. Agenda Item No. 10. Ivy Area School. Report on Selection of Architect and .Cost of Certain Studies Re: Mr. N. Andrew Overstreet, Superintendent, School Division, said he has contacted four architectural firms concerning a proposed study of the Murray vs. Meriwether Lewis site alternatives. The firms contacted are the same as the Architect Selection Committee of the School Board desires to interview for the eventual planning of the Ivy area school. Each firl was asked to quote a price for providing detailed estimates for expanding Murray to a 600-pupil school as well as building a new 600-pupil school on the Meriwether Lewis site. Each firm was asked to take into consideration the work necessary to renovate the Murray core and build additional facilities to expand its room. The four firms responded with rough estimates that ranged as high as $15,000. With an appropriation of $5,000, the School Board could negotiate with any one of the four architects to provide the necessary data. If the Board of Supervisors were to approve the appropriation, he would attempt to present the information to the Board at its January 15 meeting. Mr. Agnor said an appropriation was made for the Site Selection Committee for the Ivy area school and that appropriation is sufficient for the request by Mr. Overstreet. It will not be necessary for the Board to approve an additional amount; it is only necessary to utilize the $8,700 that is already appropriated. Mr. Overstreet said he does not know how much of the $8,700 is left as there are some outstanding charges against that amount. Mr. Lindstrom then offered motion that the School Board be authorized to proceed with up to $5,000 from the Ivy School site appropriation for the hiring of an architect to study the Murray vs. Meriwether Lewis site alternatives. Mrs. Cooke seconded the motion. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Way. None. Agenda Item No. 11. Appointments: School Board. Item No. lla. Charlottesville District. Mrs. Cooke nominated for reappointment Mr. Charles S. Armstrong to the School Board to represent the Charlottesville District with said term to expire on December 31, 1989. Item No. llb. Jack Jouett District. Mr. Lindstrom nominated for reappointment Dr. Charles Tolbert to the School Board to represent the Jack Jouett District with said term to expire on December 31, 1989. Item No. llc. Samuel Miller District. Mr. Fisher said the people who have applied for the School Board position in the Samuel Miller District are exceptional candidates which has presented him a bigger problem than if there had been no good candidates. He spent a number of hours interviewing the candidates and talking to constituents throughout his district. Hi: recommendation is to appoint the person he believes will be the best person to fill the position on the School Board. Mr. Fisher then recommended that Mr. Edward H. Bain, Jr. be appointed to the School Board to represent the Samuel Miller District with said term to expir~ on December 31, 1989. Mr. Bowie offered motion to appoint the three nominees to the Albemarle County School Board. Mr. Way seconded the motion. Mr. Lindstrom said he had qualified candidates from the Jack Jouett District. He spent good deal of time soliciting input and there were other candidates who would have been good ii the absence of Dr. Tolbert's interest and willingness to serve again. He is therefore willing to reappoint Dr. Tolbert because of his knowledge and his.tremendous past effort. Mrs. Cooke said Mr. Armstrong was appointed to fill out the unexpired term of the previ- ous appointee. Mr. Armstrong has served exceptionally well on the School Board. His creden- tials more than qualify him for the position. Although there were several candidates for the position, she feels that Mr. Armstrong's two years have just gotten him started and he is doing some fine things for the Schools. It is with pleasure that she recommends him. With no further discussion, roll was called and the motion carried by the following recorded vote: AYES: NAYS: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Way. None. January 3, 1986 (Page 3) 233 Agenda Item No. 12. Executive Session: Personnel. At 1:46, P.M. Mr. Lindstrom offered motion for an executive session for the discussion of Way seconded the motion. Roll was called and the motion carried by personnel matters. Mr. the following recorded vote: AYES: NAYS: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Way. None. The Board reconvened into open session at 2:10 P.M. Agenda Item No. 13. Appointments: Planning Commission. Item No. 13a. At-Large. Mr. Fisher asked if there were any nominations for the At-Large position. Hearing none,he stated that the appointment will be deferred pending interviews with~pplicants. Item No. 13b. Charlottesville District. Mr. Fisher asked if there is a nomination from the Charlottesville District. Mrs. Cooke offered motion to reappoint Mr. David P. Bowerman to the Planning Commission to represent the Charlottesville District with said term to expire on December 31, 1989. Mr. Lindstrom seconded the motion. Roll was called and the motion carried by the following recorded vote: AYES: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Way. NAYS: None. Item No. 13c. Jack Jouett District. Mr. Fisher asked if there was a nomination for the Jack Jouett District. Mr. Lindstrom stated that he does not have a nomination at this time. Item No. 13d. Samuel Miller District. Mr. Fisher offered motion-to reappoint Ms. Norma J. Diehl to the Planning Commission to represent the Samuel Miller District with said term to expire on December 31, 1989. Mr. Lindstrom seconded the motion. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Way. None. Agenda Item No. 14. Other Matters Not Listed on the Agenda From the Board and Public. Mr. Fisher presented the following letter to the Board dated January 2, 1986, from Governor Charles S. Robb addressed to Mr. Fisher: "This is to acknowledge your letter of November 20 pertaining to Albemarle County's request that an appeal be made to the U. S. Depart- ment of Agriculture (USDA) on the denial of eligibility of the disaster request we recently made. First, I am disappointed that the request was denied on a technicality. Second, Frederick County officials arranged, through their Congressmen, a meeting with Frank Naylor of USDA to appeal the USDA's decision. Mason Carbaugh, Commissioner of the Department of Agriculture and Consumer Services, attended this meeting and represented the needs of both Albemarle and Frederick counties. He informs me that, based on this meeting, he is hopeful that the initial denial of the request will be rescinded. It is our hope that this matter will be resolved favorably." Mr. Fisher asked Mr. Agnor for his interpretation of the letter. Mr. Agnor said it appears the Governor is still optimistic that the decision will be rescinded and he does not think the Board needs to do anything further until information is received to the contrary. Mr. Lindstrom recommended that a letter be sent to the Planning Commission on the Board's tentative decision to end the practice of appointing a member of this Board to serve as liaison to the Planning Commission. This decision was made because the Board is now receiving the minutes of Planning Commission meetings, the member is not a voting member, there is ample opportunity to communicate with the Commission on a regular basis through the periodic meetings held, and the weekly meeting is a tremendous burden on an already crowded time schedule for Board members. If the Planning Commission has any comments, it can respond at the next joint meeting to be held on February 5, 1986. Mr. Lindstrom then offered motion to this effect. The motion was seconded by Mr. Way. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: Mr. Bowie, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Way. None. Agenda Item No. 15. Adjourn. The meeting adjourned at 2:26 P.M.