HomeMy WebLinkAboutWPO201500034 Bond Reduction 2017-10-02 Jonney Otto
From: Jonney Otto
Sent: Friday, November 18, 2016 1:12 PM
To: Todd Shifflett
Subject: RE: Bond Inspection request for WPO-2016-00059
Yes, this should be refunded. The project Glenmore K2B has just been reduced.
Sent from my Sprint Samsung Galaxy SO 6.
Original message
From: Todd Shifflett <tshifflett@albemarle.org>
Date: 11/18/16 1:08 PM (GMT-05:00)
To: Jonney Otto <jotto@albetnarle.org>
Cc: Ana Kilmer<akilmer@albemarle.org>, Frank Pohl <fpohl@albemarle.org>
Subject: FW: Bond Inspection request for WPO-2016-00059
Jonney,
I still have this Bond Inspection Request. Is it ok to process a refund due to the information below?
Thank You,
Todd
From: Bill Ledbetter [mailto:BLedbetter@roudabush.com]
Sent:Thursday, November 10, 2016 12:52 PM
To:Ana Kilmer<akilmer@albemarle.org>;Jonney Otto<jotto@albemarle.org>
Cc:Todd Shifflett<tshifflett@albemarle.org>;Jeremy W. Swink<SwinkJW@stanleymartin.com>;John Kessler
<jakyells@aol.com>;Jeremy Fox<JFox@roudabush.com>
Subject: RE: Bond Inspection request for WPO-2016-00059
Jonney,
Can you make the request? o,
Bill , _ c
cam .
Bill Ledbetter y
Roudabush, Gale and Assoc ¢ �-
914 Monticello Road C�� q; -_
Charlottesville, Virginia 22i
434-977-0205 office
540-649-0190 cell ,
434-296-5220 fax N
From: Ana Kilmer [mailto:akilmer@albemarle.orq]
Sent: Thursday, November 10, 2016 12:36 PM
To: Bill Ledbetter; Jonney Otto
Cc: Todd Shifflett; Jeremy W. Swink; John Kessler; Jeremy Fox
Subject: RE: Bond Inspection request for WPO-2016-00059
Bill:
We can return the plans, but the check has been deposited. Jonney will need to request that a refund be processed for
this bond inspection request.
Thanks
Ana D. Kilmer
Management Analyst
Community Development Department
401 McIntire Road
Charlottesville,VA 22902
434-296-5832
akilmer@albemarle.org
From: Bill Ledbetter [mailto:BLedbetter@roudabush.com]
Sent:Thursday, November 10, 2016 12:30 PM
To:Ana Kilmer<akilmer@albemarle.org>;Jonney Otto<jotto@albemarle.org>
Cc:Todd Shifflett<tshifflett@albemarle.org>;Jeremy W. Swink<SwinkJW@stanleymartin.com>;John Kessler
<jakyells@aol.com>;Jeremy Fox<JFox@roudabush.com>
Subject: RE: Bond Inspection request for WPO-2016-00059
Ana
After talking with Jonney and John Kessler this morning, I think I understand what happened with the bond.
We do not need to submit the asbuilt until the landscaping has been established and we are ready for the bond to be
fully released. If you can return the plans and application fee, I will have someone pick it up from the front desk.
We will resubmit the entire package next year.
Thanks
Bill
Bill Ledbetter
Roudabush, Gale and Associates
914 Monticello Road
Charlottesville, Virginia 22902
434-977-0205 office
540-649-0190 cell
434-296-5220 fax
From: Ana Kilmer [mailto:akilmer@albemarle.orq]
Sent: Wednesday, November 09, 2016 4:05 PM
2
Both bonds will carry a 15% Contingency amount. All forms have been submitted to Todd Shifflett on
10/19/16 for processing.
Thanks
Jonney Otto
From: Bill Ledbetter [mailto:BLedbetter@roudabush.com]
Sent: Wednesday, November 09, 2016 3:23 PM
To:Ana Kilmer<akilmer@albemarle.org>
Cc:Todd Shifflett<tshifflett@albemarle.org>;Jonney Otto<jotto@albemarle.org>;Jeremy Fox<JFox@roudabush.com>
Subject: Re: Bond Inspection request for WPO-2016-00059
Ana
The wpo number you referenced is correct. Can you revise the request or do I need to resubmit?
Thanks,
Bill Ledbetter
Roudabush, Gale and Associates
On Nov 8, 2016, at 4:53 PM, Ana Kilmer<akilmer@albemarle.org>wrote:
Bill:
I cannot find a posted bond under wpo-2016-00059, called Glenmore Section K2B Lots 9-16. Could it be
that you want WPO-2015-00034 Glenmore Section K2B, Phase B, Lot 1 &7-16 ESC &SWM?
Please advise.
Thank you
Ana D. Kilmer
Management Analyst
Community Development Department
401 McIntire Road
Charlottesville,VA 22902
434-296-5832
akilmer@albemarle.org
4
To: Jonney Otto; Bill Ledbetter
Cc: Todd Shifflett; Jeremy W. Swink
Subject: RE: Bond Inspection request for WPO-2016-00059
I processed the bond reduction on 10/24/2016. John Kessler dropped off today a decrease rider for the county to
approve.
Thanks
Ana D. Kilmer
Management Analyst
Community Development Department
401 McIntire Road
Charlottesville,VA 22902
434-296-5832
akilmer@albemarle.org
From:Jonney Otto
Sent:Wednesday, November 09, 2016 3:52 PM
To: Bill Ledbetter<BLedbetter@roudabush.com>
Cc:Ana Kilmer<akilmer@albemarle.org>
Subject: RE: Bond Inspection request for WPO-2016-00059
Good afternoon, Bill
I just wanted to chime in before you spend any unnecessary money on a bond inspection request. A bond reduction was
performed on this project on Oct. 8, 2016.
Thanks
Jonney Otto
From:Jonney Otto [mailto:jotto@albemarle.org]
Sent:Wednesday,October 19, 2016 4:07 PM
To: jakyells@aol.com
Cc:Jeremy W. Swink<SwinkJW@stanleymartin.com>;Todd Shifflett<tshifflett@albemarle.org>; Kenny Thacker
<KTHACKER@albemarle.org>; Frank Pohl <fpohl@albemarle.org>
Subject: RE: bond reduction for Glenmore K2B
Good afternoon John,
A Bond Inspection was performed on 10/08/16 to determine the current state of Glenmore Section K2B Phase
B lots 1, & 7-16 ESC & SWM Plan (WP0201500034). During this inspection it was observed that all erosion
controls have been removed/converted and stabilized which allowed the Erosion & Sediment Control portion
of your bond to be reduced to 20% of original bond amount $270,920 bring the new total to $56,647
Stormwater Facilities # 1, 2 & 3 have been installed and stabilized. Albemarle County will reduce the amount
of the Stormwater Management Bond that currently stands at $74,200 down by 50%for a new total of
$38,783. Once the landscaping plan has been addressed and a full growing cycle has passed the Stormwater
bond can be reviewed for a complete release along with the remaining E&S Control bond.
3
Todd Shifflett
From: Bill Ledbetter<BLedbetter@roudabush.com>
Sent: Thursday, November 10, 2016 12:52 PM
To: Ana Kilmer; Jonney Otto
Cc: Todd Shifflett; Jeremy W. Swink; John Kessler; Jeremy Fox
Subject: RE: Bond Inspection request for WPO-2016-00059
Jonney,
Can you make the request?
Bill
Bill Ledbetter
Roudabush, Gale and Associates
914 Monticello Road
Charlottesville, Virginia 22902
434-977-0205 office
540-649-0190 cell
434-296-5220 fax
From: Ana Kilmer [mailto:akilmer@albemarle.org]
Sent: Thursday, November 10, 2016 12:36 PM
To: Bill Ledbetter; Jonney Otto
Cc: Todd Shifflett; Jeremy W. Swink; John Kessler; Jeremy Fox
Subject: RE: Bond Inspection request for WPO-2016-00059 •
Bill:
We can return the plans, but the check has been deposited. Jonney will need to request that a refund be processed for
this bond inspection request.
Thanks
Ana D. Kilmer
Management Analyst
Community Development Department
401 McIntire Road
Charlottesville,VA 22902
434-296-5832
akilmer@albemarle.org
From: Bill Ledbetter[mailto:BLedbetter@roudabush.com]
Sent:Thursday, November 10, 2016 12:30 PM
To:Ana Kilmer<akilmer@albemarle.org>;Jonney Otto<jotto@albemarle.org>
Cc:Todd Shifflett<tshifflett@albemarle.org>;Jeremy W. Swink<SwinkJW@stanleymartin.com>;John Kessler
<jakyells@aol.com>;Jeremy Fox<JFox@roudabush.com>
Subject: RE: Bond Inspection request for WPO-2016-00059
Ana
1
After talking with Jonney and John Kessler this morning, I think I understand what happened with the bond.
We do not need to submit the asbuilt until the landscaping has been established and we are ready for the bond to be
fully released. If you can return the plans and application fee, I will have someone pick it up from the front desk.
We will resubmit the entire package next year.
Thanks
Bill
Bill Ledbetter
Roudabush, Gale and Associates
914 Monticello Road
Charlottesville, Virginia 22902
434-977-0205 office
540-649-0190 cell
434-296-5220 fax
From: Ana Kilmer [mailto:akilmer@albemarle.orq]
Sent: Wednesday, November 09, 2016 4:05 PM
To: Jonney Otto; Bill Ledbetter
Cc: Todd Shifflett; Jeremy W. Swink
Subject: RE: Bond Inspection request for WPO-2016-00059
I processed the bond reduction on 10/24/2016. John Kessler dropped off today a decrease rider for the county to
approve.
Thanks
Ana D. Kilmer
Management Analyst
Community Development Department
401 McIntire Road
Charlottesville,VA 22902
434-296-5832
akilmer@albemarle.org
From:Jonney Otto
Sent:Wednesday, November 09, 2016 3:52 PM
To: Bill Ledbetter<BLedbetter@roudabush.com>
Cc:Ana Kilmer<akilmer@albemarle.org>
Subject: RE: Bond Inspection request for WPO-2016-00059
Good afternoon, Bill
I just wanted to chime in before you spend any unnecessary money on a bond inspection request.A bond reduction was
performed on this project on Oct. 8, 2016.
Thanks
2
Jonney Otto
From:Jonney Otto [mailto:iotto@albemarle.org]
Sent:Wednesday, October 19, 2016 4:07 PM
To: iakyells@aol.com
Cc:Jeremy W. Swink<SwinkJW@stanleymartin.com>;Todd Shifflett<tshifflett@albemarle.org>; Kenny Thacker
<KTHACKER@albemarle.org>; Frank Pohl<fpohl@albemarle.org>
Subject: RE: bond reduction for Glenmore K2B
Good afternoon John,
A Bond Inspection was performed on 10/08/16 to determine the current state of Glenmore Section K2B Phase
B lots 1, & 7-16 ESC &SWM Plan (WP0201500034). During this inspection it was observed that all erosion
controls have been removed/converted and stabilized which allowed the Erosion &Sediment Control portion
of your bond to be reduced to 20%of original bond amount $270,920 bring the new total to $56,647
Stormwater Facilities# 1, 2 & 3 have been installed and stabilized. Albemarle County will reduce the amount
of the Stormwater Management Bond that currently stands at $74,200 down by 50%for a new total of
$38,783. Once the landscaping plan has been addressed and a full growing cycle has passed the Stormwater
bond can be reviewed for a complete release along with the remaining E&S Control bond.
Both bonds will carry a 15% Contingency amount. All forms have been submitted to Todd Shifflett on
10/19/16 for processing.
Thanks
Jonney Otto
From: Bill Ledbetter[mailto:BLedbetter@roudabush.com]
Sent:Wednesday, November 09, 2016 3:23 PM
To:Ana Kilmer<akilmer@albemarle.org>
Cc:Todd Shifflett<tshifflett@albemarle.org>;Jonney Otto<jotto@albemarle.org>;Jeremy Fox<JFox@roudabush.com>
Subject: Re: Bond Inspection request for WPO-2016-00059
Ana
The wpo number you referenced is correct. Can you revise the request or do I need to resubmit?
Thanks,
Bill Ledbetter
Roudabush, Gale and Associates
On Nov 8, 2016, at 4:53 PM, Ana Kilmer<akilmer@albemarle.org>wrote:
Bill:
3
I cannot find a posted bond under wpo-2016-00059, called Glenmore Section K2B Lots 9-16. Could it be
that you want WPO-2015-00034 Glenmore Section K2B, Phase B, Lot 1 &7-16 ESC&SWM?
Please advise.
Thank you
Ana D. Kilmer
Management Analyst
Community Development Department
401 McIntire Road
Charlottesville,VA 22902
434-296-5832
akilmer@albemarle.org
4
Internal Use Only. Paid:Date Received: J�`/fi I t 1,24 f ///g/ //
ee
Receised
Intake: Forward to la gement.Analyst ®�
BOND INSPECTION REQUEST
APPROVED PLAN #WPO201600059
PROJECT NAME: Glenmore-Section K2B Lots 9-16 ESC &SWM Plan
(As listed on the approved plan)
This is to request that an inspection be performed by the County. Where fees are assessed, a fee is required for
each inspection. Please check the inspections requested.
• VSMP/VESCP Erosion Control, Stormwater Management and/or Mitigation per
Water Protection Ordinance section 17-207& 208 $250
❑ Subdivision (roads,drainage,etc.) per Subdivision Ordinance section 14-435 and 14-438: $269
❑ Water& Sewer per Subdivision Ordinance section 14-435 $269
❑ Site Development Performance bond (Incomplete Site Work& Landscape Maintenance) $301
TOTAL FEES $250
Inspections for the purposes of bond reduction or release will require a separate fee for each bond.
Submit requests to: Department of Community Development,401 McIntire Road.North Wing,Charlottesville,
VA 22902, Attention: Management Analyst- Phone 434-296-5832: Fax 434-972-4126. All roads and
stormwater facilities will require construction record drawings, inspection reports,and completion processes
through VDOT or DEQ. Bonds will not be reduced or released without record drawings and inspection
documentation per the state requirements and county's published procedures. A minimum 20%of the original
posting is held until acceptance of all bonded improvements. For Site Development Performance bonds. if
landscape installation is part of the bonded incomplete site work, a request for reduction should only be made
once all site work is complete.
The revised estimate should be sent to;
EMAIL: bill@roudabush.com
OR REGULAR MAIL ADDRESS: 914 Monticello Rd.
Charlottesville, VA 22902
S :. •ture of 4 wner/Developer
William J. Ledbetter -Plan Preparer 11/7/2016
Print Name Date
Revised 7/152014.7/20/2015, 11/32015
County of Albemarle 10 6995
Department of Community Development
PH:(434)296-5832 Date 11/8/1 t'!
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CHARLOTTESVILLE,VA 22902 68-886/514 +
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Ana Kilmer
From: Ana Kilmer
Sent: Tuesday, November 08, 2016 4:57 PM
To: 'Bill Ledbetter'
Cc: Todd Shifflett;Jonney Otto
Subject: Bond Inspection request for WPO-2016-00059
Bill:
I cannot find a posted bond under wpo-2016-00059, called Glenmore Section K2B Lots 9-16. Could it be that you want WPO-2015-00034 Glenmore Section K2B,
Phase B, Lot 1 &7-16 ESC&SWM?
Please advise.
Thank you
Ana D. Kilmer
Management Analyst
Community Development Department
401 McIntire Road
Charlottesville, VA 22902
434-296-5832
akilmer@albemarle.org
1
LETTER OF TRANSMITTAL
Roudabush, Gale & Assoc., Inc.
914 Monticello Road
Charlottesville, VA 22902
(434) 977-0205
TO: ( curry of Al bevnaite. DATE: i 1 /O i / I G
JOB#: se-1
PROJ: Gtenr cre - Sec1;C11 V.2.B
Attached
Under separate cover via the following items:
# of Copies Date Job #
2 II /o3/1 3S-7 VSNP - Record Dva--w+n9S
I i I /o�hu 3e-7 vsr 4P Subr►lit 1 Fee Cg 2a)) Chet
I tl fo /ib 38-7 Bo►- c (nsc ;oin oesE
e are transmitted as checked below:
For approval _For your use _Please return _As requested
_Resubmitted w/revisions Review/Comment _For Bids due 20
Other
REMARKS:
SIGNED: r--?- d. (�� COPY TO:
J tltMy L. F'e)c
If enclosures are not as noted, kindly notify us at once.
O��0 o �'
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