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HomeMy WebLinkAboutSP202200003 Staff Report 2022-12-07COUNTY OF ALBEMARLE TRANSMITTAL TO THE BOARD OF SUPERVISORS SUMMARY OF PLANNING COMMISSION ACTION SP202200003 Daylily Preschool SUBJECT/PRO POSAL/REQU EST: Proposed special use permit amendments under Section 18-10.2.2(5) both (i) to move an existing preschool from within the existing Mountain Plain Baptist Church at 4281 Old Three Notch'd Rd into an existing adjacent building at 4297 Old Three Notch'd Rd and (ii) to increase enrollment from 20 to 35 children. SCHOOL DISTRICT: Western Albemarle High School, Henley Middle School, Crozet Elementary School December 7. 2022 STAFF CONTACT(S): Filardo, Rapp, McDermott, Ragsdale, McCollum PRESENTER(S): Kevin McCollum, Senior Planner BACKGROUND: At its meeting on September 27, 2022, the Planning Commission (PC) voted 6:0 to recommend approval of SP202000003 for the reasons and with the conditions stated in the staff report. Attachments A, B, and C are the PC staff report, action letter, and meeting minutes. DISCUSSION: The PC raised no objections to the Daylily Preschool request for a special use permit amendment for the proposed preschool. No members of the public spoke at the public hearing on this proposal. The Commission discussed the number of students proposed. The initial request was for an enrollment of 50 students. However, during the review, staff had concerns regarding the existing site conditions, traffic, and the ability to safely pick up and drop off that number of students. After the applicant reduced the request to 35 students and the parking lot was striped, those concerns were addressed. After the PC meeting, staff received a request from the applicant to amend condition 1(d) and provide additional flexibility regarding specific directional signage for parking. Staff has no objections to this change and has revised the proposed conditions to reflect both the applicant's request and non - substantive clarifications by the County Attorney's Office: 1. Development of the use must be in general accord with the conceptual plan dated 7/18/2022. To be in general accord with the Conceptual Plan, development must reflect the following major elements essential to the design of the development: a. Location of buildings, preschool, and playground areas; b. Location of parking areas; c. Delineation of parking spaces; and d. Provision of a "Do Not Enter" sign at the entrance of the preschool driveway as shown on the concept plan and a "Parking" sign near the area designated as "parent parking" on the concept plan. Minor modifications to the plan that do not conflict with the elements above may be made to ensure compliance with the Zoning Ordinance. 2. Enrollment may not exceed thirty-five (35) children/students. 3. The hours of operation for the preschool may not exceed 8:30 a.m: 5:30 p.m. Monday through Friday. RECOMMENDATIONS: Staff recommends that the Board adopt the attached Resolution (Attachment D) to approve SP202200003 Daylily Preschool with the revised conditions. ATTACHMENTS: A — September 27, 2022 Planning Commission Staff Report At: Location Maps and Aerial Imagery A2: Application Narrative A3: Concept Plan B — September 27, 2022 Planning Commission Action Letter C — September 27, 2022 Planning Commission Minutes D — Resolution to Approve SP202000003 Daylily Preschool ALBEMARLE COUNTY PLANNING STAFF REPORT SUMMARY Proposal: SP202200003 Daylily Preschool Staff: Kevin McCollum, Senior Planner Planning Commission Public Hearing: Board of Supervisors Hearing: TBD September 27, 2022 Owner: Mountain Plain Baptist Church Applicant: Elizabeth Claman Acreage: Two parcels with a combined Special Use Permit for: A request for a acreage of 4.03 acres. special use permit amendment under Section 18-10.2.2(5) to move an existing preschool from within the existing Mountain Plain Baptist Church at 4281 Old Three Notch'd Rd into an existing adjacent building at 4297 Old Three Notch'd Rd and to increase enrollment from 20 to 35 children. TMP: 05700-00-00-02600 and 05700-00-00- By -right use: RA Rural Areas - agricultural, 029AO forestal, and fishery uses; residential density Location: 4281 Old Three Notch'd Rd and (0.5 unit/acre in development lots). 4297 Old Three Notch'd Rd Magisterial District: White Hall Conditions: Yes EC: No School Districts: Crozet Elementary, Henley Comp. Plan Designation: Rural Area — Middle, Western Albemarle High preserve and protect agricultural, forestal, open space, and natural, historic and scenic DA (Development Area): N/A resources; residential (0.5 unit/ acre in development lots) in Rural Area 3 of the Comprehensive Plan. Character of Property: The property at 4281 Use of Surrounding Properties: Rural area Old Three Notch'd Rd is an existing church that uses including low -density residential, has two buildings, associated parking, and a agricultural, with some vacant/undeveloped children's playground in the rear. The proposed land. preschool building at 4297 Old Three Notch'd Rd is adjacent to the church and is an existing two-story dwelling on a mostly wooded lot set back about 250' from the road. Factors Favorable: Factors Unfavorable: 1. The use is consistent with the 1. None Comprehensive Plan/Rural Area Plan. 2. The proposal provides a preschool/daycare option for people who live and work in the area. 3. No detrimental impacts to adjoining properties are anticipated. 4. The parking lot striping will increase safety. Recommendation: Staff recommends approval of SP202200003, Daylily preschool, with conditions. SP202200003 Daylily Preschool Planning Commission I September 27, 2022 Page 1 of 6 STAFF PERSON: PLANNING COMMISSION: BOARD OF SUPERVISORS: PETITION: Kevin McCollum, Senior Planner September 27, 2022 TBD PROJECT: SP202200003 Daylily Preschool MAGISTERIAL DISTRICT: White Hall TAX MAP/PARCEL: 05700-00-00-029AO and 05700-00-00-02600 LOCATION: 4297 and 4281 Old Three Notch'd Rd PROPOSAL: Request for a special use permit on two parcels for a private school use. PETITION: A request for a special use permit amendment under Section 18-10.2.2(5) to move an existing preschool from within the existing Mountain Plain Baptist Church at 4281 Old Three Notch'd Rd into an existing adjacent building at 4297 Old Three Notch'd Rd which measures 1.69 acres. The proposal seeks to increase the enrollment of children from 20 up to 35 while continuing to use the Church's parking and drop off areas as well as playgrounds. The proposed hours of operation are 8:30am to 5:30pm. No dwelling units proposed. ZONING: RA Rural Areas - agricultural, forestal, and fishery uses; residential density (0.5 unit/acre in development lots) ENTRANCE CORRIDOR: No OVERLAY DISTRICT: None COMPREHENSIVE PLAN: Rural Area — preserve and protect agricultural, forestal, open space, and natural, historic and scenic resources; residential (0.5 unit/ acre in development lots) in Rural Area 3 of the Comprehensive Plan. CHARACTER OF SURROUNDING AREA: The subject property is two separate parcels located at 4281 and 4297 Old Three Notch'd Rd (Attachment 1 — Location Maps). The property at 4281 Old Three Notch'd Rd is 2.34 acres and has an existing church and preschool within two separate structures. The property at 4297 Old Three Notch'd Rd has an existing two-story dwelling on a 1.69 acre mostly wooded lot. The subject property is located east of the Crozet Development area and is just north of the intersection of Three Notch'd Rd (240), Browns Gap Tpke, Rockfish Gap Tpke, and Ivy Rd (250). Specifically, the property is at the intersection of Browns Gap Tpke and Old Three Notch'd Rd. The property and surrounding properties are zoned Rural Areas. The character of the surrounding area includes Rural Area uses including low -density residential, agricultural, with some vacant/undeveloped land. A majority of the homes to the west along Old Three Notch'd and to the south along Browns Gap Tpke are on parcels between 2 and 4 acres in size. To the east there are some larger parcels in acreage that have farm uses. The abutting property to the north at TMP 57-25 and south TMP 57-30F have no existing structures. TMP 57-59 is abutting the property to the east and also owned by the church. This 1.60-acre lot is an existing cemetery. PLANNING AND ZONING HISTORY: SP200900022 Daylily Preschool. Approved February 10, 2010, with conditions. This special use permit established a private preschool for a maximum of 10 children within the existing Mountain Plain Baptist Church. SP201200008 Daylily Preschool. Approved October 3, 2012, with conditions. This special use permit amended SP2009000022 and increased the total number of children from 10 to 20. SP202200003 Daylily Preschool Planning Commission I September 27, 2022 Page 2 of 6 DETAILS OF THE PROPOSAL: The applicant has requested a special use permit amendment to move the private preschool from the Mountain Plan Baptist Church to the existing dwelling located at 4297 Old Three Notch'd Rd and to increase the maximum number of children from 20 to 35 with a maximum of 5 teachers (Attachment 2 — Application Narrative). The proposed preschool would operate from 8:30am to 5:30pm and would utilize the existing structures and playground areas. Parents will park in the existing parking lot adjacent to Mountain Plain Baptist Church and escort their children down to the proposed preschool building at approximately 8:30am (Attachment 3 — Concept Plan). The pick-up times in the afternoon are staggered between 12:30pm, 3:30pm, and 5:30pm. COMMUNITY MEETING: The required community meeting for the proposal was held with the Crozet Community Advisory Committee (CAC) on Wednesday, April 13, 2022. The applicant shared details and answered questions regarding the proposal to the CAC and members of the public who were present. No concerns were raised during the meeting; however, Staff has received some emails from residents expressing concerns regarding traffic and feasibility of parent pick-up and drop-off. The applicant has taken these comments into account and has revised the narrative and conceptual plan to include parking lot striping and signage and reducing the total number of students from 50 children to 35. ANALYSIS OF THE SPECIAL USE PERMIT REQUEST: Special Use Permits are evaluated under reasonable standards, based on zoning principles which include the proposal's compliance with the Comprehensive Plan. Any impacts caused by the proposal may be addressed through conditions which must be reasonably related and roughly proportional to the impacts. Section 33.8(A) states that the Commission, in making its recommendation, shall consider the following factors: 1. No substantial detriment. Whether the proposed special use will be a substantial detriment to adjacent parcels. The relocation of the preschool into the adjacent existing dwelling at 4297 Old Three Notch'd Rd and the increase in the maximum enrollment from 20 children to 35 is not anticipated to have detrimental impacts to adjacent properties. The closest dwelling, 1547 Church Plains Dr, is over 250 feet from the proposed preschool and new playground area. There are also substantial wooded areas that provided buffers to nearby residents. Staff believes, given these factors, there should be no impacts to neighboring properties. 2. Character of the nearby area is unchanged. Whether the character of the adjacent parcels and the nearby area will be changed by the proposed special use. The character of the district is not anticipated to change with the relocation of the preschool or with the increase in maximum enrollment. There are no significant changes to the buildings or site proposed. Minimal changes will be made to the parking areas. The use will mostly occupy interior space within the existing building and the playground areas at the Church are already existing. 3. Harmony. Whether the proposed special use will be in harmony with the purpose and intent of this chapter, SP202200003 Daylily Preschool Planning Commission I September 27, 2022 Page 3 of 6 The current preschool use is in harmony with the Rural Areas and the modified preschool use and accompanying relocation and increased enrollment is anticipated to continue to be compatible with this area. with the uses permitted by right in the district, The proposed preschool would not affect by -right uses in the district on this property or adjacent properties. with the regulations provided in Section 5 as applicable, The proposed preschool will be subject to the regulation is Section 5.1.06 child day centers and with the public health, safety, and general welfare. The public health, safety, and general welfare of the community are protected through the special use permit process, which assures that the proposed use is appropriate in the location requested. Community Development Staff and our partner agencies have reviewed this request and have suggested conditions to mitigate any potential impacts. In addition to Planning Staff, Transportation Planning, Engineering, Zoning, Building Inspections, Fire -Rescue, VDH, ACSA, VDOT, and RWSA have all reviewed this application and have provided no objections. Specifically regarding traffic impacts, parent pick up and drop off has been evaluated by Transportation Planning Staff, who have provided no objection. Staff had comments on the initial proposal, but the revisions to reduce the number of students from 50 to 35 and clearly delineate the parking areas has addressed any concerns. The staggering of parent pick-up in the afternoon will further alleviate any potential afternoon traffic impacts. A traffic analysis to address traffic and safety concerns may be required in the future, should a request to further increase enrollment at this site be submitted. 4. Consistency with the Comprehensive Plan. Whether the proposed special use will be consistent with the Comprehensive Plan. The Rural Area Chapter (Chapter 7) of the Comprehensive Plan designates the subject properties for this proposal, TMP 57-29A and TMP 57-26, for Rural Area land uses. The intent of the Rural Area designation is to allow uses that preserve and protect agricultural, forestal, open space, and natural, historic, and scenic resources; and also to allow residential uses at a density of up to 0.5 acres per dwelling unit. Under the Rural Areas Section of the Comprehensive Plan allowing an addition to the existing historical church supports the following Guiding Principles: Rural citizens supported by community meeting places, a basic level of services, and rural organizations and other cultural institutions at traditional rural scales, with opportunities to take part in community life and decisions. Protect and enhance rural quality of life for present and future Rural Area residents. Address the needs of existing rural residents without fostering growth and further suburbanization of the Rural Areas. SP202200003 Daylily Preschool Planning Commission I September 27, 2022 Page 4 of 6 The proposed preschool will provide a needed service to the area while being located within an existing building on site and being at a scale that is appropriate for the area that does not require additional infrastructure. The proposed preschool addresses the needs of the rural residents by providing an opportunity for a preschool program to prepare children for kindergarten without encouraging suburban ization, contributing to the creation of a defacto growth area, or impacting the character of local historic, scenic, or cultural resources. SUMMARY: Staff finds the following factors favorable to this request: 1. The use is consistent with the Comprehensive Plan/Rural Area Plan. 2. The proposal provides a preschool/daycare option for people who live and work in the area. 3. No detrimental impacts to adjoining properties are anticipated. 4. The parking lot striping will increase safety. Staff finds the following factor(s) unfavorable to this request: None identified RECOMMENDED ACTION: Based on the findings contained in this staff report, staff recommends approval of the special use permit application SP202200003 Daylily Preschool with the following conditions: 1. Development of the use shall be in general accord with the conceptual plan dated 7/18/2022. To be in general accord with the Conceptual Plan, development shall reflect the following major elements within the development essential to the design of the development. a. Location of buildings, preschool, and playground areas. b. Location of parking areas. c. Delineation of parking spaces d. Provision of a "Do Not Enter" sign at the entrance of the preschool driveway as shown on the concept plan and a "Parent Pick -Up and Drop -Off Parking Area" sign near the area designated as "parent parking" on the concept plan. Minor modifications to the plan which do not conflict with the elements above may be made to ensure compliance with the Zoning Ordinance. 2. The maximum enrollment shall not exceed thirty-five (35) children/students. 3. The hours of operation for the preschool shall be limited to 8:30am-5:30pm Monday through Friday. POSSIBLE PLANNING COMMISSION MOTION- SP202200003: A. Should the Planning Commission choose to recommend approval of this special use permit: Move to recommend approval of SP202200003, Daylily Preschool, with conditions as stated in the staff report. B. Should the Planning Commission choose to recommend denial of this special use permit: Move to recommend denial of SP202200003, Daylily Preschool. Should a commissioner motion to recommend denial, he or she should state the reason(s) for recommending denial. SP202200003 Daylily Preschool Planning Commission I September 27, 2022 Page 5 of 6 ATTACHMENTS Attachment 1 — Location Maps and Aerial Imagery Attachment 2 — Application Narrative Attachment 3 — Concept Plan SP202200003 Daylily Preschool Planning Commission I September 27, 2022 Page 6 of 6 SP202200003 Daylily Preschool - Location Maps 57 24A Legend (Note. Some items on map may not appear in legend) 57_18A / 57-21 57_4 Parcel Into ❑Parcels 57-24 57-19 57-22 57-23 1 57-60 / 57-18 J TO 5 57-18C 57-22A D 57-29D3 \ 57-25 a � �57-20 N r N CO, Not¢h'D J57, Old Three- 57-29A 26 57-60A 57-27 <n . j5 -29D2 57f27B 57 29D4 / D N v ad 57-59 e11, 57-2 57-30F at, 57-30B 57-29D fie 57-29E Lhu�ctiP`a I 57-30C � 57-30E 57-30A 13 / 57-30G 57-30 D 376 ft g(owns-Gap r Pk Gls-web 57-30H 57-30A1 e Q 57-30 u? oe Geographm Data Services wvrvaalMmade orglgia n N xcrNtn (43 )296-5832 My determination oftopo3rapby or contours, or any depiction of physical Improvements, properly lines or boundaries is for general concretion only and shall not be used for Me design, modification, or construction of Improvements to real property or for fil plain determination. September 9. 2022 Map elements may scale larger than GIS data measured in the map or as provided on the data dovmload page due M the projection used. 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Geograpbin Gata Services m vacyalbemade orglgis �q\C_12 S 57-40 57-536\ (4 eh2%5832 My determination oftopo3rapby or contours, or any depiction of physical Improvements, properly lines or boundaries is for general Information only and shall not be used for Me design, modification, or construction of Improvements to real property or for flood plain tleterminalion. September 9. 2022 Map elements may scale larger than GIS data measured in the map or as provided on the data download page due M the projection used. Map Projection: WGSBO Web Mercator (Auuliary Sphere) (EPSG 3857) SP2O22OO003 Daylily Preschool - Location Maps o I •i n Legend (rvMe: some Hems on map may nor appear In legend) 57-1'8A 57-21 Sr7-34 57-4 ,. Parcel Info ❑ Parcels r 57-23 a 57-18 � 57-22A 1 D 57-29D3 57-25 57-20 57-1'SC eox J J m potch'D-Rd > d Th Re- 57-29A 57-26 57-60A 57-27B D 57-29D4 ;q�; 57-27 57-59 5r7 1 IJ 57-30 F rr/ N J m yQC� \ UTCK=Q`�` 5+7 29D 57-30B _ 57-30C 57-30E 57-30A` 57-29 E 57-30G St 57-30D 376 ftGIS 57-30A1 57-30H BLOWt15- a 9 ce�r oats Services tlr ogtp lon.Dob _ 59-30 57-57A 9hic �.. . IMmarle.orgrgla hacr,na (a34)zgo-5s3z MydeternYnallm Mts ingraphy ar mMwm, or any deplMlon M physicallmproveel property lines or Mundane, a for general Information only and shall not be used for the design, mMidelon, or construction M Improvement to real property most POM plain Jeterminalion. 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Map projection : VA3SB4 Min Mercator (Motley, Smere) (EPSG 3857) SP202200003 Daylily Preschool Aerial Imagery ma,s ij r Y t _ le I r t i x l4' n P P• , T ;�� i„ , �M P Rf i � _ �.. • _ , � .P 4):'if 31� Y�`: �. ,. ''�!t> ®�� L�`_=7�0�vJ" ��' u`3'G1iW o 0 0 o 0 0 . (BOO W 02/12/2022 SP202200003 Daylily Preschool Aerial Imagery 02/12/2022 SP202200003 Daylily Preschool Aerial Imagery .f i ib 1 I A%y Gmor 03/16/2020 SP202200003 Daylily Preschool Revision August 1, 2022 Name of School: Daylily Preschool Teacher/Director: Elizabeth Claman Teacher/Child Ratio: Eight children to one teacher Hours of Operation: 8:30-5:30 pm Ages of Children: 16 months-5 years Maximum number of children: 35 children Maximum number of teachers: 5 teachers Parents will park in the front parking lot of Mountain Plain Baptist Church at 8:30am and escort their children down to the preschool. Parents will walk down to the preschool to pick up at 12:30pm for half day or 3:30pm or 5:30pm for full day. Teachers will park on the side parking area behind Mountain Plain Baptist Church. The maximum capacity of 35 children will occupy the preschool's first floor and lower floor with a walkout basement. Children will bring prepackaged snacks and lunch from home. Daylily will play an essential role in the community because it will prepare children socially, cognitively, and physically for kindergarten. The children will learn reading, art, science, math, and social skills in a safe, nurturing environment. They will be actively involved daily in small group learning centers and instruction. As a reading specialist, I will individualize the daily lessons for all enrolled children and implement the four to five year old children's instruction. The aftercare and summer programs will/may include children from ages 16 months to five years of age. The intention is to serve in the western Albemarle community. The preschool will provide a local option for a fast growing area. The preschool will be operated from an existing building with no exterior or parking lot changes planned. A preschool in Western Albemarle will help reduce traffic from the Crozet area to the city of Charlottesville. Any deformation of topography or contours. or any dapi4un of gtysiw Impmromegy. papenr urns or pountlares n bgerwaal inkmWun omY arq Nlal rot I» uzeE (or Ine nesgn. rmdrralun. «mnshugon W m«ovemmta b rea prppenv «MMOO pain OetermmaMn. Jury 12 2022 Map elements may scale Impair than US data measured in IM map a as podded an the data tlowgoaE page due to the protected uw0. Map Protected WG584 Web Mercator (Awilmy Sphere) (EPSG 3857f Any Ml.rmnaImna I.,,.phy nr...r«any aarms"nr ptiy..11mgovemems. pmpeny Ines or bounCwbs SM Wromet lnmmafron only aM small mr be peed for rM Msgn, modificalm, or consM tam or mlpmveprenls to rear prcpMy« for flood pram 0eremrmalron. 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Map Worecoon WGSU Wen Mercator lamlaary Sphere) IEPSG 3657) � I / ' n 4� Pf� 1 All, - Fli 6/15/2022 Capacity Assessment �e "ec"� Onsite Wastewater System (.�h o�acjP 0�6Mountain Plain Baptist Church�Moving Preschool from Church to RectoryaAesstoNP,J� Physical Address: 4297 Old Three Notched Road Charlottesville, VA 22901 ATTN: VDH — Albemarle County Assessment conducted by Old Dominion Engineering (ODE) Facility Usage The church is located on TM 57-26 (2.34 acres) and the rectory is located on the adjacent parcel TM 57-29A (1.69 acres). The existing preschool has been conducted in the church. They are moving the preschool to the rectory building. Minor improvements to the rectory building were done, however no building permit was required. The existing septic system for the rectory is quite old (installed in 1966). The septic system consists of a 1000 gallon septic tank and 800 square feet of drainfield (4 trenches, 2' wide, 100' long, approximately 24" deep). The septic system was for a 3 bedroom house. The rectory water supply is from the church well (no records on file). The new usage of the facility is for a preschool (Daylily Preschool). The preschool usage projections are: • 30 - 50 kids o Starting at 30 kids and would like to grow to 50 kids 3 - 4 staff This capacity assessment was done to determine if the rectory onsite wastewater and treatment system can handle the new usage of a preschool. Current Onsite Wastewater System Condition 1. Drainfield - No surfacing was found in the dispersal area during the inspection on 6/8/22. 2. Septic Tank - Inspection of visual components were satisfactory. 3. The cleanout is 4" SCH 40 PVC. It appears as if the sewer pipe has been replaced with modern materials. Page I of 3 Old Dominion Engineering —366 South Linden Avenue - Waynesboro, VA 22980-olddomeng@melos.net Estimated Water Usage and Wastewater Strength The wastewater characterization is based upon the following information. The peak septic usage is calculated at full capacity: • Preschool Children - 50 • Preschool Staff - 4 Water Use Band Wastewater Strength Unit Bates and Basis - Be li Preschool Water 800/TSS UsageU.S. Water Usage Edimale Basis Strenalb Boo TSS Strength Bass ("Woo) (mar') Water usage mUMlonna of similar hcnmes (with assay hctop' Per 1NAC 5E10S70 BOD ar0ay comeeadho to 6 USEPA ones Waslewaler Treatment Systems Manual Tatin 3- 300 concentration- 5 Sclml without cafeteria, "or or ahowma � forep 517 Solvent withaul stands. aM In or without cyinno s gpdstuden0 Prordsool Stan 10 Per USEPA Onslle Wastewater TrealmeM Systems Manual 2<0 10970 SOD#1Day conwmed to F-n. Table 3d ONce Emgpyae L16 gpdempbyaeDace Buibnq Empbytt - Water study, door Hunters Way PRschcol and Pepenls School per of which are Waled,n forwards County. Hunters Way PrescMpl used an swings of 3.4 gWMmon am Repents SCMol used an merage of 4.7 We. Both sl Wive were 3 months. tbn damogmphrc5 of Hunter Way Preseluol was 36 chosen and teachers. we grows 7 moh11u3 roars and 45 years. 5 days per week. 11 fpurs per day. This demegraph¢S of Regents &.1 was So Students add IeacreR; R911, gentle. typical school year August 10 June. Factor of Safety e[canis 1.6r 1.3. 6 gpdrparson is consis lent with USEPA Onsile Wastewater Teatmenl Systems Manual Table 3.5 Day Servos. without insiders, gym, or. shovers5-17 d diperson. Peak Water Usage and Wastewater Strength Estimate - Daylily Preschool or edre C C 0 as Water Usage Activity is g`r _ 'y m m a 3 a 3 rn E E or E e e ` Preschool Children 50 6 300 300 0.7 Preschool Staff 4 10 40 240 O.t Total 1 340J 292 0.8 The wastewater effluent strength will not exceed residential strength for BOD or TSS. The wastewater strength is estimated at 292 mg/1 BOD/TSS. Water usage is estimated at 340 gpd. Page 2 of 3 Old Dominion Engineering — 366 South Linden Avenue - Waynesboro, VA 22980 - olddomeng@ntelos.net 6/15/2022 Current Onsite Wastewater System Capacity 1000 gallon septic tank capacity @ 2 day detention time V 1000gal _ Q B 2days = 5009pd Estimated peak flow of 340 gpd < 500 gpd - OK Drainfi'eld Capacity per Day at Septic Tank Effluent Drannfield Capacity of Original VDH permit is 450 gpd Design HLR = .56 GPD/SQFT Originally Sized for a 3 BDR Home Corresponds to a current perc rate of 30-35 mpi Proposed Hydraulic Loading = 340 gpd Proposed HLR = .425 GPD/SQFT' Corresponds to a current perc rate of 45-50 mpi Adequate area is available on the property for a repair drainfield Conclusions The existing septic system is adequate for the new usage of a preschool. The well permitting will be required to be upgraded from a private well to a non -tom c=nt non -community well. The owners have contacted VDH-ODW and begun the process of converting the water system permit. Recommendations The drainfield is quite old. Due to the age of the drainfield ODE makes the following recommendations: It would be prudent for the Church to financially plan for an eventual drainfield replacement. The preschool and church should monitor the performance of the drainfield (i.e. observe any soggy spots developing during mowing would be adequate). Monitor the water usage at the rectory on a monthly basis and determine the daily water usage for preschool usage days (total water used during the month divided by the total number of days the preschool was open). Verify that the daily water usage is less than the estimated amount (340 gpd). Avoid growing the preschool too large. The more kids at the school, the more water used and delivered to the septic system. The less water put in the septic system, the longer the drainfield will last. Page 3 of 3 Old Dominion Engineering — 366 South Linden Avenue - Waynesboro. VA 22980 - olddomeng@ntelos.net 7/12/22, 2:19 PM Yahoo Mail - Daylilly Preschool: Found NTNC Waterworks Daylilly Preschool: Found NTNC Waterworks From: Valencia, Taylor(taylor.valencia@vdh.virginia.gov) To: Ifcla m a n @ya ho o.co m Date: Tuesday, July 12, 2022 at 01:37 PM EDT Good Afternoon Elizabeth, Our office is moving forward with "grandfathering" the Daylilly Preschool facility as a nontransient noncommunity (NTNC) waterworks system to be regulated by our office. A public waterworks system identification number has been created for your waterworks system (PWSID 2003525). Over the next few weeks, I'll help you through the permitting process and all required submittals to our office in order for us to issue you a formal standard waterworks operation permit. The closer we get to issuing you a standard waterworks operation permit, we will contact you to schedule a formal inspection (also called a sanitary survey) of the system. Our in -person meeting on July 8th served as an "initial visit" but not a formal inspection. Your facility should be permitted by the end of this year. However, we will require sampling requirements to commence once the facility is serving 25 or more people. Sometimes, the paperwork side of things can take longer than expected but the sampling requirements begin as soon as the system is classified as a public system that is serving 25 or more people for 60 or more days out of the year. Please let me know if you have any questions! Taylor L. Valencia District Engineer Virginia Department of Health Office of Drinking Water - Lexington, VA Phone: (540) 463-0421 about:blank 1/1 0.1" ay . SP202200003 Daylily Preschool i1 r��Xt3 li 111x LL 71 I 1 A w R N'x1S=8', J fl' K 121 Y i"Loo1Z PL4A/ • u I 4L- - -- - SP202200003 Daylily Preschool 6.ou�r1 cdvtl 22' X 2.l ' SP202200003 Daylily Preschool If 141 Closet 1eK 1!: P Rd 110, K Sv 4-S yemr old yawn 0 0 0 SP202200003 Daylily Preschool '% i %I w i 1 O to It I'eu va' m rrWwra -bC% opTfwh#r Spncl. z.Zx 2.71' County of Albemarle Community Development Department - Planning October 11, 2022 Elizabeth Claman 5925 Weston Lane Crozet VA 22932 davl i lypreschool(&va hoo. com Re: SP202200003 Daylily Preschool Action Letter Dear Ms. Claman, Kevin McCollum kmccol I u m(&al bemarle. org Telephone: (434) 296-5832 ext.3141 The Albemarle County Planning Commission at its meeting on September 27, 2022, recommended approval by a vote of 6:0, for the reasons and conditions stated in the staff report. The recommended conditions are listed below: 1. Development of the use shall be in general accord with the conceptual plan dated 7/18/2022. To be in general accord with the Conceptual Plan, development shall reflect the following major elements within the development essential to the design of the development. a. Location of buildings, preschool, and playground areas. b. Location of parking areas. c. Delineation of parking spaces d. Provision of a "Do Not Enter" sign at the entrance of the preschool driveway as shown on the concept plan and a "Parent Pick -Up and Drop -Off Parking Area" sign near the area designated as "parent parking" on the concept plan. Minor modifications to the plan which do not conflict with the elements above may be made to ensure compliance with the Zoning Ordinance. 2. The maximum enrollment shall not exceed thirty-five (35) children/students. 3. The hours of operation for the preschool shall be limited to 8:30am-5:30pm Monday through Friday. Should you have any questions regarding the above -noted action, please contact me. Sincerely, Kevin McCollum Senior Planner I Planning Division Cc: Mountain Plain Baptist Church C/o Tyler Stevenson 4297 Old Three Notch'd Rd Charlottesville VA 22901 W W W.ALBEMARLE.ORG 401 McIntire Road, North Wing, I Charlottesville, VA 22902-4579 Albemarle County Planning Commission FINAL Minutes Regular Meeting September 27, 2022 The Albemarle County Planning Commission held a public hearing on Tuesday, September 27, 2022, at 6:00 p.m. Members attending were: Karen Firehock, Chair; Corey Clayborne, Vice -Chair; Julian Bivins; Luis Carrazana; Fred Missel; Lonnie Murray. Members absent: None. Other officials present were: Charles Rapp, Director of Planning (via Zoom); Jodie Filardo (via Zoom); Andy Herrick, County Attorney's Office; Bart Svoboda; Rebecca Ragsdale; Kevin McCollum; Alberic Karina-Plun; and Carolyn Shaffer, (via Zoom) Clerk to the Planning Commission. Ms. Shaffer was present electronically via Zoom call Call to Order and Establish Quorum Ms. Shaffer called the roll. Ms. Firehock established a quorum. Matters Not Listed on the Agenda Ms. Firehock said this item was for matters not currently scheduled for a public hearing, so if there was anything that was not on the public agenda for this evening that a member of the public would wish to speak to, now would be the time. She said she saw no one approach the podium. Ms. Shaffer said there was no one signed up remotely. Ms. Firehock said she would move to the next item. Consent Agenda Ms. Firehock asked if any Commissioner wished to pull an item from the Consent Agenda. Mr. Missel moved that the Planning Commission adopt the Consent Agenda, which was seconded by Mr. Carrazana. The motion passed unanimously (6-0). Public Hearings Ms. Firehock said there were two public hearings even though there was one site being considered because there were two specific items that had to be addressed separately. SP202200003 Davlily Preschool Mr. Kevin McCollum, Senior Planner in the Planning Division of Albemarle County Community Development, said he would be giving the staff presentation on the application SP202200003. He ALBEMARLE COUNTY PLANNING COMMISSION FINAL MINUTES Regular Meeting - September 27, 2022 said it was a proposed special use permit amendment for an existing preschool facility. He said the subject property was located at 4281 and 4297 Old Three Notched Road, located east of the Crozet development area and north of the intersection of Three Notched Road, Rockfish Gap Turnpike, Ivy Road, and Browns Gap Turnpike. He said the property was two separate parcels, one was home to an existing church and the other was an existing dwelling. He said they were at the intersection of Browns Gap Turnpike and Old Three Notched Road. Mr. McCollum said the subject preschool currently operated at the Sunday School building at the church. He said the existing zoning of the property and the surrounding area was zoned Rural Areas, and the character of the surrounding area included rural area uses including low -density residential, agricultural, and some vacant, undeveloped land. He continued that the applicant requested a special use permit amendment to move the preschool from the Mountain Plain Baptist Church to the existing dwelling and increase the maximum number of children from 20 to 35 with a maximum of five teachers. He said the proposed preschool would operate from 8:30 a.m. to 5:30 p.m. Monday through Friday, utilizing the existing structures and playground areas. Mr. McCollum said the conceptual plan provided an overview of the proposed site layout, with minimal site changes being made. He said parents and teachers would utilize the existing parking areas, and parents would escort their children to the preschool. He said a "Do Not Enter" sign would be provided at the entrance to the preschool to prevent parents from turning in. He said there was an existing playground behind the church, and one would be added behind the preschool. Mr. McCollum said the factors favorable were that the use was consistent with the Comprehensive Plan and Rural Area Plan, the proposal provided a preschool/daycare option for people who lived and worked in the area, there were no detrimental impacts to adjoining properties are anticipated, and the parking lot striping would increase safety. He said that staff did not identify any unfavorable factors and had concluded by recommending approval with conditions, with the conditions detailed in the staff report. Mr. Bivins asked what staffs position was on having 50 students. Mr. McCollum said Transportation Planning had a large comment on that and expressed concern about the amount of existing parking and the potential for cars to back up onto the existing road. He said their first comments were suggesting a decrease in the number of students, and when the applicant resubmitted with the number of 35 students, they felt there was sufficient space for pickup and parking for those students. Mr. Bivins asked if the modification was because the applicant heard the concerns expressed by staff. He said he assumed there was not a traffic study performed. Mr. McCollum said no traffic study had been done at this time. Mr. Bivins said it was an isolated area with not much traffic. He said he did not understand why they could not have 50 students. Ms. Firehock said in two years they may come back and ask for 15 more people. Mr. Bivins said if it could handle it, he did not see why they should force the applicant to come back, but he would not push that point right now. ALBEMARLE COUNTY PLANNING COMMISSION 2 FINAL MINUTES Regular Meeting - September 27, 2022 Mr. Clayborne said he agreed. He asked if this would go to a site plan review Mr. McCollum said there was no existing site plan on the site. Mr. Clayborne asked if it did not, who would be responsible for ensuring accessibility with the parking and building. Mr. McCollum said building permits would be required before the preschool opened as well as zoning clearance. He said the Inspections department and Zoning would be out to inspect the site to make sure it was safe and accessible. Mr. Clayborne thanked Mr. McCollum for the answer. He said the sketches provided were minimal, so he would like to know how many handicap spots and other factors were accounted for with the information given. Mr. McCollum said some of the reviewers had provided comments to the applicant already and discussed potential building permits they would need, but they could certainly follow up with the applicant if there were other concerns. He said at this time, staff did not note anything that was typically concerning. Ms. Rebecca Ragsdale said the zoning clearance process would include another site inspection and verification that any of the conditions were met. She said that there was nothing triggering the need for a site plan in this case. Mr. Missel said his question referred to water and sewer. He said in the information given, there was correspondence back in June and July on this, and it was not much of an increase in the student body, but he would like to know if they had the water and sewer necessary and at what point that would be confirmed. Mr. McCollum said with the second submittal, the Health Department provided their approval of up to 50 students and at least five staff. Mr. Missel asked if that was what was referred to as non -transient. Mr. McCollum said yes, it was for water and sewer consumption. Ms. Firehock said they would now hear from the applicant. Ms. Elizabeth Claman said she was currently the Director and lead teacher at Daylily Preschool. She said they had operated for over 10 years. She said the proposed program would run from 8:30 a.m. to 5:30 p.m., Monday through Friday, throughout the school year. She said the ages of the children would be 16 months to 5 years old, and she was looking at a maximum of 35 children at this time and 5 teachers. She said the parents would park in the front of the church and the teachers would park at the side and behind. She said Daylily would play a central role in the community because it would prepare children socially, cognitively, and physically for kindergarten. She said they learned reading, art, math, and social skills in a safe and nurturing environment. Ms. Claman said they would be actively involved in daily, small -group activities and instruction. She said as a reading specialist, she would individualize the lessons for all enrolled children and ALBEMARLE COUNTY PLANNING COMMISSION FINAL MINUTES Regular Meeting - September 27, 2022 implement them with the 4- and 5-year-old children. She said the children would be immersed in a language -rich environment; they were read multiple books daily, alphabet would be taught through exposure to letters and letter sounds, writing, rhyming, and poetry. She said the intention was to serve Western Albemarle's community. She said the preschool would be operating from an existing building with no major exterior or parking lot changes planned. She said a preschool in Western Albemarle would reduce the traffic from Crozet area into Charlottesville, and Daylily would continue to provide a local option for a fast-growing area. Ms. Firehock asked if there were any questions for the applicant at this time. Mr. Bivins said he assumed they were talking about the house behind and to the right of the church. Ms. Claman said yes. Mr. Bivins asked if there would be a path from that house to the existing playground, or if they would only have activity centered at the house's new daycare center. Ms. Claman said the plan was to use both and allow the younger children to use the current playground and the older children to use the larger backyard in the back. Mr. Bivins asked if there would be paths to get the younger children there without using the driveway. Ms. Claman said there was no traffic or anything there and there was only grass that went across. Mr. Bivins said he understood that the applicant responded to the comments from staff to reduce the number of students from 50 to 35. He asked if they could accommodate 50 students with what Ms. Claman envisioned the staffing and structure to be. Ms. Claman said that was the original plan and she had worked through all of that thinking it would work, but after meeting with everyone at the County, it seemed that the parking and traffic could be an issue. She said other than that, she felt she could make it work in this space. Mr. Bivins said he assumed when they had church on Sundays, there were more than 50 people. Ms. Claman said absolutely. Mr. Bivins said he wanted to note that point. Ms. Firehock said they could return to it. Mr. Clayborne asked how far in the future the limit of 35 students would last at the school. Ms. Claman said the area was growing so much that she thought that she had a full waiting list until January of the following school year. She said that was why she decided to move forward with this project, so she did not have an issue filling it and it could be a possibility that she could try again. ALBEMARLE COUNTY PLANNING COMMISSION 4 FINAL MINUTES Regular Meeting - September 27, 2022 Mr. Clayborne said that he was wondering if she would need to come back to get requests for an increase. He asked how many of the 35 to 50 kids were being picked up throughout the day. Ms. Claman said she estimated about 60% would be picked up at 12:30 p.m. Mr. Clayborne said he was trying to understand the traffic flow in the afternoon. He asked if Ms. Claman could discuss the demographics of the students with gender, socioeconomics, or race. Ms. Claman said her school was a representation of the Western Albemarle area, and a majority of her children went to Crozet Elementary, Merriweather, or Brownsville, so it was representative of the demographics who attended those elementary schools. Mr. Clayborne asked if there were any goals to change that. Ms. Claman said she would be happy to change that. She said part of it was getting the travel to the school, but she would be happy to look into that. Mr. Missel said one of the conditions of approval that staff gave was that the hours of operation for the preschool shall be limited to 8:30 a.m. to 5:30 p.m. Monday through Friday. He said before that was permanently made a condition, he would like to know if those hours were suitable. He asked if there were other events where the hours may need to be more flexible. Ms. Claman said she had not done so in the past. She said usually when there was a special event, it was held during the school week. Mr. Missel thanked Ms. Claman. Ms. Firehock asked if there was anyone from the public who would like to speak Ms. Shaffer said there were no speakers signed up via Zoom. Ms. Firehock said she saw no members of the public who wished to speak. She asked Ms. Claman if she had any final remarks. Ms. Claman said she enjoyed what she did, and she learned so much from the children. She said the goal was to get them into kindergarten, and the majority of her children left knowing their letters, letter sounds, and how to read. She said that was their plan to continue. Ms. Firehock thanked the applicant. She said the matter was now before the Planning Commission for discussion. She asked if Mr. Bivins wanted to discuss the number of students. She said it sounded like there were constraints with parking, but they were also sympathetic to small businesses having to go through the process multiple times. Mr. Bivins asked to see the photographic site plan. Mr. McCollum asked if Mr. Bivins wanted to see the conceptual plan. Mr. Bivins asked where the issue was. He said they knew that 60% of the students would be leaving at noon, so he did not understand what the traffic issue was. He said he did not understand why they could not offer 50 students. ALBEMARLE COUNTY PLANNING COMMISSION FINAL MINUTES Regular Meeting - September 27, 2022 Mr. McCollum said Transportation Planning was cognizant of the fact that many students would be picked up at different times, so they were not concerned with afternoon traffic as much as they were with the morning traffic. He said when staff visited the site, the parking lot was not striped at the time, but they had since attempted to stripe it, and there was a large concern that if there were 50 students, the number of cars that may be in a line trying to drop off students may leak into the public roads. He said he was unsure if there would be space for stacked parking. He said that based on the site visit, it appeared to be an area where one would park perpendicular, facing the buildings, and it did not appear that multiple cars could park in that space. Ms. Firehock asked if anyone discussed the idea of carpooling with the applicant. She said if children had siblings in the district they could carpool. Mr. McCollum said they had a meeting, and he could not remember the numbers specifically, but carpooling was discussed as a possibility to alleviate some of that. Ms. Firehock said there did not seem to be a solution at hand to the stacking problem at this time, but it sounded solvable. Ms. Ragsdale asked Ms. Firehock to repeat herself. Ms. Firehock said it sounded solvable. Ms. Ragsdale said they mentioned this incremental increase did not trigger a site plan, so if they expand parking and need expanded parking, that would trigger the site plan process and delay the incremental increase, add expense, and while she would not speak for the applicant or Mr. McCollum, this allowed for that incremental increase with the existing parking areas and buildings, but they were approaching the threshold where the next increase would be substantial and would require an engineered site plan. Ms. Firehock said that was helpful information. Ms. Ragsdale said they tried to keep that in mind when working with these facilities, because they had some that came back multiple times. Mr. Murray said looking at that intersection when Route 810 was closed, the road between Whitehall and Crozet was one of the only alternate routes to get back into Crozet, and that turn was difficult. He asked if there were any plans from VDOT to improve that turn. He said it was difficult to see oncoming vehicles at that turn. Ms. Firehock said that Mr. Bivins was saying that he was satisfied it had all been considered, and they may eventually get to 50 students, but it would be a slow planning process. She asked if there were any other questions or concerns about this development. She said it was a great service when anyone was willing to offer more schooling opportunities for their young people. Ms. Firehock said there were conditions associated with the motion. Mr. Murray asked if the conditions were different than those in the staff report Ms. Firehock said no. ALBEMARLE COUNTY PLANNING COMMISSION FINAL MINUTES Regular Meeting - September 27, 2022 Mr. Murray said okay. Mr. Murray motioned to recommend approval of SP202200003 Daylily Preschool with conditions as recommended in the staff report. Mr. Carrazana seconded the motion, which carried unanimously (6-0). Ms. Firehock said the item would now be scheduled to be heard by the Board of Supervisors. She said they would now move on to their next public hearing item. Mr. Herrick clarified that these were two related SP applications. He asked if the intent was to make a single hearing for the two items. Ms. Firehock asked if there were two coming up. Mr. Herrick confirmed that there were. He said that they were associated, so his recommendation was that they clarify from the outset that it was a single public hearing, if that was the will of the Commission. He said that there would be separate votes on each of the special use permit applications. Ms. Firehock said that was fine. She asked if they would hear both presentations and then hold the public hearing. Mr. Herrick said that would be his suggestion, if it worked for the presenter, the applicant, and the Commission. Ms. Firehock said they would hear the first presentation. Adjournment At 8:00 p.m., the Commission adjourned to October 11, 2022, at 6:00 p.m. Charles Rapp, Director of Planning (Recorded by Carolyn S. Shaffer, Clerk to Planning Commission & Planning Boards; transcribed by Golden Transcription Services) Date: 10/25/2022 Initials: CSS ALBEMARLE COUNTY PLANNING COMMISSION 7 FINAL MINUTES Regular Meeting - September 27, 2022 RESOLUTION TO APPROVE SP202200003 DAYLILY SCHOOL WHEREAS, upon consideration of the staff reports prepared for SP 202200003 Daylily School and all of their attachments, including staffs supporting analysis, the information presented at the public hearings, any comments received, and all of the factors relevant to the special use permit in Albemarle County Code §§ 18-10.2.2(5) and 18-33.8(A), the Albemarle County Board of Supervisors hereby finds that the proposed special use would: 1. not be a substantial detriment to adjacent parcels; 2. not change the character of the adjacent parcels and the nearby area; 3. be in harmony with the purpose and intent of the Zoning Ordinance, with the uses permitted by right in the Rural Areas zoning district, and with the public health, safety, and general welfare (including equity); and 4. be consistent with the Comprehensive Plan. NOW, THEREFORE, BE IT RESOLVED that the Albemarle County Board of Supervisors hereby approves SP 202200003 Daylily School, subject to the conditions attached hereto. I, Claudette K. Borgersen, do hereby certify that the foregoing writing is a true, correct copy of a Resolution duly adopted by the Board of Supervisors of Albemarle County, Virginia, by a vote of to as recorded below, at a regular meeting held on Clerk, Board of County Supervisors Mr. Andrews Mr. Gallaway Ms. LaPisto-Kirtley Ms. Mallek Ms. McKee) Ms. Price SP202200003 Daylily School Special Use Permit Conditions 1. Development of the use must be in general accord with the conceptual plan dated 7/18/2022. To be in general accord with the conceptual plan, development must reflect the following major elements essential to the design of the development: a. Location of buildings, preschool, and playground areas; b. Location of parking areas; c. Delineation of parking spaces; and d. Provision of a "Do Not Enter" sign at the entrance of the preschool driveway as shown on the concept plan and a "Parking" sign near the area designated as "parent parking" on the concept plan. Minor modifications to the plan that do not conflict with the elements above may be made to ensure compliance with the Zoning Ordinance. 2. Enrollment may not exceed thirty-five (35) children/students. 3. The hours of operation for the preschool may not exceed 8:30 a.m.-5:30 p.m. Monday through Friday.