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Home My WebLink AboutCLE202300008 Other 2023-04-041. Incident Name: 2. Incident Number: --TDate: 3. Date/Time Initiated: Blue Ridge Ride to Defeat ALS 05-14-2022 05-13-2023 Time: 0700 3. Map/Sketch (include sketch, showing the total area of operations, the incident site/area, impacted and threatened areas, overflight results, trajectories, impacted shorelines, or other graphics depicting situational status and resource assignment): Rest Stop # 2 Blue Ridge Ride to Defeat ALS 100KIUI, SOW, 25KM & 1OKMRest Whitehall Community Building Rest Stop # I Chiles Peach Orchard Rest Stop # 5 Greater Grace Bap1ftt Church Oro Re Stop 40 Nate Start/stop # 1OOKM SOKM 0 Batesville Market 25KM Rest Stop # 3 Ice Cream Rest Stop Start/Stop 0 Albemarle Amateur Radio Club (AARC) is generously volunteering their support and expertise: I Location Mission AARC Name / Call Letters ALSA Name Pro Re Nata HQ Two Net Control shadows Event John Porter KK4JP Amelia Atwill Coordinators that make decisions Joe Devincintes K08V Anthony Woodyard concerning conduct of the event. Whitehall Keeps Event Coordinator up to Bill Steo K4FZE ALSA TBD Rest Stop #1 date on any situation involving the Rest Stop, from supply needs to rider issues reported at that stop. Maybelle's Same as above Steve Bowman KN4AOB ALSA TBD Market Rest Stop #2 Batesville Market Same as above Bill Pond NOWP ALSA TBD Rest Stop #3 Greater Grace Same as above Ed Berkowitz N3US ALSA TBD Baptist Church Rest Stop #4 Chiles Orchard Same as above Bill Phillips AD6JV ALSA TBD Rest Stop #5 Mike Rein KA4JJD Albemarle Amateur Radio Club (AARC) is also providing Support & Gear (SAG) mobile support: Location Mission AARC Name / Call Letters ALSA Name Red Loop Mobile SAG vehicles monitor Jack Smith KE4LWT Amelia Atwill 100km Route segments of the course and keep Bobby Shifflett KN4HCG Bridgit Phelps the event aware of any issues on Lenny Vincent N4LXP their part of the course, as well as Dayton Haugh AA4DH the condition or issues arising with James Devincintes riders on that segment. N413FT SAG vehicles can transport participating riders and their bikes, limited to moving that rider or riders to the next Rest Stop only, not back to Start/Finish Sweep by one or more vehicles to determine number of riders choosing to not return with groups. Blue Loop Same as above Dave Beebe K4UEK Amelia Atwill 50km Route Warren Yursik KN4LYF Bridgit Phelps Paul McKee AK4O Ben Kidd KG4GIF Mike McPherson KQ9P Yellow Loop Same as above Joe Greenberg KJ4PE Amelia Atwill 25km Route Ian Callahan KN4TBG Bridgit Phelps Doug Goode KK4CEQ Orange Loop Same as above Patrick Morrisay Amelia Atwill 10km Route KO4VLM Bridgit Phelps Fun & Family Sweepers Same as above Dave Damon K4DND Amelia Atwill 100K Sweep Bridgit Phelps Greg Faust N4PGS 50K Sweep Tom Moore WBSBNT 25K Sweep Red Loop Van Move rider(s) back to the N/A — Non AARC ALSA Staff Start/Finish. Event provides vans Responsibility capable of collecting multiple riders from a Rest Stop and moving them back to the Start/Finish. Blue Loop Van Same as above Same as Above ALSA Staff Yellow Loop Van Same as above Same as Above ALSA Staff Appendix: A. Incident Management Plan Roles & Responsibilities B. Route Maps & Cue Sheets (Turn by Turn) C. Cyclist Instructions Day of Event D. Incident Radio Communications Plan (ICS 205) & 205A 5. Situation Summary and Health and Safety Briefing (for briefings or transfer of command): Recognize potential incident Health and Safety Hazards and develop necessary measures (remove hazard, provide personal protective equipment, warn people of the hazard) to protect responders from those hazards. The Blue Ridge Ride to Defeat ALS will be held on May 13, 2023, Rain or Shine. It is a one -day cycling challenge event designed to appeal to every level of cyclist and supporter of the ALS Association (ALSA) DC/MD/VA Chapter. Together, we can help raise awareness, and provide hope for patients and families living with ALS. There are four routes: 100KM Metric Century (62 miles) Route https://ridewithgps.com/routes/37812802?privacy code=YDWEgUtsDOJKmu5e 50KM Half Century (31 Miles) Route https://ridewdhgps.com/routes/37963605?privacy code=sB9n7oMVYAZJ86is 25KM Quarter Century (16 Miles) Route https://ridewithgps.com/routes/37813007?privacy code=MfOD9A9oWos53Gri 10km Fun & Family (6.2 Miles) Route https://ridewithgps.com/routes/37812968?privacy code=GVhuCfrCIGmolVVIT ........................................................................ Ride Day Information • 06:00: Volunteer Arrival & Check -In INEEMENEEN • 07:00: Registration Begins at Pro Re Nata • 07:00: ACPD Officers, EMT, Net Central Operators arrive for Incident Briefing & disperse to assigned positions • 08:00: 100km Metric Century Ride Start • 09:00: 50km Metric Half Century Ride Start . 10:00: 25km Metric Quarter Century Ride & 10km Fun & Family (Ice Cream) Ride Start . 12:00: Lunch @ PRN begins . 14:00: Lunch Ends • 14:30: All Closing Remarks & Awards . 15:00 Clean Up & Event Closure . 18:00: All Ride signs removed from Routes 6. Prepared by: Name: Position/Title: ICS 201, Page 1 1 Date/Time: Signature: 1. Incident Name: 2. Incident Number: 3. Date/Time Initiated: Blue Ridge Ride to Defeat ALS 05-13-2023-01 Date: 05-13-2023 Time: 0700 7. Current and Planned Objectives: 7.1 Provide Communications Support for Blue Ridge Ride to Defeat ALS event: 7.2 Placement of AARC amateur radio volunteers a. Placement of five (5) fixed position Rest Stops & Pro Re Nata HQ b. Placement of five (5) or more mobile SAG support on Red (100km), Blue (50km) and Yellow (25km & Fun & Family) routes to monitor the Cyclists, roads, and provide assistance, if needed. 7.3 Provide situational awareness and updates to the HQ site and Event Coordinator, as appropriate. 7.4 Each fixed site and mobile SAG unit will maintain an activity log of significant events and/or information (ICS 214 or AARC standard). 8. Current and Planned Actions, Strategies, and Tactics: December Provide awareness and draft ICS 201 to Albemarle County Chief of Police, Sheriff, and Chief of Fire Rescue • Request assistance for cyclists crossing Rt.250 on Day of Event, with Law Enforcement present at Pro Re Nata until all cyclists return. We will also invite EMS volunteers. • Safety of participants is highest priority • No road closings, no spectators on routes • Barricades will be used at Start/Finish to manage spectators. December Complete and submit Albemarle County Zoning Clearance and Parks and Recreation Dept. Special Event Applications. December Weather Cancellation Policy — The Event will be held rain or shine but may be canceled up to the time of departure, or at any time during event, if unsafe conditions develop, or due to an unforeseen situation such as a national/local safety issue. The Event will be canceled if any of the following unsafe weather conditions are predicted for the time -period of the ride by Accuweather.com hourly forecasts: • National Weather Service Red Flag Warnings; high winds, thunderstorms capable of hail, or lightning within 20 miles The Event Coordinators are accountable to make the decision. Cancellation notice will be provided to non -Emergency dispatcher, all AARC volunteers via amateur radio, text to all volunteers and participants, event web site, and social media channels. 4 March 15 Albemarle County requires ALSA to provide Special Event Liability Insurance in an amount not less than $1 million dollars, naming Albemarle County and its officers, agents and employees as an additional insured party to the contract. • Update policy & provide copies to County. April 30 Finalize ICS201, Crisis Management Plan & all AARC updates Update plan with additional ACPD recommendations for Officers at seven (7) locations and (1) supervisor day of event (0730-1330), signage; Volunteers are stationed safely off the road in high visibility vests on blind curves. May 13 Put out turn signs off roadway and no medians. Mark color coded routes with biodegradable Aervoe 216 Temporary Marking Chalk Paint - Marking Chalk - Aervoe Industries, Inc. (typically gone in 1-2 rains). We will put warning signs by blind curves. One Porta Potty delivered to all Rest Stops. art 0630 Review Operational Checklist & Final Site Survey • Review Weather forecast and cancellation criteria o If cancelled, call non -emergency dispatcher, text all AARC volunteers, event volunteers and participants. o If cancelled, update web site and social media • Event coordinator makes go / no go decision 0700 Volunteer Arrival & Check -In • EMT's will be located at Start/Finish • Two (2) AARC Net Central Operators. • All locations have a First Aid kit and Safety Binder with simplified Incident Action Plan. • Safety of participants is highest priority 0700 Check -In and Registration Begins at Pro Re Nata 0800 Conduct radio check with HQ, and all fixed and mobile operators 0800 Morning of the Event Instructions to Riders • Follow all traffic signs and direction from Police & EMT • Communication to SAG will be thumb down for assistance. They will pull over in the next safe area or come back to you if you are immobile. If emergency and waiting for SAG, move to a safe pull -off (driveway, etc.) • SAG will transport to nearest Rest Stop, an ALSA event van will transport from Rest Stop to Start/Finish. • Emergency contacts are listed on the Cue Sheet • Be courteous, share the road; whenever cars are present, ride single file. 5 0800 0900 1000 Repeat morning instructions to riders 15 minutes prior to start. All riders will start from Pro Re Nata in staggered start times. HQ will announce the start and update Fixed & Mobile Operators to look for cyclists. • 08:00: 100km Metric Century Ride Start • 09:00: 50km Metric Half Century Ride Start • 10:00: 25km Metric Quarter Century & 10km Fun & Family Start 1200 Lunch starts 1230 As the last riders on each route pass the fixed sites, reports will be made to HQ. Note riders choosing not to return with the group. • All Rest Stops perform clean-up prior to heading to start/finish 1400 Awards & Closing Ceremonies. 1430 Event Concludes & Clean Up N/A Additional Information: www.alsblueFidgeride.com May 16 One Porta Potty picked up all Rest Stops. 6. Prepared by: Name: Position/Title: Signature: ICS 201, Page 2 Date/Time: 1. Incident Name: 2. Incident Number: 05-14-2022 33.aDat0/Time 0 Time: 0700 Initiated: Blue Ridge Ride to Defeat ALS 9. Current Organization (fill in additional organization as appropriate): Incident Coordinators Amelia Atwill / ALSA Bridgit Phelps / ALSA Anthony Woodyard Liaison Officer Steve Greer / ALSA Board Safety Officer Dan Dusseau Chief of Police, NOVA CC Public Information Officer Paul Jeter / Territory Exec. Operations Lead Planning Lead Communications HQ Lead Finance/ Admin Lead ** AARC ** ** AARC ** ** AARC ** Amelia Atwill / ALSA fFixed Sites SAG Units Whitehall Rest Stop #1 Jack Smith KE4LWT Bill Steo K4FZE I ) ( Bobby Shifflett KN4HCG �V/ \�hLennv Vincent N4LXP Maybelle's Rest Stop #2 Dayton Haugh AA4DH Steve Bowman KN4AOB James Devincintes N4BFT Dave Beebe K4UEK Batesville Mkt. Rest Stop #3 Warren Yursik KN4LYF Bill Pond NOWP Paul McKee AK4OH Ben Kidd KG4GIF Greater Grace Baptist Church Rest Stop #4 Mike McPherson KQ913 Ed Berkowitz N3US Joe Greenberg KJ4PE Chiles Orchard RS #5 Ilan Callahan KN4TBG Bill Phillips AD6JV Doug Goode KK4CEQ Mike Rein KA4JJD Patrick Morrisay KO4VLM 6. Prepared by: Name: Position/Title: Signature: ICS 201, Page 3 Date/Time: I 1. Incident Name: 2. Incident Number: 3. Date/Time Initiated: BRR to Defeat ALS 05-13-2023-01 Date: May 13,2023 Time: 0700 10. Resource Summary: a a� Resource Date/Time Resource Identifier Ordered ETA a Notes (location/assignment/status) Amelia Atwill - ALSA Event Start/Finish Coordinator ❑ Pro Re Nata Bridgit Phelps - ALSA Event Start/Finish Coordinator ❑ Pro Re Nata Dan Dusseau Safety Officer Start/Finish ❑ Pro Re Nata Justin Rumley Liaison Officer Start/Finish ❑ Pro Re Nata Paul Jeter Public Start/Finish Territory Executive Information ❑ Pro Re Nata ALSA Officer John Porter KK4JP Comm. Lead Start/Finish Joe DevincintesKO8V Net Central ❑ Pro Re Nata Bill Steo K4FZE Fixed Position Whitehall Rest Stop #1 ❑ Steve Bowman Fixed Position Maybelle's Rest Stop #2 KN4AOB ❑ Bill Pond NOWP Fixed Position Batesville Mkt. Rest Stop #3 Ed Berkowitz N3US Fixed Position Greater Grace Baptist Church ❑ Rest Stop #4 Bill Phillips AD6JV Fixed Position Chiles Orchard Rest Stop #5 Mike Rein KA4JJD ❑ Jack Smith SAG Mobile Support Rest Stop #1 & #2 KE4LWT Red Route Bobby Shiffiett KN4HCG Lenny Vincent N4LXP Dayton Haugh AA4DH James Devincintes N4BFT Same as above SAG Mobile Support Rest Stop #1 & #2 Red Route Dave Beebe K4UEK SAG Mobile Support Rest Stop #3 Warren Yursik KN4LYF Blue Route Paul McKee AK4OH Ben Kidd KG4GIF Mike McPherson KQ9P Same as above SAG Mobile Support Rest Stop #4 Blue Route Joe Greenberg KJ4PE SAG Mobile Support Rest Stop #4 Ian Callahan Yellow Route KN4TBG Doug Goode KK4CEQ Patrick Morrisay SAG Mobile Support Rest Stop #5 KO4VLM Orange Route Dave Damon K4DND Mobile 100K Sweep Greg Faust N4PGS Sweepers Tom Moore 50K Sweep WBSBNT 25K Sweep ALSA Fixed Position Whitehall Rest Stop #1 Captain ❑ Angela Ostrom (ALSA) ALSA Fixed Position Maybelle's Rest Stop #2 Captain ❑ Kathleen Kelly (ALSA) ALSA Fixed Position Batesville Mkt. Rest Stop #3 Captain ❑ Debbie Eggleston (UVA Clinic) ALSA Fixed Position Greater Grace Baptist Church Rest Stop #4 Captain Jonathan Strausberg (ALSA) ALSA Fixed Position Chiles Orchard Rest Stop #5 Captain ❑ Anthony Woodyard (ALSA) 6. Prepared by: Name: Position/Title: Signature: ICS 201, Page 4 Date/Time: Appendix A Incident Management Plan Primary Roles Role Description Event Coordinators Accountable Primary decision makers Safety Officer Assessment & Recommendations to Coordinators & Communications Lead Liaison Officer Consults with Event Coordinators, Safety Officer & Communications Lead Public Information Single point of contact authorized to address all media or social media requests for Officer information or comments for all incidents. Communications Lead Fixed location at Start/ Finish: Facilitate all communications from the field to the Event Coordinators & Safety Officer. If Event Coordinators cannot be contacted, or unavailable, contact Law Enforcement / EMS directly. Rest Stop Report to rest stop by assigned time Fixed Location Check in with Rest Stop Host (may not be property owner) Amateur Radio Operator: Establish contact with Communications Coordinator at Start/ Finish when in place Monitor riders coming and going, follow crisis plan for any incidents • Do not leave post; all rider transportation will be handled by mobile SAG or arranged by Communications Lead. • Sign Off with Communications Coordinator Follow Incident Plan below for any injuries or incidents. SAG (Support & Gear) Two SAGS per Route. Space selves out on route Mobile Amateur Radio • Drive back and forth on assigned route and time slot. Operator: • Do not pass riders if you do not have good sight lines for oncoming traffic. Travel opposite direction, when possible, to avoid passing riders. • Check with all riders that are stopped. Visually watch for riders in your rear-view mirror as you pass to see if they signal for help. • Only pull over in safe places for you and the rider. • Follow Incident Plan below for any injuries or incidents. 10 Appendix A Incident Management Plan Responsibilities Event Coordinators Accountable Primary incident decision makers Safety Officer Assessment & Recommendations to Coordinators & Communications Lead Liaison Officer Consults with Event Coordinators, Safety Officer & Communications Lead Public Information Single point of contact authorized to address all media or social media requests for Officer information or comments for all incidents. Communications Lead Fixed location at Start/ Finish: Facilitate all communications from the field to the Event Coordinators & Safety Officer. If Event Coordinators cannot be contacted, or unavailable, may contact Law Enforcement / EMS directly. Rest Stop Report to rest stop by assigned time Fixed Location Check in with Rest Stop Host (may not be property owner) Amateur Radio Operator: Establish contact with Communications Coordinator at Start/ Finish when in place • Monitor riders coming and going, follow crisis plan for any incidents • Do not leave post; all rider transportation will be handled by mobile SAG or arranged by Communications Lead. • Provide final rider count to Net Central. Note bib numbers of cyclists choosing to not return with group. • Sign Off with Communications Coordinator Follow Crisis Plan below for any injuries or incidents. SAG (Support & Gear) Two SAGS per Route. Space selves out on route Mobile Amateur Radio • Drive back and forth on you route during the time you are assigned to the route. Operator: • Do not pass riders if you do not have good sight lines for oncoming traffic. Travel opposite direction, when possible, to avoid passing riders. • Check with all riders that are stopped • Watch riders in your rear-view mirror as you pass to see if they signal for help. • Only pull over in safe places for you and the rider. • "Sweep" route to monitor route and note bib numbers of cyclists choosing to not return with group. Relay info. to Net Central. • Sign Off with Communications Coordinator Follow Crisis Plan below for any injuries or incidents. 11 Incident Management Response Playbook Role Name Cell Phone Number Event Coordinators Amelia Atwill 804-432-9539 Bridgit Phelps 240-428-9604 Anthony woodyard 304 207 0015 Safety Officer Daniel Dusseau N/A Active Law Enforcement Liaison Officer Justin Rumley 505-201-5327 Public Information Officer Paul Jeter 803-553-8053 Communications Leads John Porter KK4JP Joe DevincintesK08V 540-324-3282 972-369-6090 Life Threatening Emergency — Dial 9-1-1 • Albemarle County 9-1-1 can receive text messages. Cyclists Cue Sheets For anything else, call the Ride Hotline: 434-260-0124 • Ride Hotline will automatically Alert Net Central & Event Coordinators Rider Support > Stop at Rest Stop or Thumbs Down to Mobile SAG Vehicles • Please Move Safely off the Road 12 Event Actions • In conjunction with rider, HAM Operator determine if "major injury" requiring EMS (Call 9-1-1). • Rider makes final decision if to continue route or be transported back to Start/ Finish Minor Injury • HAM Operator documents Rider Name, Number, brief description of injury/cause, and rider's decision. at Rest Stop • HAM Operator notifies Communication Lead at HQ. • Event Coordinators and Safety Officer are notified of situation to determine if any further action needs to be taken. • If rider's decision to continue the route or leave the Rest Stop is questioned, HAM Operator notifies Communications Lead and Event Coordinators to determine if intervention is needed, mobile SAG is notified to monitor. • In conjunction with rider, HAM Operator determines if EMS is needed, immediately calls 9-1-1, provide first aid. • HAM Operator notifies Communications Lead; all Event Leads are notified. • Provide support to fellow riders & secure rider's equipment • Determine need for Police Report Major Injury • Public Information Officer is the Media Contact • Establish "isolated control area' at Rest Stop • Event Coordinators make any required decisions. • Event Coordinators notify rider Emergency Contact Person • Event Coordinators are riders contact (travel with or by phone) • If rider's decision to continue the route or leave the Rest Stop is questioned, HAM Operator notifies Communications Lead and Event Coordinators to determine if intervention is needed, mobile SAG is notified to monitor. 13 • Rider is moved to safe area. • In conjunction with rider, HAM Operator determine if "major injury" requiring EMS (Call 9-1-1). • Rider makes final decision if to continue route or be transported to Rest Stop or back to Start/Finish. Rider makes final decision if to continue route or be transported back to Start/ Finish Minor Injury • HAM Operator documents Rider Name, Number, brief On the Road description of injury/cause, and rider's decision. • HAM Operator notifies Communication Lead at HQ. • Event Coordinators and Safety Officer are notified of situation to determine if any further action needs to be taken. • If rider's decision to continue the route is questioned, HAM Operator notifies Communications Lead and Event Coordinators to determine if intervention is needed, mobile SAG is notified to monitor. • Secure safety of area and rider. In conjunction with rider, HAM Operator determines if EMS is needed, immediately calls 9-1-1, provide first aid. • HAM Operator notifies Communications Lead; all Event Leads are notified. • Provide support to fellow riders & secure rider's equipment • Determine need for Police Report Major Injury 0Public Information Officer is the Media Contact • Establish "isolated control area' On the Road • Event Coordinators make any required event decisions. • Event Coordinators notify rider Emergency Contact Person • Event Coordinators are rider's contact (travel with or by phone) • Rider makes final decision if to continue route or be transported back to Start/Finish • If riders decision to continue the route or leave the scene is questioned, HAM Operator notifies Communications Lead and Event Coordinators to determine if intervention is needed, mobile SAG is notified to monitor. 14 A crisis is a situation that occurs suddenly and unexpectedly, which creates stress and uncertainty. It interferes with normal routines and demands a quick response. It can be a natural event, such as an earthquake or hurricane, or it can be man-made, such as a protest, scandal, or terrorist attack. For HAM Radio Operators • Notify HAM Headquarters to notify all Radio Operators to hold every rider at their event location. • Ask each HAM operator to radio in the total amount of riders at the location. • Ask volunteers/staff to keep each rider at the event location in a safe place until transportation arrives. • Once transportation arrives, radio into headquarters that group Cue Sheets - All Routes o� 19 Blue Ridge Ride to Defeat AILS All Route< www.alsblueridgeride.com 1s WF; RIM- 'o.1 . VIJke Ridge Ride to Defeat ALS 100KM ,. . r. Sit- fill• 51 Ice Creary _ ...... f Rest StoX \ a O . Mint springs Valley Park 1 Calf Mountain Overlook Y:• " Blue RIda to Defeat ALS 50KM as �.� - creenwooe ♦ � y B w�lli Harris Teeter w r 4J��',,//�� Yncey Mila - 7i �,Si•� J Blue Ridge Parkway y p ^9 r,. North Entrance anon �-�',, r Bharat , * Y a ....$�'7" ..:rn e.ar "•--��._. 1•.:: " Afton St Stables �•;� Avo BareaAe p ndo Darrel Town , s '�` Celella Photo Y p ,* KM Holy Cross r// �� I Episcopal Church Blue Ridge Ride to Defeat ALS 25KM i. a 9 :1. Mint Springs Valley Park } Emory Design Knights Gambit it Vineyard r� tI, ^,. Beaver Creek Reservoir Park � LI King Famllyreyards _ - A � Y w wOld Trail GdlfClu" +� rfillGreenwood � a� f'�`u mil®-n<eY'Mills} r.eII,E.�rr.e ar.e„ . Blue Ridge Ride to Defeat ALS ` Fun & Family (Ice Cream)I wAYLANDS GRANT I;.rr. ra v aM Farm Marker * ri1•/ � f . _ f I ng FamuY Vineyards I A f a/► , �". 'j r • \ •.,w,. / iRARK VIEW a GREENWOOD r! TrSil df Club 1'• WNFTE OAKS ♦ VILLAGE �y--H M TIFFANY HARVEST (ARMS may;, v Grrenv. ton Aritpue , �o�wr• • nsvAle ., eaowesvNLE • r western Albemarle • � Nqn School `"� w •• A T�'FOREST GLEN Ice Cream T Appendix C Cyclist Instructions Day of Event • You must wear a helmet at all times and have a bicycle in good working order. Safety comes first. This is not a race. Look for warning signs by blind curves. • Please do not consume alcoholic beverages on any routes or rest stops. • Be courteous and share the road. Whenever cars are present, please ride single file. • Follow and obey all traffic signs & direction from Albemarle County Police Officers. • All routes are marked with a unique chalk paint color. • Major turns will have signs with turn arrows. Directional colored chalk will be on road pavement approximately 25 yards from a turn. • Bib numbers indicate the route selected; Yield to more experienced cyclists, and do not assume vehicles will yield right of way. • If you cannot finish, either go to the nearest rest stop or communication to mobile SAG will be raise your hand and wave. They will pull over in the next safe area or come back to you if you are immobile. • Mobile SAG will transport you to the nearest rest stop. A van will be dispatched to the Rest Stop location to bring you back to Pro Re Nata. • If you have any physical or mechanical issues and are waiting for SAG, pull completely off the road into a driveway or field, especially on any curves. • Volunteers are stationed safely off the road in high visibility vests on blind curves. • Emergency contact information is on the Cue Sheets. Note in some parts of the County reception is poor. Albemarle County can receive a 911 text. • Lunch will be served 1200-1400. If you are not back by 1400, we will be unable to feed you. IiU Appendix D Incident Radio Communications Plan (ICS 205) Purpose. The Incident Radio Communications Plan (ICS 205) provides information on all radio frequency or trunked radio system talkgroup assignments for each operational period. The plan is a summary of information obtained about available radio frequencies or talkgroups and the assignments of those resources by the Communications Unit Leader for use by incident responders. Information from the Incident Radio Communications Plan on frequency or talkgroup assignments is normally placed on the Assignment List (ICS 204). Preparation. The ICS 205 is prepared by the Communications Unit Leader and given to the Planning Section Chief for inclusion in the Incident Action Plan. Distribution. The ICS 205 is duplicated and attached to the Incident Objectives (ICS 202) and given to all recipients as part of the Incident Action Plan (IAP). All completed original forms must be given to the Documentation Unit. Information from the ICS 205 is placed on Assignment Lists. N otes: • The ICS 205 is used to provide, in one location, information on all radio frequency assignments down to the Division/Group level for each operational period. • The ICS 205 serves as part of the IAP. Block Number Block 1 Incident Name Enter the name assigned to the incident. 2 Date/Time Prepared Enter date prepared (month/day/year) and time prepared (using the 24-hour clock). 3 Operational Period Enter the start date (month/day/year) and time (using the 24-hour clock) and Date and Time From end date and time for the operational period to which the form applies. Date and Time To 4 Basic Radio Channel Enter the following information about radio channel use: Use Zone Group Channel Number Use at the Communications Unit Leader's discretion. Channel Number (Ch #) may equate to the channel number for incident radios that are programmed or cloned for a specific Communications Plan, or it may be used just as a reference line number on the ICS 205 document. Function Enter the Net function each channel or talkgroup will be used for (Command, Tactical, Ground -to -Air, Air -to -Air, Support, Dispatch). Channel Name/Trunked Enter the nomenclature or commonly used name for the channel or talk Radio System Talkgroup group such as the National Interoperability Channels which follow DHS frequency Field Operations Guide (FOG). 19 Assignment Enter the name of the ICS Branch/Division/Group/Section to which this channel/talkgroup will be assigned. RX (Receive) Frequency Enter the Receive Frequency (RX Freq) as the mobile or portable subscriber (N or W) would be programmed using xxx.xxxx out to four decimal places, followed by an "N" designating narrowband or a W designating wideband emissions. The name of the specific trunked radio system with which the talkgroup is associated may be entered across all fields on the ICS 205 normally used for conventional channel programming information. RX Tone/NAC Enter the Receive Continuous Tone Coded Squelch System (CTCSS) subaudible tone (RX Tone) or Network Access Code (RX NAC) for the receive frequency as the mobile or portable subscriber would be programmed. 4 (continued) TX (Transmit) Enter the Transmit Frequency (TX Freq) as the mobile or portable subscriber Frequency (N or W) would be programmed using xxx.xxxx out to four decimal places, followed by an "N" designating narrowband or a W designating wideband emissions. TX Tone/NAC Enter the Transmit Continuous Tone Coded Squelch System (CTCSS) subaudible tone (TX Tone) or Network Access Code (TX NAC) for the transmit frequency as the mobile or portable subscriber would be programmed. Mode (A, D, or M) Enter "A" for analog operation, "D" for digital operation, or "M" for mixed mode operation. Remarks Enter miscellaneous information concerning repeater locations, information concerning patched channels or talkgroups using links or gateways, etc. 5 Special Instructions Enter any special instructions (e.g., using cross -band repeaters, securevoice, encoders, private line (PL) tones, etc.) or other emergency communications needs). If needed, also include any special instructions for handling an incident within an incident. 6 Prepared by Enter the name and signature of the person preparing the form, typically the (Communications Unit Communications Unit Leader. Enter date (month/day/year) and time Leader) prepared (24-hour clock). Name • Signature • Date/Time 20 COMMUNICATIONS LIST (ICS 205A) 1. Incident Name: Blue Ridge Ride to Defeat ALS 2. Operational Date From: 5/13/2023 Date To: Date Period: Time From: 0700 Time To: HHMM 3. Basic Local Communications Information: Incident Assigned Position Name (Alphabetized) Method(s) of Contact (phone, pager, cell, etc.) 50K SAG Beebe, Dave 540-490-2507 Greenwood Rest Stop Berkowitz, Ed 434-227-8800 Maybelle's Market Rest Stop Bowman, Steve 585-2307921 25K SAG Callahan, Ian 434-981-3649 100K Sweep Damon, Dave 434-760-1932 100K SAG Devincintes, James 940-268-9877 Start/Finish Net Control Devincintes, Joe 972-369-6090 50K Sweep Faust, Greg 434-989-8714 25K SAG Goode, Doug 540-406-0502 25K SAG Greeenberg, Joe 434-806-6639 100K SAG Haugh, Dayton 434-760-0052 50K SAG Kidd, Ben 703-887-7554 50K SAG (Bike Mobile) McKee, Paul 434-974-1431 50K SAG McPherson, Mike 434-566-9300 25K Sweep Moore, Tom 434-825-9588 Family/Fun Ride SAG Morrisay, Patrick 434-981-4175 Chiles Orchard Rest Stop Phillips, Bill 434-4091871 Batesville Rest Stop Pond, Bill 919-432-7663 Start/Finish Net Control Porter, John 540-324-3282 Chiles Orchard Rest Stop Rein, Mike 494-466-9668 100K SAG Shifflett, Bobby 434-989-6344 100K SAG Smith, Jack 434-218-3393 White Hall Rest Stop Steo, Bill 434-989-4810 100K SAG Vincent, Lenny 540-280-3972 50K SAG Yursik, Warren 434-825-3030 21 4. Prepared by: Name: Position/Title: Signature: ICS 205A I IAP Pagel I Date/Time: Date 22