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HomeMy WebLinkAbout1983-03-16 adjMarch 16, 1983 (Afternoon Meeting--Adjourned from March 14, 1~83) ~r~~~( Af~ ern~on Meet i~ng~-~Adj~ourned from Mar ch ~9 ~3 ) Mr. Payne and I agree that the appropriate action for the Board of Supervisors to follow in order to decide this matter is to: - Adopt a Resolution of Intent to amend the Albemarle County Comprehensive Plan with regard to the proposed connector road between Berkmar Drive and Commonwealth Drive specifying that the connector road is to be for emergency use only; and - Request the Planning Commissio~ to review the Seminole Trail Volunteer Fire Department's and the Charlottesville-Albemarle Rescue Squad's Site Plan condition relating to the proposed connector road, with recommendation to the Board of Supervisors." Mr. Fisher asked the purpose of the words "emergency use only" instead of saying a public road. Mr. Tucker explained that the condition in the special use permit refers to the use of the road as being for emergency use only until such time as this Board determines that public access or a road is necessary. Mr. Tucker said according to the statement of Dr. Iachetta at the March 9, 1983 meeting, the Fire Department is not contesting the emergency use of that access road, but rather whether or not the road should be a public road. Mr. Tucker said if no action is taken on the request, this would remain as a public right-of-way and noted that .it is shown in the Comprehensive Plan as a public right-of- way. Mr. Lindstrom said he understands that the fire department does not have the funds to construct the road and their basic concern is being able to obtain their certificate of occupancy in order to use the building for bingo games. A lengthy discussion followed on what could be done to alleviate this problem. The entire Board was not familiar enough with this matter to make any decision. Therefore, the Board requested that the minutes of meetings on the site plan and the special use permit, as well as a recommendation from the Planning Department on the future needs for the road, be received for further discussion on April 6, 1983, at 4:00 P.M. Agenda Item No. 4. Other Matters Not on the Agenda. There were none offered. Agenda Item No. 5. At 5:24 P.M., motion was offered by Mr. Lindstrom, seconded by Mrs. Cooke, to adjourn to March 16, 1983, at 1:00 P.M. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: ABSENT: Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Miss Nash. None. Mr. Butler. March 16, 1983 (Afternoon Meeting) (Adjourned from March 14, 1983) An adjourned meeting of the Board of Supervisors of Albemarle County, Virginia, was held on March 16, 1983, at 1:00 P.M., in Meeting Room #7 of the Albemarle County Office Building, Charlottesville, Virginia. This meeting was adjourned from March 14, 1983. BOARD MEMBERS PRESENT: Mr. James R. Butler (arrived at 3:30 P.M.), Mrs. Patricia H. Cooke, Messrs. Gerald E. Fisher, J. T. Henley, Jr. (arrived at 1:15 P.M.), C. Timothy Lindstrom (arrived at 1:10 P.M.), and Miss Ellen V. Nash. OFFICERS PRESENT: of Finance. Messrs. Guy B. Agnor, Jr., County Executive, and Ray B. Jones, Director Agenda Item No. 1. Call To Order. the Chairman, Mr. Fisher. The meeting was called to order at 1:15 P.M., by Agenda Item No. 2. 1983-84 Budget Work Session. Agenda Item No. 2a. Youth Service Center. Ms. Theresa Rey was present, representing the Youth Service Center. Mr. Agnor said the primary goal of the Center is to "provide community activities which will prevent delinquency and enhance healthy youth development in an effective and efficient manner." He noted that the Center has requested $6,950 and that he is only recommending funding in the amount of $6,242, the same amount as that for the current fiscal year. Mr. Agnor noted that the staff committee has recommended that County funding of the Youth Service Center be conditional upon the City of Charlottesville also funding the Center for the same amount. Ms. Rey spoke next, describing in detail the exact services provided by the Youth Service Center and how dollars received from Albemarle County reflect the amount of funding received from the Commonwealth of Virginia. There was no motion from any Board member to change the recommended amount of $6,242, as stated by the County Executive. March 16, 1983 (Afternoon Meeting--Adjourned from 3-14-83)- Agenda Item No. 2b. Shelter for Help in Emergency. Ms. Deborah Cobb was present. Mr. Agnor explained the Shelter's program as basically helping families experiencing domestic violence. He stated that the Shelter has requested funding in the amount of $23,640, but that he is recommending $19,140. Ms. Cobb and Dr. Melvin Wilson a member of the Shelter's Board of Directors spoke next requesting full funding of the Shelter's request. No ~motion was offered by the Board to change the amount of funding from the $19,140 as recommended by the County Executive. Agenda Item No. 2c. 911 System. Mr. Agnor said $45,000 is the amount recommended as the County's share of initial start-up, costs for this project. Mr. Agnor noted that there are also Capital Funds involved with this project, but those funds are listed in the Capital Budget, these funds are strictly for operating costs. No one was present to speak on this item and there was no motion from the Board to change the recommended amount of $45,000. Agenda Item No. 2d. WVPT Television. Mr. Agnor said this public television station has requested $4,500 but that the staff and County EXecutive have recommended zero funding. No one was present from WVPT and there was no motion to Change the recommendation of the County Executive. Agenda Item No. 2e. Central Virginia Child Development Association. Ms. Carole Lanning was present. Mr. Agnor described the services of this association stating that their scope of services includes a Parent Information Directory, training for child care providers, support services to child care providers, administration of a Runaway and Homeless Youth Emergency Shelter, and coordination of child care cen~ers and private providers. Mr. Agnor said the CVCDA requested funding in the amount of $25,000, but that he is recommending that this program not be funded. Ms. Lanning said she understood the tight financial situation facing Albemarle County this year, and asked the Board to support one small program performed by CVCDA, that being a central listing of child day care centers for the amount of $1,250. Motion was offered by Miss Nash to fund CVCDA in the amount of $1,250. Mr. Lindstrom stated that he could not support the motion because of the severe shortage of funds available to outside agencies. Mr. Lindstrom added that he felt it essential to rely on the information provided about these agencies from the staff review and felt it would encourage many agencies to request excessive funding if the Board bypassed the staff and did not follow the County Executive's recommendation. Mrs. Cooke said she agreed with Mr. Lindstrom and could not second Miss Nash's motion. Other Board members did not wish to speak, and Mr. Fisher declared the motion dead for lack of a second. Mr. Fisher stated that the Board would not include this item for public hearing, following the recommendation of the County Executive for zero funding. Agenda Item No. 2f. Legal Aid Society. Mr. Peter McIntosh was present. Mr. Agnor said the Legal Aid Society has requested funding in the amount of $6,011 but he is recom- mending $3,40 which is a 6.25% increase over the current year~ Mr. McIntosh stated the amounts of funding from surrounding Counties as well as State and Federal Funding antici- pated for this coming fiscal year. Mr. McIntosh said new programs have been established i.e. private attorneys volunteering to perform the intake service at the Legal Aid Society office. Lastly, Mr. McIntosh requested that if the County would not consider funding the full request, possibly the Board would consider funding eight percent of the full request as the City of Charlottesville is doing. There was no motion from Board members to change the recommended amount of $3,400. Agenda Item No. 2g. Children's Home Society. No one was present representing this organization. Mr. Agnor noted that the Children's Home Society requested funding in the amount of $1,000, but that he and the staff have recommended zero funding. There was no motion from the Board to change the recommended amount of funding. Agenda Item No. 2h. Monticello Area Community Action Agency. Mr. Ken Ackerman was present ~sen~ng~O~A~ .~Mr~ ~n~r~i~.~e~ that MACA~ has requested funding in the amount of $17,251 and that he and the staff recommend $16,310. Mr. Agnor described the programs performed by MACAA and stated that during the evaluation process the staff recommended that MACAA revise their local share formula and keep more detailed records and actual counts of persons served. Mr. Ackerman spoke next about the New Town Community project and the summer youth employment program. Mr. Ackerman said if full funding can be obtained from the Board, $10,000 will be applied as a foundation for their youth and senior citizen employment efforts. No motion was offered to change the amount of funding as recommended by the County Executive. Agenda Item No. 2i. Juvenile Detention Home. Mr. Agnor described the purpose of the Juvenile Detention Home which is a regional facility supported by the County. Mr. Agnor said the requested amount was $13,710 and that he and the staff have recommended $11,274. Mr. Agnor said this agency is heavily funded by the Commonwealth of Virginia. There were no comments from Board members, and no motion to change the funding recom- mendation of $11,274. March 16~ 1983 (Afternoon Meeti~~~urned from___3-14-8_~. _ Agenda Item No. 2j. Community Attention Home. Mr. Paul McWhinney was present repre- senting the Community Attention Home. Mr. Agnor said this is a community based residential program providing therapeutic homes and residential treatment programs for troubled adolescents. He noted that $13,785 has been requested but $10,000 has been recommended by he and the staff since it is felt that this amount will be sufficient to meet the needs of this program which is under contract with the City. Mr. McWhinney said the amount of funding requested each year directly depends on the number of youth served the previous year. Mr. McWhinney said the funds go toward supporting youth who are not covered by Federal and local social service agencies. There was no motion from the Board to change the recommended funding of $10,000. Agenda Item No. 2k. Emergency Medical Communications. Mrs. Andrea Clapp was present representing this organization. Mr. Agnor summarized the budget request for this organ- ization stating that the request was for $7,266 but the staff and County Executive are recommending approval of $6,626, the same amount as that 'approved for the current fiscal year. Mrs. Clapp described some of the projects which will be taking place during the upcoming fiscal year. Board members asked questions regarding instructional classes and certification procedures for rescue squads. Mr. Lindstrom said he was not certain whether he had supported this organizations budget, request in the past, but hoped more detailed information on how this organization directly serves the community could be presented in the future. There was no motion from the Board to'change the recommended funding in the amount of $6,626. At' 3:15 P.M., Mr. Fisher declared a brief recess. The meeting reconvened at 3:30 P.M. Mr. Butler arrived at the meeting during this recess period. Agenda Item No. 2L. SPCA Contract. Mr. Agnor said the amount of the request and the amount recommended by the staff and County Executive is $3,600. Mr. Agnor noted that this amount is specified by a contract. There was no motion from the Board to change the recommended funding of $3,600. Agenda Item No. 2m. Soil Conservation Service Mr. Agnor said this item was deferred from March 7, in order to take another look at the request. Mr. Agnor said some Board members have questioned the funding of a part-time secretarial position for this agency since the County soil survey is now completed. Mr. Agnor said he spoke with Mr. Gordon Yeager and it was determined that a reevaluation of services rendered by the Soil Conser- vation Service will take place in the autumn following its move into the Albemarle County Office Building.~ Mr. Agnor recommended that the Board fund this agency in the recommended amount of $9,230. There was no discussion from the Board and no motion to change the County Executive's recommendation. Agenda Item No. 2n. VPI-SU Extension Service. Mr. Agnor noted that this request has been deferred~from March 7,-and reanalyzed at the request of the Board. Incorporating the move of the Extension Service into the Albemarle County Office Building from the old McIntire School location, this review has resulted in a reduction of $2,000 in the recom- mended amount of funding, which is now $69,410. There was no discussion and no motion from the Board to further change the recommended amount of funding. Agenda Item No. 2(0). Magistrate. Mr. Agnor said this item was discussed at the March 7 meeting, and has been reevaluated in order to incorporate a rent increase. Mr. Agnor said the recommendation is now $2,160 which is $75 more than originally recommended. There was no discussion and no motion from the Board to change the new recommended amount. Agenda Item No. 2p. Juvenile Court. Mr. Agnor said budget information had not been available prior to the March 7 meeting. Mr. Agnor said the Juvenile Court budget has been received and the request is for a four percent increase which conforms to his recommended amount of $25,083. There was no discussion and no motion from the Board to change the recommended amount of $25,083. Agenda Item No. 2r. Parks and Recreation. Mr. Patrick K. Mullaney, Director of Parks and Recreation, was present. Mr. Agnor explained that this item had been deferred from the March 7 meeting in order to include funding for the maintenance of the Hatton Ferry. Mr. Agnor said he had recommended funding in the amount of $448,740, but now recommended a total of $456,240. There was no discussion and no motion from the Board to change the new recommendation of the County Executive. Agenda Item No. 2s. Building Inspections. Mr. Agnor said this budget has been revised to delete the salary of a part-time employee erroneously placed in this budget which should be shown in the budget for the Zoning Department. Mr. Agnor said the Building Inspection's budget was $382,020 but he is now recommending $376,500. There was no dis- cussion and no motion from the Board to change the recommended amount of funding. Agenda Item No. 2t. Zoning Department. Mr. Agnor noted that the change in the Zoning Department budget is a direct effect of moving the salary of an employee from the Building Inspections Department. Mr. Agnor said he is also recommending that this part- time position be upgraded to a full-time position. Mr. Agnor said he now recommends funding in the amount of $137,890. There was no discussion and no motion from the Board to change the County Executive's recommendation. March 16, 1983 (Afternoon Meeting~-Adjourne~ from 3-~4-8~ Not Docketed. Mr. Agnor referred to his memorandum of March 16, 1983, which noted several budget changes which have occurred due to errors. Those changes are as follows: Agency/Explanation Code From To Change Planning 81010 Current employee classified incorrectly $269,095 $269,445 +$ 350 Housing Part-time employee omitted in error 81030 55,280 61,695 + 6,415 Finance 12140 Current employee salary listed incorrectly 607,389 608,120 + 731 Registrar 13020 Current employee salary listed incorrectly 61,270 62,160 + 890 Landfill 42040 400,088 418,335 + 18,247 TOTAL +$26,633 Motion was offered by Mr. Lindstrom, seconded by Miss Nash to adopt the budget changes as set out in Mr. Agnor's memo. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: Mr. Butler, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Miss Nash. None. Mr. Lindstrom said he wished to offer a motion to grant the County Executive a merit increase. Mr. Lindstrom said this would increase next year's budget in the amount of $2,690 and change the County Executive Office budget figure of $101,250 to a new total of $103,940. The motion was seconded by Mrs. Cooke and carried by the following recorded vote: AYES: NAYS: Mr. Butler, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Miss Nash. None. Motion was then offered by Mr. Lindstrom to have Mr. Agnor's merit increase be effec- .:on~ April 1, 1983. The motion was seconded by Miss Nash and carried by the following recorded vote: AYES: NAYS: Mr. Butler, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Miss Nash. None. Agenda Item No. 2q. Education. Mr. Agnor said the Board had been furnished a memo- randum today from Charlotte C. Self, Clerk of the School Board, dated March 15, 1983, to which is attached a FY 1982-83 Financial Forecast prepared by David Papenfuse, Assistant Superintendent for Finance for the School System. Mr. Papenfuse infOrmed the School Board that he anticipates an overexpenditure in the School Fund of $62,626 for. FY 1982-83. Mr. Agnor noted that back in December, he and Mr. Jones had calculated that there would be a shortfall of 1.53 percent in revenues in the General Fund for FY 1982-83; the School Fund portion of this shortfall would amount to $191,241. Ail departments, agencies, and the School Administration were informed of this expected shortfall in revenues, but it does not appear that Mr. Papenfuse has made any allowances for same in this new forecast. If that is the case, the School Fund will end the year with a deficit of $253,867. Mr. Agnor said he has not had an opportunity to analyze the effect of this shortfall on the FY 1983- 84 budget under discussion, but Mr. Jones will prepare a report on same prior to the April 6 public hearing. Mr. Lindstrom asked Dr. Charles Tolbert, Member of the School Board and Chairman of the Redistricting Committee, if he expected that any redistricting plan would be put into effect next year that would have any economic benefit on the proposed budget. Dr. Tolbert said several plans are being considered, but that any decision prior to the April public hearing is very unlikely. Dr. Tolbert noted that if any schools were closed, the benefit derived would be offset by having to purchase additional buses. Mr. Fisher asked about a statement that seven teaching positions had been deleted from the budget, which positions are dependent upon the closing of schools. Dr. Tolbert said there are seven teaching positions that have been removed from the system on the assumption that a redistricting plan will go into effect in September, 1983. Dr. Tolbert said even if the redistricting does not go into full effect at that time, the system can operate with those positions deleted. Miss Nash asked what caused the $191,241 shortfall in the School Fund. Mr. Jones said a reduction in income from sales tax, interest on invested funds, and economy related taxes (business licenses, utility taxes, etc.) Mr. Agnor reported that this also creates approximately a $120,000 shortfall for the General Fund. Mr. Agnor noted that for general government operation, this amount is being absorbed by lower gasoline and heating fuel costs, curtailed travel, and cutback in supplies. Mr. Lindstrom asked if the Education Department was making similar cuts to reduce this fiscal year budget in order to adjust to the shortfall in revenues. Mr. Agnor noted specific categories in the March 15, 1983 memorandum which are, or almost are overexpended, and noted that additional appropriations were requested by the School Board to cover those overexpenditures. Mr. Agnor said it was his opinion that those categories should have been frozen long before they became over- expended. Mr. Papenfuse said some of the overexpenditures were caused by unforeseen litigations causing an adjustment in administration costs. Another cause was the over- estimation of sales tax receipts and a miscalculation of the average daily attendance. The Board of Supervisors then proceeded to question Mr. Papenfuse on specific line item expenses shown in the March 15, 1983 memorandum. Mr. Fisher asked Mr. Papenfuse if there were any other areas which could be cut between now and the end of the fiscal year to reduce the potential deficit. Mr. Papenfuse said there are no other areas where cuts can be made. Mr. Papenfuse said with the balance of the School Fund expected to be March 16, 1983 (Afternoon Meeting--Adjourned from 3-14-83) approximately $8.5 million, for the remainder of the year, contracted labor commitments equal $7.7 million; 66 percent of the amount remaining is earmarked for oil, gasoline, electricity, tires and parts. Mr. Papenfuse said in rounded figures, this would mean that of the $840,000 unexpended non-labor costs remaining in the budget as of the end of February, $535,000 is committed to oil, electricity, etc., leaving $305,000 to cover all other expenses for the remainder or the year. Mr. Papenfuse said the danger is that this $305,000 is less than ten percent of the budget for those items and there is more than ten percent of the year remaining. Mr. Papenfuse said a question had been asked at the March 2 work session about mileage allowances. He could only find a 1974 policy of the School Board which states that employees will be reimbursed for mileage. He handed a copy to-the Board members. He said this policy does not state what is specifically reimbursable mileage. He expects to have a new policy on this question adopted by the beginning of next year. Mr. Fisher asked about a March 1 memo of Mr. Papenfuse requesting budget amendments. Mr. Papenfuse said that memo was in error and should be destroyed. Mr. Fisher asked how many teacher vacancies occur during the school year. Dr. Tolbert estimated that during the entire school year as many as twenty-five vacancies may occur, but there may only be six or so between now and the end of the school year. Mr. Fisher asked if those positions would be filled. Mr. Papenfuse said those vacancies would be filled because it is too late in the year to change curriculum or eliminate courses. Miss Nash asked about the new policy of having administrative staff fill in as substitute teachers, and if such a policy could be applied in the situation of a teacher vacancy. Mr. ?apenfuse said administrative personnel could not be used to fill in for a permanent teacher vacancy because it would create a vacancy in the administrative office. Mr. ?apenfuse added that if the teacher/student ratio~ goes below a certain figure, the County will be in danger of losing State basic aid. Mr. Fisher said he did not feel there was much possibility of that occurring. Mr. ?apenfuse said that on an aggregate basis Mr. Fisher was correct, but if broken down on a curriculum level, there was a definite danger. Mr. Agnor stated that in August, 1982, a memorandum was sent to all School super- intendents from the State Department of Education advising that there would be a reduction of five percent in the FY 82-83 monies for schools. Mr. Agnor noted that Mr. Ray B. Jones wrote a similar memorandum noting this anticipated five percent reduction in State funds, .in categorical aids to both schools and general governments. Mr. Agnor said there was sufficient warning of the possibility of revenue shortfalls and some curtailment should have been made months ago, that it is far too little too late to make any noticeable difference. Mr. Papenfuse said that the estimates of money to be received from the State are accurate, but his problems stem from erroneous enrollment assumptions and miscalcu- lations in sales tax revenues. Mr. Papenfuse noted that a big problem is the number of payments to Blue Cross/Blue Shield. Mr. Agnor said he remembered that the school system discussed changing to a twelve month payroll. Mr. Agnor said this idea was not approved by the School Board~ but the budget was never amended to reflect that non-approval. Mr. Papenfuse said he is very confident of the figures presented~in the 1983-84 budget request, because he developed all the figures, and has explanations for each line item. Mr. Lindstrom asked if the Board of Supervisors goes to public hearing with no increase in revenues, where will Education cut the necessary amount to balance. Br. Tolbert said the best thing to do would be to go back and reevaluate the entire budget and have the School Board decide. Mr. Lindstrom asked how much it would cost to give the two percent proposed salary adjustment to those school employees in the top step of the scale. Br. Tolbert said approximately $30,000. Mr. Henley next asked about buses in coordination with possible redistricting. Mr. Papenfuse said if for example, Greenwood School were closed, two additional buses would have to be purchased to transport those students to new school locations, thus cancelling out any real savings the first year. Mr. Lindstrom asked if there would be any way to cut the $273,000 shortfall in the 1983-84 fiscal year budget, and not decrease the basic educational quality. ~r. Tolbert said there are certain programs which he feels could be eliminated, but he is certain the majority of the School Board would not agree with his choices. Mr. Fisher asked about a Federal grant received a few years ago to determine energy efficiency in the schools, and if any savings had realized from those grants. Dr. Tolbert said he would hope that those grants resulted in energy savings for the schools, but was not certain of exact figures. Mr. Papenfuse said although savings in energy could be accomplished from following those studies, some recommendations were not~ cost effective, i.e. to fully insulate and add storm windows to a school such as Greenwood which may soon be closed. Mr. Butler asked if the School Board intended to eliminate athletic and eXtracur- ricular activity buses in the forthcoming budget. Br. Tolbert said that was not the intent, but it might be considered if the necessity was there. Miss Nash expressed concern that there is a deficit contemplated for the current fiscal year and there is a projected increase in that deficit for next fiscal year unless the Board of Supervisors increases funding to Education. Miss Nash asked how the Education Department intends to solve this compounding problem. Mr. Papenfuse said he feels the Board of Supervisors has a lack of confidence in the Education administrative staff ~and its ability to manage a budget. Mr. Papenfuse asked £or the Board to trust his ability to hold the bottom line and maintain the budget. Mr. Lindstrom said he feels one of the biggest problems is that the schools have no control over State funding, and are unaware of those funding figures at the time the budget is being prepared. Mrs. Cooke said she would personally like to give Mr. Papenfuse a vote of confidence and accept his recom- mendations. Mr. Agnor said that during employee meetings held to familiarize general government employees with the budget being presented to the Board of Supervisors, he was continually questioned about equity~of salary adjustments. Mr..Agnor said he and Dr. Gut±errez met last year to study salary scales and to arrive at the'adjustment desired, and at that March 16, 1983 (Afternoon Meeting--Adjourned from 3-14-83) meeting, Dr. Gutierrez expressed concern about equity between the teaching and classified education scales. Mr. Agnor said he took the position that the eight percent adjustment given classified school employees last year was sufficient to keep those positions com- petitive in this locality; and that the eleven percent adjustment recommended at that time was necessary. Mr. Agnor said that this year, employees must be treated similarily regard- less of their position. Mr. Agnor said it is difficult to compare salary scales, but he feels that if all school employees are given a five percent adjustment (the same adjust- ment being recommended for general government employees), $400,000 could be reduced from the School budget immediately. Mr. Agnor said in the current economic climate it would be far more equitable to give all employees a five or six percent salary adjustment, which would still allow the budget to be balanced and would not cause a maladjustment in the overall pay and classification plan being used by the general government employees. Mr. Lindstrom said that although the schools do not have a merit system, they do have a longevity system which is the equivalent of a three year probationary system. Mr. Lindstrom said he feels there is a problem, in that many unqualified teachers are being moved past that three year probationary period without proper review and observation by superiors. Mr. Lindstrom said he feels it is up to the administration to "weed out" those teachers who are unqualified and therefore eliminate those undeserving of the automatic step increase. Mr. Lindstrom said he did not feel this was the responsibility of the Board of Supervisors, but solely the responsibility of the School administration. There were no further questions of Mr. Papenfuse or Dr. Tolbert so the Board con- tinued with the scheduled agenda. Agenda Item No. 3a. Expenditure Transfer for Education Debt. Mr. Agnor said the debt service for the Schools is $2,037,242. There was no motion to change the recommended figure as stated by the County Executive. Agenda Item No. 3b. Expenditure Transfer for Capital Improvements. Mr. Agnor said it had been hoped that $i,000,000 could be included for this item, but he is recommending funding in the amount of $661,400. Mr. Fisher asked which capital improvement items will be deferred because of this reduction. Mr. Agnor those decisions have not yet been made. Mr. Agnor added that this category is subject to change in order to balance the budget. Agenda Item No. 3c. Refunds. Mr. Agnor said this category is simply a bookkeeping procedure whereby the County writes itself a check for certain tax exempt programs. He expects this category to grow in the areas of land use deferrals and tax relief for the elderly because of the present economic condition. Mr. Agnor said he is requesting and recommending the amount of $2,199,300. There was no motion from the Board to change the requested amount. Agenda Item No. 3d. Self-Sustaining Funds. for these categories are not yet available. Mr. Agnor reported that specific figures Agenda Item No. 4. Revenue Estimates. Mr. Agnor said that due to very few appeals on the real estate assessments caused by the biennial assessment and because the Board of Zoning Appeals is granting even fewer adjustments, the estimated amount for collection can be raised by $125,000 to a new total of $19,057,090. Mr. Agnor said there is another revenue change in the category of "recovered costs". Mr. Agnor said these are costs refunded to the County from the State for retirement and group life insurance. Mr. Agnor said the amount being returned to the County from the State has been reduced. Mr. Agnor said he was recommending $102,930, but the amount has been reduced to $85,350 for Retirement. Likewise for Group Life Insurance, the recom- mended amount was $3,780, which has been reduced to $3,355. Mr. Agnor said the total loss from Group Life Insurance and Retirement is $18,005. Mr. Agnor said if this loss is subtracted from the $125,000 increase in real estate taxes, it gives a net increase of $106,995. If the total expenditure increases of $38,438 are subtracted, a new net gain in revenues equals $68,557, and Mr. Agnor recommended this amount be placed into the Capital Improvement Allocation which would give the Capital Improvement category a new total of $729,957. Mr. Agnor clarified his recommendation by stating that there will be no Federal Revenue Sharing monies after September 30, unless the law is reenacted. If Federal Revenue Sharing money is received after that date, it is to go toward offsetting the deficit in the School Fund and then funds would go toward capital needs. Mr. Lindstrom said the $68,557 could also be placed in the Education budget, thus reducing the shortfall to $204,908. Mr. Lindstrom asked how the County will deal with a continued shortfall in revenues. Mr. Agnor said there are two ways to save money on general government operations or use money from the operating balance. Mr. Agnor clarified his statement sa~mg that the operating balance (actual cash) is already reduced to a dangerously low level and if reduced further, could cause the County to require short term loans to handle cash flow needs. Mr. Agnor said the operational budget is increasing every year, but the operating balance stays the same or is reduced, thus creating cash flow problems. Mr. Lindstrom asked if the Board should begin to think about ways to generate additional revenues. Mr. Agnor said in his opinion the County has a few assets which should be sold to generate additional revenues, i.e., McIntire School property and about 500 acres on Preddy Creek ; money from these sales could be placed into the operating account. Mr. Agnor said there is also the option of the split collection of real estate taxes. Mr. Lindstrom commented that if the Board had known about the shortfall in state sales tax revenues, some of the School Fund deficit could have been foreseen. Mr. Jones stated that as early as July, 1982, he indicated in a memorandum to the Board of Supervisors and County Executive, with copies to all department heads, that there would be a reduction in State sales tax, and he had indicated how that reduction would affect County revenues. Mr. Jones said the Governor stated that State basic aid to education would not be affected, but that reductions would be made categorical aid categories such as special education, technical and vocational education, etc. March 16, 1983 (Afternoon Meeting--Adjourned from ~-14-83) Mr. Fisher asked for a decision on where the $68,557 should be placed. Board members were in agreement to defer a decision on this matter until later in the regular Board meeting tonight. Agenda Item No. 5. Set Tax Rates for 1983-84 Budget.~ It was the concensus of the Board to discuss this agenda item at the regular meeting beginning at 7:30 P.M. tonight. Agenda Item No. 6. Order Advertisement of 1983-84 Budget for Public Hearing. It was the concensus of the Board to discuss this agenda item at the regular meeting beginning at 7:30 P.M. tonight. Agenda Item No. 7. Other Matters Not Listed on the Agenda. matters discussed by the Board of Supervisors at this time. There were no other Agenda Item No. 8. Adjourn. At 5:50 P.M., Mr. Fisher requested an executive session in order to discuss legal matters in reference to the Caleb Stowe appeal and personnel matters relating to appointments. Motion to this effect was offered by Miss Nash, seconded by Mr. Lindstrom, and carried by the following recorded vote: AYES: NAYS: Mr. Butler, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Miss Nash. None. Chairman