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HomeMy WebLinkAbout1982-03-29 adjMarch 24, 1982' [Afternoon Meeting--Adjourned from March 22, 1982) An adjourned meeting of the Board of SUpervisors of Albemarle County~ ¥irginia, was held on March 24,'1982, at I:30 P.M. in Meeting Room #7, County Office Building, 401 McIntire Road, Charlottesville, Virginia; said meeting adjourned from March 22, 1982. Present: Mr. James R. Butler, Mrs.'Patricia H. Cooke, Messrs. Geralm E. Fisher, J. T. Henley, Jr. and C. Timothy Lindstrom. Absent: Miss Ellen V. Nash. Officer Present: County Executive, GUy.B. Agnor, Jr. Agenda Item No. 1. The meeting was called to order at 1:30 P.M. by the Chairman, Mr. Fisher. :(Mr. Lindstrom left the room at 1:31 P.M.) Mr. Fisher noted correspondence received from the Governor regarding the Board's letter of March 3,;1'982 recommending that Mr. William R. Moore from Campbell County be appointed to the State Highway Commission as the Commissioner for rural representation. The Governor has indicated that the recommendati will be considered. Work Session: 1982-83 County Budget. Agenda Item No. 2. Planning District Commission. Mrs. Wayne Harbaugh, Executive Director, was present. Mr. Agnor said the staff committee reviewing budget requests recommended $17,319. However, the request was $17,572 and he felt with the little difference in the amounts that the requested amount should be granted. Mrs. Harbaugh said the Commission requested a five percent increase from each of the six participating localities and noted the importance of an agreement to the funding formula. (Mr. Lindstrom returned at 1:40 P.M.) Mr. Agnor noted that $250.00, compensation for the County citizen member serving on the Commission, has not been included and recommended that $250 be added to the requested total; therefore, the new recommended amount for the Planning District Commission is $17,822. Agenda Item No. 3. Bicentennial Center. Mrs. Betty McLemore, Director, was present. Mr. Agnor said the state funds for the operation of the center expire in December, 1983. Therefore, the county share is increasing this year by 14.3% or $1,060. Mr. Agnor said $12,450 was requested and he recommends that amount. Mrs. McLemore said the request for the Bicentennial Center budget is larger this year due to the decrease in state funding. She also noted that the Center is attempting to develop ways to generate more income. A grant has been received for the 1982-83 fiscal year and for six months of 1983. Therefore, Mrs. McLemore noted that there will not be any State funding after September, 1983. Agenda Item No. 4. Visitor's Bureau. Mrs. Betty McLemore, Director, was present. Mr. Agnor said the recommended and requested amount is $15,645 which is a decrease of 2.1% under last year's funding. Agenda Item No. 5. Bus (Contract) Service. Mr. Agnor said the requested and recommended amount is $18,243. This reflects the change which was presented in the agreement approved by the Board on March 3, 1982. Mr. Agnor said the service offered has been diminished somewhat and that is indicated in the agreement set out in the minutes of March 3, 1982. Agenda Item No. 6. Piedmont Colle~... Mr. Agnor noted that this budget was reviewed by the staff committee reviewing non-county governmental agencies. He then summarized the purpose of the funding for the college. Mr. Agnor said the request was $4,830 which is a 5.6% decrease over the past year's funding. The staff committee recommended $4,830 and he concurs. Mr. Paul Jenkins, Financial Director for the College expressed on behalf of the college staff, faculty and administration, appreciation for the Capital Outlay funds allocated to the college. He noted that the low bid for expansion of the College was $123,742, therefore, it is hoped that over $1,000 will be returned to the County. The library addition project has been completed and is waiting state approval. He noted that there is an urgent need for additional classrooms and laboratory space. In conclusion, Mr. Jenkins expressed appreciation for County support. Agenda Item No. 7. District Home. Mr. Agnor reviewed the function of the District Home and noted that the request is for $9,500 which is an increase over last year's appropriation of $8,135. The reason for the increase is a change in eligibility cost regulations for disabled and elderly persons. Mr. Butler asked how many persons can be accommodated in this facility. Mr. Agnor said approximately one hundred and forty, eighty of them are in the nursing home and approximately sixty to seventy in the home for the aged. Mr. Butler asked what determines the number of persons that can be admitted from each locality. Ms. Karen Morris, Director of Social Services, was present and said admittance is basically as requested. March 24, 1982 (Afternoon Meeting--Adjourned from March 23, 1982) !35 Agenda Item No. 16. Request from Sheri Mr. Agnor discussed the following lette March 23, 1982: ff under Virginia Code Section 8.01-156. r received from Sheriff George Bailey dated "I have in my hand a Writ of Possession in the case of Charles William Hurt' vs. George and Hazel Cason signed by the Honorable Herbert Pickford on March 22, 1982. I have been ordered by Judge Pickford to cause Charles William Hurt to have possession of lot 2 and 3, Franklin Subdivision, Franklin Drive, Albemarle County, Virginia. On this type of civil paper we usually set the possessions and personal effects of the defendant on the side of the highway according to law. After doing a bit of research, I find according to 8.01-156 of the Virginia Code, under my supervision, I can employ a moving company to remove the personal effects of George Cason and place them in a storage area if I comply with the above mentioned code. According to the statute and I will quote part, 'placed in a storage area, if such a storage area has been designated by the governing body of such county or city'. Due to the fact that I have to evict Mr. Cason from the property on Thursday morning, I would appreciate you asking the Board of Supervisors at the Wednesday meeting to designate Security Storage and Van Lines, East Market Street, Charlottesville, Virginia to be the designated storage area for Albemarle County." Motion was then offered by Mr. Lindstrom, seconded by Mrs. Cooke, to approve the request to designate Security Storage and Van Lines as the storage area for the personal property to be removed from the premises as outlined in the above letter. Mr. Fisher asked if the County had to pay for the moving and storage. Mr. Agnor said no. The property is attached and either the owner of the personal property pays for the moving and storage or the personal property is sold and the proceeds are used for the expense. Mr. Fisher expressed concern that the County might become liable for some costs. Mr. Agnor said he was not sure of the specific-details because the Sheriff has been dealing directly with the storage company. However, the Sheriff has informed him that the personal property can be sold in sixty days of the execution of the writ. Mr. Henley felt the Board should emphasize to the Sheriff that the County is not interested in incurring any costs. He was also concerned that the personal property might be junk that is worthless. Mr. Agnor said he had been requested by the County Attorney's office to present this in order to avoid a further lawsuit. Mr. Henley said this sounds like a fouled up mess but he would follow the advice of the County Attorney. Roll was then called on the motion and same carried by the following recorded vote: AYES: Mr. Butler, Mrs. Cooke and Messrs. Fisher, Henley and Lindstrom. NAYS: None. ABSENT: Miss Nash. Not Docketed. Mr. Fisher requested authorization to sign a form for the Payroll Department, granting a five percent increase in salary for Mr. Agnor with said increases being effective April 1, 1982. Motion to that effect was offered by Mr. Lindstrom, seconded by Mrs. Cooke, and carried by the following recorded vote: AYES: NAYS: ABSENT: Mr. Butler, Mrs. Cooke and Messrs. Fisher, Henley and Lindstrom. None. Miss Nash. Not Docketed: Since the Board was ahead of scheduled appointment times on the agenda, Mr. Agnor requested an executive session to discuss personnel matters. At 2:25 P.M., motion to this effect was offered by Mrs. Cooke, seconded by Mr. Lindstrom, and carried by the following recorded vote: AYES: Mr. Butler, Mrs. Cooke and Messrs. Fisher, Henley and Lindstrom. NAYS: None. ABSENT: Miss Nash. The Board reconvened into open session at 2:43 P.M. and continued with the agenda. Agenda Item No. 8. Albemarle Housing Improvement Program. Ms. Ann Paul, Executive Director, was present. Mr. Agnor said the request for $137,236 is a twenty-five percent increase over last year's appropriation. The recommendation is for a ten percent increase, or $120,847. Mr. Agnor noted that AHIP rated the highest priority in the staff's review. Mr. Agnor then requested that the staff recommendation be amended to include $4,167 for rent and utility costs that AHIP will incur as a tenant in the old County real estate offices on East High Street. Mr. Agnor said Ms. Paul had requested that the rent and utilities be considered as an in-kind contribution to AHIP, however, he had told her that the County preferred that when space is rented to other governmental agencies that rent costs be incurred by the tenants. Ms. Paul said the inclusion of the $4,167 would be a satisfactory solution to her request. Mr. Fisher preferred that the cost of rent and utilities be the responsibility of the tenant and borne entirely by that tenant. He felt that when tenants are responsible for such expenses, facilities are used in a much more careful manner. March 24, 1982 (Afternoon Meeting--Adjourned from March 22, 1982) Mr. Agnor then noted that Ms. Paul has recently resigned as Director due to her pregnancy. Ms. Paul said that the Charlottesville Housing Foundation has been working for a $300,000 loan guaranty fund from private monies in the community. This would generate a million dollars worth of loans for CHIP and AHIP families and would be an outright loan program that would be complemented with other monies that AHIP has had in the past. Ms. Paul said hopefully this can be worked asa revolving type grant program to serve clients in the community rather than being a one time program for a family who would never again need assistance from AHIP. Mr. Fisher extended appreciation to Ms. Paul for the services she has contributed to the citizens of the County during her employment with AHIP. Ms. Paul noted that Mr. Gary 01iveria will be her replacement. Mr. Fisher then suggested that the budget be amended to include the $4,167 for rent and utilities as recommended by Mr. Agnor; the total recommendation now being $125,014. Motion to this effect was offered by Mr. Lindstrom, seconded by Mr. Fisher, and carried by the following recorded vote: AYES: NAYS: ABSENT: Mr. Butler, Mrs. Cooke and Messrs. Fisher, Henley and Lindstrom. None. Miss Nash. Agenda Item No. 9. Jefferson Area Board on Aging. Mr. James Elmore, Executive Director, was present. Mr. Agnor noted that the requested amount was $4,726 and the recommended, $4,640. Since there is only an $86.00 difference, he recommended the requested amount, $4,726, be approved. He noted that this is a reduction over the past year's level of funding because funds used for payment of utility bills for The Meadows Community Center have been placed in County Parks and Recreation budget. Mr. Agnor then reviewed the nutrition program and other programs of JABA as well as the funding formulas used by JABA to the participating localities. Mr. Agnor concluded by stating that he recommended $4,726.00 for JABA. Motion to accept the recommendation of Mr. Agnor was offered by Mr. Lindstrom and seconded by Mrs. Cooke. Mr. Elmore noted that the health insurance amount on page 271 of thc budget needs to be changed from $26.42 to $39.00. He also noted that census data was received this week and Albemarle County has nearly thirty-one percent of the elderly population in Planning District X. This represents a twelve percent increase from 1970 through 1980. Mr. Elmore also noted that the future of Home Care Services is unknown at this time. Roll was then called on the motion and same carried by the following recorded vote: AYES: NAYS: ABSENT: Mr. Butler, Mrs. Cooke and Messrs. Fisher, Henley and Lindstrom. None. Miss Nash. Agenda Item No. 10. JAUNT. Ms. Linda Wilson, Executive Director, was present. Mr. Agnor said the requested amount is $12,938 and the recommendation of the staff is for $7,495. Mr. Agnor noted that the recommendation is based on a ten percent increase over the past year's funding. He then reviewed the programs of JAUNT as contained in the staff committee's report. Ms. Wilson said the current charge for riders is $9.25 per hour. If the recommended amount is not approved by the Board, the charge will be increased to $14.00 or $15'.00 per hour. She emphasized that the requested funding is needed to lower the cost for the service to the riders. She extended appreciation for the ten percent increase but noted that the funding provided two years ago was not sufficent and now that JAUNT is serving an urbanized area, federal funds are being lost. She explained the procedure involved for obtaining federal and state funds and noted that the lose of local match funds affects the entire program. Ms. Wilson said even with the increase in funds since July 1, 1981, the total increase in the ridership fee for the 1981-82 year is 112%. This was not due to the loss of federal monies but rather the fact that JAUNT was not fully funded with local monies. Ms. Wilson then summarized a chart which illustrated the effects thiS recommended funding would have. The Assistant Director for JAUNT was present and said President Reagan has proposed another decrease of twelve percent in federal funding for the current fiscal year and a total phase out of all operations and administrative subsidies of public transit over the next three years. Ms. Wilson said hopefully there will be some funds to make up the loss of federal funds and the State is trying to obtain more money for public transit. She also noted that it is uncertain at this time if funds from the Jefferson Area Board on Aging can be used as a local match. If such funds cannot be used, JAUNT will be out of $75,000 as local funds matching this loss and will have to be charged as revenue. (Afternoon Meeting--Adjourned from M~ 137 Mr. Henley suggested that the schedules, particularly those in and near Crozet, be changed since he hardly ever saw more than one passenger in the van. Ms. WiZson said statistics show that the vans are full and consultants have noted that the Schedules are good. Mr. Fisher was in agreement with Mr. Henley. Ms. Wilson noted that there were 1,003 trips to Crozet last year. She also noted that the staff for JAUNT has been cut back and the schedule to Crozet changed. .There is now one trip in the morning and one in the afternoon. In the middle of the week, there will be one during the mid-day. She noted that the only route loosing money is Crozet. Mr. Fisher suggested that since Miss Nash is absent and is interest in JAUNT, that this item be placed on the last budget work session for reconsideration and further discussion. The Board consented. Agenda. Item No. 11. Emergency Services. Mr. Agnor said this budget is shared by the State, City and County and the requested.amount is for $5,918 and he recommends same. Agenda Item No. 12. Soil Conservation. Mr. Agnor said there is an $88.00 increase for a part time clerk-typist who was working with the soil survey. The soil survey work was completed last year. However, the Soil Conservation Service District Board has asked that this position be continued to help with the grant program of the watershed management plan. Mr. Agnor also noted that it is no longer necessary for the County to pay rent on the Soil Conservation Service.building since the soil survey work has been completed; this is then a reduction in costs. Mr. Fisher asked how this agency fits into the watershed management program. Mr. Agnor said the Soil Conservation Service, and to some extent the YPI/SU Extension Service, was involved in development of the plan. The Soil Conservation Service office is involved with the application and approval process to give to individual farmers and'the reimbursement process involved with such projects. Mr. Butler and Mr. Henley agreed with the request for retaining the part-time clerk-typist. Agenda Item No. 13. offender Aid and Restoration. Mr. Agnor said the recommendation and request is for $15,972.00. The increase is a ten percent increase over last year,s funding. He also noted that OAR received high ratings from the staff committee because of their reliance on volunteers and direct service offered to county residents. Agenda Item No. 14. Emergency Medical Communications. Mrs. Andrea Clapp and Mr. Sam Walkup were present. Mr. Walkup said the Emergency Medical Services Council consists of members from several surrounding counties, the two hospitals, and the twelve rescue squads. Mr. Walkup then explained the necessity of good relations and the spectrum of the council. He also noted the coordination of and disaster exercises and the provision of communication equipment are the most valuable aspects of the EMS Council. Mr. Agnor said he has recommended only $226 for this budget to continue payment of maintenance costs of the communication system. However, the Emergency Medical Services Council requested $6545.00. Mr. Agnor said when the staff committee reviewed the request, the recommendation was for funding at the level of $5500 due to the feeling that any contribution should be equally divided between the City and the County. The request, excluding the $226.00, is for $6315 and would fund a part-time clerical position and the office costs related to that position. Mr. Agnor said in a meeting with other administrators from the planning district, a suggestion was made that this funding be given to the rescue squads instead and the rescue squads then support'the EMS office. He was, however, uncertain if anything had been done with that suggestion. Dr. Richard Edlich, Director of Emergency Medical Services, arrived and noted that this is the most successful program in the County and must be coordinated with the rescue squads in the area. He requested that the amount of $6545.00 be approved. Mr. Fisher noted his involvement in this council since 1974 and said there is a need to find some money to keep this program going. Mr. Henley was in favor of the rescue squads working with the Council on funding, A brief discussion followed on that aspect and Dr. Edlich noted that a coordinating group was necessary to decide where the funds should go rather than being at the discretion of the rescue squads. With no action to change the County Executive's recOmmendation, the Board agreed to have this discussion continued until the last work session on the budget. Ms. Pat Smith, Executive Director of Offender Aid & Restoration, arrived and extended her appreciation for the funding recommended for OAR. 138 March 24, 1982 (Afternoon Meeting--Adjourned from March 22, 1982) Agenda Item No. 15. Community Action Agency._ Mr. Ken Ackerman, Executive Director, was present. Mr. Agnor presented the detaiIs of the budget and said the request was for $19,695 and the recommendation is for only $15,683. Mr. Agnor noted that the recommendation is in error and should be for $15,695. The recommendation excludes the summer food program, for which $4,000 was requested. Mr. Agnor noted that this agency serves twenty-one percent of the total county population. Mr. Ackerman was basically pleased with the funding recommended. He said the goals contained in the staff comments are immediate goals and not long-term goals as indicated by the staff committee report. As for the Summer Food and Recreation Program, the staff committee felt the $4,000 would be inadequate to fund any level of program. However, he did feel that it would reach some areas particularly in North Garden, where a County parks and recreation program is not available. Mr. Ackerman then introduced Mr. David Sandhage, community resource specialist, for the County. Mr. Sandhage noted that since his employment with the Community Action Agency he has been concentrating on the Newtown Community which is located in western Albemarle County. This community is basically inhabited by black, low income persons in_a rural area. A community organization has been formed and by-laws and a constitution written. He then introduced Mr. and Mrs. Don Nobles, residents of Newtown, who have played an active role in the organization of the community group. Mr. Ackerman noted that column H on page 312 of the budget, shows an error in the federal fund figures. The figure "$125,000" should be changed to "$215,701". Mr. Ackerman also noted that a five percent step increase had been proposed for the staff but salaries have now been frozen for 1983. Mr. Fisher said the summer food program at North Garden and Keene seems to cost $100 per day for each site. Mr. Agnor said he had recommended excluding funding for the program due to the uncertainiti~es of the program and the parks and recreation department can emphasize the recreational activities. Mr. Fisher was inclined to agree with parks and recreation handling the activities. Therefore, the recommended amount of $15,695 was agreed upon. Agenda Item No. 17. At 4:52 P.M., motion was offered by Mrs. Cooke, seconded by Mr. Lindstrom, to adjourn to March 29, 1982, at l:3G P.M. in Meeting Room 7, Second Floor, County Office Building. Roll was called and the motion carried by the following recorded vote: AYES: Mr. Butler, Mrs. Cooke and Messrs. Fisher, Henley and Lindstrom. NAYS: None. ABSENT: Miss Nash. March 29, 1982 (Adjourned from March 24, 1982--Afternoon Meeting) An adjourned meeting of the Board of Supervisors of Albemarle County, Virginia, was held on March 29, 1982, at 1:30 P.M. in Meeting Room #7 of the Albemarle County Office Building, Charlottesville, Virginia. This meeting was adjourned from March 24, 1982. BOARD MEMBERS PRESENT: Mr. James R. Butler (arrived at 1:43 P.M.), Mrs. Patricia H. Cooke, Mr. Gerald E. Fisher, Mr. J. T. Henley, Jr., (arrived at 1:40 P.M.), Mr. C. Timothy Lindstrom (arrived at 1:45 P.M.) and Miss Ellen V. Nash. OFFICER PRESENT: Mr. Guy B. Agnor, Jr., County Executive. Agenda Item No. 1. Call to Order. the Chairman, Gerald E. Fisher. The meeting was called to order at 1:40 P.M., by Work Session: 1982-83 County Budget. Agenda Item No. 2. Shelter for Help In Emergency. Miss Debbie Cobb was present representing the Shelter for Help in Emergency. Mr. Agnor presented the requested budget stating that the amount requested is $18,055, representing a 9.7% decrease over the 1981- 82 request. Mr. Agnor noted that this agency was rated third in line for funding of all the outside agencies when analyzed by the staff. Mr. Agnor said the staff felt this agency should receive full support because of it's direct public contact and heavy use of volunteer services. Miss Cobb said a new source of funding is available this year, that being the "marriage license surcharge" which was passed by the General Assembly. She indicated that the amount was still unknown, but that any additional funding would be helpful. Miss Nash questioned an item listed as "pager". Miss Cobb said this is a unit which will be used to quickly contact the emergency room volunteers at the local hospital. There were no further questions. Mr. Fisher said the Board appreciates the work being done by this agency, and that the Board would go to public hearing with the funding recommended by the staff. Agenda Item No. 3. Refunds. Mr. Agnor explained that this is an expenditure account maintained by the Director of Finance. Mr. Agnor said the largest item in this category is for Land Use deferrals, which is carried as a disbursement item for accounting pur- poses. Mr. Agnor said the total for this account reflects a 1.5% increase over last year and is in the amount of $1,632,350. There were no questions from the Board. Agenda Item No. 4. Debt Service. Mr. Agnor noted that this category has been divided this year into two separate codes in order to comply with new State auditing regulations. The Jail Debt is being carried separately from school debt. Mr. Agnor noted that the amount requested of $52,625 is the final payment on the jail facility. Mr. Agnor next noted the debt category for schools and said this should be the last rise in the debt limit until the Board authorizes additional loans. Agenda Item No. 5. Capital Improvements. Mr. Agnor said this shows a significant improvement in the requested column by $260,000 over the 1981-82 funding because of an increase in Federal Revenue Sharing money. Mr. Agnor said it is recommended that $163,000 be used for the Capital Budget, and $97,000 for several one-time, non-repeating costs. Miss Nash asked what the non-repeating costs included. Mr. Agnor said the final payment on the jail and the pay and classification plan study. Mr. Fisher asked if the position of County Executive is included in the pay and classification study. Mr. Agnor said no. Mr. Fisher suggested, and the Board concurred, that the position of County Executive be reviewed during the pay and classification plan study. Agenda Item No. 6. Women's Health Center. Ms. Sarah Stuart was not present, and Mr. Agnor requested deferral of discussion on this agency until later in the meeting. ~ Agenda Item No. 7. Juvenile Detention Home. Mr. Agnor said the current funding is $19,855 and the amount requested for the 1982-83 fiscal year is $25,085. Mr. Agnor said the amount recommended is $24,055. Mr. Agnor said the amount requested is an assessment based on usage of the facility. Mr. Agnor added that this facility is heavily funded by the State. Miss Nash asked how many offenders from Albemarle County are presently using the facility. Mr. Agnor noted that on the average there are twenty offenders from Albe- marle County using the facility at any one time. Mr. Agnor said that a total of 661 detentions were recorded in the calendar year 1981, 110 of which were from Albemarle County. The Board made no changes in the recommendation as presented. Agenda Item No. 8. Outreach Counseling. cussion of this agenda item was deferred. Mr. Tom DeMaio was not present, and dis- Agenda Item No. 9. SPCA Shelter Contract. Mr. Agnor said the SPCA is covered by a three party contract between the shelter, the City of Charlottesville and the County. Mr. Agnor noted that presently a fee of $2.00 per dog per day is being paid to the shelter, but that this requires a very involved accounting procedure and verification of exact numbers of dogs is almost impossible. Mr. Agnor said the cost of care is increasing and is now estimated at $2.85 per dog per day, which would calculate to approximately $5,800 per year. Mr. Agnor said if the County would agree'to changing the payment procedure from a "per diem" payment to a "contribution", he would approach the City and the SPCA and attempt to rewrite the contract by July 1. Mr. Fisher suggested that rather than pay a 140 March 29, 1982 (Afternoon Meeting) (Adjourned from March 24, 1982) specific fee for each dog, possibly a system of "relative shares" could be worked out so that the County could still only pay its fair share. Mr. Agnor said the County could pay a contribution, and have the SPCA keep a log, to use as a verification procedure. It was the concensus of the Board that there would be no change in the amount recom- mended in the budget of $3,600, and that Mr. Agnor would contact the City and the SPCA and attemPt to work out a more simplified contract on a contribution basis. Agenda item No. 11. Dog Warden. Mr. Agnor said there are presently two employees in this office and the amount of salary represents an increase of 13% with merit raises for both. Mr. Agnor said the Finance Department is researching one line item, which may be adjusted downward, but until he receives a reason to do that, he would recommend the budget as presented in the amount of $44,638. Agenda Item No. 12. General District Court. Mr. Agnor said the request of $10,000 has been reduced to $9,370 in the category of furniture and fixtures. Mr. Agnor said this budget is always well maintained, and that Judge Helvin rarely spends money unless absolutely necessary. Agenda Item No. 13. Magistrate. Mr. Agnor said this figure is a reduction over the request from the previous year. Mr. Agnor said this office is heavily funded by the State, and the remainder of the costs are divided between the City and the County. Mr. Agnor recommended the budget for this office be approved at the amount requested of $2,010. Agenda Item No. 14. Juvenile Court. Mr. Agnor said the recommended amount for this budget should be $23,946 rather than $24,128. Mr. Agnor said this represents an increase of 7.9% over last year. Mr. Agnor said the costs of the Juvenile Court are divided in half and shared with the City with the exception of service contracts (Line ~item #5306) which.is paid mostly by the City; this refers mainly to the substitute baliff serving this court. Agenda Item No. ~15. Lottery Permit. Mr. Agnor presented a lottery permit request from the University of Virginia--Newcomb Hall for the benefit of the University Student Organization. Mr. Agnor noted that the lottery was held on March 26, 1982, but the application was received too late for approval prior to the lottery. Motion was offered by Mr. Lindstrom, seconded by Miss Nash, to approve this permit retroactively in accordance with the adopted rules and regulations for the issuance of same. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: Mr. Butler, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Miss Nash. None. Not Docketed. Mr. Fisher asked that a board member attend the Pre-Allocation public hearing on the Primary Road System at the Culpeper Office of the Virginia Department of Highways and Transportation on April 14, 1982, at 9:00 A.M. Mr. Fisher said he felt it was important to have a representative of the Board'present to assure the County receives it's full share of funding for road improvements. Mr. Fisher read the list of Albemarle County priority road improvements as follows: t. Route 20, for 1.3 miles beginning in Scottsville; to be completed in fiscal year 1989. 2.~ Route 20, for 1.57 miles north of Scottsville to Glendower; to be completed in fiscal year 1987. 3. Drainage structure at Key West. 4. Route 29, bridge of the North Fork Rivanna River, southbound lane to be completed in fiscal year 1983. 5. Route 29, bridge of the South Fork Rivanna River, southbound lane to be completed in fiscal year 1988. 6. Six lane widening of Hydraulic Road to Rio Road. Board members suggested no changes to the list of road improvements. he would attend the meeting. Mr. Butler said Mr. Fisher said he received a letter from the Jefferson-Madison Regional Library regarding a study to be conducted regarding allocation percentage payments by the member localities. Mr. Fisher asked Mr. Agnor if he had had an opportunity to review this letter. Mr. Agnor said he had not reviewed the letter in detail at this time. Mr. Fisher stated his concern that Albemarle County is already paying the largest percentage of all member localities for the funding of the regional library, and would not be in favor of having that percentage increased. Mr. Fisher requested that Mr. Agnor review the present con- tract with the new proposal to be certain that the County's share has not increased. March 29, 1982 (Afternoon Meeting--Adjourned from March 24, 1982) Agenda Item No. 10. Elections. Mrs. Mary Lou Matthews, Registrar, was not present. Mr. Agnor noted that there is almost no increase in funding recommended this year because a position in that office was vacated,the position was reclassified and the new employee hired at a lower salary. Mr. Agnor noted that this budget of $59,275 allows for the election in November for the General~Assembly. Mr. Agnor said there is a new item for travel and motorpool vehicl~wi~ b~ ~sed rather than the Registrar's personal car for which mileage was being reimbursed from a salary code. Lastly, Mr. Agnor noted that the final budget figure of $69,204 for the 1981-82 year includes the cost of the Annexation- Revenue Sharing referendum to be held in May. At 2.40 P.M., Mr. Fisher declared a brief recess. P.M. The meeting reconvened at 2.55 Agenda Item No. 6. Women's Health Center. Ms. Sarah Stuart was preSent. Mr. Agnor said this is a low cost alternative to the institutional clinics, and provides gyneco- logical examinations for women. Mr. Agnor said although aimed mainly at teenagers, this center serves women of all ages. Mr. Agnor noted that a request of $2,500 was received by Albemarle County, as well as the City of Charlottesville, with private contributions comprising the remainder of the funds necessary to operate the facility. Mr. Agnor said the st.aff recommendation was not to fund this agency because of the duplication in services now being provided by the University of Virginia clinic and also the Thomas Jefferson Health Department Clinic. Ms. Sarah Stuart said the Center is focusing its attention mainly on the needs of teenagers in the district, with personal attention and counseling. Mr. Fisher asked if this service is exclusively for teenagers. Ms. Stuart said so far the Center has served women mostly between the ages of twenty and thirty years of age, but hopes to focus its attention on teenagers because of the extreme need that exists. Mr. Fisher then asked if the new clinic in Esmont provides these same services. Miss Nash said the clinic has not yet opened, but added that a physician will be present only a half day a week. Ms. Stuart said other than the University and the Health Department, the Women's Health Center is the only other facility providing such services. Mrs. Cooke asked if examinations/on teenagers were done with the permission of parents. Ms. Stuart said mostly no permission is received from parents. Ms. Stuart added that only those clinics which receive federal funding are required by law to notify parents if prescriptions are issued for birth control pills to underage girls. Miss Nash asked if this clinic performs abortions. Ms. Stuart said sometimes matters of abortion are discussed during counseling sessions, but if a client wishes to have an abortion, the patient is referred to the proper agency for such; no abortions are performed at the center itself. Mr. Fisher said his reaction is similar to the staff's and he can see no need to fund the Center which duplicates services. There was no recommendation by Board members to change the recommendation of the staff. Agenda Item No. 8. Outreach Counseling: Mr. Agnor said this is a private non-profit organization which provides counseling to low income youths and their families relative to the prevention of delinquency. A budget to serve approximately 75 youths was anticipated, and a request of $150,000 was requested of the State Department of Corrections, which would require a 25% match by the County. The staff has recommended that funding be contingent upon state funding. Miss Nash asked how this program differed from the Youth Services Center. Mr. Agnor said this organization is staffed by university students and full-time personnel to provide psychological counseling services to youths who have gotten into trouble and have been referred by the Juvenile Court. Mr. Agnor stressed that this program is not recreation oriented. Mr. Tom DeMaio was present and said the Outreach Counseling Board chose not to request funding from the localities this year. Mr. DeMaio explained that he has been attempting to gain state funding for the past few years without success. Mr. DeMaio said that although legislative actions were taken which would allow the Department of Corrections to support his organization, no funding approvals have yet been received. Mr. DeMaio said that if no funding is received from the State by the first of July, operation of the Outreach Counseling program will cease. Mr. Lindstrom asked how Albemarle County will handle funding of this program if the Commonwealth of Virginia does appropriate funds. Mr. Agnor said it could be handled as it was this year, with funds from the Carry-Over Balance. Mr. Agnor added that he does not like doing the budget this way, but that the amount requested most likely would not exceed $20,000 and funding sources could be located. Mr. Fisher said he questioned the projected shares of the County and the City. Mr. Fisher said the County's share is scheduled to go from $12,000 this year to $22,000; while the City's share would go from $20,000 to $22,000. Mr. DeMaio said last year both the City and County were requested to fund $25,000, the County chose only to fund $12,000 while the City funded $20,000. Mr. DeMaio added that it is still unknown if the state will set up a fund-matching program with localities, but if it does, the locality that gives the most funding will receive the most services. March 31, 1982 (Afternoon Meeting--Adjourned from March 29, 1982) March 29, 1982 (Afternoon Meeting) (Adjourned from March 24, 1982) There were no other questions and the recommendation to fund this organization contingent upon state funding being received was not ratified by vote of the Board. Agenda Item No. 16. Adjourn. Motion was offered by Mrs. Cooke to adjourn to 1:30 P.M. on March 31, 1982, in Meeting Room #7. The motion was seconded by Mr. Lindstrom and carried by the following recorded vote: AYES: NAYS: Mr. Butler, Mrs. Cooke, Messrs. Fisher, Henley, Lindstrom and Miss Nash. None. Chairman March 31,11982 (Afternoon Meeting-Adjourned from March 29, 1982) An adjourned meeting of the Board of Supervisors of Albemarle County, Virginia, was held on March 31, 1982, at 1:30 P.M. in Meeting Room 7, Second Floor, County Office Building, 401 McIntire Road, Charlottesville, Virginia; said meeting adjourned from March 29, 1982. Present: Mr. James R. Butler, Mrs. Patricia H, Cooke, Messrs. Gerald E. Fisher, J. T. Henley, Jr., C. Timothy Lindstrom (Arrived at 1:42 P.M.) and Miss Ellen V. Nash. Absent: None. Officer Present: Mr. Guy B. Agnor, Jr., County Executive. Agenda Item No. 1. Fisher. The meeting was called to order at 1:32 P.M. by the Chairman, Mr. Work Session: 1982-83 County Budget. Agenda Item No. 2. Regional Jail. Mr. Mike McMahan, Superintendent, was present. Mr. Agnor noted that the jail is j~ointly owned by the City and County. The request is for $70,405 which is a $24,000 increase over the current year's funding. Mr. Agnor said the increased request is due to inflation and the higher number of prisoners being housed at the jail. Mr. McMahan said the biggest problem at the jail is the crowded condition. However, the Department of Corrections is planning to open two prisons within the coming fiscal year and this should resolve some of the crowded conditions at the jail. Mr. McMahan said the security fence will be installed within the month and depending on funding from the Department of Corrections and the feelinE~ of the Jail Board, a recreational person may be hired. (Mr. Lindstrom arrived at 1:42 P.M.) Agenda Item No. 3. Inspections. Mr. Robert Vaughn, Director of Inspections, was present. Mr. Agnor said the recommendation for this department is $352,967 which is a $26,400 decrease over the current year's funding. This decrease is primarily due to the decline in the construction industry. Another major reason for the decrease is due to-two vacant positions being removed from the budget until the economy necessitates replacing these positions. Mr. Agnor said Mr. Vaughn had requested replacement of two vehicles but he does not recommend funding these until the two vacant positions are filled. He also noted that the transfer of all vehicles to a motor pool will aid in the decrease. Mr. Agnor said he may request the Board, later in the year, to restore the two positions if building activities increase the work load of the current staff. Mr. Vaughn sa.id the budget is reasonable based on the present economic situation. Zon%ng_t_ Mr. Robert Vaughn, Director of Inspections, was present. Mr. Agnor said the personnel part of this budget has increased twenty-one percent. This will fund one additional inspector and also includes the eight percent cost of living increase requested for all County employees. Mr. Agnor said the most significant change is in the operation of vehicles. Last year the cost was $9,600 but is anticipated to be $5,000 for 1982-83. The operational part of this budget will decrease by almost forty-five percent for the 1982-83 fiscal year. Mr. Vaughn said an additional soil erosion inspector is necessary. Mr. Agnor recommende that the budget totaling $150,987, a 9.2% increase over the current year, be approved as presented. Agenda Item No. 12. Rescue Squads. Mr. Agnor said the total recommended amount is for $34,375 and this appears to be a dramatic increase compared to the $21,750 for the 1981-82 fiscal year. However, last year the $21,750 was the net amount of contribution after subtracting pay-back amounts for advances made to the Western Albemarle and Scottsville Rescue Squads. The $34,375 is the gross amount of contribution for next year. Mr. Agnor said a new revenue item has been added to the budget to reflect these paybacks.' The Charlottesville/Albemarle Rescue Squad has not borrowed any money, therefore, the amount of $6,875 is the County's contribution. Mr. Agnor noted that he is recommending a ten percent increase in contributions. Mr. Fisher said he supports the recommendation made by Mr. Agnor.