HomeMy WebLinkAboutCLE201100169 Review Comments Zoning Clearance 2011-09-20Application for Zoning Clearance
CLE # 301 OO 1(P
OFFICE E ONESI�Y
PLEASE REVIEW ALL 3 SHEETS
Check# .fir Date:
Receipt # Staff:
PARCEL INFORMATION n
Tax Map and Parcel: Existing Zoning
Parcel Owner: V1
Parcel Address: City State Zip
(include suite or floor)
PRIMARY CONTACT r2 E = f2los5RIGRCA Who should we call /write concerning this project?`
(� —�- -
Address :. � � ���� �y C&0 C_.�C� 1 State V Zip
Office Phone: "3 - q ell # 7i Fax # �— E -mail Aar
APPLICANT INFORMATION
Check any that apply: Change of ownership Change of use Change of name New business
p
(C-
Business Name /Type: C/� l 5 1
Previous Business on this site
Describe the proposed business including use, number of employees, number of shifts, available parking spaces, number of
vehicles, and any additional information that you can provide: W5(C.- A Ve';""NA _--
*This Clearance will only be valid on the parcel for which it is approved. If you change, intensify or move the use to a new location, a new Zoning
Clearance will be required.
I hereby certify that I own or have the owner's per Sion to use the space indicated on this application. I also certify that the information provided
is true and accurate to the est f nowled ve read the conditions of approval, and I understand them, and that I will abide by them.
Printed 1/V �' I A0 r• _ O,- Stil' —,
APPROVAL INFO MAT N
[ ] Approved as proposed [ ] Approved with conditions [ tied
[ ] Backflow prevention device and /or current test data needed for this site. Contact ACSA, 977 -4511, x117.
[ ] No physical site inspection has been done for this clearance. Therefore, it is not a determination of compliance with the existing
site plan.
[ ]This site complies with the site plan as of this date, p A 'r� p
j%�
Notes: 1i11� �� 11 (IIIQ�� C l
Building Official c Date f i
Zoning Official Date
Other Official Date
County of Albemarle Department of Community Development
401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296 -5832 Fax: (434) 972 -4126
Revised 7/1/2011 Page 2 of 3
-50e,
MO W
2—
La�\
Intake to complete the following:
Y �.l
Is use m LI, HI or PDIP zoning? If so, give applicant a Certified
Engineer's Report (CER) packet.
YN 'y
ill / VIM
there be food preparation? w Y
If so, give applicant a Health Department form.
Zoning review can not begin until we receive approval from Health
Dept. FAX DATE y, �,�/►� ; I
Circle the one that applies I� Y r �UA�
Is parcel on private w or public water?
If private well, pr de Health Department form.
Zoning revie an not begin until we receive approval from Health
Dept. FA DATE
Circle the one that applies
Is parcel Ztting blic sewer?
Y/N
Will you new sign of any kind? If so, obtain proper
Sign per
Permit #
Y/N
Will there be any new construction or renovations?
If so, obtain the proper Permit.
Permit #
�
.--
rii>. VT) H,AO -RZ.V
Reviewer to complete the following:
Square footage of Use:
Y/N
Permitted as:
Under Section:
Supplementary regulations section:
Parking formula:
Required spaces:
Y/N
Items to be verified in the field:
Inspector : Date:
Notes:
t%\ 0 --1nns
/�Oning Lu uulll 1GLG LIM 1V11VVr11a
Violations:
Y/N
If so, List:
Proffers:
Y/N
If so, List:
Variance:
Y/N
If so, List:
SP's:
Y/N
If so, List:
Clearances:
SDP's
Revised 7/1/2011 Page 3 of 3
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Rebecca Ragsdale
From: Rebecca Ragsdale
Sent: Tuesday, September 20, 2011 2:00 PM
To: Howard Lagomarsino; Sean Hackney; 'DeNunzio, Joel D., P.E.';
' Pamela.Burke @vdh.virginia.gov'; 'Kirtley, Joshua (VDH)'; Jay Schlothauer; Kimberly Rhodes
Subject: Crozet Music Festival -- September 30- October 2
Attachments: CLE 2011 -169 Crozet Music Festival -- Downtown Block Concept Plan with Layout
Higlighted.pdf; Review copy CLE 2011-169—Crozet Music Festival .pdf
Importance: High
Hello-
We received a zoning clearance for the Crozet Music Festival yesterday. (This is an event planned for the same weekend
as the Misty Mountain Music festival but is not affiliated with that festival.) It is proposed for Downtown Crozet (Blue
Goose - Mountainside - Crozet Methodist block) along with a number of satellite venues. Parking is also proposed at
satellite locations, most of which are County Schools, except as indicated in the list that below. The clearance application
is attached for your review /approval and the venue information that I have to -date is below. I have already requested
additional information from the applicant for zoning review and will forward that as soon as I receive it. The applicant,
Biff Rossberg, can be reached at 882 -2476 or at crozetmusicfestival @gmail.com if you have questions or need
additional information directly from him.
I have given most of you a call in advance so that we can all coordinate as this is different format (various sites, etc.)
than the other festivals we have seen in Crozet. This event is planned for Sept. 30 -Oct. 2 (already advertised —also
below). Following this e-mail, you will receive a separate tentative meeting request for Monday so that we can go over
any outstanding issues. I had hoped to set this coordination meeting up for this week, it seems everyone is not available
at the same time though. (Please do your review as normal as soon as possible and not wait until Monday.)
Thank you,
Rebecca
Crozet Music Festival
Friday, September 30- Sunday, October 2
11:30am -9pm
Various locations, Crozet
$15 per day in advance; $20 at the gates; $5 for youth; free for kids 6 and under
The organizers of the Crozet Music Festival understand that not everyone has a full weekend to get rowdy, so
its organizers have done us the service of separating the proceedings by flavor. Friday is "Cut Loose Rock & Roll
Day, "Saturday is "Family Day" and Sunday is "Mellow Day. "Conveniently, if you want to be there for all three, you
can make it a real festival and camp overnight for a discounted rate at Misty Mountain Campground. Consider the
lineup a consolidation of the most solid local and regional rock, jazz and bluegrass groups —The Judy Chops, David
Wax Museum, We Are Star Children and about 20 others —all a real value, considering you could pay that to see one
of them in town. Profits support the Western Albemarle Rescue Squad and other Crozet nonprofits, as if you needed
a reason to come.
What to bring: Your leashed dog, a healthy allowance for the Starr Hill and New Belgium Brewery stands.
Rebecca Ragsdale, Senior Ptanner
County of Albemarle
Department of Coininunity Development- Zoning
401. McIntire Road
Charlottesville, VA 22902 -4596
(434) 296.5832 Ext. 3226
F,.ix (434) 972 -401.2
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�'jRGIN1P
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902 -4596
Phone (434) 296 -5832 Fax (434) 972 -4012
September 22, 2011
RE: CLE 2011 -169 Crozet Music Festival
Dear Sir or Madam:
Albemarle County has received an application for a Zoning Clearance for a music and arts festival in and
around Crozet the weekend of September 30- October 2. The event organizer has listed your property as a
participant in this festival.
A copy of the application and additional information are attached. The festival is proposed for Downtown
Crozet (Blue Goose - Mountainside- Crozet Methodist block) along with a number of other venues on the
attached list. Parking is also proposed at satellite locations, most of which are County Schools, except as
indicated in the list that is attached.
The County will not take action on this request until all requirements of the Zoning Ordinance and other
agencies and departments have been met for each venue. Please contact me at (43 4) 296 -5832 Ext. 3226
or at rra.sg daleQalbemarle.org if you need additional information.
Sincerely,
Rebecca Ragsdale`
Senior Planner
cc: Biff Rossberg
5659 St. George Avenue
Crozet, VA 22932
Attachments
As advertised by event organizer:
Crozet Music Festiva/
Friday, September 30- Sunday, October 2
11: 30am -9pm
Various locations, Crozet
$15 per day in advance; $20 at the gates; $5 for youth; free for kids 6 and under
The organizers of the Crozet Music Festival understand that not everyone has a full
weekend to get rowdy, so its organizers have done us the service of separating the
proceedings by flavor. Friday is "Cut Loose Rock & Roll Day/' Saturday is "Family
Day" and Sunday is "Mellow Day. " Conveniently, if you want to be there for all three,
you can make it a real festival and camp overnight for a discounted rate at Misty
Mountain Campground. Consider the lineup a consolidation of the most solid local
and regional rock, jazz and bluegrass groups —The Judy Chops, David Wax Museum,
We Are Star Children and about 20 others —all a real value, considering you could
pay that to see one of them in town. Profits support the Western Albemarle Rescue
Squad and other Crozet nonprofits, as if you needed a reason to come.
What to bring: Your leashed dog, a healthy allowance for the Starr Hill and New
Belgium Brewery stands.
CLE #2011- 169 CROZET MUSIC FESTIVAL as of 9 -19 -11 (Italics are tentative or awaiting more
information)
VENUE /ADDRESS
PLANNED EVENTS
PARKING ON /OFF
CONCEPT PLAN
YES/NO
Downtown Crozet
Stages, vendors, port-a- potties
Off -site shuttle
Yes, Attached
Mountainside /Blue
locations, see below
Goose /Crozet
Methodist/Post
Office/bank area
properties
Clover Lawn
Marketing type activities for
On -site
Existing parking lot,
existing businesses
events on existing
sidewalks
Old Trail Village
Stage, existing businesses as
On -site
Existing Parking lots,
vendors
stage set -up in vacant
area
Re- store's Station
Stage, food front neighboring
Off -site, shuttle
businesses
locations
Miller School
Artists, plenary, hosted by school?
On -site
Existing parking
Pollak Vineyards
Music, etc which is allowed by
On -site
Existing tasting room and
farm winery section of Zoning
parking
Ordinance
Stinson Vineyard
Music, etc. which is allowed by
On -site
Existing tasting room and
farm winery section of Zoning
parking
Ordinance
Western Albemarle
Parking only — shuttles from this
On -site
Existing lots
High school
site to venues
Henley Middle
Parking only— shuttles from this
On -site
Existing lots
School
site to venues
Brownsville
Parking only — shuttles fiom this
On -site
Existing lots
Elementary
site to venues
Crozet Elementary
Parking only — shuttles from this
On -site
Existing lots
site to venues
Acme Property
Parking only — shuttles frona this
On -site
Existing lots
site to venues
Rebecca Ragsdale
From: Rebecca Ragsdale
Sent: Tuesday, September 20, 2011 4:39 PM
To: 'Bill Rossberg'
Subject: FW: Crozet Music Festival -- September 30- October 2
Please see the e -mail below from the Health Department.
Thanks,
Rebecca
Rebecca Ragsdale, Senior Planner
Count -y of Albemarle
Department of Community I ) evelopinent- Zoning
401. McIntire Road.
Charlottesville, VA 22902 -4596
(434) 296.58321xt. 3226
Fax (434) 972 -401.2
E-mail: rn.igsdale@albemarle.ore
From: Burke, Pamela (VDH) [mailto:Pamela.Burke @vdh.virginia.gov]
Sent: Tuesday, September 20, 20114:04 PM
To: Rebecca Ragsdale
Subject: RE: Crozet Music Festival -- September 30- October 2
Rebecca,
I have not had a chance to go through this information in detail yet however an a tad bit confused. Biff Rossberg
submitted his Coordinators Application to our office on Friday the 16th and listed 6 venues for this event. These are:
1.Downtown (Mountainside -CMC -Main St. -to Carter
2. Sprouse Property (250 W where the new Restore N Station is to go)
3. Old Trail (near merchants)
4. CHP property — Behind Crozet Vet clinic across from old Acme building
5. Pollak Vineyard
6. Clover lawn
Did he provide you with information on these other sites as well? We need to lock down what venues are going to be
used, on which day, and most importantly what food is to be at each venue.. We may not be able to sign off on this until
we get more answers from Mr. Rossberg.
Thank you,
Pam
From: Rebecca Ragsdale [ mailto:rragsdale @albemarle.org]
Sent: Tuesday, September 20, 20112:00 PM
To: Howard Lagomarsino; Sean Hackney; DeNunzio, Joel D., P.E. (VDOT); Burke, Pamela (VDH); Kirtley, Joshua (VDH);
Jay Schlothauer; Kimberly Rhodes
Subject: Crozet Music Festival -- September 30- October 2
Importance: High
Hello-
Rebecca Ragsdale
From: Sean Hackney
Sent: Thursday, September 22, 2011 11:21 AM
To: Howard Lagomarsino; Rebecca Ragsdale; Joel DeNunzio, P.E.;
' Pamela.Burke @vdh.virginia.gov'; Josh Kirtley; Jay Schlothauer; Kimberly Rhodes
Cc: Ernie Allen; Robert Schwertfeger; kevin.davis @abc.virginia.gov
Subject: RE: Crozet Music Festival -- September 30- October 2
The Police Department would have a few questions that would also need to be answered.
• What kind of traffic direction and control has been planned?
+ Has this been approved with VDOT?
• We notice that alcohol is being advertised. What kind of security will be on site?
+ Does the organizer have a valid ABC permit for the festival?
• Has accommodations have been made for taxi service?
• What times will the venues be open?
• How will incidents of noise complaints be mitigated?
• The schools usually charge for the use of the property in the cases of for profit events. Do they have written
permission for this event?
• Are the schools aware that intoxicated patrons will be shuttled to and from a public school?
I will also forward his onto one of the local ABS agents We may have other questions but those would be the big ones
for now. I'll see you all on Monday.
From: Howard Lagomarsino
Sent: Wednesday, September 21, 2011 11:05 PM
To: Rebecca Ragsdale; Sean Hackney; Joel DeNunzio, P.E.; ' Pamela.Burke @vdh.virginia.gov'; Josh Kirtley; Jay
Schlothauer; Kimberly Rhodes
Subject: RE: Crozet Music Festival -- September 30- October 2
Start with a couple questions about the Post Office and Bank of America's permission... will they allow the use of their
property? Traffic and crowd control? Fire and life safety compliance plans?
The plans bring up issues related to emergency response access to Mountainside and the venue buildings...
The plans are not very detailed.... need more info.....
Howard Lagomarsino
Assistant Chief
Albemarle County Fire Rescue
Office of the Fire Marshal /Prevention
From: Rebecca Ragsdale
Sent: Tuesday, September 20, 20112:00 PM
To: Howard Lagomarsino; Sean Hackney; Joel DeNunzio, P.E.; Pamela.Burke @vdh.virginia.gov; Josh Kirtley; Jay
Schlothauer; Kimberly Rhodes
Subject: Crozet Music Festival -- September 30- October 2
Importance: High
Hello-
Rebecca Ragsdale
From: Rebecca Ragsdale
Sent: Tuesday, September 20, 2011 3:40 PM
To: Kimberly Rhodes
Subject: RE: Crozet Music Festival -- September 30- October 2
They will have to demonstrate adequate parking arrangements /approval at another location in order to have the event.
I did receive an e -mail from the applicant today with additional info specific to schools:
Talked to Mr Francis at WAHS today, and they might actually host a performance as well, will coordinate with
Jackson Zimmerman.
Rebecca Ragsdale, Senior Planner
County of Albemarle
Department of CCommuni.ty Developmei..it.- Zoning
40.1. McIntire Road
Charlottesville, VA 22902.4596
(434) 296 -5832 Ext.. 3226
Fax (434) 972 -4012
E -mail: rragsdale ��all:xmarle.or
From: Kimberly Rhodes
Sent: Tuesday, September 20, 20112:14 PM
To: Rebecca Ragsdale
Subject: RE: Crozet Music Festival -- September 30- October 2
Rebecca,
If we deny his request to use our schools for parking, what is the impact?
Kimberly Rhodes
Albemarle County Public Schools I Department ofTiscal Services
Email: krhodes @1<12albemarle.or�
From: Rebecca Ragsdale
Sent: Tuesday, September 20, 20112:00 PM
To: Howard Lagomarsino; Sean Hackney; Joel DeNunzio, P.E.; Pamela. Burke @vdh.virginia.gov; Josh Kirtley; Jay
Schlothauer; Kimberly Rhodes
Subject: Crozet Music Festival -- September 30- October 2
Importance: High
Hello-
We received a zoning clearance for the Crozet Music Festival yesterday. (This is an event planned for the same weekend
as the Misty Mountain Music festival but is not affiliated with that festival.) It is proposed for Downtown Crozet (Blue
Goose - Mountainside - Crozet Methodist block) along with a number of satellite venues. Parking is also proposed at
satellite locations, most of which are County Schools, except as indicated in the list that below. The clearance application
is attached for your review /approval and the venue information that I have to -date is below. I have already requested
additional information from the applicant for zoning review and will forward that as soon as I receive it. The applicant,
n j+�
CROZET MUSIC FESTIVAL
COORDINATION MEETING
SEPTEMBER 26, 2011, 1- 2:15pm
AGENDA
I. PURPOSE OF MEETING
II. INTRODUCTION AND ROLES
III. STATUS OF PROPOSED MUSIC FESTIVAL SITES
a. Review list of proposed sites and confirm final information with applicant /event
organizer (refer to list of venues)
b. Allow for agency questions /issues identifications
I. Schools - Permission to use parking lots
ii. Health Department
Iii. Fire Rescue
iv. Police
v. VDOT
IV. MEETING WRAP -UP
a. List of Action items for event organizer
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CROZET MUSIC FESTIVAL
COORDINATION MEETING
SEPTEMBER 26, 2011, 1- 2:15pm
AGENDA
I. PURPOSE OF MEETING
II. INTRODUCTION AND ROLES (See list of attendees)
III. STATUS OF PROPOSED MUSIC FESTIVAL SITES
a. Review list of proposed sites and confirm final information with applicant /event
organizer (refer to list of venues)
b. Allow for agency questions /issues identifications
i. Schools- Permission to use parking lots
ii. Health Department
iii. Fire Rescue
iv. Police
v. VDOT
IV. MEETING WRAP -UP
a. List of Action items for event organizer and deadlines
MEETING SUMMARY
There are a number of outstanding issues and information needed from the event organizer for the
proposed Crozet Music Festival. Based on these outstanding issues and the time needed for each of the
individual agencies to review and approve applicable permits, the event organizer was strongly
encouraged to postpone the event to a later date.
ALL AGENCIES NEED:
• Venue locations, proposed set -up /plans for layout, and other details have not been
provided by the event organizer or information that was previously provided has now
changed.
• It is the responsibility of the event organizer to provide this information. Zoning can
provide the applicant a template and examples to use to assist in providing this
information, including examples of site layout plans.
ZONING
• We still need a sketch for each site that shows how it will be used. It should show existing bldgs,
proposed improvements (like bleachers, stages, vendor area), entrance from the road. We are
interested in seeing how emergency access, regular vehicular access and pedestrian access will
be provided. Need to consider, that while shuttle parking is provided, some people may try to
drive to a venue and parking / access need to be accommodated. If a site directly on Rt. 250
such as R -Stor N Station, need to approve how people may access along Rt.250, including
walking from WAHS.
Farm wineries are the only venues on the list provided to -date from the applicant that can permit
these events. They must be less than 200 attendees at one time and must comply with all
applicable zoning regulations and other agencies.
Police, Fire Rescue, Schools (if using school parking), Health Department, and VDOT (if needed)
approvals are required prior to Zoning Approval for the other venues.
The noise ordinance applies and sound levels are measured at the property line. We and Police
will expect to be able to call if there's a noise complaint and have someone in charge adjust the
volume.
POLICE
• Concrete times for events are needed
• If there is alcohol served, security must be provided
• DCJS approved security agents must provide security
• School sites must have an officer present if parking is proposed at school sites. Officers must be
contracted through Police and Sergeant Hackney is the point of contact. Fees are $40 per
officer /per hour 2 -hour minimum and need to have contract. For an event this Friday, at the latest
- this must be done by Wednesday. This should be organized further in advance because it
affects Officers' scheduled days off.
• Each venue site must have a supervisor /person responsible if any problems arise at that venue.
• It is against the law to be on school grounds intoxicated. ACPD enforces this.
• Noise complaints would be handled by each site manager. If there are violations found then the
site manager gets summons and is the responsible party.
• Police work with VDOT if there are impacts to highways. Only those certified can direct traffic.
This is the applicant's responsibility to arrange traffic control if needed.
• Inside venues must have a person responsible for controlling the number of occupants and must
know the number of occupants at all times and that it does not exceed the occupancy set by the
Fire Marshal at all times. If there are violations, summons would be issued to the responsible
party.
ACFR
Ingress /egress is the Fire Marshal's primary concern and this must be shown on a site plan for
each venue
20' Separation between tents is required. Tents less than 900 square feet in size do not require a
permit.
If there are over 1000 people at any location, one crowd control manager for every 250 people
must be provided per a new Code requirement.
ABC
• A minimum of 10 -day review period with a complete submittal to ABC, contingent on locality
approvals.
• No license, can't allow people to drink, which includes bringing their own alcohol.
• Charges can be brought for each individual offense against the event organizer.
• Event staff are responsible for not allowing alcohol
BUILDING OFFICIAL
• No approvals are necessary if you are not constructing buildings or tents over 900 square feet in
size
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• Stages would come in on tractor trailers so if the applicant is not building anything, than no
Building Official approval is needed.
SCHOOLS
• An application and approval from schools is needed for use of their parking lots for shuttle lots to
other music venue sites.
• A week to 10 days is needed for the application to be reviewed /approved.
• Absolutely no alcohol, intoxicated people or tobacco on school grounds.
• Police officer required at each site. This is the applicant's responsibility to coordinate with Police.
• Parks and Rec should be notified. Exterior /outside property of elementary schools is managed
and maintained by Parks /Rec. Tim Hughes should be contact on this
• The event organizer is not charging for parking
• Hours of use need to be specified. - -- nothing in policy about lots being closed. State code can't be
at schools after dark unless a school function or approved by school.
VDOT
• None necessary based on information to -date.
• Jarman's Gap Rd would pose issues for a Downtown site
• Concern with residential streets and on- street parking, if get lined with parking, concern about
emergency vehicle access.
• Traffic control at signalized intersections
• Lighted traffic control signs —the applicant had questions about requesting these signs which can
be done by calling the Charlottesville residency or 800 -367- ROADS, warning signs can be
posted but can't change speed limit.
• Re- store'n station site on Route 250 could be problematic
HEALTH DEPARTMENT
Deadline for the Health Department was Friday, September, 23. Can't sell food without permits from
Health Department. Please contact Pam Burke with the Health Department and refer to her a -mails that
have been sent.
n
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CROZET MUSIC FESTIVAL
COORDINATION MEETING
SEPTEMBER 26, 2011, 1- 2:15pm
ATTENDEES AND AGENCY CONTACTS:
Music Festival Organizer
Albemarle County Police
Albemarle County Fire Rescue
Alcoholic Beverage Control
Albemarle County Public Schools
Albemarle County Building Official
Virginia Department of Transportation
Albemarle County Zoning
Biff Rossberg,
(434) 882 -2476 crozetmusicfestival@gmail.com
Sergeant, Sean C. Hackney
(434) 296 -5807 Ext. 4575 shackney@albemarle.org
Howard Lagomarsino, Assistant Fire Chief
(434) 296 -5833 hlagomarsinoC@albemarle.org
Keith Davis, Special Agent Bureau of Law Enforcement
(434) 977 -2974 kevin.davis0abc.virginia.gov
Kimberly Rhodes, Department of Fiscal Services
434 - 296 -5820 krhodes(a)kl2albemarle.org
Jay Schlothauer
434 - 296 -5832 ischlothOalbemarle.org
Joel DeNunzio, P.E.,
434 - 589 -5871 ioel .denunzio(avdot.virginia.aov
Rebecca Ragsdale (Primary Contact)
434 - 296 -5832 Ext. 3226 ragsdale@albemarle.org
Amelia McCulley, Zoning Administrator
434 - 296 -5832 Ext. 3229 amcculle0balbemarle.ora
Other attendees:
Ann Mallek, Albemarle County Board of Supervisors; Mark Graham, Director of Community Development;
Susan Stimart, Albemarle County Economic Development Facilitator