HomeMy WebLinkAboutSP201200001 Review Comments Special Use Permit 2012-03-02�ill� 11111
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902 -4596
Phone (434) 296 -5832 Fax (434) 972 -4126
March 1, 2012
Ms. Carolyn Shears
314 E. Water Street
Charlottesville, VA 22902
RE: SP201200001 /Ivy Forum
Dear Ms. Shears:
Staff has reviewed your initial submittal for a special use permit to allow an indoor athletic facility
at 2200 Old Ivy Road.
We have a few comments which are listed below:
Plannine
Initial comments on how your proposal generally relates to the Comprehensive Plan are provided
below. Comments on conformity with the Comprehensive Plan are provided to the Planning
Commission and Board of Supervisors as part of the staff report.
The Comprehensive Plan Land Use Plan designates this property as Office Service. The existing
building is a small office building surrounded by other office uses, a restaurant, apartment
complexes and some University of Virginia buildings and facilities. The proposed indoor athletic
facility will use approximately 1,715 square feet of the existing 12,000 square foot building. The
proposed use is relatively minimal in size and scale. It appears to have limited impact on the
surrounding uses, and appears to be an appropriate use with the Land Use plan designation.
Neighborhood Model
It is our understanding that you are not proposing any physical changes to the exterior of the
existing building or site. The only physical changes will be to the interior of the building where the
proposed use will be located, therefore, the Neighborhood Model analysis was not completed for
this project since this is an existing building and site changes are not proposed.
Page 1 of 3 Revised 4 -25 -11 eke
Fire - Rescue
The following comments related to Fire - Rescue issues have been provided by Howard
Lagomarsino:
No objections to the special use of the space ... the two diagrams presented show different plans
for exiting exit doors at front of building ... the one plan shows both existing front doors remaining
in place and the architect plans show one of the front doors being replaced by a window ... need to
ensure egress availability complies with occupancy load and use...
Please clarify the discrepancy between the diagrams.
Per our telephone conversation on Thursday, March 1, 2012, 1 have provided Mr. Lagomarsino
with your explanation regarding doors. I will let you know his response once I hear from him. .
We also discussed that there do not appear to be any outstanding substantive issues and that you
are ready to proceed to the Planning Commission for public hearing. I will contact you to confirm a
date for the Planning Commission Public Hearing.
Action after Receipt of Comments
After you have read this letter, please take one of the actions identified on "Action After Receipt
of Comment Letter" which is attached.
Resubmittal
If you choose to resubmit, please use the attached form. There is no fee for the first resubmittal.
The resubmittal date schedule is provided for your convenience.
Notification and Advertisement Fees
Recently, the Board of Supervisors amended the zoning ordinance to require that applicants pay
for the notification costs for public hearings. Prior to scheduling a public hearing with the Planning
Commission, payment of the following fees is needed:
$167.60 Cost for newspaper advertisement
$203.76 Cost for notification of adjoining owners (minimum $200 + actual postage /$1 per owner
after 50 adjoining owners)
$371.36 Total amount due prior to Planning Commission public hearing
Prior to the Board of Supervisor's public hearing, payment of the newspaper advertisement for the
Board hearing needed.
$167.60 Additional amount due prior to Board of Supervisors public hearing
$538.96 Total amount for all notifications Fees may be paid in advance. Payment for both the
Planning Commission and Board of Supervisors public hearings may be paid at the same time.
Page 2 of 3 Revised 4 -25 -11 eke
Additional notification fees will not be required unless a deferral takes place and adjoining owners
need to be notified of a new date.
Feel free to contact me if you wish to meet or need additional information. My email address is
cgrant @albemarle.or�
Sincerely,
(Y- � IV � � �
Claudette Grant
Senior Planner, Community Development
enc: Action After Receipt of Comments
Resubmittal Schedule
Resubmittal Form
Page 3 of 3 Revised 4 -25 -11 eke
DEPARTMENT OF COMMUNITY DEVELOPMENT
ACTION AFTER RECEIPT OF COMMENT LETTER
Within 30 days of the date of this letter, please do one of the following:
(1) Resubmit in response to review comments
(2) Request indefinite deferral
(3) Request that your Planning Commission public hearing date be set
(4) Withdraw your application
(1) Resubmittal in Response to Review Comments
If you plan to resubmit within 30 days, make sure that the'resubmittal is on or before a
resubmittal date as published in the project review schedule. The full resubmittal schedule may
be found at www.albemarle.org in the "forms" section at the Community Development page.
Be sure to include the resubmittal form on the last page of your comment letter with your
submittal.
The application fee which you paid covers staff review of the initial submittal and one
resubmittal. Each subsequent resubmittal requires an additional fee. (See attached Fee
Schedule.)
(2) Request Indefinite Deferral
If you plan to resubmit after 30 days from the date of the comment letter, you need to request
an indefinite deferral. Please provide a written request and state your justification for
requesting the deferral. (Indefinite deferral means that you intend to resubmit /request a
public hearing be set with the Planning Commission after the 30 day period.)
(3) Request Planning Commission Public Hearing Date be Set
At this time, you may schedule a public hearing with the Planning Commission. However, we
do not advise that you go directly to public hearing if staff has identified issues in need of
resolution that can be addressed with a resubmittal.
After outstanding issues have been resolved and /or when you are ready to request a public
hearing, staff will set your public hearing date for the Planning Commission in accordance with
Page 1 of 6 Revised 4 -25 -11 eke
the Planning Commission's published schedule and as mutually agreed by you and the County.
The staff report and recommendation will be based on the latest information provided by you
with your initial submittal or resubmittal. Please remember that all resubmittals must be made
on or before a resubmittal date.
--- -By-no -later -than- twenty= one -(21)- days - before- the - Planning- Commission'' -s- public- hearing,— a---- - - - - -- —
newspaper advertisement fee and an adjoining owner notification fee must be paid. (See
attached Fee Schedule) Your comment letter will contain the actual fees you need to pay.
Payment for an additional newspaper advertisement is also required twenty -two (22) days prior
to the Board of Supervisors public hearing. These dates are provided on the attached Legal Ad
Payments for Public Hearings form.
Please be advised that, once a public hearing has been advertised, only one deferral prior to the
Planning Commission's public hearing will be allowed during the life of the application. The
only exception to this rule will be extraordinary circumstances, such as a major change in the
project proposal by the applicant or more issues identified by staff that have not previously
been brought to the applicant's attention. As always, an applicant may request deferral at the
Planning Commission meeting.
(4) Withdraw Your Application
If at any time you wish to withdraw your application, please provide your request in writing.
Failure to Respond
If we have not received a response from you within 30 days, we will contact you again. At that
time, you will be given 10 days to do one of the following: a) request withdrawal of your
application, b) request deferral of your application to a specific Planning Commission date as
mutually agreed to with staff, or c) request indefinite deferral and state your justification for
requesting the deferral. If none of these choices is made within 10 days, staff will schedule
your application for a public hearing based on the information provided with your original
submittal or the latest submittal staff received on a resubmittal date.
Fee Payment
Fees may be paid in cash or by check and must be paid at the Community Development Intake
Counter. Make checks payable to the County of Albemarle. Do not send checks directly to the
Review Coordinator.
Page 2 of 6 Revised 4 -25 -11 eke
FEE SCHEDULE FOR ZONING APPLICATIONS
A. For a special use permit:
1.
Additional lots under section 10.5.2.1; application and first resubmission
Fee............................................................................. ............................... ......................$1,000.00
Each additional resubmittal ....................................... ............................... ........................$500.00
2.
Public utilities; application and first resubmission
Fee............................................................................ ............................... ......................$1,000.00
Each additional resubmittal ....................................... ............................... ........................$500.00
3.
Day care center; application and first resubmission
Fee............................................................................ ............................... ......................$1,000.00
Eachadditional resubmittal ....................................... ............................... ........................$500.00
4.
Home occupation Class B; application and first resubmission
Fee............................................................................ ............................... ......................$1,000.00
Each additional resubmittal ....................................... ............................... ........................$500.00
5.
5. Amend existing special use permit; application and first resubmission
Fee............................................................................ ............................... ......................$1,000.00
Each additional resubmittal ....................................... ............................... ........................$500.00
6.
Extend existing special use permit; application and first resubmission
Fee...........................................:................................. ............................... .....................$1,000.00.
Each additional resubmittal ....................................... ............................... ........................$500.00
7.
All other special use permits; application and first resubmission
Fee............................................................................ ............................... ......................$2,000.00
Each additional resubmittal ........................................................... ...............................
$1,000.00
8.
Deferral of scheduled public hearing at applicant's request
Fee............................................................................. ............................... ........................$180.00
B. For amendment to text of zoning ordinance:
Fee...................................................................................
............................... .......................$1000.00
C. Amendment to the zoning map:
1.
Less than 50 acres; application and first resubmission
Fee............................................................................ ............................... ......................$2,500.00
2.
Less than 50 acres; each additional resubmission
Fee............................................................................ ............................... ......................$1,250.00
3.
50 acres or greater; application and first resubmission
Fee............................................................................ ............................... ......................$3,500.00
4.
50 acres or greater; each additional resubmission
Fee............................................................................ ............................... ......................$1,750.00
5.
Deferral of scheduled public hearing at applicant's request
Fee............................................................................. ............................... ........................$180.00
D. Board of Zoning Appeals:
1.
Request for a variance or sign special use permit
Fee............................................................................. ............................... ........................$500.00
2.
For other appeals to the board of zoning appeals (including appeals of zoning administrator's
decision) —
Fee (to be refunded if the decision of the zoning administrator is overturned) .......$240.00
N. Required notice:
1.
Preparing and mailing or delivering up to fifty (50) notices:
Fee............................................................................. ............................... ........................$200.00
plus the
actual cost of first class postage
2.
Preparing and mailing or delivering, per notice more than fifty (50):
Fee............................................................................... ............................... ..........................$1.00
plus the
actual cost of first class postage
3.
Published notice:
Fee.............................................................................. ............................... .........................Actual
cost
Page 3 of 6 Revised 4 -25 -11 eke
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2012 Submittal and Review Schedule -
Special Use Permits and Zoning Map Amendments
Resubmittal Schedule
Written Comments and Earliest Planning
Commission Public Hearing*
Resubmittal Dates
Comments to
applicant for decision
on whether to
proceed to Public
Hearing
Legal Ad Deadline
and Decision for
Public Hearing **
Planning
Commission Public
Hearing
No sooner than*
Monday
Wednesday
Monday
Tuesday
Dec 19 2011
Jan 18
Feb 6
Feb 28
Tue Jan 3
Feb 1
Feb 13
Mar 6
Tue Jan 17
Feb 15
Feb 27
Mar 20
Feb 6
Mar 7
Mar 12
Apr 3
Tue Feb 21
Mar 21
Apr 2
Apr 24
Mar 5
Apr 4
Apr 16
May 8
Mar 19
Apr 18
Apr 30
May 22
Apr 2
May 2
Ma 14
Jun 5
Apr 16
May 16
May 28
Jun 19
May 7
Jun 6
Jun 25
Jul 17
May 21
Jun 20
Jul 9
Jul 31
Jun 4
Thu Jul 5
Jul 16
Aug 7
Jun 18
Jul 18
Jul 30
Aug 21
Jul 2
Aug 1
Aug 20
Sep l l
Jul 16
Aug 15
Tue Sep 4
Sep 25
Aug 6
Sep 5
Sep 17
Oct 9
Aug 20
Sep 19
Oct 1
Oct 23
Tue Sep 4
Oct 3
Oct 15
Nov 6
Sep 17
Oct 17
Oct 22
Nov 13
Oct 1
Oct 31
Nov 12
Dec 4
Oct 15
Nov 14
Nov 26
Dec 18
Nov 5
Dec 5
Dec 17
Jan 8 2013
Nov 19
Dec 19
Jan 7 2013
Jan 29 2013
Dec 3
Jan 2 2013
Jan 14 2013
Feb 5 2013
Dec 17
Jan 16 2013
Feb 4 2013
Feb 26 2013
Dates shown in italics are changes due to a County holiday
* The reviewing planner will contact applicant to discuss comments of reviewers and advise that
changes that are needed.are significant enough to warrant an additional submittal or advise that the
the project is ready for a public hearing. If changes needed are minor, the planner will advise that
the project go to public hearing.
** The legal ad deadling ig thg lact date at which an annlirant can decirla %Aihathar to raci ihmit nr nn
FOR OFFICE USE ONLY SP # or ZMA #
Fee Amount $ Date Paid By who?
Receipt # Ck# BY:
Resubmittal of information for Special Use Permit or1'`
Zoning Map Amendment
PROJECT NUMBER: aala 0000 PROJECT NAME: -1i) toy
❑ Resubmittal Fee is Required ❑ Per Request 0-- Resubmittal Fee is Not Required
Community Development Project Coordinator
&)AZdZ?AA4A-0--'- \3k k;),
),
Signature DtLte
Car01 4 1 �Aea 166 -,) 396-
Name of Applicant Phone Number
Signature
FEES
Date
Resubmittal fees for Special Use Permit -- original Special Use Permit fee of $1,000
❑ First resubmission
FREE
❑ Each additional resubmission
$500
Actual cost
(minimum of $280 for total of 4 publications)
Resubmittal fees for original Special Use Permit fee of $2,000
First resubmission
FREE
❑ Each additional resubmission
$1,000
.:fin 5`} 4 "' WF: 3. n r*.3 $.' z:xs"3i.4 y. .y z�.l.Exx .. S" 3$�.k akt"Z'Y�4£•`yu 'Zf S.T ...,l .S:'"i `%rrS�
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GIN
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Resubmittal fees for original Zoning Map Amendment fee of $2,500
• First resubmission
FREE
• Each additional resubmission
$1,250
k'x SCt:rk'r ^;4CJ4. L'r 6'F k ..XC t �f ::
`=r,`"f.k +cS3..sWi:"tk: ;l?zrE .Si >sf°. .., . i. R3rry 't,Xtfq,rr=
.xus3�°'.Gs',PiirA'
Resubmittal fees for original Zoning Map Amendment fee of $3,500
❑ First resubmission
FREE
❑ Each additional resubmission
$1,750
fy ::', �'+x. _.: tsrtii .Y.: C✓ i" ( :,':' k:, Pe�r?z. ?`:.'�w"° 'tl .^4 +3;F ..4yk �' ""�xhYa`yk� }'+F a `3k' w, fr.. s" °i yy., 'E� t ;'iRe ..s}
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Y',siYf',.,'.%YF.Sa�,.e.v, S... a. i^. #,y iE ....Rt.>x°,`;!Y:s�t+.vw:4:i "fl,4w' \J''ifixSFI°i: ri`�,'�4°',t; N, Y „v,✓+hn $.,1''";4:...� .��?:."Yi
�xk:: ,. 4'C.F.tX a•�,ji'Fc4 i�ia .,b'`6 Y.t:ti
I S x ib ui rG c�°°F:'Lcar�rh i!
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❑ Deferral of scheduled public hearing at applicant's request — Add'1 notice fees will be required
$180
To be paid after staff review for public notice:
Most applications for Special Use Permits and Zoning Map Amendment require at least one public hearing by the Planning Commission
and one public hearing by the Board of Supervisors. Virginia State Code requires that notice for public hearings be made by publishing
a legal advertisement in the newspaper and by mailing letters to adjacent property owners. Therefore, at least two fees for public notice
are required before a Zoning Map Amendment may be heard by the Board of Supervisors. The total fee for public notice will be
provided to the applicant after the final cost is determined and must be paid before the application is heard by a public body.
MAKE CHECKS TO COUNTY OF ALBEMARLE/PAYMENT AT COMMUNITY DEVELOPMENT COUNTER
Preparing and mailing or delivering up to fifty (50) notices
$200 + actual cost of first -class postage
Preparing and mailing or delivering each notice after fifty (50)
$1.00 for each additional notice + actual cost of first -class postage
Legal advertisement (published twice in the newspaper for each public hearing)
Actual cost
(minimum of $280 for total of 4 publications)
County of Albemarle Department of Community Development
401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296 -5832 Fax: (434) 972 -4126
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