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Home My WebLink AboutSP201200009 Review Comments Special Use Permit 2012-05-25I Wam. COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902 -4596 Phone (434) 296 -5832 Fax (434) 972 -4126 May 25, 2012 Mr. Paul Huddleston 1 Boars Head Pointe, Suite 123 Charlottesville, VA 22903 RE: SP201200009 /Southwood Boys & Girls Club Expansion Dear Mr. H l eston: Staff has reviewed your initial submittal for a special use permit to allow the expansion of the existing community center, which houses the Southwood Boys and Girls Club and the Habitat /Southwood community space, located at 387 Hickory Street. We have a few comments and questions which are listed below: Plannin_ n Initial comments on how your proposal generally relates to the Comprehensive Plan are provided below. Comments on conformity with the Comprehensive Plan are provided to the Planning Commission and Board of Supervisors as part of the staff report. The Comprehensive Plan Land Use Plan designates this property as Neighborhood Density Residential. The existing building is a community center, which is currently used for.the Boys and Girls Club and Habitat /Southwood community space. The property is part of the Southwood mobile home development. This property is located in the Development Areas and is surrounded by single family residential, school, church, and recreation facility uses. The proposed expansion will increase the number of participants at the Boys & Girls Club from 80 to 120 members. The applicant proposes to expand the existing building by approximately 360 square feet to provide an office and entry foyer. The addition of a transportable, modular building of up to 1,920 square feet will provide program space for the additional members of the Boys and Girls Club. The expanded community spaces within this community are intended to be appropriate uses within the Neighborhood Density Residential designated areas. Page I of 4 Revised 4 -25 -11 eke Neighborhood Model With the exception of the new modular building, which will be transportable, changes to the existing building and site will be somewhat small in scale. The following describes how the proposed development meets or does not meet the principles of the Neighborhood Model: Pedestrian Orientation —A sidewalk at the entrance of the site on Hickory St and adjacent to the existing basketball court and building are shown on the concept plan. This community has been an existing mobile home development for many years and does not necessarily have sidewalks throughout the development. Neighborhood Friendly Streets and Paths —The existing street network is not proposed to change. This principle is not applicable. Interconnected Streets and Transportation Networks —The circulation pattern for this site is unchanged. This principle is not applicable. Parks and Open Space —This is a small infill site within an existing development. This principle is not applicable. Neighborhood Centers —This is an expansion of the existing community center, which is used as a neighborhood center. This principle is met. Buildings and Spaces of Human Scale — Based on the submitted concept plan, it appears the proposed building and the building addition are of human scale. This principle is met. Relegated Parking— Parking is located adjacent to Hickory Street, which is where the entrance to the building is located. The parking area remains in the existing parking area. Without a total reconfiguration of the site it would be difficult to relegate parking with the existing building locations. Parking is not relegated. Mixture of Uses —The community center adds a complimentary use to the existing residential development. Mixture of Housing Types and Affordability —The existing housing type is not mixed; however, the housing is affordable. Redevelopment — A very small portion of this existing site is being redeveloped with the new modular building and a small addition will be completed to the existing building. This principle is met. Site Planning That Respects Terrain —A retaining wall is proposed on the site. It appears there will be minimal disturbance to the terrain. Clear Boundaries with the Rural Areas — Not Applicable. Zoning Page 2 of 4 Revised 4 -25 -I1 eke The following comments related to Zoning issues have been provided by Ron Higgins: • Minimum setback for the new structure from Bitternut Lane must be 15 feet. • Parking shown is sufficient to meet the requirements for the existing and expanded uses. Engineering and Water Resources The following comments related to engineering and water resources have been provided by Glenn Brooks: • Normal zoning and water protection ordinance requirements will apply. ACSA The following comments related to Albemarle County Service Authority (ACSA) have been provided by Alexander Morrison: • The ACSA has no record of the Boys & Girls Club building in Southwood. Southwood is currently fed by a master water meter which classifies water usage as residential. The ACSA needs further information for review prior to granting approval. Please provide the following: Number of trailer units currently in Southwood, number of trailer units in Southwood that are on public water but not on public sewer, background dates on the construction of the existing Boys and Girls Club building and fixture counts in the existing Boys and Girls Club building. Please submit this information directly to Alexander J. Morrison, EIT, Civil Engineer at the ACSA for review. Alexander Morrison can be reached at 434 - 977 -4511 ext. 116 or amorrison @serviceauthority.org Action after Receipt of Comments After you have read this letter, please take one of the actions identified on "Action After Receipt of Comment Letter" which is attached. Resubmittal If you choose to resubmit, please use the attached form. There is no fee for the first resubmittal. The resubmittal date schedule is provided for your convenience. Notification and Advertisement Fees Recently, the Board of Supervisors amended the zoning ordinance to require that applicants pay for the.notification costs for public hearings. Prior to scheduling a public hearing with the Planning Commission, payment of the following fees is needed: $203.40 Cost for newspaper advertisement $203.76 Cost for notification of adjoining owners (minimum $200 + actual postage /$1 per owner after 50 adjoining owners) $407.16 Total amount due prior to Planning Commission public hearing Prior to the Board of Supervisor's public hearing, payment of the newspaper advertisement for the Board hearing needed. Page 3 of 4 Revised 4 -25 -11 eke $203.40 Additional amount due prior to Board of Supervisors public hearing $610.56 Total amount for all notifications Fees may be paid in advance. Payment for both the Planning Commission and Board of Supervisors public hearings may be paid at the same time. Additional notification fees will not be required unless a deferral takes place and adjoining owners need to be notified of a new date. Feel free to contact me if you wish to meet or need additional information. My email address is cgrant @albemarle.or Sincerely, Claudette Grant Senior Planner, Community Development enc: Action After Receipt of Comments Resubmittal Schedule Resubmittal Form C: Southwood Charlottesville LLC (Habitat for Humanity of Greater Charlottesville) Page 4 of 4 Revised 4 -25 -11 eke DEPARTMENT OF COMMUNITY DEVELOPMENT J ��IRGINZP ACTION AFTER RECEIPT OF COMMENT LETTER Within 30 days of the date of this letter, please do one of the following: (1) Resubmit in response to review comments (2) Request indefinite deferral (3) Request that your Planning Commission public hearing date be set (4) Withdraw your application (1) Resubmittal in Response to Review Comments If you plan to resubmit within 30 days, make sure that the resubmittal is on or before a resubmittal date as published in the project review schedule. The full resubmittal schedule may be found at www,albemarle.org in the "forms" section at the Community Development page. Be sure to include the resubmittal form on the last page of your comment letter with your submittal. The application fee which you paid covers staff review of the initial submittal and one resubmittal. Each subsequent resubmittal requires an additional fee. (See attached Fee Schedule.) (2) Request Indefinite Deferral If you plan to resubmit after 30 days from the date of the comment letter, you need to request an indefinite deferral. Please provide a written request and state your justification for requesting the deferral. (Indefinite deferral means that you intend to resubmit /request a public hearing be set with the Planning Commission after the 30 day period.) (3) Request Planning Commission Public Hearing Date be Set At this time, you may schedule a public hearing with the Planning Commission. However, we do not advise that you go directly to public hearing if staff has identified issues in need of resolution that can be addressed with a resubmittal. After outstanding issues have been resolved and /or when you are ready to request a public hearing, staff will set your public hearing date for the Planning Commission in accordance with Page 1 of 6 Revised 4 -25 -11 eke the Planning Commission's published schedule and as mutually agreed by you and the County. The staff report and recommendation will be based.on.the.latest information provided by you with your initial submittal or resubmittal. Please remember that all resubmittals must be made on or before a resubmittal date. By no later than twenty -one (21) days before the Planning Commission's public hearing, a newspaper advertisement fee and an adjoining owner notification fee must be paid. (See attached Fee Schedule) Your comment letter will contain the actual fees you need to pay. Payment for an additional newspaper advertisement is also required twenty -two (22) days prior to the Board of Supervisors public hearing. These dates are provided on the attached Legal Ad Payments for Public Hearings form. Please be advised that, once a public hearing has been advertised, only one deferral prior to the Planning Commission's public hearing will be allowed during the life of the application. The only exception to this rule will -be extraordinary circumstances, such as a major change in the project proposal by the applicant or more issues identified by staff that have not previously. been brought to the applicant's attention. As always, an applicant may request deferral at the Planning Commission meeting. (4) Withdraw Your Application If at any time you wish to withdraw your application, please provide your request in writing. Failure to Respond If we have not received a response from you within 30 days, we will contact you again. At that time, you will be given 10 days to do one of the following: a) request withdrawal of your application, b) request deferral of your application to a specific Planning Commission date as mutually agreed to with staff, or c) request indefinite deferral and state your justification for requesting the deferral. If none of these choices is made within 10 days, staff will schedule your application for a public hearing based on the information provided with your original submittal or the latest submittal staff received on a resubmittal date. Fee Payment Fees may be paid in cash or by check and must be paid at the Community Development Intake Counter. Make checks payable to the County of Albemarle. Do not send checks directly to the Review Coordinator. Page 2 of 6 Revised 4 -25 -11 eke FEE SCHEDULE FOR ZONING APPLICATIONS A. For a special use permit: 1. Additional lots under section 10.5.2.1; application and first resubmission Fee............................................................................ ............................... ......................$1,000.00 Eachadditional resubmittal .............................:......... ............................... ........................$500.00 2. Public utilities; application and first resubmission Fee............................................................................ ............................... ......................$1,000.00 Each additional resubmittal ....................................... ....................:.......... ........................$500.00 3. -Day care center; application and first resubmission Fee..................................... ............................... . .... ............................... ......................$1,000.00 Each additional resubmittal ....................................... ............................... ........................$500.00 4. Home occupation Class B; application and first resubmission Fee............................................................................ ............................... ......................$1,000.00 Each additional resubmittal ..................................:.... ............................... ........................$500.00 5. 5. Amend existing special use permit; application and first resubmission Fee............................................................................ ......................I........ ......................$1,000.00 Each additional resubmittal ....................................... .... ............................ ........................$500.00 6. Extend existing special use permit; application and first resubmission Fee........ ............................... ................................. ............................... ......................$1,000.00 Each additional resubmittal ....................................... ............................... ........................$500.00 7. All other special use permits; application and first resubmission Fee............................................................................ ............................... ......................$2,000.00 Each additional resubmittal ........................................................... ............................... $1,000.00 8. Deferral of scheduled public hearing at applicant's request Fee.............................................................................. ... ............................. .......................$180.00 B. For amendment to text of zoning ordinance: Fee................................................................................... ............................... .......................$1000.00 C. Amendment to the zoning map: 1. Less than 50 acres; application and first resubmission Fee............................................................................ ............................... ......................$2,500.00 2. Less than 50 acres; each additional resubmission Fee............................................................................ .....................:......... ......................$1,250.00 3. 50 acres or greater; application and first resubmission Fee............................................................................ ............................... ......................$3,500.00 4. 50 acres or greater; each additional resubmission Fee.....................................................................:...... ............................... ......................$1,750.00 5. Deferral of scheduled public hearing at applicant's request Fee........................................................................... ............................... ........................$180.00 D. Board of Zoning Appeals: 1. Request for a variance or sign special use permit Fee............................................................................. ............................... ........................$500.00 2. For other appeals to the board of zoning appeals (including appeals of zoning administrator's decision) — Fee (to be refunded if the decision of the zoning administrator is overturned) .......$240.00 N. Required notice: 1. Preparing and mailing or delivering up to fifty (50) notices: Fee............................................................................. ............................... ........................$200.00 plus the actual cost of first class postage 2. Preparing and mailing or delivering, per notice more than fifty (50): Fee............................................................................... ............................... ..........................$1.00 plus the actual cost of first class postage 3. Published notice: Fee.............................................................................. ............................... .........................Actual cost Page 3 of 6 Revises! 4 -25 -11 eke 2012 Submittal and Review Schedule - Special Use Permits and Zoning Map Amendments Resubmittal Schedule Written Comments and Earliest Planning Commission Public Hearing* Resubmittal Dates Comments to applicant for decision on whether to proceed to Public Hearing Legal Ad Deadline and Decision for Public Hearing ** Planning Commission Public Hearing No sooner than* Monday Wednesday Monday Tuesday Dec 19 2011 Jan 18 Feb 6 Feb 28 Tue Jan 3 Feb 1 Feb 13 Mar 6 Tue Jan 17 Feb 15 Feb 27 Mar 20 Feb 6 Mar 7 Mar 12 Apr 3 Tue Feb 21 Mar 21 Apr 2 Apr 24 Mar 5 Apr 4 Apr 16 May 8 Mar 19 Apr 18 Apr 30 May 22 Apr 2 May 2 Ma 14 Jun 5 Apr 16 May 16 May 28 Jun 19 May 7 Jun 6 Jun 25 Jul 17 May 21 Jun 20 Jul 9 Jul 31 Jun 4 Thu Jul 5 Jul 16 Aug 7 Jun 18 Jul 18 Jul 30 Aug 21 Jul 2 Aug 1 Aug 20 Sep l l Jul 16 Aug 15 Tue Sep 4 Sep 25 Aug 6 Sep 5 Sep 17 Oct 9 Aug 20 Sep 19 Oct 1 Oct 23 Tue Sep 4 Oct 3 Oct 15 Nov 6 Sep 17 Oct 17 Oct 22 Nov 13 Oct 1 Oct -31 Nov 12 Dec 4 Oct 15 Nov 14 Nov 26 Dec 18 Nov 5 Dec 5 Dec 17 Jan 82013 Nov 19 Dec 19 Jan 7 2013 Jan 29 2013 Dec 3 Jan 2 2013 Jan 14 2013 Feb 5 2013 Dec 17 Jan 16 2013 Feb 4 2013 Feb 26 2013 Dates shown in italics are changes due to a County holiday * The reviewing planner will contact applicant to discuss comments of reviewers and advise that changes that are needed are significant enough to warrant an additional submittal or advise that the the project is ready for a public hearing. 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R� h} �.. 4 {..:: ✓.4:: iA Y C,. 4.ij �Y � �r� X ESe•�4a £.'- C ? "'}.k c >at..� -g st��:.. G V i r .. }t h Resubmittal fees for original Special Use Permit fee of $2,000 ❑ First resubmission FREE ❑ Each additional resubmission $1,000 l ..x.: t �.vJ�f �eq �� ' ., rw.,.� 9� f �.�� •- : «;�?., �' k xr: e .Y3 y�i --,�. ,. .h(...A ,.tt:. ,.i �"i�;'k z .s.'z.. .. 'nl. �.?�,, L >, i 1 �'�� x Resubmittal fees for original Zoning Map Amendment fee of $2,500 ❑ First resubmission FREE ❑ Each additional resubmission $1,250 gum. _ �". t �'..,;_..� Y 4. h'�.jz'f ?ti^A kr^.il� f' ..wt,. ;1 {X 5 YiY hS �Y ke ��.y t5 #.b �f .t v N( (�l fli+w"�r { .F'2 5 x'}£k t ! J T: r1- .:...�.w> ;.., .. =t hex. .i....,.> .. t..a :. -i..a ...., .., .. acu �H.��.:�.K � -..: r�7rv'x'C {.:.. 1.. Ai.. ....:'Y,:,. S-li: n�h..!�.2..3�`t ..: �7; «,d �?'�$.�..��'.x.x. 4�.�...�t.x..... F.c. :Y:�.� .x `h'L f �.: � 3`"ar, ( '"�'v `4 l i. •r.' : ,Nn1 .4..�..ti2xYess Resubmittal fees for original Zoning Map Amendment fee of $3,500 ❑ First resubmission FREE ❑ Each additional resubmission $1,750 y�.� �:. ',4. ?'- t3 '.♦ i, TJik:1 K(iF.�,.. 1StJ 14 #. . �,'fA4:n.iS: i -) -. {...i CS�,�. it :i.:v r'if 'nfY Lxal t f�'.W '1 .�,� "�, +"'�t ❑ Deferral of scheduled public hearing at applicant's request — Add'1 notice fees will be required $180 To be Daid after staff review for public notice: Most applications for Special Use Permits and Zoning Map Amendment require at least one public hearing by the Planning Commission and one public hearing by the Board of Supervisors. Virginia State Code requires that notice for public hearings be made by publishing a legal advertisement in the newspaper and by mailing letters to adjacent property owners. Therefore, at least two fees for public notice are required before a Zoning Map Amendment may be heard by the Board of Supervisors. The total fee for public notice will be provided to the applicant after the final cost is determined and must be paid before the application is heard by a public body. MAKE CHECKS TO COUNTY OF ALBEMAR.LE/PAYMENT AT COMMUNITY DEVELOPMENT COUNTER Preparing and mailing or delivering up to fifty (50) notices $200 + actual cost of first -class postage Preparing and mailing or delivering each notice after fifty (50) $1.00 for each additional notice+ actual cost of first -class postage y Legal advertisement (published twice in the newspaper for each public hearing) Actual cost (minimum of $280 for total of 4 publications) County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296 -5832 Fax: (434) 972 -4126 6/7/2011 Page 1 of 1