HomeMy WebLinkAboutSDP201200041 Review Comments Site Plan Waiver 2012-08-31COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Rd. North Wing
Charlottesville, VA 22902
Phone: 434- 296 -5832 Fax: 434 - 972 -4126
Memorandum
Contact: Nathaniel and Dana Rexrode
Owner /Applicant: Faith and Grace Christian Fellowship
From: Joanne Tu Purtsezova
Division: Planning
Date: August 31, 2012
Subject: SP201200021 Special Use Permit and SDP201200041 Site Plan Waiver
Dear Mr. and Mrs. Rexrode,
Staff has reviewed your initial submittal for Faith and Grace Christian Fellowship to:
1. Convert an existing residential structure to a church (SP201200021)
2. Request a waiver of the drawing of the site plan (SDP201200041)
For your convenience, a summary of major issues to address is provided as follows. This
list is not exhaustive. See detailed review comments below.
1. A boundary line adjustment to combine the two parcels will be a condition of
approval..
2. Standard conditions for churches will apply.
3. Provide additional information'regarding the food bank use for review.
4. No daycare use is permitted without the approval of a separate special use permit.
Confirm (in writing) that no daycare use is intended or submit a separate special use
permit for review and approval.
5. Well and septic capacity issues are anticipated. Health Department approval is
required. Contact the Health Department directly, as no Health Department comments
have been received yet.
6. Fire and Rescue has several fire code concerns regarding access and egress issues for
emergency equipment, fire safety, etc.
7. Provide a parking study to Zoning for review and approval.
8. A site plan or site plan waiver is required. This review is provided below.
9. An erosion and sediment plan and stormwater management plan will be required as
part of site plan review for Engineering.
10. Parking must include a barrier -free parking space.
11. Site distance requirements have not been met.
12. If critical slopes are proposed to be disturbed, a critical slopes waiver will be required
for site plan approval.
13. Parking spaces and travelways must be less than 5% in slope. Demonstrate that the
slopes will be less than 5% or submit a parking grade waiver request of the 5%
maximum grade for review and approval prior to site plan approval.
Detailed review comments for both projects are being provided jointly, but have been split
under the headings of Special Use Permit and Site Plan Waiver below.
SPECIAL. USE PERMIT
Planning Services
Initial comments are provided below. Comments on conformity with the Comprehensive Plan are
provided to the Planning Commission and Board of Supervisors as part of the staff report (as
required by Section 31.6 of the Zoning Ordinance)
1. The residential use has not been established. The existing residential structure must be
established as a residence within the time frame established by the Zoning Administrator.
2. Provide the maximum square feet of the building proposed for church use. This square
footage will become a condition.
3. Provide the side and front setbacks required for this property. Side setbacks are 25 feet.
The front setback is 75 feet. Side setbacks for accessory structures (such as the sheds) is 6
feet. Maintenance of these setbacks will become a condition.
4. Indicate if a day care use will be on -site. Unless a day care use is approved through a
separate special use permit application, the following condition will apply: There shall be
no day care or private school on site without approval of a separate special use permit.
5. Well and septic capacity appear to be potential issues. A standard Health Department
approval and compliance condition will apply.
6. The parcel boundary lines do not meet with Route 779. Revise on the concept sketch.
7. The lot lines may need to be officially revised as part of the required boundary line
adjustment to combine the two parcels, which will require a professional surveyor's
license /seal. The planner will continue plat research and get back with further
information.
8. Parking spaces do not meet parking regulations. They are labeled 10 feet by 18 feet, are
not shown as 10 feet by 18 feet. Show the spaces at 90 degree angles. Drive aisles must
be a uniform 20 feet wide. Revise, or submit waiver requests, including written
justification. Parking space dimensions are not shown to scale; revise.
9. Clarify whether or not outdoor lighting is proposed.
10. The existing and proposed sheds are not shown to scale. Revise.
11. The proposed 26' x13' shed between the existing shed and Route 29 will not be
permitted, as it is within required setbacks.
12. Existing landscaping, including location and size of trees, is not shown correctly. Revise.
13. A note indicates that topographical information was obtained from Albemarle County
GIS Web. However, the topography shown does not match GIS Web. Remove the
topography lines and spot elevations, as they are not accurate and remove this note.
Topography may be waived for this proposal.
14. Critical slopes are not shown correctly. Revise.
15. Fire safety is a major concern. See Fire and Rescue comments.
Inspections
The following comments related to inspections matters have been provided by Jay Schlothauer.
No objections.
Entrance Corridor
The following comments related to the Entrance Corridor Guidelines have been provided by
Margaret Maliszewski.
There is no objection to the proposed church use; however, please note that depending on
proposed tree removal and resulting visibility of proposed site work, Entrance Corridor
landscape guidelines may apply to the proposed parking areas.
Current Development
The following comments regarding your proposal's ability to meet site plan ordinance
requirements have been provided by Bill Fritz.
A site plan will be required (or a site plan waiver). This is based on the fact that the use is
changing from residence to a church and this generates a need for parking and potentially
changes to the entrance. The layout of the parking is very awkward and provides for little or no
separation from the public street. I recommend that you confirm with the Zoning administrator
that the parking on Parcel 2 is not considered stand alone parking which is not a permitted use in
the rural areas. Waivers from parking design standards will also be required.
Zonin
The following comments related to zoning matters have been provided by Amelia McCulley.
1. The two parcels will need to be combined for this use. That should be a condition of the
S.P. approval.
2. The drawing doesn't show reserve septic for the two buildings. Because this site is
smaller than most sites for this use, it is advisable for the applicant to explore this as part
of the special use permit.
3. The 3 parking spaces that are shown immediately off of one of the entrances from Rt. 779
will not be acceptable because they involve backing into the State Road to exit. Parking
for Rural Areas churches involves the applicant's submitting a parking study. The
information that has been submitted doesn't clearly explain the number of spaces
proposed and what that number is based on (actual numbers for the current use
extrapolated for expansion, etc.).
4. Please further explain the food bank use. To my knowledge, it would need to be found to
be an accessory use to a church. For that finding, we need information about a) the
intensity of use — numbers of people involved, frequency, etc. and b) how this is a
"customarily incidental" use to churches in this region. Please submit this information.
5. Please clarify that a daycare center will NOT be held at the church. If a daycare is
desired, this intention will require a separate special use permit.
6. Please clarify the purpose for the building that exists on "parcel 2" as -shown on the plat
submitted.
7. Standard conditions of approval for churches will need to apply. We often condition the
size of the church because that is directly tied to the intensity of the use (either the size of
sanctuary or fellowship area). Please clarify if building will be expanded in the near
future, which should be addressed with this application. Otherwise, the building may not
be expanded without amendment of the special use permit.
Engineering
The following recommendations regarding engineering matters have been provided by Glenn
Brooks.
Engineering has no objections to the conversion of the residence to a church. The applicant
should be advised that the addition of a large parking area as shown on the concept plan will
require stormwater management.
VDOT
The following comments from VDOT have been provided by Joel DeNunzio.
(See site plan waiver comments below.)
Fire and Rescue
The following comments from Fire and Rescue have been provided by Howard Lagomarsino.
Per Special Use Permit Application dated 07/16/2012 and Site Plan Waiver request dated
07/16/2012:
In general, Fire Rescue does not oppose the conversion to a church, but prior to approval several
issues must be addressed. Essentially, the use classification of the structure is handled by the
building official. This request normally would change the use of this structure from residential to
assembly use group. This proposal, regardless of the building department's actions, has fire code
implications:
1) The first concern would be access and egress issues for emergency equipment:
The current proposal does not adequately address the ability for emergency equipment access.
This would include access roads that provide an unobstructed width of a minimum of 20 ft, no
height obstructions below 13 feet 6 inches and ability to reach all sides with a travel distance
no greater than 150 feet from the access road, and accessways need to be provided to all
entrance /exits of the buildings. Of particular concern is the parking lot surface and its ability
to sustain the weight of emergency equipment.
2) Another safety concern would also be a joint concern with the building official's office (and
usually addressed by that office) during the conversion:
Provision of adequate number of exits from the interior of the building for the proposed
maximum occupancy load including appropriate size of the exit and providing the appropriate
markings /lighting etc.
3) Another issue to be addressed prior to fire rescue approval is the fire code requirement to
provide a fire safety and emergency plan in regards to this type of use.
4) The fire code would require some sort of fire extinguishment capability on site. The size of the
structure and occupant load would likely eliminate the need for a sprinkler system (another
issue that is the purview of the building official), but at a minimum, the fire code would
require the positioning of fire extinguishers so that they are accessible with a maximum travel
distance of 75 feet.
5) Another issue of concern for the fire code is the ability.to provide the adequate fire flow. This
is a non - hydrant area but the fire flow issue would need to be addressed by other sources.
Health Department
Review is pending.
SITE PLAN WAIVER
Planning
The Planning Division of the Albemarle County Community Development Department will
recommend approval of the plan referred to above when the following items have been
addressed. (Additional comments or conditions may be added or eliminated based on further
review.) [Each comment is preceded by the applicable reference to the Albemarle County Code.]
These comments are in addition to any preliminary site plan details ultimately required by the
Board of Supervisors as well as any conditions imposed as part of the special use permit request.
1. [10.2.2 /SP- 2012 -021] As the proposed church use requires a special use permit, approval
of this site plan waiver request is contingent on having an approved special use permit.
Obtain approval of the associated special use permit request (SP- 2012 -021) by the Board
of Supervisors. Special use permit review is provided above.
2. [31.8] Special Exceptions /Waiver of the Drawing of the Site Plan. Following the Sinclair
case, review and approval of the waiver of the drawing of the site plan by the Board of
Supervisors is required.
3. [31.8/4.2.5] Special Exceptions /Critical Slopes. Following the Sinclair case, the review
and approval of a special exception to disturb critical slopes by the Board of Supervisors
is required for any critical slopes proposed to be disturbed. If any critical slopes will be
disturbed, provide a letter of request and accompanying written justification for review.
4. [31.8/32.5.3] Special Exceptions /Maximum 5% Parking Grade. Demonstrate to the
reviewing engineer that a maximum of 5% parking grade can be met. If not, review and
approval of special exception for a parking grade waiver by the Board of Supervisors will
be required. Provide a letter of request and accompanying written justification if the
maximum parking grade of 5% cannot be met.
5. Existing conditions are not shown as they are existing. Revise. Show and label the
dimensions for all structures, show all trees and shrubs in their correct locations and label
their caliper /diameter and species.
6. The plan is not to scale. Revise.
7. Provide a parking study to Zoning for review and approval.
8. The pine shown in the middle of the proposed parking lot is not broken, as labeled. The
planner recommends that this pine not be removed. This recommendation is not a
requirement.
9. The parking space shown closest to the existing 26 feet by 13 feet shed is shown too
wide.
10. The triangular non- parking space between the row of four parking spaces and the row of
two angled parking spaces is not acceptable.
11. The row of two angled parking spaces is not acceptable. 90 degree spaces must be 10 feet
by 18 feet with a 20 feet drive aisle width. Make these spaces 90 degree spaces or revise
to meet angled parking requirements.
12. The large, dense evergreen tree barrier is shown covering less area and is shorter in
length than is existing. Revise.
13. Trees that are not existing are shown as existing and trees that are existing are not shown.
Revise.
14. Show the trees and shrubs to be the correct distance from structures such as buildings and
sheds.
15. All trees existing within the gravel loop are not shown. Revise.
16. A tree is missing at the corner of the residence not proposed for church use on the larger
lot (Parcel 2).
17. Show the outline of the canopy rather than hash marks in order to demonstrate that
minimum canopy requirements have been met. A minimum 10% canopy is required.
18. Label the total area of the canopy
19. This property is located in a water supply protection area. Indicate that this- property is
located in a water supply protection area and list its name. A water supply protection area
map is available online for your use.
The planner has found the following details of the site plan to be necessary for the review of the
proposed development. The planner will recommend to the Board of Supervisors that the
following sections of the Zoning Ordinance outlined below NOT BE WAIVED.
Preliminary Site Plan Content
1. All waiver, variation and substitution requests... clearly state the specific items being
requested for waiver, variation or substitution; [32.5.3] Provide justification for all
waiver, variation and substitution requests. i
2. Name of owner, developer...; [32.5.6a]
3. Individual who prepared the plan; [32.5.6a]
4. Tax map and parcel number; [32.5.6a]
5. Zoning; [32.5.6a]
6. Scale; [32.5.6a]
7. Source of the survey; [32.5.6a]
8. Date of the drawing; [32.5.6a]
9. Date and description of latest revision; [32.5.6a]
10. Owner, zoning, tax map and parcel number and present use of adjacent parcels; departing
lot lines; [32.5.6a]
11. Minimum setback lines, yard and building separation requirements; [32.5.6a]
12. Schedule of parking including maximum amount required and amount provided;
[32.5.66]
13. Areas of site where existing slopes are twenty -five percent or greater; [32.5.6d]
14. Existing landscape features as described in section 32.7.9.4c; [32.5.6e]
15. Indicate if the site is located within a reservoir watershed; [32.5.6f] If so, state the name
of the watershed
16. Existing and proposed streets, access easements and travelways, together with street
names, street route numbers, right -of -way lines and widths, eei4e ine ,,,,a;;, and
pavement widths; [32.5.6i]
17. Location of existing and proposed ingress to and egress from the property, showing the
distance to the centerline of the nearest existing street intersection; [32.5.6m]
18. Location and dimensions of all existing and proposed improvements including: buildings
(maximum footprint and height) and other structures, walkways, fences, walls,
r +. ners, ,,utdo,,,. lighting; landscaped areas and epen sp ; eationa and
fames; parking lots and other paved areas; together with
proposed paving material types for all walks, parking lots and driveways; and signs;
[32.5.6n]
Additional Final Site Plan Content
1. When the site plan is ready for final approval, the full -sized revised master drawing and a
transparency copy of the master drawing shall be submitted for the agent's signature.
Once the agent has signed the master drawing, he shall return the master drawing to the
developer and the developer shall submit four (4) print copies of the signed master
drawing to the agent. [32.6.4]
2. For all parking and loading areas, indicate: size; angle of stalls; width of aisles and
specific number of spaces required and provided, and method of computation. Indicate
type of surfacing for all paved or gravel areas. [32.6.6g]
The planner has no objections to waiving the following details of the site plan. Should other
reviewers object to any of the following details being waived, then provide them. Otherwise, the
planner will recommend to the Board of Supervisors that the following be WAIVED.. .
Preliminary Site Plan Content
1. Seventeen (17) clearly legible and folded blue or black line copies; [32.5.1] Initial
Submittal
2. Eight (8) full -sized revised copies and one (1) reduced revised copy no larger than eleven
(11) inches by seventeen (17) inches; [32.5.2] Revision Submittals
3. Dimensioned to the accuracy standards required in section 32.5.6r. [32.5.4] boundary,
setback and zoning lines - one foot in one thousand (1:1,000) feet; Existing contours -
one -half (1/2) of the contour interval; Proposed contours - within five (5) feet
horizontally and vertically; Existing structures, roads, parking lots, and other
improvements — within five (5) feet; Proposed structures, roads, parking lots and other
improvements - within five (5) feet; [32.5.6r]
4. Scale of one (1) inch equals twenty (20) feet or to such scale as may be approved by the
agent. No sheet shall exceed forty -two (42) inches by thirty -six (36) inches in size. If
prepared on more than one (1) sheet, match lines shall clearly indicate where the several
sheets join. The top of the sheet shall be approximately either north or east; [32.5.5]
5. Source of the topography; [32.5.6a]
6. Name of development; [32.5.6a]
7. Descriptions of all variances, zoning proffers and bonus factors...; [32.5.6a]
8. Magisterial district; [32.5.6a]
9. County and state; [32.5.6a]
10. North point; [32.5.6a]
11. Datum reference for elevation; [32.5.6a]
12. Sheet number and total number of sheets; [32.5.6a]
13. Vicinity sketch showing the property and its relationship with adjoining streets,
subdivisions and other landmarks;
14. Boundary dimensions; [32.5.6a]
15. Maximum number of employees; [32.5.6b]
16. Maximum height of all structures; [32.5.6b]
17. Proposed uses and maximum acreage occupied by each use; [32.5.6b]
18. Maximum number of dwelling units by type; [32.5.6b]
19. Gross residential density; [32.5.6b]
20. Square footage of recreation area; [32.5.6b]
21. Percent and acreage of open space; [32.5.6b]
22. Maximum square footage for commercial and industrial uses; [32.5.6b]
23. Maximum floor area ratio and lot coverage if industrial; [32.5.6b]
24. Maximum amount of impervious cover on the site; [32.5.6b]
25. If a landscape plan is required, maximum amount of paved parking and vehicular
circulation areas; [32.5.6b]
26. If phasing is planned, phase lines and proposed timing of development; [32.5.6c]
27. Proposed grading (maximum five [5] foot contours) supplemented where necessary by
spot elevations; [32.5.6d]
28. Existing topography (up to twenty [20] percent slope, maximum five [5] foot contours,
over twenty [20] percent slope, maximum ten [10] foot contours) ... with sufficient offsite
topography to describe prominent and pertinent offsite features and physical
characteristics, but in no case less than fifty (50)feet outside of the site unless otherwise
approved by the agent; [32.5.6d]
29. The name and location of all watercourses and other bodies of water adjacent to or on the
site; [32.5.6f]
30. Location of septic setback lines from watercourses including intermittent streams and
other bodies of water;
31.One hundred year flood plain limits as shown on the official flood insurance maps for
Albemarle County; [32.5.6h]
32. Location of other existing and proposed utilities and utility easements;
33. Location and size of. existing water and sanitary sewer facilities and sanitary easements,
storm sewer facilities, drainage channels, and drainage easements; [32.5.6j]
Proposed "Conceptual Lay -out" for water and sanitary sewer facilities and storm drain
facilities including storm detention ponds or structures, indicating direction of flow in all
pipes and watercourses with arrows; [32.5.6k] "Conceptual Lay -out" shall include:
general location, size and type of stormwater management facilities, pipes,
culverts, inlets, channels, etc.
34. All areas intended to be dedicated or reserved for public use; [32.5.60]
35. Landscape plan in conformance with section 32.7.9 if required; [32.5.6p]
36. Where deemed appropriate by the agent... estimated traffic generation figures... based
upon current Virginia Department of Transportation (VDOT) rates; [32.5.6q]
Additional Final Site Plan Content
1. A final site plan together with amendments thereto shall be prepared and sealed, signed
and dated by an architect, professional engineer, land surveyor, or certified landscape
architect, each of whom shall be licensed to practice in the Commonwealth of Virginia.
[32.6.1]
2. A final site plan shall be prepared on mylar, sepia or other such transparency material
which shall be termed as the master drawing. Two (2) clearly legible blue or black line
copies of the master drawing shall be submitted to the department of planning and
community development. (Added 5 -1 -87) In addition, if review is required by the
commission, one (1) reduced copy no larger than eleven (11) inches by seventeen (17)
inches in size shall be submitted. [32.6.2]
3. Unless otherwise approved by the agent, the final site plan shall be prepared to the scale
of one (1) inch equals twenty (20) feet or larger or to such a scale as may be approved by
the agent in a particular case; no sheet shall exceed thirty -six (36) inches by forty -two
(42) inches in size. The site plan may be prepared on one (1) or more sheets. If prepared
on more than one (1) sheet, match lines shall clearly indicate where the sheets join. The
top of the sheet shall be approximately either north or east. [32.6.5]
4. Detailed plans for proposed water and sanitary sewer facilities, including: all pipe sizes,
types and grades; proposed connections to existing or proposed central systems; location
and dimensions of proposed easements and whether the same are to be publicly or
privately maintained; profiles and cross sections of all water and sewer lines including
clearance where lines cross; all water main locations and sizes; valves and fire hydrant
locations; all sanitary sewer appurtenances by type and number; the station on the plan to
conform to the station shown on the profile and indicate the top and invert elevation of
each structure. [32.6.6c]
5. Detailed construction drainage and grading plans ... [32.6.6d]
6. Typical street sections together with specific street sections where street cut or fill is five
(5) feet or greater; centerline curve data; radius of curb returns or edge of pavement;
location, type and size of proposed ingress to and egress from the site; together with
culvert size; symmetrical transition of pavement at intersection with existing street; the
edge of street surface or face of curb for full length of proposed street; when proposed
streets intersect with or adjoin existing streets or travel -ways, both edges of existing
pavement or travelway together with curb and gutter indicated for a minimum of one
hundred (100) feet or the length of connection, whichever is the greater distance.
[32.6.6e]
7. Signature panel for Department of Community Development. [32.6.6f]
8. The final site development plan shall be dimensioned to at least the following standards
for accuracy:
1. Boundary, setback and zoning lines - nearest one -one hundredth (0.01) of a foot;
2. Existing contours - one -half (1 /2) of the contour interval required in section
32.6.6.b above;
3. Proposed contours - within one (1) foot horizontally and vertically;
4. Spot elevations - within one -tenth (0.10) of a foot;
5. Existing structures, utilities and other topographic features - within two (2) feet.
6. For critical structures, accuracy should be within one -tenth (0.10) of a foot;
7. Proposed structures, roads, parking lots, and other improvements - within one
hundredth (0.01) of afoot. [32.6.6h]
9. Outdoor lighting information including a photometric plan and location, description, and
photograph or diagram of each type of outdoor luminaire. [32.6.6j]
10. The final site plan shall reflect conditions of approval of the preliminary site plan. The
final site plan shall contain the following information in addition to all the information
required on the preliminary site plan: [32.6.6]
11. Two (2) copies of a landscape plan shall be submitted with the final site plan if not
previously submitted. [32.6.3]
12. Specific written schedules or notes as necessary to demonstrate that the requirements of
this chapter are being satisfied. , indieate
if sale er rental units; number- of bedr-eems per unk, and number- o __itsp_ buildiag i
muhi family; „;f;,., Liens f ,- eer- eatiena f „;, [32.6.6a]
13. Proposed grading (up to twenty [20] percent slope, maximum two [2] foot contours; over
twenty [20] percent slope, maximum five [5] foot contours). [32.6.6b]
Engineering
The following comments have been provided by Max Greene.
*Parking areas cannot exceed 5% slope in any direction. [18- 32.2.a.5, 18-5.1.41] *Plan appears to
show proposed disturbance for the parking area in excess of the State Limit of 10,000 square feet
and will require erosion and sediment control plans for the installation and stormwater
management plans for the impervious area treatment approved prior to final site plan approval.
[18.32.7.4.3, 17 -201, VESCL]
*VDOT approval is required. [18- 32.2.a.5
*Health Department approval is required. [18.32.7.5.3]
*ARB approval required. [18- 30.6.4.c]
Inspections
The following comments have been provided by Jay Schlothauer.
Based on sketch dated July 13, 2012.
Provide one van- accessible, barrier -free parking space. This parking space, its adjacent access
aisle and the route to the building entrance must be paved. Gravel does not provide a travel
surface that is firm and stable enough for wheelchairs.
Entrance Corridor
The following comments have been provided by Margaret Maliszewski.
Regarding the proposed Site Plan Waiver:
There is no objection to the request for a site plan waiver; however, the submitted plan requires
additional information/clarification.
There appear to be no changes proposed to the existing buildings. If the proposed site work
cannot be seen from the Route 29 Entrance Corridor, ARB review will not be required. The site
is currently screened from the Route 29 Entrance Corridor by existing trees and shrubs. There
appear to be more existing trees and shrubs than are shown on the Tree Cover /Landscape Plan,
and only one tree is identified for removal. The Tree Cover /Landscape Plan should show the
extent of trees and shrubs to remain more clearly so that visibility of the site work can be
accurately determined, and for proper retention of trees and shrubs in the future.
The location of the parcel line separating lots lA and 2 on the applicant's plan does not match
the location in the County's GIS. Please clarify /rectify.
E911
The following comments have been provided by Andrew Slack.
No objections.
VDOT
The following comments have been provided by Joel DeNunzio.
1. VDOT recommends closing the left entrance and using only right entrance in order to meet
sight distance requirements of VDOT Road Design Manual F -35 for the commercial entrance
without having to obtain a sight distance easement through properties on the left.
2. The tree in front of the building will need to be removed in order to meet sight distance
requirements.
Action after Receipt of Comments
After you have read this letter, please take one of the actions identified on "Action After Receipt
of Comment Letter," which is attached.
Resubmittal
If you choose to resubmit, please use the attached form. There is no fee for the first resubmittal.
The resubmittal date schedule is provided for your convenience.
Notification and Advertisement Fees
Recently, the Board of Supervisors amended the zoning ordinance to require that applicants pay
for the notification costs for public hearings.
Prior to scheduling a public hearing with the'Planning Commission, payment of the following
fees is needed.
$ 201.40 Cost of newspaper advertisement /legal ad
$ 204.70 Cost for notification of adjoining owners (minimum $200 + actual postage /$1 per
owner after 50 adjoining owners)
$ 4.70 Postage for total abutting owners (10)
$ 406.10 Total amount due prior to Planning Commission public hearing
Prior to the Board of Supervisor's public hearing, payment of the newspaper advertisement for
the Board hearing needed.
$ 201.40 Additional amount due prior to Board of Supervisors public hearing
$ 607.50 Total amount for all notifications
Fees may be paid in advance. Payment for both the Planning Commission and Board of
Supervisors public hearings may be paid at the same time. Additional notification fees will not
be required unless a deferral takes place and adjoining owners need to be notified of anew date.
*No additional fees, other than those required for waiver requests, are needed for site plan
review, separate from special use permit review.
Feel free to contact me if you wish to meet or need additional information. My e -mail address is
jpurtsezova@albemarle.org.
Sincerely,
Joanne Tu Purtsezova, Planner
Planning Services Division
Enclosed: Action After Receipt of Comments
Resubmittal Schedule
Resubmittal Form
DEPARTMENT OF COMMUNITY DEVELOPMENT
ACTION AFTER RECEIPT OF COMMENT LETTER
Within 30 days of the date of this letter, please do one of the following:
(1) Resubmit in response to review comments
(2) Request indefinite deferral
(3) Request that your Planning Commission public hearing date be set
(4) Withdraw your application
(1) Resubmittal in Response to Review Comments
If you plan to resubmit within 30 days, make sure that the resubmittal is on or before a
resubmittal date as published in the proj ect review schedule. The full resubmittal schedule may
be found at www.albemarle.org in the "forms" section at the Community Development page. Be
sure to include the resubmittal form on the last page of your comment letter with your submittal.
The application fee which you paid covers staff review of the initial submittal and one
resubmittal. Each subsequent resubmittal requires an additional fee. (See attached Fee
Schedule.)
(2) Request Indefinite Deferral
If you plan to resubmit after 30 days from the date of the comment letter, you need to request an
indefinite deferral. Please provide a written request and state your justification for requesting the
deferral. (Indefinite deferral means that you intend to resubmit /request a public hearing be set
with the Planning Commission after the 30 day period.)
(3) Request Planning Commission Public Hearing Date be Set
At this time, you may schedule a public hearing with the Planning Commission. However, we
do not advise that you go directly to public hearing if staff has identified issues in need of
resolution that can be addressed with a resubmittal.
After outstanding issues have been resolved and /or when you are ready to request a public
hearing, staff will set your public hearing date for the Planning Commission in accordance with
the Planning Commission's published schedule and as mutually agreed by you and the County.
The staff report and recommendation will be based on the latest information provided by you
Page 1 of 6
with your initial submittal or resubmittal. Please remember that all resubmittals must be made
on or before a resubmittal date.
By no later than twenty -one (21) days before the Planning Commission's public hearing, a
newspaper advertisement fee and an adjoining owner notification fee must be paid. (See attached
Fee Schedule) Your comment letter will contain the actual fees you need to pay. Payment for an
additional newspaper advertisement is also required twenty -two (22) days prior to the Board of
Supervisors public hearing. These dates are provided on the attached Legal Ad Payments for
Public Hearings form.
Please be advised that, once a public hearing has been advertised, only one deferral prior to the
Planning Commission's public hearing will be allowed during the life of the application. The
only exception to this rule will be extraordinary circumstances, such as a major change in the
project proposal by the applicant or more issues identified by staff that have not previously been
brought to the applicant's attention. As always, an applicant may request deferral at the Planning
Commission meeting.
(4) Withdraw Your Application
If at any time you wish to withdraw your application, please provide your request in writing.
Failure to Respond
If we have not received a response from you within 30 days, we will contact you again. At that
time, you will be given 10 days to do one of the following: a) request withdrawal of your
application, b) request deferral of your application to a specific Planning Commission date as
mutually agreed to with staff, or c) request indefinite deferral and state your justification for
requesting the deferral. If none of these choices is made within 10 days, staff will schedule your
application for a public hearing based on the information provided with your original submittal
or the latest submittal staff received on a resubmittal date.
Fee Payment
Fees may be paid in cash or by check and must be paid at the Community Development Intake
Counter. Make checks payable to the County of Albemarle. Do not send checks directly to the
Review Coordinator.
Page 2 of 6
FEE SCHEDULE FOR ZONING APPLICATIONS
A. For a special use permit:
1.
Additional lots under section 10.5.2.1; application and first resubmission
Fee............................................................................ ............................... ......................$1,000.00
Each additional resubmittal ....................................... ............................... ........................$500.00
2.
Public utilities; application and first resubmission
Fee..........................................:................................. ............................... ......................$1,000.00
Each additional resubmittal ....................................... ............................... ........................$500.00
3.
Day care center; application and first resubmission
Fee............................................................................ ............................... ......................$1,000.00
Each additional resubmittal ....................................... ............................... ........................$500.00
4.
Home occupation Class B; application and first resubmission
Fee............................................................................ ............................... ......................$1,000.00
Each additional resubmittal ....................................... ............................... ........................$500.00
5.
5. Amend existing special use permit; application and first resubmission
Fee............................................................................ ............................... ......................$1,000.00
Each additional resubmittal ....................................... ............................... ........................$500.00
6.
Extend existing special use permit; application and first resubmission
Fee............................................................................ .......................:....... ......................$1,000.00
Each additional resubmittal ....................................... ............................... ........................$500.00
7.
All other special use permits; application and first resubmission
Fee............................................................................ ............................... ......................$2,000.00
Each additional resubmittal ........................................................... ...............................
$1,000.00
8.
Deferral of scheduled public hearing at applicant's request
Fee............................................................................. ............................... ........................$180.00
B. For amendment to text of zoning ordinance:
Fee................................................................:..................
............................... .......................$1000.00
C. Amendment to the zoning map:
1.
Less than 50 acres; application and first resubmission
Fee............................................................................ ............................... ..................:...$2,500.00
2.
Less than 50 acres; each additional resubmission
Fee............................................................................ ............................... ......................$1,250.00
3.
50 acres or greater; application and first resubmission
Fee............................................................................ ............................... ......................$3,500.00
4.
50 acres or greater; each additional resubmission
Fee............................................................................ ............................... ......................$1,750.00
5.
Deferral of scheduled public hearing at applicant's request
Fee............................................................................. ............................... ........................$180.00
D. Board of Zoning Appeals:
1.
Request for a variance or sign special use permit
Fee............................................................................. ............................... ........................$500.00
2.
For other appeals to the board of zoning appeals (including appeals of zoning administrator's
decision) —
Fee (to be refunded if the decision of the zoning administrator is overturned) .......$240.00
N. Required notice:
1.
Preparing and mailing or delivering up to fifty (50) notices:
Fee............................................................................. ............................... ........................$200.00
plus the
actual cost of first class postage
2.
Preparing and mailing or delivering, per notice more than fifty (50):
Fee............................................................................... ............................... ..........................$1.00
plus the
actual cost of first class postage
3.
Published notice:
Fee.............................................................................. ............................... .........................Actual cost
Page 3 of 6
bA
x
rQ
Qi
b
w
a
Qi
CC
bA
a
O
O
�I
N
PI
0
N
0
\
C)
0
rn
p.
H
H
W
H �
a
x
a
0
O
it
CC
0
bA
CC
x
i N
Z
a
�O
O
i�
i�
a
b .
10
N
N
N
N
N
N
N
N
N
N
N
N
N ='
N
N
N
N
N
N
N
N
N
N
N
00
l�
d
"Ih
M
Il-
tl-
M
O
ll-
d
In
N
4m.
--
N
N
N
M
N
Ln
N
0000
N
C�
O
N
N
--
�--
N
M
d'
V)
W
C�
C�
r-+
O
,--
--
--
N
c�
.xo
O
P�
a
•-+
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
\
\
\
\
\
\
\
\
\
\
\
\
\
\
\
\
\
\
\
\
\
\
\
\
O
N
\
N
m
N
\
N
\
N
m
N
\
N
\
N
m
N
\
N
\
N
\
N
\
�
•--�
�
N
N
m
m
�
�t
v�
�n
t0
�
�
oo
�
--�
O
O
�
•-+
N
a
a
,.y
^�
•--�
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
a
\
\
\
\
\
\
\
\
\
\
\
\
\
\ N
\
\ N
\ N
\ N
\
N
\
N
\
N
\
\
N
\
d'
0o
D1
01
O
O
•--�
•--�
\
"O
\
6N
\
m
\
m
\
O
\
W)
\
O,
\
O1
\
m
\
�
\
\
\
\
\
\
\
\
O
\
d'
\
00
\
N
\
O�
\
O1
\
m
CC
a
N
N
N
m
It
t�
00
C�
C\
O
O
r
N
=N,
NN
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
b
up
N
GA
01ab
M
N
01
ee
00
00
01
01
O
O
•--�
.-i
a
w
�
Ni
sb<
�O
m
r
N
N
�O
O
d
�ooa
O
O�
r-
-
vn
N
N
\O
-
�*yk
'ct'
N
`iw
a�
v\
N
N
v
N
v
N
v
m
v
v
"h
v
v
l�
v
�
v
r'
v
oo
i
1
v
C',
O
v
O
v
O
v
v
^O
b .
10
N
N
N
N
N
N
N
Ln
01
Il-
tl-
01
M
"o
M
d'
00
N
N
M
N
Ln
N
0000
N
O
N
N
--
�--
N
M
d'
V)
W
C�
C�
r-+
O
,--
--
--
N
c�
A
U
a
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
\
N
\
�O
\
O
\
O
\
l
\
N
\
�O
\
�0
\
O
\
'ci'
\
00
\
'--�
\
O�
\
M
\
O
\
M
\
M
\
l
\
•--�
\
�
\
01
\
'n
\
-O
\
O
�
•--�
�
N
N
m
m
�
�t
v�
�n
t0
�
�
oo
�
--�
O
O
�
•-+
N
a
a
\
"O
\
6N
\
m
\
m
\
O
\
W)
\
O,
\
O1
\
m
\
�
\
\
\
\
\
\
\
\
O
\
d'
\
00
\
N
\
O�
\
O1
\
m
q
N
N
N
m
It
t�
00
C�
C\
O
O
b
ee
a
�
Ni
sb<
�O
m
r
N
N
�O
O
d
�ooa
O
O�
r-
-
vn
N
N
\O
-
�*yk
'ct'
N
`iw
a�
v\
N
N
v
N
v
N
v
m
v
v
"h
v
v
l�
v
�
v
r'
v
oo
i
1
v
C',
O
v
O
v
O
v
v
^O
a;v
b .
10
Theirlevia-mng ptanmsr will comact.apparent to &scuss c0mnian-Ls ofre Viewer sand, advise that chancles fliat are l:needed are
signifiran" enou�
gh to wmrant an additional: sraft ival.air advise that the the. project for a public heafing, If Chan es
P g
needed are .m mr, the$anner mnlladVise that the: i 'ea g. o: to public hearing-
Prqj
Le al ad fees must be: aid " fts in advance: Ofi the PLqnn ing Commm:sbn putAlz heajin ;.. A n add, itional iega.l ad, NeWl
.9 :P
need to be: aid:22 days. in advance of Me.8owd of Supereisor.s.pubfic bearing. if
applicant, . P I
ppfcant:.O�ecides to go �opuliflc: -hearing againsit, fine adore of the revi:evoing. planner, . a recommendatio n foT deniall w1W .1 likely
resulL Generally the qpportunkytodeterthe PC public rhea ftngforthem prqject once: rthias
been advertised foTpLONC: Maring-Additional deferrals Will not be ai'llowc-d except in. extraordinarycircu. nislances such as a
mafor cluinge in the prpject'ipfopasalbythe applicant ormire issues Wen tf ffed. N staiff that have not previously beien; brought
to the app-1.1caffsattenfion,
**"Board. of SU.Pe1rqSOTV Wark-se-mtons and pubilic heanngss: will lbe sichedul-ed. after the Punning Carn.misiont: actlion
2pplicabons-
Page 5 of 6
FOR OFFICE USE ONLY SP #
Fee Amount $ Date Paid By who? Receipt # Ck# By:
• • • n"O"t Resubmittal of information for CY • 7 T T 7l • i
Special use Permit
PROJECT NUMBER THAT HAS BEEN ASSIGNED:
Owner /Applicant Must Read and Sign
I hereby certify that the information provided with this resubmittal is what has been requested from staff
Signature of Owner, Contract Purchaser Date
Print Name
FEES that may apply:
Daytime phone number of Signatory
❑ Deferral of scheduled public hearing at applicant's request
$180
�� .., .
$1.00 for each additional notice + actual
cost of first -class postage
Resubmittal fees for original Special Use Permit fee of $2,000
Actual cost
(averages between $150 and $250)
❑ First resubmission
I FREE
❑ Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF)
$1,000
�J S _ f v'.+, �3W. L - i Y;b �.9�a�it .�,?��v.a "�''� ft "31a,�a' _a.` �+u 'nF $'''x
•R .. - ..L.Z.a- .1'....rT9.m. `>.e.� J- »•..MV�.'�f'�v'c, x two ro-.�dwc. 52 'S �..w..2w'��_
Resubmittal fees for original Special Use Permit fee of $1,000
❑ First resubmission
FREE
❑ Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF)
$500
To be Daid after staff review for Dublic notice:
Most applications for a Special Use Permit require at least one public hearing by the Planning Commission and one public
hearing by the Board of Supervisors. Virginia State Code requires that notice for public hearings be made by publishing a
legal advertisement in the newspaper and by mailing letters to adjacent property owners. Therefore, at least two fees for
public notice are required before a Special Use Permit may be heard by the Board of Supervisors. Applications reviewed by
the Board of Zoning Appeals, however, only require one public hearing and therefore require just one fee for public notice.
The total fee for public notice will be provided to the applicant after the final cost is determined and must be paid before the
application is heard by a public body. Staff estimates the total cost of legal advertisement and adjacent owner notification to
be between $350 and $450 per hearing. This estimate reflects the average cost of public notice fees for Special Use Permit
applications, but the cost of certain applications may be higher.
Preparing and mailing or delivering up to fifty (50) notices
$200 + actual cost of first -class postage
Preparing and mailing or delivering each notice after fifty (50)
$1.00 for each additional notice + actual
cost of first -class postage
➢ Legal advertisement (published twice in the newspaper for each public hearing)
Actual cost
(averages between $150 and $250)
County of Albemarle Department of Community Development
401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296 -5832 Fag: (434) 972 -4126
Revised 1/1/2011 Page 1 of 1