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HomeMy WebLinkAboutSP201200030 Review Comments Special Use Permit 2013-01-16Megan Yaniglos From: Megan Yaniglos Sent: Tuesday, January 15, 2013 1:23 PM To: Amelia McCulley; Valerie Long Cc: 'Diane Krehmeyer'; 'Charles Lunsford ( lunsford @crossroadsequity.com)'; 'Renee Henslee (rhenslee @peabodyschool.org)'; 'Scott Collins' Subject: RE: Peabody School - parking study Valerie I will add my comments /answers below Amelia's in bold orange. Thank you, Megan Yaniglos, ASLA Senior Planner Albemarle County Community Development Department Planning Services 401 McIntire Road, North Wing Charlottesville, Virginia 22902 ph: 434.296.5832 x. 3004 fax: 434.972.4126 From: Amelia McCulley Sent: Tuesday, January 15, 2013 12:13 PM To: Valerie Long; Megan Yaniglos Cc: Diane Krehmeyer; Charles Lunsford ( lunsford @crossroadsequity.com); Renee Henslee (rhenslee@ pea bodyschool.org); Scott Collins Subject: RE: Peabody School - parking study Valerie, Thanks for your follow -up email. I'll respond below to the questions relating to the parking study. From: Long, Valerie [ mailto :vlong(a)williamsmullen.com] Sent: Monday, January 14, 2013 12:35 PM To: Megan Yaniglos; Amelia McCulley Cc: Diane Krehmeyer; Charles Lunsford ( lunsford @crossroadsequity.com); Renee Henslee (rhenslee@ pea bodyschool.org); Scott Collins Subject: RE: Peabody School - parking study Megan & Amelia: Thanks for this information. As I mentioned in voicemail messages to both of you this morning, we appreciate the feedback on the parking study, and would like to conduct it this week if possible. But we also want to make certain that we carry out the study in a way that meets your expectations and requirements. For your ease in responding, our questions are listed below: 1. Is it agreeable for Peabody representatives to carry out the parking study, or is a professional traffic engineer required? Peabody representatives can carry out the study. 2. We propose to count cars for two consecutive days this week. Counting cars every 5 minutes during peak drop off and pick up, and every 15 minutes during the non -peak hours. Please let us know if this is a long enough study, or if you want more days of counting. Peabody can conduct more, but does not want to do more if that is not required. The study would involve detailed data and photographs. This sounds like it will be more than adequate. / think you could drop to every 15 minutes during peak and every 30 to 60 minutes during non -peak, to save your time%ffort. After going on there and seeing the traffic, I would suggest every 5 minutes or so during the peak, as it seemed to be only a period of about 30 to 45 minutes in the morning when the traffic and drop offs are heavy, so it may not be as accurate if it is done every 15 minutes. 3. When would you need this information? Your email mentions that it can be submitted outside of a resubmittal, but that it is required before setting the Planning Commission hearing date. Does that mean that if we resubmit it this week or next that we could start scheduling the PC hearing soon thereafter? Obviously, the sooner the better. I recommend that we finalize the parking needs and how they will be met prior to the PC hearing. Ideally, we'd like to be able to demonstrate that the required parking will be entirely met onsite after the proposed parking lot is built. If that's not possible, we'd like to know that parent/guest parking can be met onsite and that there are permanent arrangements for offsite parking for faculty and staff. In addition in terms of timing, we'd like to know that the parking lot will be built prior to any increase in enrollment or loss of offsite parking. Yes, soon after we can schedule, provided that Amelia is okay with the new information. 4. Site plan question: do you have any idea whether the proposal reflected on our SUP exhibit would constitute a major site plan amendment or a minor amendment? That will help Collins Engineering, which is planning to submit the site plan amendment application next week. This would need to be a major amendment. Thanks, Valerie Valerie Wagner Long Williams Mullen 321 East Main St. Suite 400 Charlottesville, Virginia 22902 -3200 T 434.951.5709 F 434.817.0977 vlongCa)williamsmullen.com www.williamsmullen.com /vlong Follow us on LinkedIn, Facebook, and Twitter. Sign up for legal email alerts here. NOTICE: Information contained in this transmission to the named addressee is proprietary and is subject to attorney - client privilege and work product confidentiality. If the recipient of this transmission is not the named addressee, the recipient should immediately notify the sender and destroy the information transmitted without making any copy or distribution thereof. CIRCULAR 230 NOTICE: To the extent that this communication and any attachments contain any federal tax advice, such advice, unless stated otherwise, is not intended or written to be used, and can not be used, by any taxpayer for the purpose of avoiding penalties that may be imposed by the Internal Revenue Service From: Megan Yaniglos [mailto:myaniglos @ albemarle.org] Sent: Tuesday, January 08, 2013 9:53 AM To: Long, Valerie Subject: Peabody School Good Morning Valerie, hope you had a good holiday and new year. wanted to get back to you on your resubmittal of Peabody School. I have attached Amelia's latest comments. More information needs to be provided for the parking study. I spoke to her this morning to get some clarification and she wants some hard numbers on how much the school is currently using. Perhaps counting cars is the answer, and I think during the peak times in the morning and afternoon, and then periodically during the day (once every half hour), would work. During the peak hours, you may need to count every 5 minutes or so, so that there is an accurate count. Then take those numbers and figure out how many spaces are needed. Also, she would like to know if the existing parking is sufficient for the expansion of students. We were talking about if we would need a condition that would limit enrollment until the parking lot is built if the parking will be needed for the 70 more students. If you need some more information, feel free to contact Amelia or myself on this. This information can just be submitted and figured out outside of a resubmittal. This seems to be the only thing that really needs to be worked out before setting a PC date, although I have yet to hear from engineering, fire and rescue comments seem to be able to be addressed during site plan stage. Thank you, Megan Yanlglos, ASL4 Senior Planner Albemarle County Community Development Department Planning Services 401 McIntire Road, North Wing Charlottesville, Virginia 22902 ph: 434.296.5832 x. 3004 fax: 434.972.4126