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HomeMy WebLinkAboutSUB201300061 Review Comments Miscellaneous Submittal 2013-06-05Al, ��RGINLP County of Albemarle Department of Community Development 401 McIntire Road, Charlottesville, VA, 22902 Phone 434 - 296 -5832 Memorandum To: P. Timothy Stanley Jr. From: Christopher P. Perez, Senior Planner Division: Current Development Date: June 5, 2013 Subject: SUB 2013 -00061 Douglas Scott— Easement Plat Fax 434 - 972 -4126 After a recent site visit it appears that the existing 30' private street easement which was platted at the time of the initial family subdivision and is labeled on the plat of record as "Morris Hill Road 30' Private Street Easement" is not built, nor currently serving as the primary access point for the lots in the subdivision, rather it is serving as a driveway for TMP 112 -33D. It appears that all the lots in the subdivision are utilizing an existing gravel road which access Rte 720 from TMP 112 -33D4. This entrance and new portion of the private road was neither reviewed nor approved by the County. With this application the landowners are seeking to relocate a portion of the private road easement (including the entrance) for the road to TMP 112 -33D4. Thus per Section 14.231.1 of County Code, staff is reviewing the proposal to meet the requirements of the subdivision ordinance with regard to family division, as this is how the private road was originally approved. The County of Albemarle Division of Current Development will grant or recommend approval of the Easement plat referenced above once the following comments have been addressed: [Each comment is preceded by the applicable reference, which is to the Subdivision /Zoning Ordinances unless otherwise specified.] 1. [18 -10.4 and 4.6.3(d)] Setbacks /Lots and Yards. On the plat please provide a distance line from the new easement to the existing house on that lot. Please note that the private street easement shall not be closer than 25' to the structure per the required setbacks in the Rural Area (RA) zoning district. Currently it appears that the proposed private street easement is closer than 25', which is the minimum distance which must be maintained. Revise. 2. [14- 412A(4)1 and VA State Code 15.2 -2244] Streets serving family subdivision. Currently the private road easement is depicted as 30' wide; however, this private road easement may be able to be reduced to between 15' or 20' wide as long as the road and shoulder width will be contained in the revised width of the easement. If the above can be met it appears a reduction in the easement width can take place. Revise if applicable. 3. [14 -316] Approval of entrance onto public streets. For the primary access of the lots to be altered and moved to the proposed easement location, County Staff must receive approval from VDOT to assure that the entrance for the new proposed easement is adequate to serve the lots which utilize the private road. Please note that County Staff has reviewed the VDOT permit documents provided by the application (VDOT permit # 743 - 8268); however, these documents do not constitute VDOT approval of the entrance for this proposal. Thus verification of approval from VDOT has been requested by staff. As such I have forwarded the plat to VDOT and am seeking clarification and their review /approval as to the appropriateness of the proposed entrance location. Their review may yield offsite sight distance easement requirements, if so; these easements will need to be show on the plat and the owners of that land will need to sign the plat as well. If there is any offsite sight distance easement requirements the revised maintenance agreement may dictate the maintenance of them. Staff will forward VDOT approval OR VDOT comments, if any, to the applicant once received. 4. [14 -317] As noted in the March 30, 2013 letter from David Benish, Chief of Planning to the owners of the property; a revised Maintenance Agreement will be required to be submitted and reviewed with the easement plat. Please submit a revised Maintenance Agreement for County review /approval. For your convenience I have attached a copy of the standard easement language. Please note that the revised Maintenance Agreement will need to be signed by all the individuals that own property accessed by the private street and affected by the new and abandoned easement location. Duane and Candy Morris will not have to sign the new maintenance agreement as they will not be using this private street any longer; however, they will need to sign the plat. 5. [14- 303(0)] The Plat needs to be signed by all the individuals that own property accessed by the private street and affected by the new and abandoned easement location. On the plat please add signature lines and notary panels for TMP 112 -33D (Duane A. Morris and Candy S. Morris), TMP 112 - 33C (Roy Melton), TMP 112 -33D3 (Nelson F. Morris), TMP 112 -33F (Donna M. Scott) and TMP 112 - 32C (Gracie Kaye Brown). Assure that TMP 112 -33D4 Douglas and Donna Scott remain on the plat. 6. [14- 302(A)15] On the plat provide names and addresses of all owners and interest holders. 7. [Comment] The County GIS and County Real- estate Records indicate that a two acre parcel of land from TMP 112 -32 was divided off through a Family Subdivision to create TMP 112 -32C, which fronts on Morris Hill Road. The plat which depicts this division was approved by this department on 7 -19- 12. Was this plat ever recorded? If so, revise this easement plat appropriately and include the owners who front Morris Hill Road to sign the plat as well. 8. [14- 303(N)] Statement pertaining to private streets. On the plat omit note #5 and replace it with the following note: "The streets in this subdivision may not meet the standards for acceptance into the secondary system of state highways and will not be maintained by the Virginia Department of Transportation or the County of Albemarle." 9. [14- 412A(4)] Private Road Notes. On the plat provide the required private road note: "The existing and /or proposed right -of -way is of adequate width and horizontal and vertical alignment to accommodate a travelway passable by ordinary passenger vehicles in all but temporary extreme weather conditions, together with area adequate for maintenance of the travelway, as required by section 14 -412 of the Albemarle County Code." 10. [14- 302(A)5] The plat shows an overhead electric line passing through two of the lots, if there are easement(s) associated with this utility please include Deed Book and Page Number references for easement(s). 11. [14- 302(8)(1)] General Information. When the plat is revised, please provide the date of the last revision on the plat. Please contact Christopher Perez at the Division of Current Development at cperez @albemarle.org or 434 - 296 -5832 ext. 3443 for further information.