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Home My WebLink AboutSP201300010 Review Comments Special Use Permit 2013-05-22Christopher Perez From: Kirtley, Joshua (VDH) [ Joshua .Kirtley @vdh.virginia.gov] Sent: Wednesday, May 22, 2013 10:24 AM To: Christopher Perez Subject: RE: SP2013 -10 Regents School of Charlottesville Attachments: Capacity Assessment .pdf Chris I have attached an updated capacity assessment performed by Old Dominion Engineering for the Regents School project (SP2013 -10). After reviewing the assessment, I am in agreement with the PE in his calculations and proposal. With that being said, I am comfortable with the maximum occupancy of the school (students and teachers) being 96 total. I would add that I highly recommend that the applicant follow through with the Engineer's recommendations outlined on Page 2 prior to opening. If you have any questions or if I can clarify anything, please let me know. Josh Josh Kirtley Environmental Health Technical Consultant Onsite Sewage and Well Programs Thomas Jefferson Health District 1138 Rose Hill Drive Charlottesville, Virginia 22903 Office (434) 972 -6288 From: Christopher Perez [mailto:cperez @albemarle.org] Sent: Thursday, May 02, 2013 5:01 PM To: Kirtley, Joshua (VDH) Subject: RE: SP2013 -10 Regents School of Charlottesville Much appreciated, thanks. Christopher P. Perez I Senior Planner Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 From: Kirtley, Joshua (VDH) [mailto:Joshua.Kirtley @vdh.virginia.gov] Sent: Thursday, May 02, 2013 4:57 PM To: Christopher Perez Subject: RE: SP2013 -10 Regents School of Charlottesville Chris: Thanks for your email. I spoke to Bill and he indicated that the applicants may have been working with a PE to "up the capacity of the system ". To date, I haven't verified whether any work has been done and whether the capacity has changed through a records review here at the Health Department. I have a call in to the engineering firm in question and will let you know when I hear back. At this point, I am still recommending that the applicant submit some form of a report from a professional engineer regardless of past determinations. I'll let you know when I hear back from the engineer that may have done some work out there. If he doesn't get back to me before 2 tomorrow, then I would let my initial comments go as is. Josh Kirtleyl Environmental Health Specialist, Senior Thomas Jefferson Health District I Albemarle County, Virginia 1138 Rose Hill Drive I Charlottesville, VA 22903 � k � l� :yf r.II:�• J E: �: a From: Christopher Perez [mailto:cperez(abalbemarle.org] Sent: Thursday, May 02, 2013 4:35 PM To: Kirtley, Joshua (VDH) Subject: RE: SP2013 -10 Regents School of Charlottesville Josh, I'm planning on sending my comments out for SP2013 -10 Regents School of Charlottesville tomorrow around 2pm, did you ever followup with Bill Craun like you mentioned in the email below in an effort to get a more clear handle on the existing septic for the site and how previous determinations were made for the use. Or is what you provided me last time we emailed (4- 24 -13) the last you've reviewed this...? Let me know, as I will be sending these comments out sometime around 2pm tomorrow, if you have anything further to add let me know. Thanks Christopher P. Perez I Senior Planner Department of Community Development ICounty of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 From: Kirtley, Joshua (VDH) [ mailto:J oshua .KirtleyCavdh.virginia.gov] Sent: Wednesday, April 24, 2013 11:47 AM To: Christopher Perez Subject: RE: SP2013 -10 Regents School of Charlottesville Chris: In response to your questions: Question: Is the existing system adequate for the existing number of students and teachers which was permitted at the most recent SP for the facility SP2012 -12? Answer: I haven't had the chance to review the HD file for the project in question and I know that there are a couple of different septic fields out there of various ages. I think that Bill may have worked with the applicant and may have even made site visits. My comment was to initiate a review by a PE, to include a VDH records review, in order to determine whether or not the existing system can accommodate the proposed use. At this point, the applicant may be going above and beyond what the system was designed for and I feel that a PE review is necessary to protect public health and the environment. Question: If so, what documentation did Mr. Craun use to make this determination? Answer: I will call Mr. Craun and ask him. Given Bill's fairly precise comments, I would tend to think that they may be approaching some type of "limit" in terms of water use. I will attempt to find this documentation and follow up accordingly. Question: Does that information specify that the system cannot handle anymore people? Answer: Once I'm able to talk to Bill and determine which septic system on the property he reviewed, I should be able to follow up as to his justification for the absolute limit on the number of people. Please keep in mind that the system septic design may not have taken into consideration that the facility was to be served by up to 120 students plus additional staff. That is why I am recommending that the applicant consult with a PE to determine if the wastewater strength and flows from the school will be similar to the original design. A septic system design for a school of 120 students is outside the permitting ability of the local health department and I feel more comfortable for everyone involved (County, VDH, and the applicant) that a PE review the proposed use and determine if the existing system can accept the wastewater. I'll be touch once I've touched base with Bill and determined what information he had available in making his decision. I'll follow up after I've had a chance to talk to him. Let me know if you have any questions or if I can clarify anything. Josh Josh Kirtleyl Environmental Health Specialist, Senior Thomas Jefferson Health District I Albemarle County, Virginia 1138 Rose Hill Drive I Charlottesville, VA 22903 434 - 972 -6288 From: Christopher Perez [mailto:cperez(abalbemarle.org] Sent: Wednesday, April 24, 2013 10:39 AM To: Kirtley, Joshua (VDH) Subject: RE: SP2013 -10 Regents School of Charlottesville Josh, Thank you for your response. I want to probe a little deeper into your comment to fully understand it. Namely, I would like to understand what information the Health Department already has on file for this system. Is the existing system adequate for the existing number of students and teachers which was permitted at the most recent SP for the facility SP2012 -12? If so, what documentation did Mr. Cruan use to make this determination? Does that information specify that the system cannot handle anymore people? I'm just curious be I imagine this question will be asked by the applicant or the Planning Commission. Christopher P. Perez I Senior Planner Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 From: Kirtley, Joshua (VDH) [ mailto:J oshua .Kirtley(&vdh.virginia.gov] Sent: Wednesday, April 24, 2013 9:23 AM To: Christopher Perez Subject: RE: SP2013 -10 Regents School of Charlottesville Good morning, Chris. It seems that Bill's email was very specific in terms of the number of students and teachers. If the applicant is looking to increase the number of students, then I would recommend that the applicant consult with a PE to determine the capacity of the existing system and determine if it would be suitable for the proposed use. The PE would need to submit a report to the Health Department which outlines their findings and justification for the approval. If the existing system needed to be expanded, then the applicant would need to submit an application along with PE plans to the Health Department for approval. Josh Josh KirtleyI Environmental Health Specialist, Senior Thomas Jefferson Health District JAlbemarle County, Virginia 1138 Rose Hill Drive I Charlottesville, VA 22903 434 - 972 -6288 From: Christopher Perez [mailto:cperez(dalbemarle.org] Sent: Tuesday, April 16, 2013 9:18 AM To: Kirtley, Joshua (VDH) Subject: RE: SP2013 -10 Regents School of Charlottesville Josh, Bill reviewed this project's initial submittal when it was SP2012 -12 (attached is Bill's comments) ... that application was approved by the County on Sept 5, 2012. Now the applicants are amending their SP application to add additional children, thus it's a completely new application /review for SP201300010. Thanks Christopher P. Perez I Senior Planner Department of Community Development I County of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 From: Kirtley, Joshua (VDH) [ mailto:J oshua .Kirtley(aOvdh.virginia.gov] Sent: Monday, April 15, 2013 5:17 PM To: Christopher Perez Subject: RE: SP2013 -10 Regents School of Charlottesville Good afternoon, Chris. Thanks for your email. We have received the above mentioned application and I hope to look at it soon. Just so I'm in the loop on everything, what was Bill's involvement with this project? Has he already provided comments? I ask because I want to make sure that VDH comments are consistent. Josh Kirtleyl Environmental Health Specialist, Senior Thomas Jefferson Health District I Albemarle County, Virginia 1138 Rose Hill Drive I Charlottesville, VA 22903 434 - 972 -6288 From: Christopher Perez [mailto:cperez(abalbemarle.org] Sent: Monday, April 15, 2013 2:45 PM To: Kirtley, Joshua (VDH) Subject: SP2013 -10 Regents School of Charlottesville Josh, This is the followup email mentioned in the voicemail I just left you. I am seeking confirmation that your office received Special Use Permit application SP2013 -10 Regents School of Charlottesville. Comments are due to the applicant by May 1s' . This email is not to rush you; rather, just making sure yall received it be I believe the application request will rest primarily on what the Health Department says for their septic... PS. I misspoke on the voicemail, I believe Bill Craun initially reviewed this permit, regardless he's retired now. Please confirm your receipt of the application. Thanks Christopher P. Perez I Senior Planner Department of Community Development ICounty of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443