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HomeMy WebLinkAboutSDP201300009 Review Comments Major Amendment, Preliminary Plan 2013-06-27COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902 -4596 Phone (434) 296 -5832 Fax (434) 972 -4126 Memorandum To: Donald Booth (dbooth @djginc.com) From: Ellie Ray, CLA, Senior Planner Division: Planning Date: March 18, 2013 Revl : May 8, 2013 Rev2: June 27, 2013 Subiect: SDP2013 -00009 Seminole Trail Fire Station — Maior Amendment The County of Albemarle Planning Division will recommend approval of the plan referenced above once the following comments have been satisfactorily addressed (The following comments are those that have been identified at this time. Additional comments or conditions may be added or eliminated based on further review.): [Each comment is preceded by the applicable reference, which is to the Subdivision /Zoning Ordinances unless otherwise specified.] 1. [32.5.2(a)] The boundary information provided does not include a boundary dimension along Berkmar Drive; please provide all boundary line information. Rev1: Comment addressed. 2. [32.5.2(a)] Add AIA (Airport Impact Area) to the Zoning note. Please also document any necessary waiver requests. Rev1: Comment addressed. 3. [32.5.2(a)] Provide the County and State; change the `Charlottesville' references to `Albemarle County'. Rev1: Comment addressed. 4. [32.5.2(a)] Provide one datum reference for elevation. Rev1: Comment addressed. 5. [32.5.2(a)] Show departing lot lines. Rev1: Comment addressed. [32.5.2(a)] Show all parking setback, building setback, and buffer lines on all sheets. Rev1: Comment not fully addressed. Please revise the setback notes on the Cover Sheet to say `residential districts' instead of 'R-l'; the adjacent properties are Zoned R -2 and the same standard applies to all residentially zoned districts. Additionally, it appears that there is a deck proposed on the back of the building that violates the building setback. Decks are allowed to extend a maximum of 4' into the required setback, but it seems the proposed deck extends approximately 10'; please revise. Rev2: Comment addressed. [32.5.2(a) & 21.7(c)] Buffer zone adjacent to residential and rural areas districts. No construction activity including grading or clearing of vegetation shall occur closer than twenty (20) feet to any residential or rural areas district. Screening shall be provided as required in section 32.7.9. It appears that some grading is proposed in this 20' buffer; please verify and either remove the proposed grading or apply for a waiver of this requirement. Rev1: Comment addressed. The waiver request was approved by the Board of Supervisors at the May 1, 2013 meeting. 8. [32.5.2(a)] Provide the source of the boundary line survey. Rev1: Comment addressed. 9. [32.5.2(b)] Provide the maximum total square footage of the building with proposed additions. Rev1: Comment addressed. 10. [32.5.2(b)] While the maximum building height on C1 zoned land is 65', any building height in excess of 35' requires an additional 2' of setback for each 1' in height above 35'. The cover sheets states the maximum height is 41.5'. The County's building height definition reads as follows, `The vertical distance measured from the level of the curb or the established curb grade opposite the middle of the front of the structure to the highest point of the roof if a flat roof,- to the deck line of a mansard roof,- or the mean height level between the eaves and ridge of a gable, hip or gambrel roof. For buildings set back from the street line, the height shall be measured from the average elevation of the ground surface along the front of the building'. Please verify the maximum building height to determine if additional setback is required. Rev1: Comment addressed. Zoning determined the height to be less than 35'. 11. [32.5.2(b) & 4.12.4(a)] Zoning will determine the number of required parking spaces for this use. The original site plan was approved with 71 required parking spaces. This number was largely due to the hosting of bingo games and dances for fundraising. Do these types of events still take place on this parcel? How many staff are generally on -site at the same time? Zoning may need additional information to make their determination. Rev1: Comment addressed. Zoning determined that 32 parking spaces are required; the site plan provides for 37 spaces. 12. [32.5.2(b)] Provide the maximum amount of impervious cover on the Cover Sheet. Rev1: Comment addressed. 13. [32.5.2(b)] Provide the maximum amount of paved parking and vehicular circulation area on the Cover Sheet. Rev1: Comment addressed. 14. [32.5.2(d)] A critical slope waiver is required to disturb any slope in excess of 25 %. Engineering and Planning have reviewed the proposed disturbance and will recommend approval of this waiver. This waiver must be approved by the Board of Supervisors (on Consent Agenda) prior to site plan approval. Rev1: Comment addressed. The waiver request was approved by the Board of Supervisors at the May 1, 2013 meeting. 15. [32.5.2(1)] Please provide the right -of -way width for Berkmar Drive. Rev1: Comment addressed. 16. [32.5.2(n)] Clarify where the fence ends; does it extend along all adjacent residential parcels? Rev1: Comment addressed. 17. [32.5.2(n)] The retaining wall note refers to a sheet not included in this plat set; please dimension the walls, provide maximum height(s), and provide a railing detail. Rev1: Comment addressed. 18. [32.5.2(n)] Dimension the travelway closest to the building. Rev1: Comment addressed. 19. [32.6.2(g)] Indicate all utility and drainage easements outside the right -of -way of public streets. Any new easements may be generally shown and dedicated by separate plat. All water and sewer facilities to be dedicated to public use and the easements for those facilities and shall be identified by a statement that the facilities are to be dedicated to the Albemarle County Service Authority. Rev1: Comment addressed. 20. [32.6.20) & 32.7.9.4(b)] Existing trees may be preserved in lieu of planting new plant materials in order to satisfy the landscaping and screening requirements of section 32.7.9 or to meet conditions of approval, subject to the agent's approval. It appears that several of the Landscape Plan requirements are proposed to be met with existing vegetation. The landscape plan should show the trees to be preserved, the limits of clearing, the location and type of protective fencing, grade changes requiring tree wells or walls, and trenching or tunneling proposed beyond the limits of clearing. In addition, the applicant shall sign a conservation checklist approved by the agent to insure that the specified trees will be protected during construction. Except as otherwise expressly approved by the agent in a particular case, such checklist shall conform to specifications contained in the Virginia Erosion and Sediment Control Handbook, pp III -284 through III -297, and as hereafter amended. This checklist must be signed, dated, and added to the landscape plan sheet. Rev1: Comment not fully addressed. It appears that both water lines and storm drain extend into areas labeled for tree protection. The limits of disturbance are slightly different on the various sheets, but the overall disturbance should be reflected on the site plan. Please modify the tree protection lines to be outside of any areas of disturbance, and revise the "existing tree canopy to remain" calculation accordingly. Rev2: Comment addressed. 21. [32.6.20) & 32.7.9.5] Street trees are required along all existing public street frontage; these trees must be within the parking setback. It appears that two additional street trees are required in the area east of the proposed secondary entrance. Rev1: Comment addressed. However, the tree that is located in the area between the two entrances appears to be in a storm drain easement. All landscaping should be located outside of utility easements. Rev2: Comment addressed. 22. [32.6.20) & 32.7.9.5(e)] When a parking area is located so that the parked cars will be visible from an off -site street, the agent may require additional planting of low street shrubs between the street and the parking area. It appears that this requirement is proposed to be met with existing vegetation; please provide the information requested above regarding preserving existing trees in lieu of planting new plant material. Rev1: Comment addressed. 23. [32.6.20) & 32.7.9.6(a)] An area of at least five (5) percent of the paved parking and vehicular circulation area shall be landscaped with trees or shrubs. Neither the areas of street trees and shrubs required by sections 32.7.9.5(d) and (e) nor shrubs planted between a parking area and the building shall be counted toward the minimum landscaped area for a parking lot. As noted above, the square footage of `paved parking and vehicular circulation area' has not been provided. Rev1: Comment addressed. The parking layout is an existing condition and is not required to be modified. Additionally, the area between the two entrances could be counted toward this requirement though it is not included in the calculation provided. 24. [32.6.20) & 32.7.9.6(b)] The 5% landscaped area required shall be planted with a mixture of shade trees and shrubs and shall include one (1) large or medium shade tree per ten (10) parking spaces or portion thereof, if five (5) spaces or more. Four (4) trees are required for 37 parking spaces. Additionally, Corpus florida is not on the current list of recommended large or medium shade trees approved by the agent. Please select trees from the approved list or note specific existing trees that meet this requirement. Rev1: Comment addressed. The parking layout is an existing condition and is not required to be modified. Additionally, there are numerous trees around the parking lot that are being maintained that could be used to satisfy this requirement. 25. [32.6.20) & 32.7.9.7] As mentioned above, please clarify if the existing fence extends along all residential parcels or if additional screening is necessary. Please also demonstrate how the dumpster will be screened from Berkmar Drive. Rev1: Comment not fully addressed. Thank you for clarifying the fence location. However, the dumpster must be screened from Berkmar Drive. Please indicate how the dumpster will be screened; if using a fence, label the height and provide a detail. Rev2: Comment addressed. 26. [32.6.20) & 32.7.9.8] It appears that the tree canopy requirement is proposed to be met with existing trees; please provide the information requested above regarding preserving existing trees in lieu of planting new plant material. Rev1: Comment addressed. However, as indicated above, the tree canopy calculation may need to be revised to reflect the loss of existing trees for water and storm drain installation. Rev2: Comment addressed. 27. [32.6.2(k) & 4.17] Please show the proposed light fixtures on the site plan to verify that no site conflicts exist. Rev1: Comment not fully addressed. It is unclear if the proposed light pole on the Berkmar Drive side of the parking lot is located on top of an existing gas line; it appears a section of the gas line is being removed, but it's difficult to tell exactly which section and that change isn't reflected on the site plan. Please clarify what section of gas line will remain and relocate the light pole if there is a conflict. Rev2: Comment not fully addressed. Please revise the note provided to indicate that the ultimate location of the light pole should be 2' clear, both horizontally and vertically, from the field verified location of the gas line. For future reference, if the ultimate light pole location is significantly different from that shown on the plan, a Letter of Revision will be required with a revised photometric plan. 28. [32.6.2(k) & 4.17] Provide cut sheets for each proposed fixture (that reference the catalog numbers provided) that demonstrate that the fixture is full cutoff. Rev1: Comment not fully addressed. Cut sheets should be provided as part of the site plan set, not a separate document. Additionally, the cut sheets for fixtures A, B, C and E don't specifically reference a flat lens; please verify that no portion of the bulb or lens will extend below the housing of the fixture. Fixture D is below 3000 lumen and therefore not subject to the full cutoff standard. Rev2: Comment addressed. 29. [32.6.2(k) & 4.17] The photometric plan must show footcandle information to the property line of all adjacent residential parcels and the public right -of -way to demonstrate that the spillover will not exceed 0.5 footcandle. Rev1: Comment not fully addressed. Footcandle information is still not provided along the entire Berkmar Drive right -of -way frontage or all of the adjoining residential parcels. Please provide footcandle information to the property line of all adjacent residential parcels and the public right -of -way to demonstrate that the spillover will not exceed 0.5 footcandle. Rev2: Comment addressed. However, is seems possible that the photometric plan does not include all of the fixtures in the footcandle values provided. For example, there are no footcandle values in the area around several of Fixture E. Please verify that all fixtures have been included in the calculations provided; if not, please revise the photometric plan to include all fixtures. 30. 132.b.Z(k) tk 4.17J I he lighting plan indicates that a LLF of U.6b was used to create the photometric plan. Albemarle County requires that the LLF be 1.0; revise the photometric plan using the proper LLF. Rev1: Comment addressed. 31. [32.6.2(k) & 4.17] Provide the following standard lighting note on the lighting plan: Each outdoor luminaire equipped with a lamp that emits 3, 000 or more initial lumens shall be a full cutoff luminaire and shall be arranged or shielded to reflect light away from adjoining residential districts and away from adjacent roads. The spillover of lighting from luminaires onto public roads and property in residential or rural areas zoning districts shall not exceed one -half footcandle. Rev1: Comment addressed. 32. [Comment] Provide the deed book and page references for all existing utility easements located on the property. Rev1: Comment addressed. 33. [Comment] This amendment cannot be approved until ACSA and VDOT completed their reviews and grant their approval; comments will be forwarded upon receipt. Engineering, Fire /Rescue, inspections, and E911 comments have been provided. Rev1: Comment not fully addressed. This amendment cannot be approved until VDOT completes their review and grants their approval; comments will be forwarded upon receipt. Engineering comments have been provided. ACSA, Fire /Rescue, inspections, and E911 all have no objection. Rev2: Comment addressed. 34. [Comment] Sheet C -201 should be labeled Sheet 7 of 11 (or the total number of sheets in the plan set), not 53. Rev2: Comment addressed. Staff has provided references to provisions of Chapter 18 of the Code of the County of Albemarle. The Code is kept up to date by the County Attorney's office. The Code may found on the County Attorney's website which may be found under "Departments and Services" at Albemarle.org. In accord with the provisions of Section 32.4.3.5 of Chapter 18 of the Code if the developer fails to submit a revised final site plan to address all of the requirements within six (6) months after the date of this letter the application shall be deemed to have been voluntarily withdrawn by the developer. Please contact Ellie Ray in the Planning Division by using erav(a- )albemarle.org or 434 - 296 -5832 ext. 3432 for further information.