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County of Albemarle
Department of Community Development
401 McIntire Road,
Charlottesville, VA, 22902
Phone 434 - 296 -5832
Memorandum
To: Christopher Mantle (cmantle(a- )mckeecarson.com)
From: Ellie Ray, CLA, Senior Planner
Division: Planning
Date: September 3, 2013
Rev1: October 30, 2013
Subject: SDP 201300045 SOCA Fieldhouse - Minor
Fax 434 - 972 -4126
The County of Albemarle Planning Division will recommend approval of the plan referenced above once the
following comments have been satisfactorily addressed (The following comments are those that have been
identified at this time. Additional comments or conditions may be added or eliminated based on further review.):
[Each comment is preceded by the applicable reference, which is to the Subdivision /Zoning Ordinances unless
otherwise specified.]
1. [32.5.2(a)] Please provide the correct tax map and parcel number, it appears the old TMP information is still
on the plan. Additionally, please revise the TMP acreage accordingly.
Rev1: Comment not fully addressed. This has been addressed on sheet 2, but sheet 3 still lists a
different TMP and inaccurate owner information; please revise. Also, please update the DB and PG
information on sheet 2 to DB 4299 PG 328, as that is the deed that created the existing parcel.
2. [32.5.2(a)] Provide boundary dimensions.
Rev1: Comment addressed.
3. [32.5.2(a)] Please reference variations #15 -18 and #23 in addition to the ZMA information provided.
Rev1: Comment addressed.
4. [32.5.2(b)] Clarify the total square footage of the proposed building and the maximum footprint; there are
several different references to various square footages, but the only numbers that need to be provided are
the total square footage of the building and the maximum footprint. The breakdown of areas within the
building assigned to different uses is good; just make sure these numbers add up to whatever total square
footage you provide. This use isn't `recreational' as defined in county code (and recreational area isn't
required), so please remove that acreage reference. This plan also doesn't provide `open space' as defined
in county code; please remove that reference as well.
Rev1: Comment not fully addressed. The total square footage is blank; please provide this
information.
5. [32.5.2(b)] Please clarify how much parking is provided; the parking schedule lists 63 spaces, but the plan
appears to include 64 spaces.
Rev1: Comment addressed. However, the note references sheet 4 when it appears it should
reference sheet 6.
6. [32.5.2(b)] Verify the maximum amount of paved parking and vehicular circulation area; the exact same
number is provided as the previous plan, yet the parking layout has changed fairly significantly. If this
number is different, the landscape plan notes must be revised accordingly.
Rev1: Comment addressed.
7. [32.5.2(1) & Code of Development] Please label the adjacent street and alley pavement and right -of -way
or easement widths.
Rev1: Comment not addressed. The right -of -way and easement widths do not appear to have been
provided. Additionally, please label and dimension the proposed widening of Colvin Alley.
8. [32.5.2(k)] Verify that all necessary easements for proposed water, sewer and drainage facilities have been
shown on the plan.
Rev1: Comment not fully addressed. There are proposed water improvements within the open
space along Belvedere Boulevard, yet no easement is noted. Additionally, there are several areas
where grading is proposed outside of the parcel; grading /construction easements will be required
and must be noted on the plan. See comment #18 for more information.
9. [32.5.2(1)] Provide the location of any other existing or proposed utilities and utility easements including
telephone, cable, electric and gas.
Rev1: Comment not fully addressed. There is an underground electric line that runs between
Colvin Alley and the proposed building and then out to Belvedere Boulevard; does this line have an
easement? If so, it must be shown on the plan and permission must be granted from the easement
holder for any construction or improvements within the easement.
10. [32.5.2(n)] Dimension the proposed building and provide the maximum footprint.
Rev1: Comment addressed.
11. [32.6.20) & 32.7.9.6(a)] An area of at least five (5) percent of the paved parking and vehicular circulation
area shall be landscaped with trees or shrubs within or around the parking lot. As noted above, the square
footage of `paved parking and vehicular circulation area' should be verified. Please also clarify why a
different number is used for this area in the 5% calculation. Additionally, the 5% requirement refers to
square footage of planting space, not tree canopy (as provided on the plan submitted). Please provide all
relevant information to verify this requirement is satisfied.
Rev1: Comment addressed.
12. [32.6.20) & 32.7.9.7] While screening of this building from the adjacent residential lots isn't technically
required, due to its scale you may want to consider ways to mitigate the visual impact. Something like small
islands in the hardscape next to the building to allow for vine plantings that will grow up the side of the
building and /or installation of evergreen shrubs in the parking islands and under the trees specified along
the fagade.
Rev1: Comment addressed.
13. [32.6.20) & 32.7.9.8] The minimum tree canopy requirement is 10 %; this use is not exempt from the tree
canopy requirement (please remove the note that states this). It appears that this requirement is met if the
street trees are included. However, the plant schedule lists 13 Cornus florida, but the plan appears to show
14; please verify and revise.
Rev1: Comment not fully addressed. Please include the street trees in the plant schedule; list the
species, quantity, and canopy provided. They can be noted as "already planted" if that's the case.
Additionally, two of the proposed plantings are actually in the open space parcel next to Belvedere
Boulevard; an easement must be established for landscape maintenance or these plantings cannot
be counted toward the canopy requirement.
14. [32.6.20)] Several of the proposed plantings appear to be within existing or proposed easements or have
utility conflicts; please either move all landscaping outside of easements or provide proof of authorization
from the easement holder. See the fire line and drain pipe next to the parking lot in particular.
Rev1: Comment not fully addressed. As noted above, it appears that several plantings may be
within an electric easement; this should be resolved and documentation of permission to plant in
the easement must be provided. As noted in comment #13, two of the plantings are outside of the
parcel boundaries; please create a landscape easement if they are to count toward the canopy
requirement. If they are not to count toward the canopy requirement but are still proposed to be
planted, permission to do so must be granted from the open space parcel owner. Many of the
plantings are still very close to proposed water and sewer lines; ACSA approval will be required.
Also, it appears there is still one tree proposed directly on top of the drain pipe; please revise.
15. [32.6.2(k) & 4.17] The quantity of light fixtures listed in the luminaire schedule does not match the plan.
There appear to be ten (10) C10 while 11 are listed, and there appear to be five (5) F5 while 4 are listed;
please verify and revise.
Rev1: Comment not addressed. The luminaire schedule now has quantity inaccuracies for fixtures
G, H, I and possibly F. There are 11 "F" labels on the plan, but one fixture seems to be within the
building. Lumen output must be provided for all proposed fixtures. Additionally, the labels listed
for the fixtures in the schedule seem to be incorrect. Please revise the labels, quantities, and lumen
information in the schedule and make sure each fixture is labeled properly on the plan itself. The
cutsheet for fixture G should also include the catalog number.
16. [32.6.2(k) & 4.17] Please clarify the exact location of the light poles for all pole mounted fixtures. The
lighting plan appears to show boxes that represent the pole bases right on the curb for the parking lot, while
the landscape and layout sheets have boxes that look like they might represent the poles, but are in
different locations than the boxes on the lighting plan. All three sheets should show the exact size and
location of the pole base to verify that no site conflicts exist. Additionally, if the poles are in the sidewalk
around the parking lot, they should be located at the end of parking stripes to minimize the chance of a
vehicle running into it.
Rev1: Comment not fully addressed. The pole locations still aren't shown on the lighting plan;
please revise. Also, it looks like several site conflicts still exist; the poles seem to be proposed right
in the edge of the curb even extending beyond the curb, they are not at the ends of parking space
stripes as requested, and one is proposed on top of a storm drain pipe. Please resolve all light pole
conflicts.
17. [32.6.2(k) & 4.17] Provide the following standard lighting note on the lighting plan: Each outdoor luminaire
equipped with a lamp that emits 3, 000 or more initial lumens shall be a full cutoff luminaire and shall be
arranged or shielded to reflect light away from adjoining residential districts and away from adjacent roads.
The spillover of lighting from luminaires onto public roads and property in residential or rural areas zoning
districts shall not exceed one -half footcandle.
Rev1: Comment addressed. However, it is difficult to tell but it appears that the 0.5 footcandle limit
may be exceeded in spots along the Belvedere Boulevard right -of -way; please verify that spillover at
the edge of the right -of -way is 0.5 footcandle or less.
18. [Comment] Provide documentation of all off -site easements, including grading and any other necessary
easements.
Rev1: Comment not addressed. Easements will be required for: any work proposed within
Belvedere Boulevard, proposed construction within and the expansion of Colvin Alley, proposed
construction and installation of utilities and landscaping in the open space, and the proposed
grading on TMP 62A3 -1 and anywhere else off -site. All easements must be approved and recorded
prior to site plan approval.
19. [Comment] This site plan cannot be approved until ACSA completes their review and grants their approval;
comments will be forwarded upon receipt. Fire /Rescue, Engineering, and E911 comments have been
provided. Inspections and VDOT have completed their reviews and have no objection.
Rev1: Comment not fully addressed. This site plan cannot be approved until ACSA and
Engineering complete their reviews and grant their approval; comments will be forwarded upon
receipt. Fire /Rescue, E911, Inspections and VDOT have completed their reviews and have no
objection.
20. [Comment] Please clarify the note that reads, "Old line is hereby vacated" on sheet 3.
Staff has provided references to provisions of Chapter 18 of the Code of the County of Albemarle. The Code is
kept up to date by the County Attorney's office. The Code may found on the County Attorney's website which
may be found under "Departments and Services" at Albemarle.org.
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In accord with the provisions of Section 32.4.3.5 of Chapter 18 of the Code if the developer fails to submit a
revised final site plan to address all of the requirements within six (6) months after the date of this letter the
application shall be deemed to have been voluntarily withdrawn by the developer.
Please contact Ellie Ray in the Planning Division by using eray(a)albemarle.orp or 434 - 296 -5832 ext. 3432 for
further information.
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