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HomeMy WebLinkAboutSP201300021 Review Comments Special Use Permit 2013-11-26pF AL �'I�2GIIS�4' COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902 -4596 Phone (434) 296 -5832 MEMORANDUM TO: Sarah Baldwin FROM: Margaret Maliszewski RE: SP- 2013 -21: Rolkin Road Shops DATE: November 26, 2013 Fax (434) 972 -4126 I have reviewed the submittal dated 10/17/13 for the above - referenced application and I have the following recommendations: There is no objection to the proposed drive -thru use for the following reasons: The drive -thru lanes and windows are appropriately located on the building and the site for reduced impact on the EC. The parcel is located behind parcels that are adjacent to the EC. The existing development adjacent to the EC is expected to further help in limiting impacts of the drive -thru lanes and windows on the EC. The following comments are provided for the applicant in anticipation of the future ARB and site plan submittals: The applicant is encouraged to coordinate the design of the drive -thru window with the overall architecture of the building. The design of the building should be compatible with the nearby buildings, most of which have ARB approval. The degree of visibility of the side walls from the EC will determine the amount of architectural detail required on those elevations. Blank walls should be avoided. The amount of glass and illumination of the tower will likely be a focus of ARB review. EIFS surfaces should be minimized. Show that visibility of rooftop equipment is eliminated. A comprehensive sign plan will be required for the building; the proposal should be submitted with the ARB site plan/building design application. Planting area on the north and west sides of the parcel is occupied by electric and telephone easements. Landscaping is required in these areas. Planting area may have to be increased to meet requirements. The project proposal notes 70 parking spaces; the plan shows 58. Based on the 58 parking spaces illustrated, 6 interior parking lot trees will be required. Sufficient tree islands are not shown. Adding a tree at each patio space is recommended. 40 AL O G� U �'IRGIN1P COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902 -4596 Phone (434) 296 -5832 Fax (434) 972 -4176 December 13, 2013 Valerie Long 321 East Main Street, Suite 40 Charlottesville, VA 22902 Alan Taylor Riverbend Development P.O. Box 1467 Charlottesville, VA 22902 RE: SP2013 -21 Dear Valerie & Alan: Staff has reviewed your initial submittal for a special permit (SP). We have a number of questions and comments which we believe should be considered before your ZMA moves forward to the Planning Commission. We would be glad to meet with you to discuss these issues. All comments from all reviewers are provided in this letter, however the major issues that will need to be addressed before moving forward to the Planning Commission are listed below. Many of these show up in other comments by each reviewer listed in this letter, however it is important to identify the major concerns, and these should be addressed with a resubmittal: Planning Comprehensive Plan. The property is located in Neighborhood 3 of the Pantops Master Plan which proposes Urban Mixed Uses. The proposed drive -thru is consistent with the Pantops Master Plan for this area. Neighborhood Model General comments on how well the proposed development meets the principles of the Neighborhood Model are provided here. More detailed comments may be provided at a later date if changes are made and /or after more detailed plans are provided. Since this is an amendment to a previously approved rezoning that only contains limited changes, not all principles are applicable. Pedestrian This principle is not applicable. Orientation Neighborhood This principle is not applicable. Friendly Streets and Paths Interconnected This principle is not applicable. Streets and Transportation Networks Parks and Open This principle is not applicable. Space Neighborhood This principle is not applicable. Centers Buildings and This principle is not applicable. Spaces of Human Scale Relegated Parking This principle is not applicable. Site Plan /Subdivision The following comment regarding your proposal to meet Site Plan or Subdivision Ordinance requirements are provided below: 1. It is recommended that any changes to the site plan currently under review are also provided on the plan for the special use permit. Engineering Services 1. A double entrance is a traffic /safety concern and should be limited to only the entrance across from the access way to Route 250. 2. The Rolkin Road and Abbey Road intersection is a traffic /safety concern and may require a traffic study. 3. The dumpster location does not appear to allow for single unit truck maneuvering to empty containers as shown. It is recommended that the dumpster be relocated or angled for truck access. 4. The left turn lane from Rolkin Road into the site may be warranted with a traffic study of the ultimate build -out design of the shopping center. Planning and Zoning Services 1. The property is subject to a rezoning (ZMA1998 -20), which among other things, proffered certain landscaping and a requirement that apply to the rooftop style to assure minimal impact on the Monticello viewshed. The final site plan must be approved by the Thomas Jefferson Memorial Foundation (ZMA1998 -20, attached). 2. The narrative incorrectly references 70 parking spaces, when there are 58, which is sufficient for the shopping center parking standard. 3. The narrative states that a critical slopes waiver request will be filed. This must be approved at or prior to any construction activity. 4. The property is located in the Entrance Corridor and ARB approval must be obtained. The design planner has provided recommendations (attached) and stated that this project will go before the ARB on December 16, 2013. 2 Action after Receipt of Comments After you have read this letter, please take one of the actions identified in the attachment "Action After Receipt of Comment Letter." Resubmittal If you choose to resubmit, please use the attached form. There is no fee for the first resubmittal. The resubmittal date schedule is provided for your convenience. Notification and Advertisement Fees Recently, the Board of Supervisors amended the zoning ordinance to require that applicants pay for the notification costs for public hearings. Prior to scheduling a public hearing with the Planning Commission the following must be paid: $ 200.00 Cost for notification of adjoining owners (minimum $200 + actual postage /$1 per owner after 50 adjoining owners) $192.70 Legal ad cost for Planning Commission $ 392.70 Total amount due prior to Planning Commission public hearing Prior to the Board of Supervisor's public hearing, payment of the newspaper advertisement for the Board hearing needed. $ 192.70 Additional amount due prior to Board of Supervisors public hearing $ 585.40 Total amount for all notifications Fees may be paid in advance. Payment for both the Planning Commission and Board of Supervisors public hearings may be paid at the same time. Additional notification fees will not be required unless a deferral takes place and adjoining owners need to be notified of a new date. Feel free to contact me if you wish to meet or need additional information. My phone number is (434) 296 -5832, x. 3313, and my email address is sbaldwin @albemarle.org. Sincerely, Sarah Baldwin Senior lanner Planning Services 3 DEPARTMENT OF COMMUNITY DEVELOPMENT GF ALB& J �'IRGINZP ACTION AFTER RECEIPT OF COMMENT LETTER Within 30 days of the date of this letter, please do one of the following: (1) Resubmit in response to review comments (2) Request indefinite deferral (3) Request that your Planning Commission public hearing date be set (4) Withdraw your application (1) Resubmittal in Response to Review Comments If you plan to resubmit within 30 days, make sure that the resubmittal is on or before a resubmittal date as published in the project review schedule. The full resubmittal schedule may be found at www.albemarle.org in the "forms" section at the Community Development page. Be sure to include the resubmittal form on the last page of your comment letter with your submittal. The application fee which you paid covers staff review of the initial submittal and one resubmittal. Each subsequent resubmittal requires an additional fee. (See attached Fee Schedule.) (2) Request Indefinite Deferral If you plan to resubmit after 30 days from the date of the comment letter, you need to request an indefinite deferral. Please provide a written request and state your justification for requesting the deferral. (Indefinite deferral means that you intend to resubmit /request a public hearing be set with the Planning Commission after the 30 day period.) (3) Request Planning Commission Public Hearing Date be Set At this time, you may schedule a public hearing with the Planning Commission. However, we do not advise that you go directly to public hearing if staff has identified issues in need of resolution that can be addressed with a resubmittal. 0 After outstanding issues have been resolved and /or when you are ready to request a public hearing, staff will set your public hearing date for the Planning Commission in accordance with the Planning Commission's published schedule and as mutually agreed by you and the County. The staff report and recommendation will be based on the latest information provided by you with your initial submittal or resubmittal. Please remember that all resubmittals must be made on or before a resubmittal date. By no later than twenty -one (21) days before the Planning Commission's public hearing, a newspaper advertisement fee and an adjoining owner notification fee must be paid. (See attached Fee Schedule) Your comment letter will contain the actual fees you need to pay. Payment for an additional newspaper advertisement is also required twenty -two (22) days prior to the Board of Supervisors public hearing. These dates are provided on the attached Legal Ad Payments for Public Hearings form. Please be advised that, once a public hearing has been advertised, only one deferral prior to the Planning Commission's public hearing will be allowed during the life of the application. The only exception to this rule will be extraordinary circumstances, such as a major change in the project proposal by the applicant or more issues identified by staff that have not previously been brought to the applicant's attention. As always, an applicant may request deferral at the Planning Commission meeting. (4) Withdraw Your Application If at any time you wish to withdraw your application, please provide your request in writing. Failure to Respond If we have not received a response from you within 30 days, we will contact you again. At that time, you will be given 10 days to do one of the following: a) request withdrawal of your application, b) request deferral of your application to a specific Planning Commission date as mutually agreed to with staff, or c) request indefinite deferral and state your justification for requesting the deferral. If none of these choices is made within 10 days, staff will schedule your application for a public hearing based on the information provided with your original submittal or the latest submittal staff received on a resubmittal date. Fee Payment Fees may be paid in cash or by check and must be paid at the Community Development Intake Counter. Make checks payable to the County of Albemarle. Do not send checks directly to the Review Coordinator. 5 FEE SCHEDULE FOR ZONING APPLICATIONS A. For a special use permit: 1. Additional lots under section 10.5.2.1; application and first resubmission Fee............................................................................ ............................... ......................$1,000.00 Each additional resubrnittal ....................................... ............................... ........................$500.00 2. Public utilities; application and first resubmission Fee............................................................................ ............................... ......................$1,000.00 Each additional resubmittal ....................................... ............................... ........................$500.00 3. Day care center; application and first resubmission Fee............................................................................ ............................... ......................$1,000.00 Each additional resubmittal ....................................... ............................... ........................$500.00 4. Home occupation Class B; application and first resubmission Fee............................................................................ ............................... ......................$1,000.00 Each additional resubmittal ....................................... ............................... ........................$500.00 5. 5. Amend existing special use permit; application and first resubmission Fee............................................................................ ............................... ......................$1,000.00 Each additional resubmittal ....................................... ............................... ........................$500.00 6. Extend existing special use permit; application and first resubmission Fee............................................................................ ............................... ......................$1,000.00 Each additional resubmittal ....................................... ............................... ........................$500.00 7. All other special use permits; application and first resubmission Fee............................................................................ ............................... ......................$2,000.00 Each additional resubmittal ........................................................... ............................... $1,000.00 8. Deferral of scheduled public hearing at applicant's request Fee............................................................................. ............................... ........................$180.00 B. For amendment to text of zoning ordinance: Fee................................................................................... ............................... .......................$1000.00 C. Amendment to the zoning map: 1. Less than 50 acres; application and first resubmission Fee............................................................................ ............................... ......................$2,500.00 2. Less than 50 acres; each additional resubmission Fee............................................................................ ............................... ......................$1,250.00 3. 50 acres or greater; application and first resubmission Fee............................................................................ ............................... ......................$3,500.00 4. 50 acres or greater; each additional resubmission Fee............................................................................ ............................... ......................$1,750.00 5. Deferral of scheduled public hearing at applicant's request Fee............................................................................. ............................... ........................$180.00 D. Board of Zoning Appeals: I.- Request for a variance or sign special use permit Fee............................................................................. ............................... ........................$500.00 2. For other appeals to the board of zoning appeals (including appeals of zoning administrator's decision) — Fee (to be refunded if the decision of the zoning administrator is overturned) .......$240.00 N. Required notice: 1. Preparing and mailing or delivering up to fifty (50) notices: Fee............................................................................. ............................... ........................$200.00 plus the actual cost of first class postage 2. Preparing and mailing or delivering, per notice more than fifty (50): Fee............................................................................... ............................... ..........................$1.00 plus the actual cost of first class postage 3. Published notice: Fee.............................................................................. ............................... .........................Actual cost 6 0 Dept October 28, 1998 Steve Melton 195 Riverbend Dr Charlottesville, VA 22911 +mm -I- COUNTY OF ALBEMARLE of Planning & Community Development . _ — _401 McIntire Road Charlottesville, Virginia 22902.45% (804) 296.5823 RE: ZMA -98 -20 Pantops PD -MC Tax Map 78, Parcels 20A, 73, 73A, 75 and 76 Dear Mr. Melton: = /%A A 1516 - Z 0 The Albemarle County Board of Supervisors, at its meeting on October 21, 1998, approved the above - noted request for approvalof an application plan for the general develoment of 49.34 acres, zoned PD -MC (Planned Development Mixed Commercial); HC (Highway Commercial) and EC (Entrance Corridor erlay District). Please note that this approval is subject to four modifications for the appication plan d four requirements for application plan approval. The modifications and requirements are as follow: Modifications for Application Plan anoroval: a. The Board granted a waiver of restrictions to development on critical slopes for and restricted to the Kroger Shopping Center site, the DMV site and to those areas shown for roadways and other infrastructure improvements on the Application Plan. Subsequent requests for other critical slopes waivers as may be requested as other site plans are'presented will be entertained by the Planning Commision. b. The Board did not find that the request for relief from stormwater detention requirements to be contrary to general planning/policy issues. The Board will allow administrative determination by the Engineering Departent subject to satisfaction of the Engineering Department concerns as to adequacy of water quality measures as well as adequacy of downstream channels; C. The Board can determine no compelling reason to incorporate commercial roadways into the public road network. Private roads will generally allow more flexibiity in site design due to more flexibiity in setbacks and improvements which may occur within the right -of -way. Therefore, the Board approved usage of private roadways internal to the development. This should not be viewed as a zoning restriction/prohibition to Board approval of these roads as public roads at some future date; and d. The Board believes that PD -SC parking standard was intended to encourage a Planned Development approach for shopping center development. The Board found that this intent has been accomplished through this petition and that usage of the PD -SC parking standard would be appropriate with this intent as well as with standards of the Comprehensive Plan. Requirements for Annlication Plan approval: 1. A landscape plan providing full screening of all buildings and parking areas visible from Monticello shall be provided as a condition of site plan approval for all development. The landscape plan may preserve existing trees or provide plantings which shall provide the necessary - screening within 15 years. 2. A street tree plan providing a visual buffer for Hansen Road and Rolkin Road shall be provided as a condition of site plan or road plan approval. Large street trees shall be planted on both sides of such roads in accordance with Section 32.7.9.6 of the Zoning Ordinance and shall be staggered on opposite sides of the road. 3. All buildings shall be designed to provide rooftop style, treatment and color schemes which j assure minimal visual impact on the Monticello viewshed. Assurance of such style, treatment and color schemes shall be a condition of final site plan approval. Such approval may be given by the Director of Planning and Community Development after providing notice to the Thomas Jefferson Memorial Foundation and an opportunity for Foundation comments to be considered. 4. Approval and execution of the Four Party Road Improvement Agreement substantially in accord with the document dated October 20, 1998, and attached hereto, shall be required prior to the approval of any development plan. If you have any questions or comments regarding the above -noted action, please do not hesitate to contact me. Sincerely, Ronald S. Keeler Chief of Planning RSKljcf Cc: Amelia McCulley Jack Kelsey Tex Weaver Steve Allshouse Gordon Gledhill 611 ��YpF AL�,�9 `�RGINIP COUNTY OF ALBEMARLE Department of Building Code and Zoning Services 401 McIntire Road, Room 227 Charlottesville, Virginia 229024596 FAX (804) 972 -4126 TELEPHONE (804) 296 -5832 TTD (804) 972 -4012 MEMORANDUM TO: The file, ZMA 98 -20 (�,,,,A FROM: Amelia McCulley, Zoning Administratol` lend ` Wayne Cilimberg, Director of Planning and Community Development U -i DATE: 01/19/01 RE: Landscape Plans for the entire Pantops PD -MC zoned by ZMA 98 -20 This document is a Memorandum of Agreement set forth in an effort to meet the intent of the first "Requirements for Application Plan Approval" from ZMA 98 -20. On October 21, 1998 the Board of Supervisors approved the Planned Development Mixed Commercial Application Plan with the following condition: 1. A landscape plan providing full screening of all buildings and parking areas visible from Monticello shall be provided as a condition of site plan approval for all development. The landscape plan may preserve existing trees or provide plantings which shall provide the necessary screening within 15 years. The goal of "full screening" is not only to fully obscure but to provide the maximum screening through integration with the existing character of the forested slopes within the viewshed of Monticello. The County, the Developer and Thomas Jefferson Memorial Foundation all hereby agree that the following guidelines will be used in review of all the pertinent site plans on a case -by -case basis:. The sites should appear as natural as possible after development. This may involve randomly placing trees on a slope rather than having a large mowed area or a staggered row of evergreens. It may also provide for screening evergreen trees to be mixed with deciduous trees so as not to create a "block of green" every winter when the deciduous trees in the naturalized areas surrounding the development drop their leaves. The screening needs to be substantial, but a softer silhouette than the standard, using indigenous trees wherever possible, and scattered or in clumps, not in rows. Consideration should be given to species that will grow to a substantial size and are disease resistant so that they will survive and integrate into the native habitat. There will be different considerations on each site depending on the acreage of the site, the topography or terrain, the visibility from Monticello, and the surrounding natural microcosm. The height, size, layout and colors used on the buildings to be constructed will also effect the required landscaping. Since cars and other vehicles reflect light and draw attention to one spot in a field of vision, thorough landscaping of parking lots and accessways is also a major consideration. Planning staff in their professional capacity will review the landscape plans for all sites within the PD -MC. In the process, they must uphold the Zoning Ordinance, the conditions of the Application Plan, and help achieve the goals set out above. Agreed to by: Kat Imhoff, for Thom Foundation Steve Melton, for Hurt Investment Company ''llicrlr��e COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902 -4596 Phone (434) 296 -5832 Fax (434) 972 -4126 MEMORANDUM TO: Sarah Baldwin FROM: Margaret Maliszewski RE: SP- 2013 -21: Rolkin Road Shops DATE: November 26, 2013 I have reviewed the submittal dated 10/17/13 for the above - referenced application and I have the following recommendations: There is no objection to the proposed drive -thru use for the following reasons: • The drive -thru lanes and windows are appropriately located on the building and the site for reduced impact on the EC. • The parcel is located behind parcels that are adjacent to the EC. The existing development adjacent to the EC is expected to further help in limiting impacts of the drive -thru lanes and windows on the EC. The following comments are provided for the applicant in anticipation of the future ARB and site plan submittals: • The applicant is encouraged to coordinate the design of the drive -thru window with the overall architecture of the building. • The design of the building should be compatible with the nearby buildings, most of which have ARB approval. • The degree of visibility of the side walls from the EC will determine the amount of architectural detail required on those elevations. Blank walls should be avoided. • The amount of glass and illumination of the tower will likely be a focus of ARB review. • EIFS surfaces should be minimized. • Show that visibility of rooftop equipment is eliminated. • A comprehensive sign plan will be required fox the building; the proposal should be submitted with the ARB site plan/building design application. • Planting area on the north and west sides of the parcel is occupied by electric and telephone easements. Landscaping is required in these areas. Planting area may have to be increased to meet requirements. • The project proposal notes 70 parking spaces; the plan shows 58. Based on the 58 parking spaces illustrated, 6 interior parking lot trees will be required. Sufficient tree islands are not shown. • Adding a tree at each patio space is recommended.