HomeMy WebLinkAboutSP201300027 Review Comments Special Use Permit 2014-03-07COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
March 7, 2014
Katurah Roell
Piedmont Development
2811 Hydraulic Road
Charlottesville, VA 22901
RE: SP 2013-00027: 5th Street Development - Drive-Thru
Dear Mr. Roell:
Staff has reviewed your initial submittal for the above -referenced application for a drive-thru. We
have a number of comments on your proposal. Some of the comments identify issues that will need
to be addressed with your future, site plan submittal, but the bypass lane issue is one that would need
to be addressed with a revised plan before we can recommend approval of the Special Use Permit.
Our comments are listed below.
Planning
Comments on conformity with the Comprehensive Plan are provided to the Planning Commission
and Board of Supervisors as part of the staff report. Initial comments on how your proposal
generally relates to the Comprehensive Plan are provided here:
The land use designation for this property is Community Service, Parks and Greenways and
Regional Service in Urban Neighborhood 5.
Community Service — Uses allowed in this designation include community -scale
commercial, professional, and office uses providing retail, wholesale, business, medical
offices, small office buildings, mixed-use core communities and/or employment services to
the Development Areas and larger geographic sections of the County.
Parks and Greenways — Uses allowed within this designation include public and private
parks, and existing and proposed greenways along streams.
Regional Service — Uses allowed within this designation include regional -scale commercial,
regional malls, medical centers, mixed-use developments, hotel/motel/conference facilities,
professional and corporate offices, interstate interchange developments and uses providing
retail, wholesale, business, and/or employment services to Albemarle County and the region.
The proposed use is similar in type and scale to the designated uses and to other such established
uses in the immediate area.
Although the scope of a drive-thru request is somewhat limited for full consideration of
Neighborhood Model principles, the proposal does provide interconnected sidewalks and based on
the plans submitted, the travelways and paths located on the site will be neighborhood friendly,
inclusive of various landscaping. Buildings of human scale have been addressed by the
Architectural Review Board in their preliminary review of this proposal and the ARB will continue
to address this issue during site plan review.
1. Per Section 33.40) of the Zoning Ordinance, Special use permits require a community
meeting. I will work with you to determine the scope of community notice for the meeting.
2. The narrative submitted does not include the public need or benefit of special use permit
request, nor does it provide the consistency with the comprehensive plan, including the land
use plan and the master plan for the applicable development area. This information needs to
be included in the narrative.
3. The conceptual plan does not provide the typical cross-sections to show proportions, scale
and streetscape/cross-sections/circulation. The conceptual plan also does not show public
spaces and amenities. This information needs to be included on the conceptual plan.
4. There are approved plans for this site that designate areas on the property for conservation
and/or preservation. As long as these areas will still remain on the site, they need to be
shown on the plan.
5. There is concern with regards to on site circulation. Consider angle parking spaces and
making the parking/travelway one-way in order to make the circulation of traffic operate
with less congestion or conflicts.
6.. Depending on the potential uses located in the buildings, it is possible that there might be
too much parking on the site.
7. More detail needs to be provided on the plan in reference to the drive-thru. Show the
location of the drive thru windows (i.e. menu station and pick-up window). We need to have
an idea of how many cars will stack in the drive-thru lane. Show how the cars will stack in
the drive-thru. Will there be a by-pass lane, and if yes, where will it be located?
Zoning
Comments have not been received yet. Once the comments are received they will be sent to you.
Engineering and Water Resources
The following comments related to engineering and water resources have been provided by Glenn
Brooks:
1. This drive-through configuration is recommended for denial.
2. This drive through proposal has no by-pass. It appears to have inadequate stacking. The
order or teller window has not been located, so the exact stacking layout cannot be
determined. The split entrance with very small radii is not acceptable. Lastly, the turning
radius around the building corner is unacceptable.
Architectural Review Board:
The ARB has reviewed the subject request for conformance with the Entrance Corridor Design
Guidelines and forwarded a recommendation of "no objection" to the Planning Commission for the
drive-thru use. The full text of the ARB's action is copied below. Please note that the ARB's
-- recommendation is -based on the appearance of the development -as illustrated in the plans they - - -
2
reviewed. Changes to the plan (including those resulting from requirements of other reviewing
agencies) could result in revised ARB requirements.
The following comments were provided by the ARB at their February 3, 2014 review of the
proposal:
Regarding the Special Use Permit for the drive-thru window: The Board by a vote of 5:0
forwarded the following recommendation to the Planning Commission.
1. The ARB has no objection to the proposed drive-thru use based on the layout and landscaping in
the plan dated 12/9/13.
Regarding the request for the Amendment to the Rezoning, The Board by a vote of 5:0,
forwarded the following recommendation to the Planning Commission.
1. With appropriate landscaping along the property line west of Building C, Building C need not be
oriented to 5th Street. However, the ARB notes that the change in the plan from two (2) buildings to
three (3) has created a site plan and road configuration that has a high potential of creating a
confusing and difficult site to navigate.
Regarding the preliminary site and architectural designs: The ARB offers the following
comments on the preliminary site plan and architectural design:
1. Revise the architectural design of Building A to reflect the traditional architecture of the area.
2. Revise the architectural design of Building A to provide additional detailing and better
proportions above the awnings. Avoid the appearance of an over scaled sign band. It is
recommended that the applicant view recently approved projects in the Pantops and Rt. 29
corridors.
3. Provide material and color samples for review.
4. Provide additional detail to break-up the blankness of the side elevation bays of Building A.
5. Provide specs on the proposed window glass for Building A confirming that visible light
transmittance shall not drop below 40% and visible light reflectance shall not exceed 30%.
6. Provide a dumpster screen detail in the plan.
7. Provide complete lighting information for review. Eliminate up -lighting from the wall lights.
8. Clearly show all utilities and easements on the plan.
9. Increase planting.area to avoid planting and utility conflicts without reducing the amount of
landscaping proposed.
10. Increase the number of shrub species proposed so that the number of proposed shrubs for any
one species is limited to 25% of the total number of shrubs proposed.
11. Coordinate the plant schedule and the plan regarding the number of Inkberry Holly shown.
12. Include elevations for Buildings B and conceptual elevations for Building C with the next ARB
submittal. Provide sections to help understand grades relative to the ECs. A 3D visualization would
be helpful for understanding the design.
13. Clarify on the plans the wooded area to remain and show tree protection fencing.
14. Submit a comprehensive sign plan with the next ARB submittal.
VDOT
Comments provided by Troy Austin from VDOT are attached.
3
Fire/Rescue
The following comments were provided by Shawn Maddox:
1. The buildings are showing sprinkler systems so a hydrant will be required within 50 feet of
the fire department connection. Building B will meet this requirement if built as proposed,
Buildings A and C will not. Additional hydrants will be required.
2. A Knox Box will be required for Building A and Building B. Contact the fire marshal's
office for information on ordering and installation location. (434-296-5833).
3. Travel lanes around fire hydrants and fire department connections shall be marked as fire
lane. Fire lane standard can be obtained from the Fire Marshal's Office.
SP Conditions
At this point in the review process, we anticipate that recommended conditions of approval for the
Special Use Permit will relate to the need for a bypass lane and the need for landscaping to satisfy
conditions of the Architectural Review Board.
Action after Receipt of Comments
After you have read this letter, please take one of the actions identified on "Action After Receipt of
Comment Letter" which is attached.
Resubmittal
If you choose to resubmit, please use the attached form. There is no fee for the first resubmittal.
The resubmittal date schedule is provided for your convenience.
Notification and Advertisement Fees
The Board of Supervisors amended the zoning ordinance to require that applicants pay for the
notification costs for public hearings. Prior to scheduling a public hearing with the Planning
Commission, payment of the following fees is needed:
$229.50 Cost for newspaper advertisement
200.00 Cost for notification of adjoining owners (minimum $200 + actual postage/$1 per owner
after 50 adjoining owners)
$429.50 Total amount due prior to Planning Commission public hearing
Prior to the Board of Supervisor's public hearing; payment of the newspaper advertisement for the
Board hearing needed.
$229.50 Additional amount due prior to Board of Supervisors public hearing
$659.00 Total amount for all notifications Fees may be paid in advance. Payment for both the
Planning Commission and Board of Supervisors public hearings may be paid at the same time.
Additional notification fees will not be required unless a deferral takes place and adjoining owners
need to be notified of a new date.
C!
Feel free to contact me if you wish to meet or need additional information. My email address is
c rg ant@albemarle.ora .
Sincerely,
Claudette Grant
Senior Planner, Community Development Department
cc: FTV Investments LLC
943 Glenwood Station Lane, Suite 101
Charlottesville VA 22901
enc: Action After Receipt of Comment Letter
Resubmittal Schedule
Resubmittal Form
VDOT comment letter
5
DEPARTMENT OF COMMUNITY DEVELOPMENT
ACTION AFTER RECEIPT OF COMMENT LETTER
Within 30 days of the date of this letter, please do one of the following:
(1) Resubmit in response to review comments
(2) Request indefinite deferral
(3) Request that your Planning Commission public hearing date be set
(4) Withdraw your application
(1) Resubmittal in Response to Review Comments
If you plan to resubmit within 30 days, make sure that the resubmittal is on or before a
resubmittal date as published in the project review schedule. The full resubmittal schedule may
be found at www.albemarle.org in the "forms" section at the Community Development page.
Be sure to include the resubmittal form on the last page of your comment letter with your
submittal.
The application fee which you paid covers staff review of the initial submittal and one
resubmittal. Each subsequent resubmittal requires an additional fee. (See attached Fee
Schedule.)
(2) Request Indefinite Deferral
If you plan to resubmit after 30 days from the date of the comment letter, you need to request
an indefinite deferral. Please provide a written request and state your justification for
requesting the deferral. (Indefinite deferral means that you intend to resubmit/request a
public hearing be set with the Planning Commission after the 30 day period.)
(3) Request Planning Commission Public Hearing Date be Set
At this time, you may schedule a public hearing with the Planning Commission. However,. we
do not advise that you go directly to public hearing if staff has identified issues in need of
resolution that can be addressed with a resubmittal.
After outstanding issues have been resolved -and/or when you are ready -to -request -a -public- -- - -- — ---
hearing, staff will set your public hearing date for the Planning Commission in accordance with
Page 1 of 6 Revised 4-25-11 eke
the Planning Commission's published schedule and as mutually agreed by you and the County.
The staff report and recommendation will be based on the latest information provided by you
with your initial submittal or resubmittal. Please remember that all resubmittals must be made
on or before a resubmittal date.
By no later than twenty-one (21) days before the Planning Commission's public hearing, a
newspaper advertisement fee and an adjoining owner notification fee must be paid. (See
attached Fee Schedule) Your comment letter will contain the actual fees you need to pay.
Payment for an additional newspaper advertisement is also required twenty-two (22) days prior
to the Board of Supervisors public hearing. These dates are provided on the attached Legal Ad
Payments for Public Hearings form.
Please be advised that, once a public hearing has been advertised, only one deferral prior to the
Planning Commission's public hearing will be allowed during the life of the application. The
only exception to this rule will -be extraordinary circumstances, such as a major change in the
project proposal by the applicant or more issues identified by staff that have not previously
been brought to the applicant's attention. As always, an applicant may request deferral at the
Planning Commission meeting.
(4) Withdraw Your Application
If at anytime you wish to withdraw your application, please provide your request in writing.
Failure to Respond
If we have not received a response from you within 30 days, we will contact you again. At that
time, you will be given 10 days to do one of the following: a) request withdrawal of your
application, b) request deferral of your application to a specific Planning Commission date as
mutually agreed to with staff, or c) request indefinite deferral and state your justification for
requesting the deferral. If none of these choices is made within 10 days, staff will schedule
your application for a public hearing based on the information provided with your original
submittal or the latest submittal staff received on a resubmittal date.
Fee Payment
Fees may be paid in cash or by check and must be paid at the Community Development Intake
Counter. Make checks payable to the County of Albemarle. Do not send checks directly to the
Review Coordinator.
Page 2 of 6 Revised 4-25-11 eke
FEE SCHEDULE FOR ZONING APPLICATIONS
A. For a special use permit:
1. Additional lots under section 10.5.2.1; application and first resubmission
Fee.................................................................................................................................$1,000.00
Each additional resubmittal..............................................................................................$500.00
2. Public utilities; application and first resubmission
Fee.................................................................................................................................$1,000.00
Each additional resubmittal ............................ ..................................................................
$500.00
3. Day care center; application and first resubmission
Fee.................................................................................................................................$1,000.00
Eachadditional resubmittal..............................................................................................$500.00
4. Home occupation Class B; application and first resubmission
Fee.................................................................................................................................$1,000.00
Each additional resubmittal......................................:......................................................$500.00
5. 5. Amend existing special use permit; application and first resubmission
Fee.................................................................................................................................$1,000.00
Eachadditional resubmittal..............................................................................................$500.00
6. Extend existing special use permit; application and first resubmission
Fee.................................................................................................................................$1,000.00
Each additional resubmittal..............................................................................................$500.00
7. All other special use permits; application and first resubmission
Fee.................................................................................................................................$2,000.00
Each additional resubmittal......................................................... $ ,
................................. 1 000.00
8. Deferral of scheduled public hearing at applicant's request
Fee....................................................................................................................................$180.00
B. For amendment to text of zoning ordinance:
Fee.........................................................................................................................................$1000.00
C. Amendment to the zoning map:
1. Less than 50 acres; application and first resubmission
Fee.................................................................................................................................$2,500.00
2. Less than 50 acres; each additional resubmission
Fee.................................................................................................................................$1,250.00
3. 50 acres or greater; application and first resubmission
Fee.................................................................................................................................$3,500.00
4. 50 acres or greater; each additional resubmission
Fee.................................................................................................................................$1,750.00
5. Deferral of scheduled public hearing at applicant's request
Fee.....................................................................................................................................$180.00
D. Board of Zoning Appeals:
1. Request for a variance or sign special use permit
Fee....................................................................................................................................$500.00
2. For other appeals to the board of zoning appeals (including appeals of zoning administrator's decision) —
Fee (to be refunded if the decision of the zoning administrator is overturned) .......$240.00
N. Required notice:
1. Preparing and mailing or delivering up to fifty (50) notices:
Fee....................................................................................................................................$200.00 plus the
actual cost of first class postage
2. Preparing and mailing or delivering, per notice more than fifty (50):
Fee.........................................................................................................................................$1.00 plus the
-- - actual cost- of first class postage
3. Published notice:
Fee......................................................................................................................................Actual cost
Page 3 of 6 Revised 4-25-11 eke
* The reviewing planner will contact applicant to discuss comments of reviewers and advise that changes that are
needed are significant enough to warrant an additional submittal or advise that the the project is ready for a public
hearing. If changes needed are minor,.the planner will advise that the project go to public hearing.
** The legal ad deadline is the last date at which an applicant can decide whether to resubmit or go to public hearing. If
an applicant decides to go to public hearing against the advice of the reviewing planner, a recommendation for denial
will likely result. Generally, the applicant will will have only one opportunity to defer the PC public hearing for the project
once it has been advertised for public hearing. Additional deferrals will not be allowed except in extraordinary
circumstances such as a major change in the project proposal by the applicant or more issues identified by staff that
have not previously been brought to the applicant's attention.
2014 Submittal and Review Schedule
Special Use Permits and Zoning Map Amendments
Resubmittal Schedule
Written Comments and Earliest Planning Commission Public Hearing*
Resubmittal
Dates
Comments to
applicant for
decision on whether
to proceed to Public
Hearing *
Request for PC
Public Hearing,
Legal Ad
Payment Due **
Planning Commission
Public Hearing
No sooner than*
COB Auditorium
Monday
Wednesday
Monday
Tuesday
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Bold italics = submittal/meeting day is different due to a holiday.
Dates3with
2015 dates are tentative.
* The reviewing planner will contact applicant to discuss comments of reviewers and advise that changes that are
needed are significant enough to warrant an additional submittal or advise that the the project is ready for a public
hearing. If changes needed are minor,.the planner will advise that the project go to public hearing.
** The legal ad deadline is the last date at which an applicant can decide whether to resubmit or go to public hearing. If
an applicant decides to go to public hearing against the advice of the reviewing planner, a recommendation for denial
will likely result. Generally, the applicant will will have only one opportunity to defer the PC public hearing for the project
once it has been advertised for public hearing. Additional deferrals will not be allowed except in extraordinary
circumstances such as a major change in the project proposal by the applicant or more issues identified by staff that
have not previously been brought to the applicant's attention.
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Fee Amount $ Date Paid By who?
Receiut tl Cktl By:
Resubmittal of information for Special Use Permit or J:
.cam ' 4}.
Zoning Map Amendment ' ', "h'
i'tItCIN�i�
PROJECT NUMBER: b(jI?"' O'XXI PROJECT NAME: SkO6�7De\X �C)i�'Yl � — DriV(&A i'r t
❑ Resubmittal Fee is Required ❑ Per Request k Resubmittal Fee is Not Required
(',I,w41"e., 25r54 ril-
Community Development Project Coordinator
Signature Date
KAI/--qh R Oef I
Name of Applicant Phone Number
Signature
FEES
Date
Resubmittal fees for Special Use Permit -- original Special Use Permit fee of $1,000
$200 + actual cost of first-class postage
❑ First resubmission
FREE
❑ Each additional resubmission
$500
3 a_?S7;.F .}. ... - r ..-r. . r, Fh., .. 4�,...!*'r d...:i^r t�::r."« fin. 4 .:.<: r.: .^F .. ..::. ,.:T .... 3. _• ... .. •2S N. 1'r` � ..
Resubmittal fees for original Special Use Permit fee of $2,000
❑ First resubmission
FREE
❑ Each additional resubmission
$1,000
Own
Resubmittal fees for original Zoning Map Amendment fee of $2,500
❑ First resubmission
FREE
❑ Each additional resubmission `
$1,250
t '. ft, i S i kr ! ��� i "�3<.So �S t. .'-• £ .. ).! ;. ,.L1 i -.. ...:,.. .,aF { � ,.. .. .. }�j :4'y; �„�)� i. :..C� jY,t�j .
Resubmittal fees for original Zoning Map Amendment fee of $3,500
❑ First resubmission
FREE
❑ Each additional resubmission
$1,750
❑ Deferral of scheduled public hearing at applicant's request— Add'1 notice fees will be required
.$180
To be paid after staff review for public notice:
Most applications for Special Use Permits and Zoning Map Amendment require at least one, public hearing by the Planning Commission
and one public hearing by the Board of Supervisors. Virginia State Code requires that notice for public hearings be made by publishing
a legal advertisement in the newspaper and by mailing letters to adjacent property owners. Therefore, at least two fees for public notice
are required before a Zoning Map Amendment may be heard by the Board of Supervisors. The total fee for public notice will be
provided to the applicant after the final cost is determined and must be paid before the application is heard by a public body.
MATCF, ('T-TF,('Xq TO COTiNTV OF ALBEMARLE/PAYMENT AT COMMUNITY DEVELOPMENT COUNTER
i> Preparing and mailing or delivering up to fifty (50) notices
$200 + actual cost of first-class postage
$1.00 for each additional notice+ actual
Preparing and mailing or delivering each notice after fifty (50)
cost of first-class postage
- >-- -Legal advertisement (published twice.in the newspaper for each -public hearing)
Actual cost
- (-minimum of $280 for total -of 4publications) --
County of Albemarle Department of Communiq Development
401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296-5832 Fax: (434) 972-4126
6/7/2011 Pan 1 of 1
COMMONWEALTH of ''VIRGINIA
DEPARTMENT OF TRANSPORTATION
1601 Orange Road
Culpeper. Virginia 22701
Charles A. Kilpatrick, P.E.
Commissioner
February 24, 2014
Ms. Claudette Grant
Senior Planner
County of Albemarle
Department of Community Development
401 -McIntire Road
Charlottesville, VA 22902
Re: SP -2013-00027-5'h Street Development
Dear Ms. Grant:
We have reviewed the Special Use Permit & Initial Site Plan for the 51h Street Development
dated 1219113 as submitted by Collins Engineering and offer the following comments:
1. The traffic study indicated as a rezoning proffer should be performed as part of the
rezoning and prior to site plan approval. As part of the study, the turn lane
warrants/lengths and the left turn maneuver into and out of the site should be evaluated.
2. An AM -E spacing exception will be required for the entrance based on the proximity to
the I-64 interchange.
3. The full access entrance shown approximately 88 feet from 5th Street may create queuing
problems for the existing connection with 5th Street. A one-way flow to accommodate
the proposed drive-thru window should be considered to prevent this condition. This
entrance could be made exit only and the parking spaces in front of proposed building
"A" could be angled to help dissuade vehicles from accessing the front of building "A"
from this entrance.-
If
ntrance.
If you need additional information concerning this project, please feel free to contact me.
Sincerely,
1
Troy'Austin, P.E.
Area Land Use Engineer
-Culpeper District- — - - - - -----
WE KEEP VIRGINIA MOVING