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HomeMy WebLinkAboutSDP201400010 Review Comments Final Site Plan and Comps. 2014-05-12Phone 434 - 296 -5832 � jRclti�� County of Albemarle Department of Community Development 401 McIntire Road, Charlottesville, VA, 22902 Memorandum To: Daniel Hines, P.E. (dhines(a)bohlereng.com) From: Ellie Ray, CLA, Senior Planner Division: Planning Date: February 19, 2014 Rev1: May 12, 2014 Subject: SDP 201400010 Rolkin Road Retail Center - Final Fax 434 - 972 -4126 The County of Albemarle Planning Division will recommend approval of the plan referenced above once the following comments have been satisfactorily addressed (The following comments are those that have been identified at this time. Additional comments or conditions may be added or eliminated based on further review.): [Each comment is preceded by the applicable reference, which is to the Subdivision /Zoning Ordinances unless otherwise specified.] Conditions of Initial Plan Approval (from approval letter dated 12/20/13): 1. A site plan meeting all the requirements of section 32.6 of Chapter 18 of the Code. Final: See Final Plan comments below. Rev1: Comment still valid. 2. [32.5.2(a)] Provide the name of the property owner. Final: Comment addressed. 3. [32.5.2(a)] Reference the Zoning Map Amendment approved for this property with the associated application plan (ZMA199800020), as well as any proffers and applicable approved waivers. Final: Comment not fully addressed. List the proffers associated with the approved ZMA and any approved waivers granted for the property /project. Rev1: Comment addressed. 4. [32.5.2(b)] Provide /clarify the maximum amount of impervious cover and the maximum amount of paved parking and vehicular circulation area; the numbers provided are presented in a different manner and the `interior parking' number doesn't match the number provided on the landscape plan. Final: Comment addressed. 5. [32.5.2(d)] Show the areas of the site where existing slopes are critical slopes. Additionally, it appears a critical slopes waiver will be required to develop the site as presented. Final: Comment addressed. A Special Exception for disturbance of critical slopes was approved by the Board of Supervisors on February 5, 2014. 6. [32.5.2(i), 4.12.13(e), & 4.12.18(c)] The design of the loading space and dumpster pads creates awkward and potentially dangerous vehicular access through the site; the full length of both the loading space and the dumpster pads must be out of the travelway. Please revise or clarify the layout to demonstrate that safe circulation is provided. Final: Comment addressed. 7. [32.5.2(k)] Verify that all necessary easements for proposed water, sewer and drainage facilities have been shown on the plan. Final: Comment addressed. 8. [32.5.2(1)] Provide the location of any other existing or proposed utilities and utility easements including telephone, cable, electric and gas. Final: Comment addressed. 9. [32.5.2(m)] Show the distance to the centerline of the nearest existing street intersection from the proposed ingress and egress locations. Final: Comment addressed. 10. [32.5.2(n)] Dimension all walkways, fences (guardrail), walls, trash containers (pads), paved areas, travelways, entrances and loading areas. Final: Comment addressed. 11. [32.5.2(n) & 4.12.16(e)] All parking spaces that are next to a sidewalk that is less than 6' wide must have bumper blocks. Final: Comment not fully addressed. All 16' reduced length parking spaces must have a minimum 2' unobstructed overhang; show this line on the plan to verify that no obstructions are proposed within the required 2'. Please also show the overhang line on the landscape and lighting plans to ensure no light poles, shrubs or trees will encroach into this space. Rev1: Comment addressed. 12. [32.5.2(n)] Provide the proposed paving material for all walks, parking lots and other paved areas. Final: Comment addressed. 13. [32.5.2(n)] Clarify if any outdoor lighting is proposed; lighting locations appear to be shown but no photometric plan or fixture information is provided. No lighting locations are approved until this information is provided. Final: See Lighting Plan comments below. Rev1: Comment still valid. 14. [32.5.2(p) & ZMA Proffer] The landscape plan must be submitted to the Thomas Jefferson Foundation to make sure that the plan provides, to their satisfaction, screening of all buildings and parking areas visible from Monticello. Final: Comment not fully addressed. As discussed through email, changes per the Thomas Jefferson Foundation will be reviewed on the next submittal. Rev1: Comment addressed. 15. [32.5.2(p) & 32.7.9.4] The landscape notes provided appear to reference old Site Plan ordinance sections; please update with current references. Final: Comment addressed. 16. [32.5.2(p) & ZMA Proffer] The proffers for ZMA 1998 -00020 included a provision that street trees would be provide along both sides of Rolkin Road; all proffers must be satisfied, see next comment for additional information regarding street trees. Final: Comment addressed. It should be noted that any required tree that may be removed in the future due to utility maintenance must be replaced. Rev1: Comment addressed. 17. [32.5.2(p), 32.7.5.2(d) & 32.7.9.5(d)] Street trees are required along both Rolkin and Abbey Roads. The existence of utilities or utility easements does not preclude this requirement; see section 32.7.9.5(d) for location and spacing requirements. Final: Comment addressed. It should be noted that any required tree that may be removed in the future due to utility maintenance must be replaced. Rev1: Comment addressed. 18. [32.5.2(p) & 32.7.9.6(a)] As noted above, the `Area of Parking Lot' on the landscape plan does not match the `Interior Parking' number provided on Sheet 3; please clarify and verify that the required 5% interior landscaped area is provided. Final: Comment addressed. 2 19. [32.5.2(p), 32.7.9.7(a)3 & 32.7.9.7(a)5] Clarify if dumpster screening is provided; though perhaps not specifically required by the ordinance due to the adjacent private streets, this area should be screened from view of any public street and from Monticello. Final: Comment addressed. 20. [32.5.2(p)] Several of the proposed plantings appear to be within existing or proposed easements; please either move all landscaping outside of easements or provide proof of authorization from the easement holder. Final: Comment not fully addressed. It appears that some of the proposed plantings along Abbey Road are either directly on top of, or very close to, the underground electric line. The email from Dominion authorizing planting within their easement states that no trees may be planted on top of lines; revise proposed planting locations. Please also add a note to the landscape plan that states that any planting removed in the future due to utility line or easement maintenance must be replaced. Rev1: Comment addressed. 21. [Comment] The Special Permit for the proposed drive -thru must be approved prior to Site Plan approval. Final: Comment not yet addressed. Rev1: Comment addressed. 22. [Comment] ARB approval is required. Final: Comment not yet addressed. ARB comments on the landscape and lighting plans may supersede comments provided in this letter. Rev1: Comment not fully addressed; ARB approval has not yet been granted. 23. [Comment] If any off -site easements are required, they must be submitted for review and recorded prior to Site Plan approval. Final: Comment not fully addressed. It appears that work is proposed off -site in three different areas. Two of these areas seem to be within existing easements for water and sewer; however, clarify why the third area near the proposed entrance onto Rolkin Road (on TMP78 -75A3) does not require an off -site easement. Rev1: Comment addressed. Final Plan Comments: 24. [32.5.2(a)] Sheet 4 is numbered 1/1; please revise to Sheet 4 of 22. Rev1: Comment not fully addressed. Sheet 4 is now numbered properly, but an additional sheet has been added to the plan set, please revise to say sheet 4 of 25 instead of sheet 4 of 24. 25. [32.6.2(h)] mewse the signature block so that each reviewer will have space Lo sign and date to the right of their title. Add ARB and Fire Rescue to the signature panel; Zoning may be removed. Rev1: Comment addressed. 26. [32.6.2(i)] Dimension the angled parking spaces and the associated travelway. Label the angle of the parking spaces. Rev1: Comment addressed. 27. [32.6.20) & 32.7.9.6(b)] The landscape compliance chart indicates that 6 parking lot trees are provided and are noted with a "I" symbol, however there only appear to be 5 trees with that symbol in the call -out; please clarify. Rev1: Comment addressed. 28. [32.6.20) & 32.7.9.8] Revise the required tree canopy note in the compliance chart to say, `7283 SF of tree canopy required" instead of, " 7283 SF of interior landscaping area required ". Rev1: Comment addressed. 3 29. [32.6.20) & 32.7.9.8] The total tree canopy number provided in the compliance chart does not match the sum of the numbers provided in the landscape schedule; please verify and revise. Additionally, any tree proposed to be planted at 2.5" caliper can use the canopy number for that planting size (see pages 10 & 11 of the Albemarle County approved plant canopy calculations). Rev1: Comment addressed. 30. [32.6.2(k) & 4.17] The luminaire schedule shows five proposed light fixtures, but the fixtures on the lighting plan aren't labeled; clarify which fixtures are proposed in which locations. Rev1: Comment addressed. 31. [32.6.2(k) & 4.17] Provide the manufacturer's cutsheet for proposed fixture "E ". Rev1: Comment not fully addressed. The association between the luminaire schedule and the cutsheets still isn't clear; there is no cutsheet with the description (model number) R290 70GLCL (fixture D), and it also isn't apparent to which fixture the cutsheet on Sheet 15 corresponds. Make sure the model number or description provided on the schedule is the same as that listed on the cutsheet. It might also be helpful to label the cutsheets with the "label" provided in the schedule. 32. [32.6.2(k) & 4.17] Proposed fixture "D" does not appear to be full cut -off as defined by Albemarle County. Our definition prohibits any fixture with parts which may reflect light above the horizontal plane. See ARB comments for additional information. Rev1: Comment not fully addressed. All cutsheets are required to determine if all fixtures are full cut -off. 33. [32.6.2(k) & 4.17] The photometric plan indicates that the lighting level along the Hickman Road right -of- way exceeds 0.5 foot - candle; revise the plan to provide levels of 0.5 foot - candle or less along this public right -of -way. Rev1: Comment addressed. 34. [32.6.2(k) & 4.17] Provide the following standard lighting note on the lighting plan: Each outdoor luminaire equipped with a lamp that emits 3, 000 or more initial lumens shall be a full cutoff luminaire and shall be arranged or shielded to reflect light away from adjoining residential districts and away from adjacent roads. The spillover of lighting from luminaires onto public roads and property in residential or rural areas zoning districts shall not exceed one -half foot - candle. Revl: Comment addressed. 35. [Comment] This site plan cannot be approved until ARB, Engineering and VDOT completed their reviews and grant their approval; comments will be forwarded upon receipt. ACSA comments have been provided. Inspections and fire /rescue have completed their reviews and have no objection. Rev1: Comment not fully addressed. This site plan cannot be approved until ACSA completes their review and grants their approval; comments will be forwarded upon receipt. ARB comments have been provided. VDOT and Engineering have completed their reviews and have no objection. Staff has provided references to provisions of Chapter 18 of the Code of the County of Albemarle. The Code is kept up to date by the County Attorney's office. The Code may found on the County Attorney's website which may be found under "Departments and Services" at Albemarle.org. In accord with the provisions of Section 32.4.3.5 of Chapter 18 of the Code if the developer fails to submit a revised final site plan to address all of the requirements within six (6) months after the date of this letter the application shall be deemed to have been voluntarily withdrawn by the developer. Please contact Ellie Ray in the Planning Division by using era y(cD_albemarle.org or 434 - 296 -5832 ext. 3432 for further information.