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HomeMy WebLinkAboutSP201300028 Review Comments Special Use Permit 2014-06-13J� ✓`� �'jRGINZP COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902 -4596 Phone (434) 296 -5832 Fax (434) 972 -4176 June 12, 2014 Scott Collins Collins Engineering 200 Garrett Street, Suite K Charlottesville, VA 22902 RE: SP201300028: Sonic Drive -thru Dear Mr. Collins: Staff has reviewed your revised submittal dated May 5, 2014 for the Sonic Drive -thru. Our comments are listed below. Some of the comments identify issues that will need to be addressed with your final site plan submittal and could become conditions of the Special Use Permit (SP). Planning No objection Zoning 1. No objection 2. Please be advised that the owner of Northtown Center has been cited with a violation of the site plan and building code ordinances as they relate to the failed retaining walls. Engineering and Water Resources 1. Bumper Block placement does not allow for the full use of the parking space. Please turn the bumper blocks perpendicular to the parking space so both car tires touch the bumper block at the same time and the cars do not hang out into the travel isle. Entrance Corridor 1. The Litttle Gem Magnolias, shown in the sanitary easement, are not permitted since they are trees. They should be replaced with tall evergreen shrubs. 2. Two of the three shrubs shown in the sanitary sewer lateral easement, Winter Jasmine, Abelia Grandiflora, are not evergreen shrubs as recommended by the ARB. They should be replaced with evergreen shrubs. Page 1 of 9 Revised 5 -25 -11 eke 3. The Winter Jasmine shrubs, proposed along the southern boundary of the sanitary sewer easement, are not evergreen and only reach four feet at maturity. Taller growing evergreen shrubs are needed in that location. VDOT No objection ASCA /RWSA 1. Remove the proposed trees from the ACSA sewer easement. A site plan showing bushes will be approved, but no trees are permitted. 2. Include an easement (existing or proposed) around the water meter, 10' off all sides. Fire Rescue No objection SP Conditions At this point in the review process, we anticipate that recommended conditions of approval for the Special Use Permit will include the need for sufficient plantings to mitigate drive -thru impacts, as conditioned by the Architectural Review Board. The Architectural Review Board's Final Review of a Site Development Plan is scheduled for June 23, 2014. Action after Receipt of Comment Letter After you have read this letter, please take one of the actions below: (1) Resubmit in response to review comments on a Resubmittal Monday -- Schedule can be found at this address: http: / /www.albemarle.org /upload /images /forms center /departments /Community Devel oament /forms /schedules /Special Use Permit & Zoning Map Amendment Schedule.pdf (2) Request indefinite deferral (3) Request that a Planning Commission public hearing date be set (4) Withdraw your application If you choose to resubmit, be aware that a fee of $500.00 is required with your resubmittal. Please use the form provided with this letter. If you choose to go directly to public hearing, payment of the following fees is needed a minimum of twenty -one (21) days before the Commission's scheduled public hearing: $262.30 Cost for newspaper advertisement $200.00 Cost for notification of adjoining owners $462.30 Total amount due prior to Planning Commission public hearing Prior to the Board of Supervisor's public hearing, payment of the newspaper advertisement for the Board hearing needed. $262.30 Additional amount due prior to Board of Supervisors public hearing Page 2 of 9 Revised 5 -25 -11 eke $724.60 Total amount for all notifications Notification of adjoining owners and an associated fee are not needed unless a deferral takes place and adjoining owners need to be notified of a new date. Fees may be paid in advance and a payment for both the Planning Commission and Board of Supervisors public hearings may be paid at the same time. Please feel free to contact me if you wish to meet or need additional information. My email address is bnelson @albemarle.org. Sincerely, Brent W. Nelson Planner Planning Services 434 - 296 -5832, ext. 3438 cc: First Gold Leaf Land Trust Wendell W. Wood Trustee P.O. Box 5548 Charlottesville, VA 22905 enc: Action After Receipt of Comment Letter Legal Ad Payments and Public Hearings Resubmittal Schedule Resubmittal Form Page 3 of 9 Revised 5 -25 -11 eke DEPARTMENT OF COMMUNITY DEVELOPMENT � �'JRGINZP ACTION AFTER RECEIPT OF COMMENT LETTER Within 30 days of the date of this letter, please do one of the following: (1) Resubmit in response to review comments (2) Request indefinite deferral (3) Request that your Planning Commission public hearing date be set (4) Withdraw your application (1) Resubmittal in Response to Review Comments If you plan to resubmit within 30 days, make sure that the resubmittal is on or before a resubmittal date as published in the project review schedule. The full resubmittal schedule may be found at www.albemarle.org in the "forms" section at the Community Development page. Be sure to include the resubmittal form on the last page of your comment letter with your submittal. The application fee which you paid covers staff review of the initial submittal and one resubmittal. Each subsequent resubmittal requires an additional fee. (See attached Fee Schedule.) (2) Request Indefinite Deferral If you plan to resubmit after 30 days from the date of the comment letter, you need to request an indefinite deferral. Please provide a written request and state your justification for requesting the deferral. (Indefinite deferral means that you intend to resubmit /request a public hearing be set with the Planning Commission after the 30 day period.) (3) Request Planning Commission Public Hearing Date be Set At this time, you may schedule a public hearing with the Planning Commission. However, we do not advise that you go directly to public hearing if staff has identified issues in need of resolution that can be addressed with a resubmittal. After outstanding issues have been resolved and /or when you are ready to request a public hearing, staff will set your public hearing date for the Planning Commission in accordance with the Planning Commission's published schedule and as mutually agreed by you and the County. The staff report and recommendation will be based on the latest information provided by you with your initial submittal or resubmittal. Please remember that all resubmittals must be made on or before a resubmittal date. Page 4 of 9 Revised 5 -25 -11 eke By no later than twenty -one (21) days before the Planning Commission's public hearing, a newspaper advertisement fee and an adjoining owner notification fee must be paid. (See attached Fee Schedule) Your comment letter will contain the actual fees you need to pay. Payment for an additional newspaper advertisement is also required twenty -two (22) days prior to the Board of Supervisors public hearing. These dates are provided on the attached Legal Ad Payments for Public Hearings form. Please be advised that, once a public hearing has been advertised, only one deferral prior to the Planning Commission's public hearing will be allowed during the life of the application. The only exception to this rule will be extraordinary circumstances, such as a major change in the project proposal by the applicant or more issues identified by staff that have not previously been brought to the applicant's attention. As always, an applicant may request deferral at the Planning Commission meeting. (4) Withdraw Your Application If at any time you wish to withdraw your application, please provide your request in writing. Failure to Respond If we have not received a response from you within 30 days, we will contact you again. At that time, you will be given 10 days to do one of the following: a) request withdrawal of your application, b) request deferral of your application to a specific Planning Commission date as mutually agreed to with staff, or c) request indefinite deferral and state your justification for requesting the deferral. If none of these choices is made within 10 days, staff will schedule your application for a public hearing based on the information provided with your original submittal or the latest submittal staff received on a resubmittal date. Fee Payment Fees may be paid in cash or by check and must be paid at the Community Development Intake Counter. Make checks payable to the County of Albemarle. Do not send checks directly to the Review Coordinator. Page 5 of 9 Revised 5 -25 -11 eke FEE SCHEDULE FOR ZONING APPLICATIONS A. For a special use permit: 1. Additional lots under section 10.5.2.1; application and first resubmission Fee............................................................................ ............................... ......................$1,000.00 Each additional resubmittal ....................................... ............................... ........................$500.00 2. Public utilities; application and first resubmission Fee............................................................................ ............................... ......................$1,000.00 Each additional resubmittal ....................................... ............................... ........................$500.00 3. Day care center; application and first resubmission Fee............................................................................ ............................... ......................$1,000.00 Each additional resubmittal ....................................... ............................... ........................$500.00 4. Home occupation Class B; application and first resubmission Fee............................................................................ ............................... ......................$1,000.00 Each additional resubmittal ....................................... ............................... ........................$500.00 5. 5. Amend existing special use permit; application and first resubmission Fee............................................................................ ............................... ......................$1,000.00 Each additional resubmittal ....................................... ............................... ........................$500.00 6. Extend existing special use permit; application and first resubmission Fee............................................................................ ............................... ......................$1,000.00 Each additional resubmittal ....................................... ............................... ........................$500.00 7. All other special use permits; application and first resubmission Fee............................................................................ ............................... ......................$2,000.00 Each additional resubmittal ........................................................... ............................... $1,000.00 8. Deferral of scheduled public hearing at applicant's request Fee............................................................................. ............................... ........................$180.00 B. For amendment to text of zoning ordinance: Fee................................................................................... ............................... .......................$1000.00 C. Amendment to the zoning map: 1. Less than 50 acres; application and first resubmission Fee............................................................................ ............................... ......................$2,500.00 2. Less than 50 acres; each additional resubmission Fee............................................................................ ............................... ......................$1,250.00 3. 50 acres or greater; application and first resubmission Fee............................................................................ ............................... ......................$3,500.00 4. 50 acres or greater; each additional resubmission Fee............................................................................ ............................... ......................$1,750.00 5. Deferral of scheduled public hearing at applicant's request Fee............................................................................. ............................... ........................$180.00 D. Board of Zoning Appeals: 1. Request for a variance or sign special use permit Fee............................................................................. ............................... ........................$500.00 2. For other appeals to the board of zoning appeals (including appeals of zoning administrator's decision) — Fee (to be refunded if the decision of the zoning administrator is overturned) .......$240.00 N. Required notice: 1. Preparing and mailing or delivering up to fifty (50) notices: Fee............................................................................. ............................... ........................$200.00 plus the actual cost of first class postage 2. Preparing and mailing or delivering, per notice more than fifty (50): Fee............................................................................... ............................... ..........................$1.00 plus the actual cost of first class postage 3. Published notice: Fee.............................................................................. ............................... .........................Actual cost Page 6 of 9 Revised 5 -25 -I1 eke Legal Ad Payments and Public Hearings 12/10/2013 Planning Commission Public Hearing Board of Supervisors Public Hearing P. 11 of 11 Payment Deadline Legal Ad Run 1 Legal Ad Run 2 PC Date 12/23/13 12/30/13 1/6/14 1/14/14 1/6/14 1/13/14 1 /20/14 1/28/14 1/13/14 1/20/14 1/27/14 2/4/14 2/3/14 2/10/14 2/17/14 2/25/14 2/10/14 2/17/14 2/24/14 3/4/14 2/24/14 3/3/14 3/10/14 3/18/14 3/10/14 3/17/14 3/24/14 4/1/14 3/31/14 4/7/14 4/14/14 4/22/14 4114114 4/21/14 4/28/14 5/6/14 4/28/14 5/5/14 5/12/14 5/20/14 5/12/14 5/19/14 5/26/14 6/3/14 5126114 6/2/14 6/9/14 6/17/14 6/23/14 6/30/14 7/7/14 7/15/14 7/7/14 7/14/14 7/21/14 7/29/14 7/14/14 7/21/14 7/28/14 8/5/14 7/28/14 8/4/14 8/11/14 8/19/14 8/18/14 8/25/14 9/1/14 9/9/14 911114 9/8/14 9/15/14 9/23/14 9/15/14 9/22/14 9/29/14 10/7/14 9/29/14 10/6/14 10/13/14 10/21/14 10/13/14 10/20/14 10/27/14 11/4/14 10/27/14 11/3/14 11/10/14 11/18/14 11/17/14 11 /24/14 12/1/14 12/9/14 11/24/14 12/1/14 12/8/14 12/16/14 Bold Italics denotes a change due to a County holiday Payment Deadline Legal Ad Run 1 Legal Ad Run 2 BOS Date 12/16/13 12/23/13 12/30/13 1/8/14 12/23/13 12/30/13 1/6/14 1/15/14 1/13/14 1/20/14 1/27/14 2/5/14 1120114 1/27/14 2/3/14 2/12/14 2/10/14 2/17/14 2/24/14 3/5/14 2117114 2/24/14 3/3/14 3/12/14 3/10/14 3/17/14 3/24/14 4/2/14 3/17/14 3/24/14 3/31/14 4/9/14 4114114 4/21/14 4/28/14 5/7/14 4/21/14 4/28/14 5/5/14 5/14/14 5/12/14 5/19/14 5/26/14 6/4/14 5/19/14 5/26/14 6/2/14 6/11/14 6/9/14 6/16/14 6/23/14 7/2/14 6/16/14 6/23/14 6/30/14 7/9/14 7/14/14 7/21/14 7/28/14 8/6/14 7/21/14 7/28/14 8/4/14 8/13/14 8/11/14 8/18/14 8/25/14 9/3/14 8/18/14 8/25/14 9/1/14 9/10/14 9/8/14 9/15/14 9/22/14 10/1/14 9/15/14 9/22/14 9/29/14 10/8/14 10/13/14 10/20/14 10/27/14 11/5/14 10/20/14 10/27/14 11/3/14 11/12/14 11/10/14 11/17/14 11/24/14 12/3/14 11/17/14 11/24/14 12/1/14 12/10/14 Page 7 of 9 Revised 5 -25 -11 eke 2014 Submittal and Review Schedule Special Use Permits and Zoning Map Amendments Resubmittal Schedule Written Comments and Earliest Planning Commission Public Hearing* Resubmittal Dates Comments to applicant for decision on whether to proceed to Public Hearing * Request for PC Public Hearing/ Legal Ad Payment Due ** Planning Commission Public Hearing No sooner than* COB Auditorium Monday Wednesday Monday Tuesday Nov 4 2013 Dec 4 2013 Dec 23 2013 Jan 14 Nov 18 2013 Dec 18 2013 Jan 06 Jan 28 Dec 2 2013 Tue Dec 312013 Jan 06 Jan 28 Dec 16 2013 Jan 15 Feb 03 Feb 25 Jan 06 Feb 05 Feb 10 Mar 04 Tue Jan 21 Feb 19 Feb 24 Mar 18 Feb 03 Mar 05 Mar 10 Apr 01 Tue Feb 18 Mar 19 Mar 31 Apr 22 Mar 03 Apr 02 Apr 14 May 06 Mar 17 Apr 16 Apr 28 May 20 Apr 07 May 07 May 12 Jun 03 Apr 21 May 21 May 26 Jun 17 May 05 Jun 04 Jun 23 Jul 15 May 19 Jun 18 Jun 23 Jul 15 Jun 02 Jul 02 Jul 07 Jul 29 Jun 16 Jul 16 Jul 28 Aug 19 Jul 07 Aug 06 Aug 18 Sep 09 Jul 21 Aug 20 Tue Sep 02 Sep 23 Aug 04 Sep 03 Sep 15 Oct 07 Aug 18 Sep 17 Sep 29 Oct 21 Tue Sep 02 Oct 01 Oct 13 Nov 04 Sep 15 Oct 15 Oct 27 Nov 18 Oct 06 Nov 05 Nov 17 Dec 09 Oct 20 Nov 19 Nov 24 Dec 16 Nov 03 Dec 03 Dec 22 Jan 13 2015 Nov 17 Dec 17 Dec 22 Jan 13 2015 Dec 01 Dec 31 Jan 5 2015 Jan 27 2015 Dec 15 Jan 14 2015 Feb 2 2015 Feb 24 2015 Jan 05 2015 Feb 4 2015 Feb 9 2015 Mar 03 2015 Bold italics = submittal /meeting day is different due to a holiday. Dates with shaded background are not 2014. 2015 dates are tentative. "The reviewing planner will contact applicant to discuss comments of reviewers and advise thatch an ges that are needed are significant enough to warrant an additional submittal or advise that the the project is ready for a public hearing. If changes needed are minor, the planner will advise that the project go to public hearing. - The legal ad deadline is the last date at which an applicant can decide whether to resubmit or go to public hearing. If an applicant decides to go to public hearing against the advice of the reviewing planner, a recommendation for denial will likely result. Generally, the applicant will will have only one opportunity to defer the PC public hearing for the project once it has been advertised for public hearing. Additional deferrals will not be allowed except in extraordinary circumstances such as a major change in the project proposal by the applicant or more issues identified by staff that have not previously been brought to the applicant's attention. FOR OFFICE USE ONLY SP # or ZMA # Fee Amount $ Date Paid By who? Receipt # Ck# By: Resubmittal of information for Special Use Permit or ot Zoning Map Amendment PROJECT NUMBER: _SP201300028 PROJECT NAME: Sonic Drive -Thru, North Town Center X Resubmittal Fee is Required Brent W. Nelson Community Development Project Coordinator Signature Date D Per Request Scott Collins Name of Applicant Signature FEES Resubmittal Fee is Not Required (434) 987 -1631 Phone Number Date Resubmittal fees for Special Use Permit — original Special Use Permit fee of $1,000 First resubmission FREE Each additional resubmission $500 Actual cost minimum of $280 for total of 4 publications) Resubmittal fees for original Special Use Permit fee of $2,000 ❑ First resubmission FREE X Each additional resubmission $1,000 Resubmittal fees for original Zoning Map Amendment fee of $2,500 ❑ First resubmission FREE ❑ Each additional resubmission $1,250 Resubmittal fees for original Zoning Map Amendment fee of $3,500 ❑ First resubmission FREE ❑ Each additional resubmission $1,750 ❑ Deferral of scheduled public hearing at applicant's request — Add'[ notice fees will be required $180 To be paid after staff review for public notice: Most applications for Special Use Permits and Zoning Map Amendment require at least one public hearing by the Planning Commission and one public hearing by the Board of Supervisors. Virginia State Code requires that notice for public hearings be made by publishing a legal advertisement in the newspaper and by mailing letters to adjacent property owners. Therefore, at least two fees for public notice are required before a Zoning Map Amendment may be heard by the Board of Supervisors. The total fee for public notice will be provided to the applicant after the final cost is determined and must be paid before the application is heard by a public body. MAKE CHECKS TO COUNTY OF ALBEMARLEIPAYMENT AT COMMUNITY DEVELOPMENT COUNTER ➢ Preparing and mailing or delivering up to fifty (50) notices $200 + actual cost of first-class postage ➢ Preparing and mailing or delivering each notice after fifty (50) $ I.00 for each additional notice +actual cost of first -class postage ➢ Legal advertisement (published twice in the newspaper for each public hearing) Actual cost minimum of $280 for total of 4 publications) County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296 -5832 Fax: (434) 972 -4126 6/7/261 I Page I of 1 Page 9 of 9 Revised 5 -25 -I1 eke