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Home My WebLink AboutCLE201200113 Legacy Document 2012-08-07May, 21,. 2012 10;11AM No, 3559 P. 1 Application for Zonin Clearance 2-012 CLE # • - 1 ) • ,� 01FMCI Y7SE OIVL PLEASE REVIEW ALL 3 SHEETS Check # )Date: )Receipt # Staff: PARCEL INFORMATION Tax Map and Parcel: 0550000000 K 000 Existing Zoning ��e(�_ (�� Parcel Owner: _Davt d �1 Y1 Parcel Address: (p. A0 RQ,SP app FaiTr City l rQ2C4' State VA zip (include suite or floor) PRIMARY CONTACT Who /write Sh(f4+ e(GJ should we call concerning this project? l Kl ah Address: ` tA ° � VCOI fX,Pi y d City as a y Ic Yf State y 4 Zil) c) Office Phone-. ,- 92 ,p Cell # *b S - 51 % Fax # E -mail 0 VVS JQ a7 V j Kc .!C APPLICANT INFORMATION Check any that apply; Change of ownership Change of use Change ofname New business' Business Name /Type: _ t n 4 ROobon ?n 1p V I 0( r Previous Business on this site • SaJ Describe the proposed business including use, number of emplo ees, number of shifts, available parking spaces, number of vehicles, and any additional information that you can provide:.. Y e h(Nk -+ "t i 4 ROx rWad4U *This Clearance will only be valid on the parcel for which it is approved. If you change, intensify or move the use to a new location, anew Zoning Clearanco will be reguircd. I hereby certify that l oHit or have the owner's permission to use the space indicated on this application. I a*Iso certify that the information provided Is true and Rccnrat to the best of my knowledge. I have read the conditions of approval, and I understand them, and that I will abide; by theta. Signature Prinred APPROVAL INFORMATION [ ]Approved as proposed [ / Approved with conditions [ ] Denied [ ] Backflow prevention device and/or current test data needed for this site, Contact ACSA, 977 -4511, x117. [ ] No physical site inspection has been done for this clearance, Therefore, it is not a determination of compliance with the existing site plan. [ )This site complies with the site plan as of this da e. Notes: &-ril: tom,611A UJW ly 0 10 k uo l , Building Official Date Zoning Official < Date Other Official fC Date �/H [(I p o �l County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296 -5832 pax: (434) 972 -4126 Revised 7/l/2011 Page 2 of 3 ,May, 21. 2012 10:11AM Intake to complete the following: Y /N Is use in LI, HI, or PDIP zoning? If so, give applicant a Certified Engineer's Report (CER) packet. Y/N Will there be food preparation? If so, give applicant a Health Department form. Zoning review can not begin until we receive approval from Health Dept. FAX DATE O&L Circle tiro ono th pp r Is parcel on pr' a to well 09 public water? If private well, ovide alth Department form. Zoning roviow can not begin until we Yeceive approval frorn Realth Dept. )FAX )DATE Circle the o v& plies Is parcel on septic o • public server? Y/N Will you be putting up a new sign of any kind? If so, obtain proper Sign permit. Permit # Y/N Will there be any new construction or renovations? If so, obtain the proper Perinit. Permit # a* lb Zoning to complete the following: Rx No, 3559 P. 2 Reviewer to complete the following: Square footage of Use: r�li Y errnN itted as: Ino \ V1l V I Under Section: Supplementary regulations section:2 Parking formula-. ' l.a Required spaces: Y / N Trems to be verified in the field: Violations: Y /N If so, List: proffers: Y/N If so, List: Variance: 'Y /N If so, List; 's: Y/N f so, List: c,� 36)0 Cleararrccs: Revised 7/I/20I I Page 3 of 3 Nay, 21, 2012 10:11AM No. 3559 P, 3 CERTIFICATION THAT NOTICE OF THE APPLICATION HAS BEEN PROVIDED TO THE. LAN'DO'WNER This form must accompany zoning applications (Aqorne Occupation, Zoning Clearance, Zoning Adminislrtttor Deterrnin(rtions orAppeals, Sign permits, Railding Pernills) f he application is not the olvner. I certify that notice of the application, Ri yt �. Polo Ma SS i G [County application name and number] was provided to -David 1 rl Gj the owner of record of Tax Map [name(s) of the record wners of the parcel] and parcel Number 0'5 0 60 0 000 $ QD Q by delivering a copy of the application in the manner identified below: Hand delivering a copy of the application to' [Narne of the record ownei if the record owner is a person; if the owner of record is an entity, identify the recipient of the record and the recipient's title or office for that entity] on Date Mailing a copy of the application to [Nami -df the record eAvner if tlae'record o -loner is a person; if the owner-of record is an entity, identify the recipient of the record and the recipient's title or office for that entity] U&I= TJIMMYE fiVOUTEI1SFAM -D wvid 14n, on M a\,l • 20 01 to the following address: Dates ' [address; written notice mail to the own d- at'the last known address of the owner as shown on the current real estate tax assessment books or current real estate tax assessment records satisfies this requirement]. r Signature of Applicant - (�b Ei zih Sprint Applicant Name, Date G�0 va�e� Itl4aISS�4�3{�•'�MiAa f I � a q 'o �;T D D n m z D J Tieldsidr. ® Corporate bills Polo Wield, 0 `l i 00000 Pl'efdsfele Green Fiefdside Given 00 000 liescr•.rrl C'mbreffa Tables ®)frlloa• ! teldsida Crren. rieldside Creen old Parking Parking General. Admission Space fi} ;Barn O p N O poi � 3 n N O n K t o ME 1% I Ih e�yyil�la''eLF 5 'a � {i+ll >� c m Fa 'l PH X A051, . . . . . . . . .... 0 AMR, ------ IN 77 lit P1, ag- --g ', . . . . . . . . . . V! . .... 0Z .. ...... .. Ri 5 s 4� 'gill, b t. 11M i j, tR, O tot, P ^J CD I'D ti N (IQ N7 0 rg kj �1 n P. N Ca (D CD 1z C) o, m oo rd cz P w cD C) m Im, cOD �2 — M Itz P', cD q 0 P ,zj a cr cD cD • SD CD (D " n wy o 0 o c:r ALB�� 'IRGINIP COUNTY Or ALBBMARLL Department of Community Development 401 McIntire Road,'Room 227 Charlottesville, Virginia 22902 -4596 Phone (434) 296 -5832 Fax (434) 972 -4126 January 24, 2011 David King 6640 Roseland Farm Crozet, Va 22932 RE: SP201000026 Pink Ribbon Polo Tax Map Parcels 05500 -00 -00 -08000 & 05500 -00 -00 -08100 Dear Mr. King: On January 5, 2011, the Albemarle County Board of Supervisors took action on the above referenced special use permit, a request to amend SP2006000003 by removing condition of approval #4 which required submittal of an application by November 3, 2010 to extend the special use permit's validity beyond May 3, 2011. SP201000026 Pink Ribbon'Polo was approved based on the following conditions: 1. Special Use Permit 201000026 shall be developed in general accord with the sketch plan submitted March 16, 2005, prepared by the Pink Ribbon Polo Committee, and titled "American Cancer Society, Pink Ribbon Polo, SP2006 -03" (Attachment A -1 and A -2 [of the April 25, 2006, report]), However, the Zoning Administrator may approve revisions to the concept application plan to allow compliance with the Zoning Ordinance; 2. The event shall be held once (1) a year between the dates of May 30th and July 1. The event shall be limited to the. hours of 10 :00 am and 6:00 pm. Amplified sounds shall be limited to the National Anthem and announcements related to the polo game. The applicant shall arrange for traffic control personnel to be placed at all locations and for what period of time the Albemarle County Police Department deems necessary; and 3. Annual approval of a zoning compliance clearance for not more than two thousand (2,000) attendees is required prior to commencing this use each. year. The applicant shall apply for the zoning clearance no later than three (3) weeks prior to the date for the event.. Zoning approval will be contingent upon the Zoning Administrator determining that the provisions in Section 51.27 of the Albemarle County Code and all conditions of this special use permit have been satisfied and on confirmation from the Health Department, as well as the Departments of Fire /Rescue and Police, that they have been contacted by the applicant and can recommend approval. . Please be advised that although the Albemarle County Board of Supervisors took action on the project noted above, no uses on the property as approved above may lawfully begin until all applicable approvals have been received and conditions have been met. This Includes: • compliance with conditions of the SPECIAL. USE PERMIT which includes. approval of a ZONING COMPLIANCE CLEARANCE (condition #3). Pagel of 2 If you have questions or comments regarding the above -noted action, please do not hesitate to contact Ron Higgins at 296 -5832, Sincerely, V� V. Wayne Ilimberg Director of Planning Cc: File Page 2 of 2 Rebecca Ragsdale From: Sheffield, Christina W *HS [ CWS9Q @hscmail.mcc.virginia.edu] Sent: Tuesday, June 12, 2012 2:26 PM To: Rebecca Ragsdale Cc: Robbie Gilmer; Rebecca Bell Nordin; Will Rucker Subject: RE: Zoning Clearance (CLE 2012 -113) Pink Ribbon Polo- -June 17 Attachments: PRP8 Field and Tent.pdf Robbie - here is the information regarding the two policies on public safety. Please let me know if I can provide any additional information that could be helpful as you move forward. Thank you! Christi Sheffield 403.2.1 Contents. The public safety plan, where required by Section 403.2, shall address such items as: emergency vehicle ingress and egress: We have 2 officers on -site for the entirety of the event who assist with traffic flow, gates open three hours prior to the event to help moderate traffic flow fire protection: each tent is open - sided and has signage and fire extinguisher emergency medical services: Western Albemarle Rescue Squad is on stand -by for the event and UVA Event Emergency Medical. Management will be on grounds with an ambulance that is staffed by 3 EMS workers public assembly areas: King Family Vineyards is a large estate that can more than accommodate the 2,000 attendees. There are several large areas for people to congregate; please see the attached Field Map directing of both attendees and vehicles (including the parking of vehicles): We have two uniformed officers who help direct traffic off the main street and into KFV. We also have 10 -15 volunteers who help direct traffic on grounds including the parking of vehicles vendor and food concession distribution: N /A: Vendors only sell merchandise such as jewelry, art, t- shirts, etc presence of law enforcement, and fire and emergency medical services personnel at the event: For the event, we have two unifonned officers, three EMS personnel, and the fire marshal reviews /inspects all tents set up VA Tent Rental prior to the event. 403.3 Crowd managers. Trained crowd managers shall be provided for facilities or events where more than 1,000 persons congregate. The minimum number of crowd managers shall be established at a ratio of one crowd manager to every 250 persons. Where approved by the fire code official, the ratio of crowd managers shall be permitted to be reduced where the facility is equipped throughout with an approved automatic sprinkler system or based upon the nature of the event: For this outdoor polo event, we have two uniformed officers, three EMS personnel, an event committee of 12, King Family Vineyard personnel, and 40 -60 trained volunteers to help as crowd managers for the 2,000 attendees. The maximum capacity for this event is 2,000. From: Rebecca Ragsdale [mailto:rragsdale @albemarle.org] Sent: Tuesday, June 12, 2012 10:27 AM To: Sheffield, Christina W *HS Cc: Robbie Gilmer; Rebecca Bell Nordin Subject: RE: Zoning Clearance (CLE 2012 -113) Pink Ribbon Polo- -June 17 Ch risti- I spoke with Robbie this morning and he is out of the office today. I reminded him that a plan for set -up was approved with the special use permit (attached again) that you follow for the event. Please provide a narrative that addresses the information containted in the code sections that Robbie referenced and he will take a look when he gets back to the office tomorrow. Thank you, Rebecca 403.2.1 Contents. The public safety plan, where required by Section 403.2, shall address such items as emergency vehicle ingress and egress, fire protection, emergency medical services, public assembly areas and the directing of both attendees and vehicles (including the parking of vehicles), vendor and food concession distribution, and the need for the presence of law enforcement, and fire and emergency medical services personnel at the event. 403.3 Crowd managers. Trained crowd managers shall be provided for facilities or events where more than 1,000 persons congregate. The minimum number of crowd managers shall be established at a ratio of one crowd manager to every 250 persons. Where approved by the fire code official, the ratio of crowd managers shall be permitted to be reduced where the facility is equipped throughout with an approved automatic sprinkler system or based upon the nature of the event From: Sheffield, Christina W *HS [ mailto: CWS9Q @hscmail.mcc.virginia.edu] Sent: Tuesday, June 12, 2012 10:07 AM To: Rebecca Ragsdale Cc: Robbie Gilmer; Rebecca Bell Nordin Subject: RE: Zoning Clearance (CLE 2012 -113) Pink Ribbon Polo- -June 17 Hello, Robbie and Rebecca - Thank you both so much for your help with this event. Any guidance you can provide will be most helpful as I am concerned about this request for a Public Safety plan for the Pink Ribbon Polo Classic. Not certain anyone on the committee has ever completed this in the past. Is this a form or just narrative that I send you in email? Thank you! Christi Sheffield 465 -5194 From: Rebecca Ragsdale [ma i Ito: rragsdale(j)aIbemarle.org] Sent: Tuesday, June 12, 2012 8:36 AM To: cws9q(c?virginia.edu Cc: Robbie Gilmer Subject: RE: Zoning Clearance (CLE 2012 -113) Pink Ribbon Polo- -June 17 Please contact the applicant directly: Christy Sheffield at 924 -8262 or 465 -5194 or cws9g(a),virginia.edu but I have also copied Christy so that she can be in touch with you right away. Christy, please see below and here is Robbie's contact information: cell 434 -531 -6606 or the Fire Rescue office number is 434 - 296 -5833 and Rebecca Morris may also be of assistance if you cannot reach Robbie. Robbie here is additional information on this annual event: http: / /www.albemarle.org /upload /images /Forms Center /Departments /Board of Supervisors /Forms /Agenda /20 11 Files /0105 /PinkPoloAttachlll.pdf From: Robbie Gilmer Sent: Monday, June 11, 2012 7:53 PM To: Rebecca Ragsdale Subject: RE: Zoning Clearance (CLE 2012 -113) Pink Ribbon Polo- -June 17 Hi Rebecca, We will need a copy of the Public Safety plan for the event, I have attached the fire code that shows what they will need in the Public Safety Plan. They will also need to apply with us for tent permits, this includes any tent over 700 sq ft. We need a 5 day notice for tent permits. If you have any questions feel free to give me a call on my cell 434 - 531 -6606. C � 403.2.1 Contents. The public safety plan, where required by Section 403.2, shall address such items as emergency vehicle ingress and egress, fire protection, emergency medical services, public assembly areas and the directing of both attendees and vehicles (including the parking of vehicles), vendor and food concession distribution, and the need for the presence of law enforcement, and fire and emergency medical services personnel at the event. 403.3 Crowd managers. Trained crowd managers shall be provided for facilities or events where more than 1,000 persons congregate. The minimum number of crowd managers shall be established at a ratio of one crowd manager to every 250 persons. Where approved by the fire code official, the ratio of crowd managers shall be permitted to be reduced where the facility is equipped throughout with an approved automatic sprinkler system or based upon the nature of the event Thank you, Robbie Gilmer Albemarle County Fire Rescue Assist. Fire Marshal 460 Stagecoach Road, Suite F Charlottesville, Va 22902 434 - 296 -5833 3 �$ �J �k �} �j p = �2 _ � ® # � _ ■ 90 ,2 §_ e= ;e 220 A � 21 19 A =e �2 �E _E �E ,E -E § / \ / 2 h ƒ U- 2 < & ± .. 00 U) . ..> . .. ƒ �9 / q/ \ a o� Z< ƒ \ƒ E2 k c x ƒf $£ ƒ \ \] \E �/$ = ) �t@$� cn \yL �§ m\ m2�=a \/gy\ c`2 Qm LL CU \ \E \Q E' = cu IL z3± - : :) \ ƒ% \ \%C66 cli ��aaa C=k. ca \ ~ o § t § Ea \ a)LL G k » � N m > e ca cu LL w <) \a$ _ J / \ ®) LL k ®ca LL. ) p 2 \ \d$60 -j LL - CN n #no*=e\EQ 0 0 0 0 0 0 0 0 0 P. r & � k 2 CO O \ \ \ 0 � W Z :f-7 § f\ �» §/ /# E 3§£\ [uj ® a / 'k« ?_° = =a 22JEco j § »7 §& ®) \ §k §)J /® = ƒa= 2E G�_3e /J4 ± m o / .-k EM 302±6E 7 mC) ±,= 0 y / « e- « _ ? S 1E.=1 F-41m Rebecca Ragsdale From: Sean Hackney Sent: Thursday, June 14, 2012 3:00 PM To: Rebecca Ragsdale Subject: RE: Zoning Clearance (CLE 2012 -113) Pink Ribbon Polo- -June 17 I apologize for the late response. I remember the event last year. Based on the application and no unfavorable comments from the neighborhood, I would approve this event. From: Rebecca Ragsdale Sent: Tuesday, June 05, 2012 4:55 PM To: Rebecca Ragsdale; Sean Hackney; Kirtley, Joshua (VDH); ElizabethA .Campbell @vdh.virginia.gov; Robbie Gilmer Subject: RE: Zoning Clearance (CLE 2012 -113) Pink Ribbon Polo- -June 17 Hello, We have received a clearance for this year's Pink Ribbon Polo which is held at King Family Vineyards each Father's Day weekend on June 17. A special use permit was approved for this event which requires annual zoning clearance and approval from ACPD, ACFR, and VDH, per the conditions of the special use permit below. The sketch plan for set -up referenced in the SP condition is also attached. The applicant should have already been in touch with you regarding necessary approvals. If there are any permits that will be needed from your department that they have not already submitted, please contact the applicant directly: Christy Sheffield at 924 -8262 or 465 -5194 or cws9g(a-)virginia.edu. - Rebecca